259 Administrative jobs in Malaysia

1 month ago Be among the first 25 applicants

Direct message the job poster from POSH & CORE PROPERTY MANAGEMENT

• Attend to phone calls and resident’s queries and maintain good relationship with residents
• Perform general accounting duties such as bookkeeping, data entry, handling of petty cash an banking of cash/cheques
• Handle maintenance fee billing to residents, issue maintenance notice/reminder, collect maintenance fees from residents
• Prepare and maintain proper filling of reports, invoices and documents
• Collect invoice from vendors/contractors and coordinate the payment procedure
• Assist the condo manager in the preparation of AGM documents such as attendance list, eligibility voting list, labels and the preparation of operation budget
• Perform other duties as assigned

Job Requirements

• Bachelor degree Real Estate Management or Building Surveying or in related field
• At least 2-3 years of experiences in coordinating building's repair/ maintenance/ renovation/ construction or relevant works.
• Ability on problem solving and able to provide solutions.
• Able to work independently
• Fresh graduate encourage to apply

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative, Management, and Customer Service
• Industries Real Estate and Building Construction

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Job No.: 494590

School: Jeffrey Cheah School of Medicine & Health Sciences

Location: Main Campus

Employment Type: Full-time

Duration: Fixed-term

Remuneration: MYR 3800 - 4300 /monthly

• Amplify your impact at a world top 50 University
• Join our inclusive, collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them
  
  

• For LinkedIn Users, please click apply to view the position description at our career site
  
  

6 days ago Be among the first 25 applicants

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This range is provided by VR Solution Sdn Bhd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Responsibilities

1. General Administrative Support

• Maintain company records, filing systems, and documentation.
• Assist in drafting and preparing official correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails, phone calls, and letters.
• Provide administrative support to senior management and other departments as needed.

• Liaise with the Mall Management Team for collaborations.
• Assist pre-launch inquiries before new product launches.
• Organize and coordinate promotional events, product launches, and roadshows.
• Build and maintain good relationships with external partners, vendors, and stakeholders.

• Collaborate with the sales team to develop sales collateral and promotional materials.

• Provide support for lead generation and customer acquisition efforts.
• Assist the sales team with administrative tasks, including proposal preparation and customer follow-ups.
• Maintain and update customer databases and sales records.

• Assist in invoice processing, payment follow-ups, and petty cash management.
• Coordinate with finance and accounts teams on budget tracking and expense reporting.
• Ensure timely submission of financial claims and reimbursements.

• Support special projects and company initiatives as needed.
• Assist in ad-hoc administrative tasks assigned by management.

• Minimum SPM
• Minimum 3-5 years of experience in an admin executive role (with at least 2 years in the same company)
• Strong communication skills in English, Bahasa Malaysia, and Mandarin.
• Ability to work independently with minimal supervision while staying proactive and detail-oriented.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong time management skills and ability to handle multiple tasks efficiently.

• EPF, SOCSO, EIS, PCB Contributions
• Annual Leave
• Medical Leave
• Medical Claim
• Selangor Public Holiday closed
• Annual Increment
• Annual Performance Bonus
• Career advancement opportunities to managerial roles.
• 5 Working Days (Monday - Friday)
• Company Trip.

• Salary will be based on the candidate's skills, work experience, and ability to work independently.

• Entry level

• Full-time

• Administrative

• Security and Investigations

This job is an Administrative Assistant at a Japanese company that makes medical testing equipment. You might like this job because it involves a mix of office tasks, HR duties, and organizing events, all while supporting important healthcare work!

A Japanese company that primarily manufactures and sells pathology testing equipment and reagents mainly to distributors and end users. These instruments, reagents, and consumables are necessary for pathological diagnosis and research, supporting the specimen preparation process in hospitals and research institutions.

Position: Administrative Assistant

Job Scope:

• General Office Administration: Handling phone calls, greeting visitors, managing documents, and overseeing office supplies.
• Human Resources Tasks: Labor management and related HR functions.
• Internal and External Communication Coordination.
• Meeting Schedule Management and Minute Taking.
• Planning and Supporting Corporate Events and Activities.
• Other Duties: Performing tasks related to HR, general administration, and accounting as directed by supervisors, including reviewing expense claims, attendance records, and managing office supplies.

MUST Requirement:

・3 to 5 years of practical experience in management, office administration, human resources, general administration, or sales support.

DataAnnotation is committed to creating quality AI. Join our team to help train AI chatbots while gaining the flexibility of remote work and choosing your own schedule.

We are looking for a bilingual professional to join our team and teach AI chatbots. You will have conversations in both Malay and English with chatbots in order to measure their progress, as well as write novel conversations in order to teach them what to say.

Benefits:

• This is a full-time or part-time REMOTE position
• You’ll be able to choose which projects you want to work on
• You can work on your own schedule
• Projects are paid hourly, starting at $23+ USD per hour, with bonuses for high-quality and high-volume work

Responsibilities (both in Malay and English):

• Come up with diverse conversations over a range of topics
• Write high-quality answers when given specific prompts
• Compare the performance of different AI models
• Research and fact-check AI responses

Qualifications:

• Fluent in Malay + English
• A bachelor's degree (completed or in progress)
• Excellent writing and grammar skills
• Strong research and fact-checking skills to ensure accuracy and originality

Note: Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD.

#malaysian

- Handle full set of export/import documentation and coordinate with overseas suppliers.

- Manage shipping documentation, L/Cs, scheduling, and compliance with import/export requirements.

- Coordinate closely with warehouse for timely load-out and receiving of products.

- Liaise with internal teams to clarify discrepancies and process supplier claims.

- Prepare shipping instructions, monitor inventory status, and generate reports.

- Perform administrative tasks as assigned.

Requirements:

- Diploma or higher in Logistics, Shipping, Business Studies, or related fields.

- Minimum 2-3 years of relevant experience.

- Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).

- Able to communicate in English & Bahasa Malaysia.

- Strong coordination, follow-up, and problem-solving skills.

- Experience with forwarders, customs, ports, and billing is essential.

What We Offer:

- Yearly Bonus & Increment

- Monthly Team Building Activities

- Medical Benefits

- Product Training Provided

Salary match, Number of applicants, Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following qualifications do you have?
• Which Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?
• How many years' experience do you have as a Shipping Administrator?

To help fast track investigation, please include any relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Administration Officer?

This job is all about keeping a busy office running smoothly as an Administrative Assistant at a new Japanese medical equipment company. You might like this job because you’ll support healthcare innovation while managing tasks that keep the team organized and efficient!

Our client is a newly established Japanese medical equipment company with operations in both Japan and Malaysia, founded in 2024. With a small and growing team, their mission is to support the medical and research community by providing high-quality and innovative pathology testing equipment and consumables.

What We Do

Our client's products are essential to the specimen preparation process in pathology laboratories. They offer a full range of instruments, reagents, and consumables used in tissue sectioning and staining, helping hospitals and research institutions improve diagnostic efficiency and accuracy.

Job Responsibilities

• General Office Administration: Handling phone calls, greeting visitors, managing documents, and overseeing office supplies.
• Human Resources Tasks: Labor management and related HR functions.
• Internal and External Communication Coordination.
• Meeting Schedule Management and Minute Taking.
• Planning and Supporting Corporate Events and Activities.
• Other Duties: Performing tasks related to HR, general administration, and accounting as directed by supervisors, including reviewing expense claims, attendance records, and managing office supplies.

• 3 to 5 years of practical experience in management, office administration, human resources, or general administration with practical experience in accounting.

CRIF Federal Territory of Kuala Lumpur, Malaysia

CRIF Federal Territory of Kuala Lumpur, Malaysia

COMPANY DESCRIPTION

About CRIF

CRIF is a global leader in credit bureau, business information, and credit risk solutions. We elevate businesses to the next level with an expert blend of data and analytics. Through data-driven insights, we empower businesses to make confident, sustainable decisions across the credit lifecycle, while mitigating risk and fuelling growth.

Headquartered in Itay with more than 6,000 professionals worldwide, we operate in 39 countries across four continents. We have a strong presence in Asia with regional headquarters in Hong Kong SAR and Singapore, as well as offices in key cities including, Dushanbe, Hanoi, Ho Chi Minh City, Jakarta, Kaohsiung, Kuala Lumpur, Manila, Shanghai, Shenzhen, Taipei, Taichung, Tashkent, Tokyo and Zhongli.

Job Description:

1. Serve as the Primary HR Contact for CRIF Malaysia

Act as the main point of contact for all HR and administrative matters in the Malaysia office, ensuring alignment with company policies and facilitating smooth communication between local employees and regional HR teams.

2. Oversee End-to-End Onboarding and Offboarding Processes

Manage all aspects of onboarding for new hires and offboarding for exiting employees, including preparation of equipment (e.g., laptops, access cards), orientation sessions, and system access setup or revocation to ensure a seamless transition.

3. Coordinate Cross-Border HR Operations

Liaise closely with the HR team in the Philippines to align on all HR-related concerns affecting the Malaysia office, including policy implementation, employee relations, payroll coordination, and compliance with regional standards.

4. Facilitate Employee Engagement Initiatives

Plan, organize, and support employee engagement programs and team-building activities tailored for the Malaysia office to boost morale, enhance workplace culture, and promote employee satisfaction and retention.

5. Manage HR Budget and Expense Reporting

Monitor, reconcile, and report expenses related to HR operations and additional budgets, ensuring accuracy, cost-efficiency, and timely submission to relevant stakeholders for review and approval.

Office Admin / IT Support:

1. Finance & Office Management

• Monitor vendor invoices and coordinate payments.

• Maintain petty cash records and ensure proper documentation.

• Handle procurement and replenishment of office supplies and utilities.

2. Employee Onboarding & Offboarding

• Coordinate new employee onboarding by preparing necessary documents and arranging equipment.

• Receive and store company laptops and equipment upon delivery.

• Collect and securely store laptops and equipment from departing employees.

3. IT Support Coordination

• Act as the local point of contact for IT equipment logistics.

• Assist in initial laptop setup by connecting devices to the office network and ensuring remote access is possible for the IT support team from remote.

• Facilitate communication between staff and the IT team for troubleshooting and technical support. (Note: Technical issues will be handled remotely by designated IT personnel.)

4. Administrative Support & Documentation

• Maintain and organize company agreements (e.g., customer subscriptions, vendor contracts, ITC documents).

• Support internal teams (HR, IT, CS) in resolving system or process issues.

• Assist in preparing documents for internal audits, management approvals, and vendor compliance.

• Support vendor registration processes and account reactivations as needed.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Psychology or a related field
• Minimum 3 years of relevant HR experience, preferably in a multi-country setup
• Prior experience supporting HR operations in Malaysia is required
• Exposure to cross border HR coordination and payroll processes is an advantage
• Proficient in MS Office
• Good understanding of Malaysian labor laws and HR compliance requirements
• Strong written and verbal communication skills in English
• Ability to work independently while effectively collaborating with regional teams
• Culturally sensitive, with the ability to build trust and rapport across diverse teams
• Excellent attention to detail, multitasking ability, and a proactive approach to problem solving
• Capable of managing confidential information with discretion and professionalism
• High level of initiative and ownership
• Passion for employee engagement and fostering a positive work environment

• Seniority level Associate

• Employment type Full-time

• Job function Human Resources
• Industries IT Services and IT Consulting and Information Services

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• Manage full set of accounts
• Responsible for accurate and timely month-end closing of accounts
• Perform daily routine accounting entries
• Monitor daily cash book, process payments and staff payroll
• Assist in administrative duties
• Liaise with auditor during financial year-end audit
• Familiar with GST submissions and data entry
• Undertake ad-hoc tasks as assigned by superior/manager when necessary
  
  

• Possesses LCCI or any equivalent
• Good with MS Excel, MS Word; UBS system will be an added advantage
• Required languages and fluency : Bahasa Malaysia, English
• At least 2 to 3 years working experience in the related field
• Possesses good interpersonal skills, has the initiative to learn & is well organized
• Possesses analytical and problem solving skills
  
  

• Gym, parking and handphone subsidy