What Jobs are available for Executive Assistant Opportunities in Malaysia?

To manage, coordinate and maintain correspondence, meeting and appointment arrangement, travel and accommodation arrangement, coordination of board meeting matters, manage personal drivers schedule, prepare and compile reports/materials, attend to clubs and associations matters and participate in ad-hoc assignment/projects. Communicate with UMW/TFSC/APR on various issues especially on setting up meetings, Board matters, DCR etc. Handle Private & Confidential documents discreetly and confidentially, prepare claims and payments, and carry out other administrative support. Administration of Moneylending license ensure renewal, submission of annul transaction report, changes of company particulars/directorship, etc are submitted in a timely manner to the authority. Administrator / custodian of company SOPs. Publication of new SOP and update master list accordingly. Check documents to ascertain it follows the standard format. Perform annul review to ensure documents are current, Handle any ad-hoc tasks as and when required and assigned by superiors. Job Requirements Minimum Bachelors Degree in Secretarial or Office Administration. At least 5 years of working experiences in the related field. Good written and spoken communication in English & good listening skill. Must be detail-oriented and proactive in every approach. Required Skills:

Salary Package: #J-18808-Ljbffr

PROJECT MANAGEMENT OFFICE page is loaded PROJECT MANAGEMENT OFFICE Apply locations LABLINK MEDICAL LABORATORY _HQ time type Full time posted on Posted 30+ Days Ago job requisition id JR

RESPONSIBILITIES: Develop highly effective strategic business plan that aligns with the company goals and business revenue ambition, with the ability to address and overcome all the challenges. Conduct in-depth market and competitive analysis to identify market opportunities, create strategies to capitalise on them, that will leap the business. Monitor execution and analyse key performance metrics, identify gaps, areas of improvement and solutions as well as develop plans for improvement. Project lead to execute and deliver, along with Business lead on all special projects until successful completion and stabilise operations. Responsible for all corporate and board matters and matters arising until closure. REQUIREMENTS : Bachelor's Degree in any related discipline with focus in biomedical science or healthcare. Minimum of 12 years of experience with at least 5 years leading or exposed in business strategy. An effecitve communicator who is capable of building strong relationships, ability to foster positive collaboration with internal and external stakeholders High proficiency in Microsoft Office Suite and self-service platforms.

Company Overview

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world-class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.

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Overview

We are seeking a

Manager – Project Management Office (PMO)

to oversee the planning, execution, and completion of strategic projects across the organization. The role requires a strategic thinker with a strong understanding of project management principles, leadership skills, and the ability to drive cross-functional teams toward successful project outcomes. JOB RESPONSIBILITIES

Project Planning & Management: Develop and manage detailed project plans, timelines, and budgets. Define project scope, objectives, and deliverables in alignment with business goals. Coordinate with cross-functional teams to ensure project milestones and deliverables are met on time, within budget and successful project execution. Identify potential project risks and develop mitigation strategies. Organize workshops to support the implementation of new business initiatives, effectively communicating project objectives and benefits to stakeholders. Lead, mentor and support project team members to enhance performance and professional growth. Relationship Management & Customer Experience Strategy: Collaborate with internal teams and maintain positive relationships with clients to align project goals with the overall customer experience strategy. Facilitate the onboarding process for new clients, aligning project goals with client expectations. Analyze customer feedback and data to identify areas of improvement and implement solutions. Ensure that all projects are designed and executed with customer-centric approach. Process Optimization: Evaluate and enhance implementation processes to improve efficiency and effectiveness. Develop and implement frameworks to enhance business performance and scalability. Identify best practices and implement process improvements. Encourage innovation and adaptability within the team. Stakeholder Management: Act as the primary point of contact for stakeholders, providing regular updates on project progress. Collaborate with cross-functional teams to embed change initiatives and facilitate communication between departments to align project goals and expectations, to ensure successful project execution. Prepare and present project status reports to Senior Management. Engage with customers to gather insights and feedback to inform project development. Performance Monitoring & Reporting: Track project performance against key metrics and deliverables. Continuously monitor and assess project progress to proactively resolve challenges. Conduct post-project evaluations to identify successes and areas of improvement. Recommend and implement process improvements to enhance project efficiency and customer satisfaction Compliance & Quality Assurance: Implement quality control measures to uphold project excellence. Ensure all projects comply with corporate policies, industry regulations, and quality standards. Foster a collaborative and results-driven work environment, ensuring accountability and productivity. JOB REQUIREMENTS

Bachelor's degree in Project Management, Business Administration, or a related field. 5+ years of experience in project management, or related areas. Proven track record of successfully managing and delivering strategic projects. Strong organizational and time management skills. Excellent communication and interpersonal skills. Ability to work collaboratively with clients, colleagues, and suppliers. Proficiency in project management tools and software. Analytical thinking and problem-solving skills. Attention to detail and a commitment to delivering high-quality work. Strong understanding and knowledge of the travel industry and destination, including popular attractions, accommodations, transportation options, and travel trends. Exceptional interpersonal and communication skills with the ability to engage with stakeholders effectively, actively listen to their needs and provide appropriate recommendations. Proficient in travel booking systems and software, as well as general computer skills. Detail-oriented with excellent organizational and multitasking abilities to manage multiple customer inquiries and travel bookings simultaneously. Ability to thrive in a fast-paced and target-driven environment, while maintaining a high level of professionalism and integrity. Possesses a growth mindset, demonstrating positivity and proactiveness. Strong leadership skills, inspiring and motivating others to achieve success.

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Our client "SHUANGFEI WIRE HARNESS SDN. BHD." is seeking a Project Management Office (PMO) to join their team!

Take charge of exciting project initiatives in a dynamic manufacturing environment where you'll play a pivotal role in driving new product development, process implementation, and customer satisfaction. This position offers exceptional opportunities to work with cross-functional teams, lead quality processes, and directly report to senior management while contributing to the company's strategic growth. You'll be at the forefront of automotive manufacturing excellence, managing complex projects from conception to completion while ensuring adherence to international quality standards. What you'll be doing?

Project Leadership:

Take full responsibility for scheduling, planning, coordinating and monitoring assigned projects to ensure successful completion within timeline and budget. Cross-Functional Collaboration:

Serve as a key team member engaging in new product development, project transfers and manufacturing process implementation aligned with business strategy. Resource Planning:

Plan comprehensive project requirements covering the 4M framework (Man, Method, Machine, Material) for optimal resource allocation. Risk Management:

Proactively identify potential project risks and establish effective mitigation plans to ensure project success and minimize disruptions. Quality Process Leadership:

Lead critical automotive quality processes including CP, FMEA, APQP and quality history reviews to maintain industry standards. Customer Relationship Management:

Handle customer change requests, organize meetings and provide clear explanations for project modifications to maintain strong partnerships. Documentation Management:

Oversee approval processes for PSW, PPAP, APQP, TA and other essential project documentation. Audit Coordination:

Coordinate customer development process audits and ensure timely closure of all open issues for compliance excellence. Progress Reporting:

Prepare comprehensive reports and present project progress updates to customers and internal stakeholders. Authority & Decision Making:

Exercise authority to halt activities that compromise customer or product requirements during any project phase. Who are they looking for?

Educational Background:

Bachelor's Degree in Engineering or equivalent to provide strong technical knowledge for complex project management. Professional Experience:

At least 2 years of relevant working experience in project management or related engineering fields. Candidates with no prior experience are welcomed to apply. Language Skills:

Fluent in Mandarin (speaking, writing and reading) to communicate effectively with Mandarin-speaking stakeholders and customers. Technical Proficiency:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), CATIA and AutoCAD for technical documentation and design work. Quality Standards Knowledge:

Experience with ISO 9001:2015/IATF 16949:2016 requirements and completion of 5 Core tools training preferred. Project Management Skills:

Strong project management and supervision skills with ability to handle multiple discipline projects simultaneously. Analytical Abilities:

Excellent analytical skills for conducting feasibility studies and managing customer and internal changes effectively. Travel Flexibility:

Willingness to travel as required for customer meetings, audits and project coordination activities. Why you should consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as: Convenient free car parking Generous 12 days annual leave plus medical leave EPF, SOCSO and PCB contributions Performance-based bonus opportunities Clear career advancement roadmap Travel allowance with mileage claims Medical benefits through panel clinic access Additional RM250 optical benefit Working Arrangement:

Monday to Friday, 8:30am - 6:00pm How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us! We encourage applications from motivated professionals who thrive in challenging project environments and are passionate about delivering excellence. All information received will be kept strictly confidential and will be used only for employment-related purposes. #SmartHire Unlock job insights

Salary match Number of applicants Skills match Your application will include the following questions: Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How much notice are you required to give your current employer? What can I earn as a Project Management Officer

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Job Overview

DHL IT Services is seeking an Administration Executive to join their Management Office team. The successful candidate will provide high-level administrative support to the executive team, managing schedules, and facilitating communication within the organization. The ideal candidate will be tech-savvy, fluent in English, and possess strong communication skills. They will have a Bachelor’s degree in Business Administration, Communications, or a related field, with proven experience in an administrative role, preferably supporting senior executives. Responsibilities

Provide administrative support to the Chief of Staff and Managing Director Manage calendars, schedule meetings, and coordinate travel arrangements Prepare and organize reports, presentations, and correspondence Facilitate communication between departments and with external stakeholders Assist in project management and follow up on action items Requirements

Bachelor’s degree in Business Administration, Communications, or a related field Proven experience in an administrative role, preferably supporting senior executives Excellent verbal and written communication skills in English Proficiency in Microsoft Office Suite and other relevant software Strong organizational skills and attention to detail Benefits

Hybrid work arrangements to balance in-office collaboration and home flexibility Outpatient (unlimited) and inpatient medical coverage for employees Personalized flexi benefit plan for you and your family Choose any day off from earned public holidays, including Saturdays and ad-hoc holidays to spend with your loved ones Modern offices with free parking space DHL IT Services is committed to exceptional employee experiences and has earned #GreatPlaceToWork certification for its offices in Cyberjaya, Prague, and Chennai.

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Program Highlights:

Our internship is designed to provide a comprehensive and rewarding experience, including:

• Skill Development: Enhance your professional capabilities through hands-on tasks.

• Paid Internship: A competitive stipend for the duration of your internship.

• Real Work Experience: Contribute to meaningful projects and daily operations.

• Professional Networking: Connect with industry professionals and experts.



Key Roles and Responsibilities:

Interns will be entrusted with a variety of tasks, which may include:

• Providing general administrative support to the office.

• Assisting in the preparation of reports, presentations, and official documents.

• Managing data entry and maintaining organized digital and physical files.

• Participating in departmental meetings and team discussions.



Specialized Responsibilities:

• Business Administration / Office Management:

o Supporting day-to-day office operations and management.

o Assisting with correspondence, scheduling, and communication.

o Helping to coordinate logistics for meetings and internal events.



• Event Management:

o Assisting in the planning, coordination, and execution of MRPMA events, seminars, and workshops.

o Liaising with vendors, speakers, members, participants, and others.

o Managing event registration and providing on-ground or virtual support.



• Mass Communication & Digital Marketing:

o Supporting the creation of engaging content for social media platforms (e.g., Facebook, Youtube, LinkedIn and etc), newsletters, directory, brochures, and other marketing collateral.

o Assisting with social media management, including scheduling posts and monitoring engagement.

o Maintain and update website content.

o Creating simple graphics using tools like Canva to support digital initiatives.

Project Management Office (PMO) Executive

Responsibilities

Support the end-to-end execution of projects under the PMO framework. Coordinate and follow up on project tasks, milestones, deliverables, and deadlines. Assist in preparing project charters, reports, Gantt charts, and presentations. Monitor project progress, maintain documentation, and escalate issues where needed. Facilitate project meetings, prepare minutes, and track follow-up actions. Work with internal and external stakeholders to ensure alignment on project goals. Help implement project management best practices, SOPs, and templates across teams. Analyze project outcomes and support post-project evaluations. Background & Qualifications

Bachelor's degree in Project Management, Business Administration, Finance, Science, Engineering, or a related discipline. PMP or a similar professional certification is an advantage. Strong understanding of the project lifecycle, project documentation, and project governance. Proficient in Microsoft Office and project management tools (e.g., MS Project, Trello, Asana, or JIRA). Excellent written and verbal communication skills in English and Bahasa Malaysia. Professional Experience

2–4 years of relevant experience in project coordination or project support roles. Experience working in cross-functional teams and handling multiple projects simultaneously. Familiar with project tracking, reporting, risk assessment, and stakeholder communication. Exposure to corporate project governance and performance monitoring is an added advantage. Unlock job insights

Salary match Number of applicants Skills match Your application will include the following questions: Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Project Management Office Executive? Which of the following PMI certifications have you completed? Which of the following Microsoft Office products are you experienced with? How many years of project management experience do you have? Which of the following languages are you fluent in?

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Assistant Manager, Transformation Management Office – Malaysia Airlines Join to apply for the

Assistant Manager, Transformation Management Office

role at

Malaysia Airlines . Reports to:

General Manager, Transformation Management Office .

Role Purpose Enable focus, alignment, and discipline of execution for programs and projects. Provide clear direction from the head and team members on the transformation agenda, track and monitor initiatives and programs across sub‑divisions, anchoring to clear objectives and KPIs.

Key Accountabilities

Manage reporting templates for project managers to ensure program deliverables align with objectives and KPIs.

Support business units and leads of each transformation program to achieve key performance targets, compile and follow up on data gathering, preparation of draft reports, analysis and slides/papers.

Manage internal stakeholders (management, working‑level project team members) and follow up on issues, KPI updates, and progress reporting.

Draft proposed plans for workshops, assist facilitators, conduct discussions within workstreams, and handle day‑to‑day workshop administration.

Qualifications & Working Experience Degree in Economics, Business Administration, Engineering, Mathematics, or any relevant field with 5‑8 years’ experience in business planning, strategy, project management, analytics, or consulting.

Skills & Knowledge

Project Management experience is a bonus.

Strong analytical and critical thinking ability.

Excellent written and communication skills.

Good interpersonal skills. Ability to establish credibility, build rapport and collaborate across multi‑divisions and key stakeholders at strategic and operational levels.

Key Challenges

Effectively work closely with other business units to achieve aspirational goals.

Execute with clear directions from the lead, monitor progress, and follow up with stakeholders.

Responsive and determined to execute and follow through initiatives and KPIs as per plan.

Positive attitude and strong team player.

Referrals increase your chances of interviewing at Malaysia Airlines by 2×.

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Job Title Assistant Manager, Transformation Management Office

Reports To General Manager, Transformation Management Office

Role Purpose Enable Focus, Alignment and Discipline of execution for Programs and Projects - To execute with clear direction from the head and team members on the transformation agenda, track and monitor initiatives / programs across sub divisions, anchoring to clear objectives and KPIs.

Key Accountability

To manage reporting templates for Project Managers to execute and ensure program deliverables are aligned to the set objectives and KPIs.

Support Business Units and leads of each Transformation Program to achieve their key performance targets, compile and follow up on data gathering, preparation of draft reports, analysis and slides/papers.

Manage internal stakeholders (management, working level project team members) and responsible to follow up on issues, KPI updates and progress reporting, etc.

To draft proposed plans for workshops where required, assist workshop facilitators to conduct discussions within workstreams, with clear direction from Team Leaders and Lead Facilitators, in-charge of the workshop day-to-day tasks and administration.

Qualifications & Working Experience Degree in Economics/Business Administration/Engineering/Mathematics or any relevant field with 5-8 years' experience in related field of business planning, strategy, project management, analytics, consulting.

Skills & Knowledge

Project Management experience is a bonus.

Strong analytical and critical thinking ability.

Excellent written and communication skills.

Good interpersonal skills. The ability to establish credibility, good rapport and able to work across multi divisions and key stakeholders at both a strategic and operational level.

Key Challenges

Ability to effectively work closely with other Business Units (working level) to achieve the aspired goals.

Ability to execute with clear directions from the lead, monitor progress as per plan, and follow up with stakeholders.

Responsive and determined to execute and follow through the initiatives / KPIs as per plan.

Positive attitude and strong team player.

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