279 Personal Assistant jobs in Malaysia

Job Responsibilities

• Provide high-level administrative and secretarial support to the Managing Director, ensuring all tasks and communications are handled efficiently and professionally.
• Manage the Managing Directors daily schedule, including arranging internal and external meetings, travel itineraries, appointments, and calendar management.
• Prepare, draft, and proofread business correspondence, presentations, meeting minutes, and reports with accuracy and attention to detail.
• Organize and maintain an effective filing system for confidential documents, particularly for HR and leadership-level matters.
• Coordinate with internal departments and external stakeholders on behalf of the Managing Director to ensure smooth communication and follow-ups.
• Handle confidential and sensitive matters with discretion and maintain a high level of professionalism at all times.
• Assist in the execution of special assignments, company initiatives, or events as directed by the Managing Director.
• Provide general administrative support for the office as needed, ensuring day-to-day operations run smoothly.

Job Requirements

• Minimum 5 years of proven experience in a Personal Assistant or Executive Assistant role, preferably supporting C-level or senior management.
• Exceptional verbal and written communication skills in English, with the ability to engage with stakeholders at all levels.
• Excellent organizational and multitasking abilities, able to prioritize tasks in a dynamic and fast-paced environment.
• High level of discretion, integrity, and confidentiality when dealing with sensitive information or corporate matters.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with strong document formatting and presentation skills.
• Detail-oriented and proactive, with the ability to anticipate needs and solve problems independently.
• Strong interpersonal skills and a team-player attitude, with a mature and professional demeanor.
• Flexibility to handle ad-hoc duties and adapt to shifting priorities when required.

Please send your updated CV to if the role is relevant to your experience.

Due to the volume of applications, we regret to inform that only shortlisted candidates will be notified.

Direct message the job poster from Infinity Data Tech Sdn. Bhd.

We are looking for a responsible and organizedPersonal Household Assistant to support the daily operations. The ideal candidate should be fluent in both English and Mandarin, possess good driving skills, and be familiar with the roads and areas in Kuala Lumpur.

The role would based at a private household in Desa ParkCity, Kuala Lumpur. Monday to Saturday (Sunday OFF)

Key Responsibilities

• Oversee and coordinate daily household matters, including delegation of tasks to helpers, nanny and cooks.
• Provide support in managing family schedules and appointments.
• Remind family members of important tasks such as medical or service appointments.
• Handle household-related documents such as mails, bills, and payments.
• Ensure cleanliness and proper functioning of household facilities and report issues promptly (if any).
• Attending to the overall well-being of the Chairman, and its family.
• Serve as the main point of contact with the Property Department for maintenance and upkeep issues.
• Liaising with contractors and suppliers to ensure smooth service delivery.
• Assist with ad-hoc family matters including receiving guests or other assigned duties

Requirements:

• Fluent in English and Mandarin both spoken and written. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking Chairman and his family.
• Good driving skills with knowledge of Kuala Lumpur roads.
• Strong sense of responsibility, discretion, and reliability.
• Efficient in managing calendars and schedules, ensuring all appointments and commitments are well-organized and timely tracked.
• Able to multitask and manage household operations independently.
• Genuinely committed to providing care and assistance within a family environment.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Technology, Information and Internet

Referrals increase your chances of interviewing at Infinity Data Tech Sdn. Bhd. by 2x

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 3 months ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago

Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,500.00-MYR2,700.00 3 weeks ago

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We are seeking a highly efficient, proactive, and detail-oriented Personal Assistant to provide dedicated support to our Chief People Officer (CPO). The ideal candidate will be a resourceful and independent individual with exceptional communication and organizational skills, capable of seamlessly managing the CPO's calendar and travel arrangements while maintaining the highest level of professionalism and discretion within our dynamic office environment.

WHAT YOU’LL CHAMPION:

Proactively manage and coordinate the CPO's complex and frequently changing calendar, scheduling internal and external meetings, appointments, and video conferences across different time zones with meticulous attention to detail.

Anticipate the CPO's needs and proactively manage tasks, deadlines, and follow-up items. Take initiative to ensure smooth workflow and efficient use of the CPO's time.

Own the departmental administration matters which includes invoicing, budget, engagement events, payments and any other matters which requires support.

Keep abreast of the team leave management and ensure the CPO is up to date on team movement.

Handle highly sensitive and confidential information with the utmost discretion and maintain strict confidentiality at all times.

Manage CPO’s schedule to ensure optimization of time and manage dhoc changes.

Consolidate information and prepare presentation decks (if necessary) for CPO prior to meetings.

Assist with CPO’s travel arrangements.

WHO YOU ARE:

A potential Allstar who is detailed oriented and meticulous in managing data & information.

Have at least 2-3 years of experience as an Executive Assistant/Personal Assistant.

You are someone who is relentlenss and loves exploring new ways of doing things to achieve better efficiency.

A self starter - you are resourceful in gathering information that is necessary to get the job done, quickly and efficiently.

Tech savvy especially with slides, documents and sheets.

WHAT YOU’LL ENJOY:

Physical Wellbeing: Key medical and insurance benefits, maternity expenses, flexible work arrangement, and health and fitness amenities.

Emotional Wellbeing: Paid time off, wellness programmes, and childcare amenities.

Financial Wellbeing: Resources relating to financial, personal skills and career growth programmes.

Allstars Specials: Free flights, unlimited discounted flights, and exclusive discounts with partners.

A unique Allstar culture like no other

OUR HIRING PROCESS:

Application received

Interview(s) and assessment(s)

Background check and/or other assessments

Offer and negotiation

GET TO KNOW AirAsia:

AirAsia has been the World's Best Low-Cost Airline for 15 consecutive years with over 800 million guests flown. We continue to champion dreams, serve the underserved and connect the world and Asean like no other so Now Everyone Can Fly.

Salary match Number of applicants Skills match

AirAsia SEA Sdn Bhd (Formerly known as AirAsia Global Shared Services Sdn Bhd) (1045172-A) is a subsidiary company of AirAsia Berhad.

Was incorporated on 7 May 2013. We are a global shared services provider enabling our clients with finance and accounting services, people department support, analytics, data management, credit & collections and strategic procurement.

We aim to continuously improve processes and explore new ways to increase our clients' profitability. We return our clients the most valuable commodity being TIME. Our clients can now spend more time on making money and less time on accounting for it.

To ensure our customers succeed, exceeding their expectations, AGSS will work hand in glove with the customer on new processes and systems, introduce new performance enhancing techniques and skills that will solve and move the dial together to achieve the desired operational excellence.

Companies are assured that they can then deliver excellent quality of services and enhanced customer satisfaction through elimination of redundant activities while working in an environment of continuous improvement.

AirAsia SEA Sdn Bhd (Formerly known as AirAsia Global Shared Services Sdn Bhd) (1045172-A) is a subsidiary company of AirAsia Berhad.

Was incorporated on 7 May 2013. We are a global shared services provider enabling our clients with finance and accounting services, people department support, analytics, data management, credit & collections and strategic procurement.

We aim to continuously improve processes and explore new ways to increase our clients' profitability. We return our clients the most valuable commodity being TIME. Our clients can now spend more time on making money and less time on accounting for it.

To ensure our customers succeed, exceeding their expectations, AGSS will work hand in glove with the customer on new processes and systems, introduce new performance enhancing techniques and skills that will solve and move the dial together to achieve the desired operational excellence.

Companies are assured that they can then deliver excellent quality of services and enhanced customer satisfaction through elimination of redundant activities while working in an environment of continuous improvement.

Perks and benefits Dental Medical Staff discount for Flights and many more

Be careful This job ad has not been subjected to our hirer verification process. Proceed cautiously and do your own checks before providing any personal information. Learn how to protect yourself Report this job ad Your email address Reason for reporting job Additional comments To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

Job Description

YOUR ROLE AS A:

We are seeking a highly efficient, proactive, and detail-oriented Personal Assistant to provide dedicated support to our Chief People Officer (CPO). The ideal candidate will be resourceful and independent, with exceptional communication and organizational skills, capable of seamlessly managing the CPO's calendar and travel arrangements while maintaining professionalism and discretion in our dynamic office environment.

WHAT YOU’LL CHAMPION:

• Proactively manage and coordinate the CPO's complex and frequently changing calendar, scheduling meetings, appointments, and video conferences across different time zones with meticulous attention to detail.
• Anticipate the CPO's needs, manage tasks, deadlines, and follow-ups proactively, ensuring smooth workflow and efficient use of time.
• Handle departmental administration matters including invoicing, budgeting, engagement events, payments, and other support tasks.
• Monitor team leave management and keep the CPO updated on team movements.
• Maintain confidentiality and handle sensitive information with discretion.
• Manage the CPO’s schedule to optimize time and accommodate ad hoc changes.
• Prepare presentation decks and consolidate information for meetings as needed.
• Assist with travel arrangements for the CPO.

WHO YOU ARE:

• Detail-oriented and meticulous in managing data and information.
• Possess at least 2-3 years of experience as an Executive Assistant or Personal Assistant.
• Resourceful and eager to explore new ways to improve efficiency.
• Self-starter with the ability to gather necessary information quickly and effectively.
• Tech-savvy, especially with slides, documents, and spreadsheets.

WHAT YOU’LL ENJOY:

• Physical Wellbeing: Medical and insurance benefits, maternity expenses, flexible work arrangements, health and fitness amenities.
• Emotional Wellbeing: Paid time off, wellness programs, childcare amenities.
• Financial Wellbeing: Resources for financial, personal skills, and career development.
• Allstars Specials: Free and discounted flights, exclusive partner discounts.
• A unique Allstar culture.

OUR HIRING PROCESS:

• Application received
• Candidate screening
• Interviews and assessments
• Background checks and other assessments
• Offer and negotiation

GET TO KNOW AirAsia:

AirAsia has been the World's Best Low-Cost Airline for 15 consecutive years, with over 800 million guests flown. We champion dreams, serve the underserved, and connect the world and ASEAN so that now everyone can fly.

We value diversity and are committed to creating an inclusive work environment. We are proud to be an equal opportunity employer.

Search Firm Representatives: AirAsia does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted without a valid written agreement will be deemed the company's property, and no fee will be paid unless a pre-existing agreement is in place.

At MR DIY International, we're more than a global home improvement brand, we're a catalyst for ambitious talent ready to grow beyond borders.

With over 5,000+ stores across 14 countries globally, we offer unmatched international exposure to those looking to build a meaningful, global career. From retail operations and merchandising to strategy, tech, and supply chain. Your work here shapes how millions of customers shop every day.

Job Summary

The Personal Assistant provides high-level administrative support by managing schedules, coordinating meetings, preparing reports, and handling sensitive information with discretion. This role will ensure the executive’s day-to-day activities run smoothly and efficiently, enabling them to focus on strategic initiatives and organizational priorities.

Responsibilities :

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Plan, coordinate, and facilitate meetings, ensuring agendas, materials, and minutes are prepared and distributed.
• Serve as a liaison between the executive and internal/external stakeholders.
• Assist in planning, managing, and executing projects and events.
• Track and ensure the completion of tasks and projects
• Maintain confidentiality of sensitive information and ensure smooth office operations.
• Manage expense reports, invoices, and budget tracking for the executive's activities.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or any related field.
• Minimum 5 years of experience as an Personal Assistant or similar role supporting senior executives
• Excellent written and verbal communication skills, proficient in Microsoft Office.
• Ability to work independently, anticipates needs and takes initiative, and resourceful.
• Has a high level of discretion, professionalism and attention to detail.
• Proactive, solutions oriented with a positive attitude, flexible and adaptable to changing priorities and deadlines, strong interpersonal skills.
• Proficient in Mandarin, as the incumbent will be required to liaise with stakeholders from China.

• Reporting to the Chairman and performing secretarial and administrative duties.
• Managing internal and external correspondence on behalf of the Chairman as and when necessary.
• Maintain a well-organized filing system that secures confidential files.
• Preparing facilities for scheduled or urgent matters.
• Reminding the Chairman of important tasks and deadlines.
• Miscellaneous tasks to support the Chairman and team members.
• Provide support, participate and assist in activities and events duties as and when required
• Any other adhoc task to be assign from time to time
  
  

• Candidate must possess at least Diploma or higher qualification in Business Studies, Administration, Secretarial or equivalent.
• Must possess own transport
• Able to work extra hours is preferrable
• At least 2 years of working experiences in the related field are required for this position.
• Excellent written and verbal communication skills in Mandarin, Bahasa Malaysia, English.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, Outlook and PowerPoint.
• High capability in follow-ups.
• Able to multitask, resourceful & proactive with good common sense & also sense of urgency.
• Computer literacy, well versed with Microsoft applications such as Word, Outlook, Excel etc.
  
  

• Medical Benefit
• Training
• EPF
• SOCSO
• Annual Leave

• Manage the Director’s calendar, including scheduling meetings and appointments,
• Organize internal and external meetings including preparing agendas, documents, minutes, and follow-up actions.
• Preparing the refreshments for the clients prior to the meetings
• Handle confidential and sensitive information with the highest level of discretion.
• Act as the first point of contact for internal and external parties on behalf of the Director.
• Draft, review, and manage emails, letters, presentations, minutes other business correspondence.
• Coordinate communication flow between the Business Development team and other departments.
• Maintain and update files, records, and reports relevant to business development activities.
• Process expenses, claims, and invoices in compliance with DHL policies.
• Assist in term of the transportation arrangements when Director required for site vising.
  
  
  

• Minimum Diploma in Business Administration, Management, or related field.
• Minimum 2 years years of experience in a personal assistant or executive assistant role, preferably supporting senior-level executives.
• Experience in a multinational or logistics-related environment is an added advantage.
• Excellent verbal and written communication in English.
• Strong time management, multitasking, and organizational skills.
• High degree of professionalism, discretion, and confidentiality.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Proactive, reliable, and able to work independently with minimal supervision.

At DHL, people mean the world to us. That’s why your goal has always been to attract and retain the best talent over the world. We provide challenge and opportunity for personal and professional development. We recognize the difference you bring to our business, and together we share the pride of building the logistics company for the world.

Under the DHL Supply Chain umbrella, one of the business units of DHL, we provide customized logistics and industry solutions in the areas of supply chain management, warehousing, distribution, value added services, and lead logistics provider services for our customers – helping them deliver better results every day.

• Manage the Director’s calendar, including scheduling meetings and appointments,
• Organize internal and external meetings including preparing agendas, documents, minutes, and follow-up actions.
• Preparing the refreshments for the clients prior to the meetings
• Handle confidential and sensitive information with the highest level of discretion.
• Act as the first point of contact for internal and external parties on behalf of the Director.
• Draft, review, and manage emails, letters, presentations, minutes other business correspondence.
• Coordinate communication flow between the Business Development team and other departments.
• Maintain and update files, records, and reports relevant to business development activities.
• Process expenses, claims, and invoices in compliance with DHL policies.
• Assist in term of the transportation arrangements when Director required for site vising.

• Minimum Diploma in Business Administration, Management, or related field.
• Minimum 2 years years of experience in a personal assistant or executive assistant role, preferably supporting senior-level executives.
• Experience in a multinational or logistics-related environment is an added advantage.
• Excellent verbal and written communication in English.
• Strong time management, multitasking, and organizational skills.
• High degree of professionalism, discretion, and confidentiality.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Proactive, reliable, and able to work independently with minimal supervision.

• Assist the General Manager in handling daily operations, tasks, and strategic planning.
• Manage scheduling, meeting arrangements, travel plans, and correspondence.
• Prepare reports, meeting minutes, presentations, and internal communications.
• Monitor project progress and ensure timely follow-up on action items.
• Support HR and admin-related functions, including recruitment, payroll, and employee record maintenance
• Assist with general administrative tasks and provide day-to-day support to management
  
  

• Minimum education: Secondary School or higher
• At least 2 years of experience in a similar dual-role (Personal Assistant + HR/Admin support)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Working knowledge of labor laws, payroll software, and statutory compliance (e.g. EPF, SOCSO, EIS)
• Strong organizational, communication, and multitasking skills
• Ability to speak Mandarin is an added advantage
• Must possess a valid driving license â occasional travel required (e.g., purchasing office supplies, attending team-building events, or delivering gifts)
• Preferable Mandarin Speaking Candidate
• Working location - Taman Kempas Utama
  
  

• Sick Leave
• Annual Leave
• Maternity Leave
• Bereavement Leave (paid time off to cope with the loss of loved one)
• Free Laptop for Work
• EPF and SOCSO
• Company Activities (team building, outings, social gatherings)
• Company Trip
• Performance Bonus
• Remote accommodation included