2,962 Administrative jobs in Malaysia

We are a leading professional services firm specializing in delivering high-quality accounting and advisory services to international businesses.

We are seeking a self-driven and highly motivated individual with a solid technical background and a passion for delivering exceptional client service to work with our Outsourcing Team in Forvis Mazars in Singapore. This position will be permanently based in Kuala Lumpur Malaysia.

This role offers an excellent opportunity to build expertise in accounting and financial management, while being part of a dynamic team that delivers comprehensive accounting and advisory support to a diverse portfolio of international clients.

Key responsibilities

• Coach and supervise the work of the Assistant/s, ensuring compliance with accounting standards and internal procedures
• Review and analyse monthly management accounts and supporting schedules to ensure accuracy;
• Reviewing GST returns to ensure timely and accurate submission
• Collaborate with other Forvis Mazars teams, both domestic and international, to meet client's needs;
• Support the technical and soft skills development of the Assistant/s through on-the-job training;
• Prepare financial statements in accordance with Singapore Financial Reporting Standards and other international GAAP;
• Act as a key point of contact in client relationships, ensuring a seamless and positive client experience;
• Liaise with clients' auditors and tax agents to ensure smooth and efficient exchange of information;
• Support process improvement initiatives to enhance the efficiency and quality of client deliverables
• Establish strong client relationships through proactive and positive interactions with the client's team
• Assist with any other ad-hoc duties as assigned

Job requirements

• Bachelor Degree in Accountancy or part qualified ACCA/CPA Australia/ICAEW
• Professional medium/large audit practice experience and/or large multi- national experience
• Well versed in Microsoft Excel; knowledge of accounting software (XERO, SAP, Netsuite, Oracle, Xero, Quickbooks) is an advantage
• Friendly and approachable team player with good communication, interpersonal and client servicing skills
• Meticulous and have attention to detail with good organizational skills
• Able to work under pressure and tight deadlines
• Good command of the English language
• Proficient with the use of collaboration tools, i.e. MS Teams, DocuSign etc

Forvis Mazars Asia Pacific Services Sdn Bhd (formerly known as Mazars Asia Pacific Services Sdn Bhd) is a Malaysia incorporated company and a member firm of Forvis Mazars, an international Advisory and Accountancy Group that operates as a single integrated partnership. Operating in over 100 countries and territories around the world, we draw on the expertise of more than 50,000 professionals to assist clients of all sizes at every stage in their development. MAPS supports the business operations of Forvis Mazars member firms in Asia Pacific and beyond in the delivery of services to clients.

Org. Setting and Reporting

The UN Secretary-General launched on 1 January 2019 a bold and new global reform which repositioned the UN Development System to delivery more effectively and efficiently with the achievement of the 2030 Agenda and the Sustainable Development Goals (SDGs). As part of this reform, UN Resident Coordinator Offices (UN RCO), under the leadership of an independent UN Resident Coordinator – the Representative of the UN Secretary-General and the highest-ranking official of the UN Development System at the country level – support countries in the achievement of their development priorities and the attainment of the SDGs. The position is located in the United Nations Resident Coordination Office (UNRCO) in Kuala Lumpur, Malaysia and reports to the Head of the Resident Coordinator's Office. The office is located in Putrajaya.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties: HUMAN RESOURCES MANAGEMENT:
• Initiates, reviews, processes and follows-up on actions related to the administration of the unit's human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
• Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions through IMIS.
• Monitors staffing table and prepare relevant statistical data/charts. BUDGET AND FINANCE:
• Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters' budget, trust funds, grants and procurement.
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Assists in preparation of the RCO's annual Integrated Budget and Workplan and budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures
• Prepares or customizes financial reports from IMIS system generated reports.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Provides weekly updates to the Head of RCO and RCO Team on the status of the RCO budget, procurement activities, and contracting requests. Maintains a real-time, accessible tracking document to ensure transparency and coordination across the team. GENERAL ADMINISTRATION:
• Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
• Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
• May be responsible for guiding, training, and supervising the work of more junior General Service staff.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Maintains and regularly updates a well-organized and efficient filing system for the RCO and UNCT, using Microsoft Teams and other platforms as appropriate to ensure easy access and retrieval of documents.
• Organizes internal and external meetings on behalf of the RCO and UNCT, as required, ensuring effective IT and technological support, timely procurement of catering and other meeting requirements.
• Prepares RSVP lists, minutes of meetings, notes and other background materials as needed by the RCO and UNCT.
• Provides efficient and well-coordinated support for missions of UN officials and experts to Malaysia, Singapore, and Brunei Darussalam, ensuring smooth logistical and administrative arrangements.
• Builds and maintains effective working relationships with the front offices of all UN entities and other relevant staff to support smooth coordination.
• Maintains and regularly updates the RCO asset inventory, ensuring accurate records and proper tracking of office equipment and resources. CONTRACT ADMINISTRATION:
• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
• Processes the payment of contractors' invoices and monitor payments in a timely and efficient manner.
• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys. OTHERS:
• Ensures that requirements and background information used for data analysis are documented.
• Maintains protocol procedures. Ensures adherence to established UN and host country protocol standards in all official engagements and communications of the UNRC. This may include coordinating with government ministries, diplomatic missions, and relevant stakeholders to manage high-level visits, courtesy calls, and ceremonial events; and drafting, formatting, and processing of Note Verbales, official letters, appropriate diplomatic exchanges, and other internal and external communications on behalf of the RC and RCO.
• Represents the RCO in interagency meetings and committees such as the Common Premises Committee, Operations Management Team, administrative working groups and others. Supports related reporting via the Information Management System / UN INFO such as on common premises as needed.
• Maintains and regularly updates the RCO Leave Monitor, tracks absences and work-from-home arrangements of RCO team members, and provides timely reports to the Head of RCO.
• Updates and maintains repositories of partner contact lists, the RCO database of UNCT members, Results and Thematic Groups, and other inter-agency coordination mechanisms, as well as database of stakeholder contact lists by categories.
• Performs other related duties as required.

Competencies

PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of High school diploma or equivalent is required. Additional certification in any of the following areas: administrative services, finance, accounting, audit, human resources or related area is desirable. A first level university degree is an advantage.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven (7) years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or related area, is required. The minimum years of relevant work experience is reduced by two (2) years for candidates who possess a first level university degree. Previous experience with United Nations agencies, NGOs or similar international organization is desirable. Working experience with an Enterprise Resource Planning (ERP) system such as Umoja (or similar), is desirable. Work experience of one (1) year or more in Data Analytics is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Either Malay or Bahasa is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult for details).

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Malay

UN Level II

UN Level II

UN Level II

UN Level II

Bahasa

UN Level II

UN Level II

UN Level II

UN Level II

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone/Teleconference.

Special Notice

This is a Fixed Term position. Appointment against this post is on a local basis and is open for an initial period of one year (1) year and extension will be subject to availability of funds, budgetary approval or extension of the mandate. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on "Manuals" in the "Help" tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

Job Description:

1. Payroll Management

* Manage the full payroll cycle, including salaries, overtime, bonuses, and statutory deductions.

* Monitor and record attendance, leave, and employee benefits.

* Ensure timely submission of EPF, SOCSO, EIS, PCB, and HRDF contributions.

2. Foreign Worker Management

* Assist with permit renewals, FOMEMA, hostel arrangements, overall welfare, and any other related foreign workers' matter when required.

* Communicate with immigration and government departments for legal compliance when needed.

* Stay updated with immigration policies and ensure documentation is compliant.

* Liaise with external parties, such as recruitment agencies when needed.

3. Recruitment

* Assist with posting of vacancy in recruitment portals, processing resumes received, arranging interviews and offer the candidates.

* Collaborate with management to understand manpower needs.

4. Employee Engagement & Relations

* Serve as a point of contact for employee concerns and grievances.

* Handle employee relations issues, including grievance resolution and disciplinary actions.

5. HR Operations & Support Functions

* Prepare and handle necessary HR documentation, including employee contracts,offer letters, confirmation letters, warnings, and resignation acceptances.

* Maintain accurate and updated employee records.

* Ensure consistent communication and enforcement of HR policies and procedures.

* Support the performance appraisal process.

* Monitor probation and contract renewals.

* Monitor updates to Malaysian labour laws, statutory regulations, and HR best practices, providing recommendations for policy revisions where necessary.

6. Others

* Responsible for any other related duties and ad-hoc HR projects as assigned.

Requirements:

* Candidate must possess at least Diploma in Human Resource or any related field.

* At least 3 years working experiences in relevant field.

* In-depth knowledge of Malaysian employment legislation, immigration regulations and statutory compliance.

* Good oral and written communication skills in English, Malay and Mandarin to effectively communicate with Mandarin-speaking clients.

* Proficiency in HR software systems and Microsoft Office Suite.

* Excellent interpersonal, communication, and conflict resolution skills.

* High level of integrity and professionalism in handling confidential matters.

* Self-motivated, proactive, and capable of working both independently and as part of a team.

* Ability to manage multiple tasks and meet deadlines effectively.

Interested candidate, kindly send in your detailed resume with recent photo for application. Thank you.

Job Types: Full-time, Permanent

Pay: RM3, RM5,000.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Application Question(s):

• What is your expected monthly basic salary?
• How much notice are you required to give your current employer?

Experience:

• Human resources: 3 years (Preferred)
• Payroll: 3 years (Preferred)

Language:

• Mandarin (Preferred)

Work Location: In person

Job Description

• Greeting and offering general support to clients and other executives who visit the office
• Planning and organising staff meetings and other internal events
• Creating and maintaining office expense and budget sheets and other book-keeping tasks
• Coordinating, scheduling, and rescheduling appointments for individuals or teams
• Developing and implementing operational and administrative systems
• Overseeing general business operations and preparing proper documentation for management
• Managing office equipment and supplies and ensuring new stock is ordered as and when required
• Providing support to staff and responding to their queries related to office management challenges
• Managing contact and negotiations with office vendors and service providers
• Arranging travel accommodations, including flights, hotels, and car rentals
• Arranging for visa, employment passes and professional passes for both in Malaysia and overseas
• Ensuring the company complies with the government's rules and regulations.
• Office maintenance
• Signing of new tenancy agreements and timely renewals of the same for the office and staff accommodation

Job Specification

• Bachelor's degree or equivalent
• Five or more years of experience in office management
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Good knowledge of immigration procedures for foreign professional employment pass
• Good knowledge of government rules and regulations with regard to company licenses and renewals
• Ability to maintain confidentiality of company information
• Location: Mid Valley

Description:
KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

• Work Order Management
• Collect daily work orders from technicians and verify completeness of information.
• Ensure accuracy and timely processing of all work orders before entry into the system.
• System & Portal Data Management
• Input daily operational data into respective systems/portals.
• Upload relevant supporting documents (e.g., service reports, customer acknowledgments, invoices) into the designated portals.
• Maintain up-to-date and accurate digital records for reference and audit purposes.
• Report & Slip Generation
• Generate and print SLD slips and reports (2 sets) in accordance with customer requirements.
• Ensure all reports are checked, signed (if required), and forwarded to customers promptly.
• Assist in preparing additional documentation or summaries as requested by management.
• Documentation & Filing
• Check, sort, and file physical and electronic documents systematically for easy retrieval.
• Maintain compliance with internal document control procedures and external audit requirements.
• Coordinate with relevant departments to ensure completeness of documentation before filing.
• General Administrative Support
• Assist with ad-hoc administrative duties related to operations and service reporting.
• Liaise with technicians, customers, and internal departments to resolve documentation discrepancies.
• Provide support during internal/external audits by retrieving required documents.

Desirable Experience & Qualifications

• Currently pursuing a Diploma or Bachelor's degree or SKM in Business Administration or any related course
• Internship for a duration above 12 week(s).
• Having strong interest in Automotive sector is an advantage

Job Type: Contract

Contract length: 3 months

Pay: RM2, RM2,500.00 per month

Work Location: In person

Senior Accounting & Finance Executive / Assistant Accounting & Finance Manager

The Senior Accounting and Finance Executive (or Assistant Accounting Finance Manager) is responsible for overseeing the full spectrum of accounting and finance operations for the Malaysia and Singapore entities. This includes group consolidation, financial reporting, tax compliance, and process improvement. The role requires both hands-on technical expertise and the ability to guide and develop a small team, while working closely with management to support strategic financial decisions.

Key Responsibilities

1. Financial Consolidation & Reporting

• Lead the consolidation of group accounts across multiple subsidiaries.
• Prepare and review monthly, quarterly, and annual financial reports, ensuring accuracy, completeness, and compliance with SFRS/IFRS standards.
• Draft and finalize consolidated financial statements and management reports for review by management.
• Analyze financial data and provide insights to support business decisions.

2. Accounting Operations

• Oversee and manage the general accounting functions, including accounts payable, accounts receivable, general ledger, and taxes.
• Perform and review monthly bank reconciliations, ensuring accuracy and completeness.
• Prepare or review full sets of accounts and unaudited financial statements for all entities.
• Maintain accounting controls by establishing and reviewing the chart of accounts, policies, and procedures.
• Manage bank account transactions, including setting up payments in the bank portals.
• Work with the management to oversee and manage cashflow.

3. Compliance & Taxation

• Review and ensure timely and accurate SST/GST filings and other statutory submissions.
• Prepare or review annual tax computations, ECI filings, AR filings and liaise with external auditors, tax agents and corporate secretaries.
• Provide financial and compliance guidance on local tax-related regulations, incentives, and reporting obligations.
• Ensure transactions are properly categorized and recorded under the correct tax codes in the accounting system.
• Lead the implementation and ongoing management of the e-invoicing system in compliance with LDHN (Inland Revenue Board Malaysia) requirements.

4. Payroll & Reimbursements

• Process or review monthly payroll, employee claims, and staff reimbursements in compliance with statutory and company policies.
• Work closely with HR on employee-related financial matters.

5. Continuous Improvement & Leadership

• Assess current accounting and financial reporting processes to recommend and implement improvements for better efficiency and accuracy.
• Supervise, train, and mentor junior accounting staff, setting clear performance goals and fostering professional growth.
• Support system enhancement initiatives and process automation where possible.
• Respond to internal accounting queries promptly and professionally, ensuring smooth cross department collaboration.

What You'll Bring

• Degree in Accounting, Finance, or related field; professional qualification (ACCA, CPA, MICPA) is a plus.
• 5–8 years' experience in full-set accounting, GL, or reporting roles across industries.
• Accounts consolidation and reporting experience.
• Strong understanding of Singapore accounting and taxation standards, including GST.
• Proficient in Xero Accounting System and MS Excel.
• Excellent communication skills — fluent in English, written and spoken.
• Strong interpersonal, supervisory, and customer service skills.
• A good balance of technical accuracy and business pragmatism.
• Confident working with international colleagues and diverse stakeholders.

You'll Likely Succeed Here If You:

• Have a knack for numbers and enjoy telling the story behind them.
• Are detail-oriented but never lose sight of the bigger picture.
• Love solving problems, streamlining processes, and building better systems.
• Are resourceful, proactive, and can handle multiple deadlines.
• Thrive in fast-paced, multi-entity environments.

You'll Love This Job If You:

• Are done being a small cog in a giant corporate machine.
• Want your voice heard and your ideas to shape how the company grows.
• Enjoy setting up systems and structures that make work smarter and faster.
• Want to build a team culture from the ground up.
• Seek clear growth opportunities and the chance to make an impact early.
• Excel at juggling multiple projects while keeping calm under pressure.

Other Head-Turning Qualities

• Some exposure to corporate secretarial work is an advantage.
• Confident managing multiple projects and priorities simultaneously.
• A self-starter who's dynamic, proactive, and dependable.
• Thrives under pressure and brings positive energy to the team.

Execierge ) is a shared service for Executive Assistants. We service C-Suites, Managing Directors and Business Owners from Singapore, Hong Kong and Australia.

We are hiring for experienced Personal Assistants/Executive Assistants.

This position is Full-time and REMOTE.

What's needed:

• Strong at Admin tasks
• Accountable
• Responsible
• Sociable

What our team feels most excited about: Working with people all over the world - not local Malaysian bosses.

Education is NOT an issue and the CEO does not look at that.

Candidates must be able to speak Mandarin and/or Cantonese. Do NOT apply if you can't speak either of those languages.

We are seeking candidates proficient in Mandarin/ Cantonese to effectively communicate with Mandarin/ Cantonese*-speaking clients.*

Salary will be based on experience.

About the role

Remi Scientific Sdn Bhd is seeking an Administrative Coordinator to join our team in Subang Jaya, Selangor. This full-time position will provide crucial administrative support to ensure the smooth operation of our organisation.

What you'll be doing

• Manage and maintain office records, filing systems and databases as per ISO 13485 and MDA requirements
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Manage order processing, inventory management and logistics coordination.
• Assist the sales team with administrative tasks such as preparing quotations, tenders and related documents.
• Prepare and maintain documentation, including invoices, receipts, and shipping records.
• Process payments and follow up on outstanding accounts.
• To perform any other ad-hoc duties assigned by the superior

What we're looking for

• Minimum 5 years of experience in an administrative or coordinator role
• Excellent organizational and time management skills with the ability to multitask and prioritise effectively
• Strong communication and interpersonal skills, with a professional and customer-oriented approach
• Proficient in using Microsoft Office suite (Word, Excel, Outlook). Experienced in SQL Accounting System is added advantage
• Good command of Bahasa Malaysia and English (Proficiency in Mandarin is preferred)
• Ability to work independently and as part of a team
• Attention to detail and a commitment to accuracy

What we offer

At Remi Scientific, we strive to create a supportive and collaborative work environment. In addition to a competitive salary, we offer a range of benefits including:

• Full Time Position
• 5-Day Workweek
• Medical claim and insurance benefits
• Generous annual leave and sick leave entitlements
• EPF & SOCSO Contributions
• Monthly Season Parking

About us

Remi Scientific Sdn Bhd is a leading provider of medical, scientific equipment and laboratory solutions. With over 20 years of experience, we are committed to delivering high-quality products and exceptional customer service.

If you are excited about this opportunity and believe you have the necessary skills and experience, we encourage you to apply now.