405 Executive Assistant Opportunities jobs in Malaysia

Associate, Facilities & Office Management

Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Overview

The Associate, Facilities & Office Management will play a key role in ensuring smooth day-to-day operations and upkeep of company facilities. This position is responsible for hands-on maintenance work, minor repair tasks, and supporting compliance with workplace safety standards. The role also includes coordinating with vendors and building management to maintain a safe, functional, and well-maintained office environment.

Job Responsibilities

Facilities Maintenance & Repair

• Carry out minor repairs and general maintenance such as light bulb replacement, plumbing fixes, minor carpentry works (furniture repair), painting and other ad-hoc works.
• Conduct routine facility inspections to identify maintenance needs and ensure workplace functionality.
• Respond promptly to employee requests and troubleshoot minor facility-related issues.
• Assist in coordinating and monitoring external vendors for facility-related services (e.g., electrical, plumbing, HVAC, pest control, cleaning).
• Prepare and manage documentation such as Permit-To-Work (PTW) submissions.
• Liaise with building management on facility issues, approvals, and compliance with building regulations.

Health, Safety & Compliance

• Support monthly workplace safety inspections with the Safety Coordinator in line with OSHA requirements.
• Actively serve as a member of the Emergency Response Team (ERT).
• Contribute to maintaining safety, health, and environmental compliance in the workplace.

Office Support & Administration

• Support the Assistant Manager in preventive maintenance planning and execution.
• Maintain inventory of tools, equipment, and spare parts for daily operations.
• Assist with office furniture, fixtures, and equipment setup as needed.

Job Requirements

• Diploma/Certificate in Facilities Management, Mechanical/Electrical Engineering, Building Services, or related field.
• 1–3 years of experience in facilities, building maintenance, or office management support.
• Hands-on skills in basic maintenance and minor repair works (electrical, plumbing, furniture, etc.).
• Fit to perform physical task such as lifting, carrying, climbing ladders, etc.
• Strong communication and coordination skills to work with vendors and building management.
• Independent, detail-oriented, and proactive problem solver.
• Basic knowledge of safety regulations and PTW process.
• Possession of Chargeman certificate (A0/A1/A4) or equivalent will be a plus.
• Flexi working hours.
• Monthly eWallet allowance.
• Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service.
• Unlimited office pantry fruits, snacks and drinks.
• Mobile and broadband subscription reimbursement.
• Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits.
• Additional leave including family leave and paid care leave to care for family members.
• Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic.
• Corporate membership discount and many more to explore.

We believe that you have what it takes to fit into the Touch n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now!

Touch n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and calibre. It is Touch n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing:

Note: Only shortlisted candidates will be contacted.

#J-18808-Ljbffr

Job Responsibilities

• Assist in managing front desk operations and provide a professional and welcoming experience for visitors.
• Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff.
• Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained.
• Administer and manage employee office access cards, including issuance and records updating.
• Support the planning and coordination of company activities and events.
• Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery.
• Maintain accurate inventory records and ensure sufficient stock levels at all times.
• Monitor and update departmental attendance records in a timely manner.
• Provide clerical and administrative support as required.
• Ensure the reception area remains neat, organized, and presentable at all times.
• Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies.
• Perform other ad-hoc tasks and assignments as required by management.

Job Requirements

• Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field.
• At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field.
• Proficient in English and Bahasa Malaysia (spoken & written).
• Ability to converse in Mandarin will be an added advantage.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Independent, self-disciplined, and able to work with minimal supervision.
• Strong multitasking, organizational, and communication skills.
• Highly motivated with a systematic and detail-oriented approach to work.

Salary: RM2,300 - RM2,500 a month

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TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Assistant Manager, Talent Acquisition (TNGD) | Fintech | We're hiring!

TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

We fuel the ideas and ambitions of our people with an environment built on Our DNA of Love, Entrepreneurship, Agility, and Passion – LEAP

We are a culture that empowers everyone to innovate and create solutions that will leave a positive impact on our communities and our nation, Touch ‘n Go will always be here to inspire our talents to grow as leaders and innovators giving you the power to make a difference.

Job Responsibilities:

• Office pantry management including breakfast arrangement, food and beverages order, ensuring timely replenishment with budgeting constraint.
• Manage staff access card including printing, distribution, attendance retrieval etc.
• Handle company insurance matters, such as reviewing policy coverage, coordinate with brokers, updating policies, and assisting with claims and compensation negotiations.
• Supervise cleaners’ duty including duty roaster creating and monitoring daily tasks to ensure service quality.
• Manage operational bills payment , including the compilation and submission of monthly corporate credit card claims.
• Coordinate office printing needs , such as corporate apparel printing, business card printing, digital business card management.
• Administer fixed asset management (non-IT equipment) including asset registration, disposal, sighting and inventory check. Plan and implementation initiatives to ensure company fixed asset inventory is updated within specific timeline.
• Assist on Procurement related task such as contracts management and small value purchases for the department.
• Oversee stationery supplies , including procurement, inventory tracking, and distribution as needed.
• Draft and publish internal communications as required by the management.
• Ensure compliance with workplace safety regulations .
• Promote sustainability initiatives , such as energy-saving measures, waste reduction, and other environmentally responsible practices within the office.
• Manage meeting rooms VC equipment in meeting rooms, propose improvement to enhance meeting room experience and provide basic troubleshooting support when needed.
• As a backup buddy to assist the team on business travel management and facilities related matters.
• Address to staff inquiries and provide general support to visitors.
• Provide administration support to other business unit as and when needed.
• Undertake any other office management duties as assigned by the line manager.

Job Requirements:

• Knowledge of office management and proven experience in office administration.
• Possess leadership, planning, and implementation skill.
• Highly organised and meticulous.
• Possess problem-solving and critical thinking skills.
• Enjoy brainstorm, possess a Can-do attitude, propose work process improvement.
• Possess sense of urgency, ability to prioritize work and be accountable to task.
• Proficient in Microsoft Office, Microsoft SharePoint, Microsoft Teams.
• At least 3 years or more of working experience in the field or in a related area.
• Diploma or equivalent preferred.
• Flexi working hours.
• Monthly eWallet allowance.
• Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service.
• Unlimited office pantry fruits, snacks and drinks.
• Mobile and broadband subscription reimbursement.
• Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits.
• Additional leave including family leave and paid care leave to care for family members.
• Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic.
• Corporate membership discount and many more to explore.

We believe that you have what it takes to fit into the Touch ‘n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now!

Touch ‘n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and caliber. It is Touch ‘n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing:

Note: Only shortlisted candidates will be contacted.

#J-18808-Ljbffr

Overview

Subang Jaya, Selangor, Malaysia Office Management – Office Management Permanent, Full-time On-site Salary: RM2,300 - RM2,500 a month Responsibilities

Assist in managing front desk operations and provide a professional and welcoming experience for visitors. Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff. Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained. Administer and manage employee office access cards, including issuance and records updating. Support the planning and coordination of company activities and events. Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery. Maintain accurate inventory records and ensure sufficient stock levels at all times. Monitor and update departmental attendance records in a timely manner. Provide clerical and administrative support as required. Ensure the reception area remains neat, organized, and presentable at all times. Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies. Perform other ad-hoc tasks and assignments as required by management. Qualifications

Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field. At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field. Proficient in English and Bahasa Malaysia (spoken & written). Ability to converse in Mandarin will be an added advantage. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint). Independent, self-disciplined, and able to work with minimal supervision. Strong multitasking, organizational, and communication skills. Highly motivated with a systematic and detail-oriented approach to work.

#J-18808-Ljbffr

Associate, Facilities & Office Management

Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia Overview The Associate, Facilities & Office Management will play a key role in ensuring smooth day-to-day operations and upkeep of company facilities. This position is responsible for hands-on maintenance work, minor repair tasks, and supporting compliance with workplace safety standards. The role also includes coordinating with vendors and building management to maintain a safe, functional, and well-maintained office environment. Job Responsibilities

Facilities Maintenance & Repair Carry out minor repairs and general maintenance such as light bulb replacement, plumbing fixes, minor carpentry works (furniture repair), painting and other ad-hoc works. Conduct routine facility inspections to identify maintenance needs and ensure workplace functionality. Respond promptly to employee requests and troubleshoot minor facility-related issues. Assist in coordinating and monitoring external vendors for facility-related services (e.g., electrical, plumbing, HVAC, pest control, cleaning). Prepare and manage documentation such as Permit-To-Work (PTW) submissions. Liaise with building management on facility issues, approvals, and compliance with building regulations. Health, Safety & Compliance Support monthly workplace safety inspections with the Safety Coordinator in line with OSHA requirements. Actively serve as a member of the Emergency Response Team (ERT). Contribute to maintaining safety, health, and environmental compliance in the workplace. Office Support & Administration Support the Assistant Manager in preventive maintenance planning and execution. Maintain inventory of tools, equipment, and spare parts for daily operations. Assist with office furniture, fixtures, and equipment setup as needed. Job Requirements

Diploma/Certificate in Facilities Management, Mechanical/Electrical Engineering, Building Services, or related field. 1–3 years of experience in facilities, building maintenance, or office management support. Hands-on skills in basic maintenance and minor repair works (electrical, plumbing, furniture, etc.). Fit to perform physical task such as lifting, carrying, climbing ladders, etc. Strong communication and coordination skills to work with vendors and building management. Independent, detail-oriented, and proactive problem solver. Basic knowledge of safety regulations and PTW process. Possession of Chargeman certificate (A0/A1/A4) or equivalent will be a plus. Flexi working hours. Monthly eWallet allowance. Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service. Unlimited office pantry fruits, snacks and drinks. Mobile and broadband subscription reimbursement. Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits. Additional leave including family leave and paid care leave to care for family members. Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic. Corporate membership discount and many more to explore. We believe that you have what it takes to fit into the Touch n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now! Touch n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and calibre. It is Touch n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing: Note: Only shortlisted candidates will be contacted.

#J-18808-Ljbffr

Job Responsibilities

Assist in managing front desk operations and provide a professional and welcoming experience for visitors. Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff. Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained. Administer and manage employee office access cards, including issuance and records updating. Support the planning and coordination of company activities and events. Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery. Maintain accurate inventory records and ensure sufficient stock levels at all times. Monitor and update departmental attendance records in a timely manner. Provide clerical and administrative support as required. Ensure the reception area remains neat, organized, and presentable at all times. Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies. Perform other ad-hoc tasks and assignments as required by management. Job Requirements

Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field. At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field. Proficient in English and Bahasa Malaysia (spoken & written). Ability to converse in Mandarin will be an added advantage. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint). Independent, self-disciplined, and able to work with minimal supervision. Strong multitasking, organizational, and communication skills. Highly motivated with a systematic and detail-oriented approach to work. Salary: RM2,300 - RM2,500 a month

#J-18808-Ljbffr

TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Assistant Manager, Talent Acquisition (TNGD) | Fintech | We're hiring! TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

We fuel the ideas and ambitions of our people with an environment built on Our DNA of Love, Entrepreneurship, Agility, and Passion – LEAP

We are a culture that empowers everyone to innovate and create solutions that will leave a positive impact on our communities and our nation, Touch ‘n Go will always be here to inspire our talents to grow as leaders and innovators giving you the power to make a difference.

Job Responsibilities:

Office pantry management

including breakfast arrangement, food and beverages order, ensuring timely replenishment with budgeting constraint.

Manage

staff access card

including printing, distribution, attendance retrieval etc.

Handle

company insurance

matters, such as reviewing policy coverage, coordinate with brokers, updating policies, and assisting with claims and compensation negotiations.

Supervise cleaners’

duty including duty roaster creating and monitoring daily tasks to ensure service quality.

Manage

operational bills payment , including the compilation and submission of monthly corporate credit card claims.

Coordinate office printing needs , such as corporate apparel printing, business card printing, digital business card management.

Administer

fixed asset management

(non-IT equipment) including asset registration, disposal, sighting and inventory check. Plan and implementation initiatives to ensure company fixed asset inventory is updated within specific timeline.

Assist on Procurement

related task such as contracts management and small value purchases for the department.

Oversee

stationery supplies , including procurement, inventory tracking, and distribution as needed.

Draft and publish internal communications

as required by the management.

Ensure compliance with

workplace safety regulations .

Promote sustainability initiatives , such as energy-saving measures, waste reduction, and other environmentally responsible practices within the office.

Manage meeting rooms VC equipment

in meeting rooms, propose improvement to enhance meeting room experience and provide basic troubleshooting support when needed.

As a backup buddy to assist the team on business travel management and facilities related matters.

Address to staff inquiries and provide general support to visitors.

Provide administration support to other business unit as and when needed.

Undertake any other

office management duties

as assigned by the line manager.

Job Requirements:

Knowledge of office management and proven experience in office administration.

Possess leadership, planning, and implementation skill.

Highly organised and meticulous.

Possess problem-solving and critical thinking skills.

Enjoy brainstorm, possess a Can-do attitude, propose work process improvement.

Possess sense of urgency, ability to prioritize work and be accountable to task.

Proficient in Microsoft Office, Microsoft SharePoint, Microsoft Teams.

At least 3 years or more of working experience in the field or in a related area.

Diploma or equivalent preferred.

Flexi working hours.

Monthly eWallet allowance.

Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service.

Unlimited office pantry fruits, snacks and drinks.

Mobile and broadband subscription reimbursement.

Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits.

Additional leave including family leave and paid care leave to care for family members.

Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic.

Corporate membership discount and many more to explore.

We believe that you have what it takes to fit into the Touch ‘n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now!

Touch ‘n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and caliber. It is Touch ‘n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing:

Note: Only shortlisted candidates will be contacted.

#J-18808-Ljbffr

Position

Assistant Manager, Program Management Office (Program Management Office) – MIMOS Berhad

Overview

Lead and manage projects to achieve successful outcomes while meeting stakeholder expectations and organizational objectives. Responsible for initiation, planning, design, execution, monitoring, controlling and closure of projects to ensure delivery on time, within budget, and to required quality standards. Serves as a focal point for escalation and reporting to Senior Management.

Key Responsibilities

• Define project scope, goals, and deliverables in collaboration with stakeholders.
• Clarify and document user requirements (in-scope/out-of-scope) and ensure agreement.
• Define and deliver project deliverables as agreed with customers/users.
• Manage scope, control scope creep, and apply change management processes.
• Lead and oversee multiple projects simultaneously.
• Work with project teams to establish detailed schedules, identify dependencies and critical paths, and baseline the schedule.
• Coordinate activities to meet milestones; monitor progress against metrics; perform schedule roll-ups.
• Identify action plans/recovery plans for schedule slippage and communicate with team.
• Prepare project closure reports; archive documentation; store in a secure location; capture successes, failures, and lessons learned.
• Close contracts and ensure closure activities are completed within defined timelines.
• Evaluate and finalize estimated project costs; manage project costs using SAP; monitor spending against plan; report on spending performance.
• Ensure project quality and compliance with standards; identify opportunities for process improvement and best practices.
• Identify, assess, and mitigate project risks; maintain risk and issue logs; escalate as needed.
• Ensure alignment of project objectives with organizational goals; oversee integration of scope, schedule, budget, resources, quality, risk, and communications.
• Contribute to procurement planning; manage internal/out-sourcing decisions; monitor procurement activities.
• Establish governance and communication structures; prepare status reports and presentations; facilitate meetings and document actions.
• Identify stakeholders; foster positive relationships; manage conflicts and communications with stakeholders.
• Identify and manage project resources; coordinate with HR for staffing; ensure training and preparedness of team members; provide leadership and direction.
• Demonstrate strong communication, leadership, coaching, negotiation, conflict management, time management, and reporting skills.

Qualifications

• Degree in Science, Technology, Engineering, Information Technology, Computer Science or related discipline. Master’s degree or certifications (e.g., PMP, PRINCE2) advantageous.
• Relevant project management certifications and experience in project lifecycles, methodologies, and stakeholder management.

Technical/Functional Skills

• Project planning, scheduling software (e.g., MS Project), and MS Office suite.
• Risk assessment, risk registers, and risk mitigation planning.
• Resource allocation, budgeting, cost management, and procurement.
• Quality assurance, change management, and vendor management.
• Documentation and reporting; stakeholder management; continuous improvement.

Other Competencies/Skills

• Strong MS Office skills; MS Project; SharePoint; understanding of SDLC and hardware development.
• Governance, reporting, and escalation practices; ability to share information with stakeholders.

Soft Skills

• Effective communication; bilingual proficiency in Bahasa Malaysia and English preferred.
• People management, leadership, coaching/mentoring, influencing, negotiation, conflict resolution, time management, writing and presentation skills.

Job Benefits

• Opportunity to work at the forefront of technology and innovation.
• Collaborative, dynamic work environment with talented colleagues.
• Access to cutting-edge facilities and resources; opportunities for career growth.
• Competitive salary and benefits package; meaningful impact through project work.

Note: This refinement preserves the core information from the original posting while improving clarity and structure without adding new facts.

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Job Responsibility

This is Assistant Manager position and the role is to effectively lead and manage projects to achieve successful outcomes while meeting stakeholder expectations and organizational objectives; and has the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of projects to ensure they are delivered on time, within budget and to the required quality standards. This role serves as a focal point for escalation and reporting to the Senior Management.

Scope Management

• Define project scope, goals, and deliverables in collaboration with project stakeholders.
• Ensure that user requirements are clear (in-scope/out-of-scope), documented and agreed upon by stakeholders.
• Ensure that project deliverables are defined and delivered as agreed with the customer/user.
• To effectively manage scope from start to finish, managing of scope creep, ensuring change management process is practiced.
• Lead and oversee multiple projects simultaneously.

Schedule Management

• Work with project team to establish detail schedule for work packages.
• Identify dependencies and critical paths of the project schedule.
• Perform project schedule baseline once the schedule has been fully integrated and consolidated.
• Coordinate project activities and ensure project milestones are met. Monitor and track project progress against established metrics.
• Perform project schedule roll-up regularly.
• Continuously evaluate the project’s performance and make adjustments as necessary by working with the team to identify action plan / recovery plan when any project schedule slippage occurs.
• Develop a Project Closure report that all project deliverables have been completed and accepted by stakeholders.
• Archive all project documentation and files for future reference. Ensure that all project documentation is stored in a secure location.
• Document project successes, failures, and lessons learned to inform future project management.
• Ensure that project closure activities are completed within the defined timeline.
• Close all project contracts and agreements.

Cost/Budget Management

• Evaluate and finalize the estimated costs required for the project.
• To initiate project code in SAP. To manage and monitor project costs using SAP.
• To prepare the project’s spending plan with the team. To monitor the progress of spending against the plan. To report on project’s spending performance.

Quality Management

• Ensure project quality and compliance with project standards.
• Identify opportunities for process improvement within the project team.
• Identify and implement best practices for project management.

Risk Management

• Initiate Project Risk Register.
• Work with project stakeholders to identify project risks.
• Perform risk evaluation, assessment and analyse IT’s impact to the project.
• Drive risk response to mitigate project risks.
• To report and escalate risk reporting to management and relevant stakeholders.
• Maintain project risk register and issue log.

Integration Management

• Ensure project objectives align with organizational goals.
• Oversees the integration of various project components, such as scope, schedule, budget, resources, quality, risk, and communications. This involves ensuring that all elements work together harmoniously to achieve project objectives.

Procurement Management

• Contribute inputs on the approach of delivery of the project (to be delivered internally, partially out-sourced or fully out-sourced).
• Prepare Procurement Plan. Manage and monitor the activities in the procurement plan.

Communication Management

• Determine the project governance and communication structure.
• Prepare project status reports and presentations.
• Facilitate project meetings and provide meeting minutes and action items.
• Maintain effective communication with project stakeholders.
• To report to management and relevant stakeholders the project’s progress against the baseline regularly.

Stakeholder Management

• Identify project stakeholders.
• Resolve conflicts within the project team.
• Develop and maintain positive working relationships with project stakeholders.

Resource Management

• Identify project team members by skillsets, experience, headcount required, etc. with on-boarding requirement.
• Ensuring that the project’s resource requirement is always met. To work with hiring manager in identifying the resources with the correct skillsets and experience are made available to the project according to the project’s resource loading requirement.
• To provide costing information for resources’ contract renewals / new hiring.
• Ensure project team members are adequately trained and equipped.
• Provide leadership and direction to project team members.

Job Requirements Relevant Work Experience

• Experience in project management roles, demonstrating a deep understanding of project lifecycles, methodologies, and best practices.
• Experience in managing relationships with stakeholders, including and not limited to project teams, IT professionals, researchers, senior leadership and external stakeholders.
• Experience in leading a team and demonstrates leadership skills.

Qualifications

• Degree in Science, Technology, Engineering, Information Technology, Computer Science or any relevant discipline. A master’s degree or additional certifications may be advantageous.
• Relevant certification such as Project Management Professional (PMP) or Prince2 Certification will be added advantage.

Technical/ Functional Skills

• Project Planning: The ability to create comprehensive project plans that outline project scope, objectives, timelines, deliverables, and resource requirements. Proficiency in tools such as Gantt charts, work breakdown structures (WBS), and project scheduling software (e.g., Microsoft Project) is essential.
• Risk Assessment and Management: Competence in identifying potential risks, analyzing their impact and probability, and developing strategies to mitigate or manage them effectively. This includes creating risk registers, conducting risk assessments, and implementing risk response plans.
• Resource Allocation and Management: Skill in allocating resources (including human resources, finances, and materials) efficiently to ensure that project tasks are completed on time and within budget. This involves resource estimation, resource leveling, and resource optimization.
• Budgeting and Cost Management: Proficiency in developing project budgets, tracking project expenditures, and managing costs throughout the project lifecycle. This includes budget estimation, cost forecasting, and cost control techniques to ensure that projects remain within budget constraints.
• Quality Assurance and Control: Knowledge of quality management principles and techniques to ensure that project deliverables meet quality standards and specifications. This includes defining quality metrics, conducting quality inspections, and implementing quality assurance processes.
• Change Management: Ability to manage changes to project scope, schedule, and requirements effectively while minimizing disruptions to project progress. This involves assessing change requests, evaluating their impact, and implementing change control processes to ensure that changes are properly documented and approved.
• Procurement and Vendor Management: Competence in establishing procurement plan and able to provide inputs to procurement strategies depending on the needs of the project. Able to manage vendors/contractors delivery effectively.
• Technical Knowledge: Depending on the nature of the project, project managers may need specific technical knowledge or expertise related to the industry or domain in which the project is being executed. This could include knowledge of software development methodologies, engineering principles, or other specialized areas.
• Documentation and Reporting: Skill in creating and maintaining project documentation, including project Commitment Book, status reports, meeting minutes, and other relevant documentation. This involves clear and concise communication of project progress, issues, and decisions to stakeholders.
• Stakeholder Management: Ability to identify project stakeholders, assess their needs and expectations, and effectively engage and communicate with them throughout the project lifecycle. This includes managing stakeholder relationships, addressing concerns, and ensuring stakeholder satisfaction.
• Continuous Improvement: Able to identify areas for improvement in project management processes and implement best practices for future projects.

Other Competencies/Skills

• Good command of MS Office Suite of Applications; MS Project, Word, Excel, PowerPoint, SharePoint, etc.
• Good understanding of Software Development Life Cycle including quality and audit processes.
• Adequate understanding of Hardware Development and manufacturing processes.
• Good understanding of technology applications.
• Good understanding of the governance process that needs to be adhered.
• Good understanding of what information needs to be shared/escalated to stakeholders in the form of periodic reporting.

Soft Skills

• Excellent Communication Skills and able to develop and implement communication plans and strategies: This skill involves the ability to convey information effectively, both verbally and in writing. It includes being articulate, clear, and concise in conveying ideas, as well as the capacity to develop and execute communication plans tailored to various audiences and objectives. Has a good command of a minimum of Bahasa Malaysia and English languages; both written and spoken.
• People Management Skills: This encompasses the ability to lead, motivate, and guide individuals or teams towards achieving project goals. It involves skills such as delegation, performance management, conflict resolution, and fostering a positive work environment.
• Leadership Skills: Leadership involves inspiring and guiding others towards a common vision or goal. Effective leaders exhibit traits such as integrity, empathy, decisiveness, and the ability to empower and develop others.
• Coaching and Mentoring Skills: Coaching involves guiding individuals to improve their performance and develop their skills, while mentoring involves providing guidance and support based on one’s own experience and expertise. Both skills are essential for fostering talent and facilitating professional growth.
• Influencing Skills: Influencing skills involve the ability to persuade others to adopt a certain viewpoint, take a specific action, or support a particular initiative. This skill relies on effective communication, building rapport, and understanding others’ motivations and concerns.
• Negotiation Skills: Negotiation involves reaching mutually beneficial agreements through communication and compromise. It includes skills such as active listening, problem-solving, assertiveness, and finding common ground.
• Conflict Management Skills: Conflict management involves identifying, addressing, and resolving conflicts in a constructive manner. It includes skills such as communication, empathy, mediation, and finding win-win solutions.
• Time Management: Time management involves effectively allocating and prioritizing tasks to maximize productivity and achieve goals within set deadlines. It includes skills such as organization, planning, delegation, and the ability to minimize distractions.
• Writing and Presentation Skills: These skills involve the ability to convey information clearly and persuasively through written documents or oral presentations. It includes skills such as structuring content logically, tailoring messages to the audience, and using visual aids effectively to enhance understanding.
• Problem Solving Skills: It involves critical thinking, the ability to identify problems, brainstorm, decision-making, creativity, and information processing to implement the best solution.

Job Benefits

Why Join Us

• Opportunity to work at the forefront of technology and innovation.
• Collaborative and dynamic work environment with talented colleagues.
• Access to cutting-edge research facilities and resources.
• Opportunities for career growth and development.
• Make a meaningful impact on society through groundbreaking projects.
• Competitive salary and benefits package.

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