182 Office Administration jobs in Malaysia

The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

Manage, sort and distribute all incoming mail.

Organize, manage and coordinate courier service (both local and overseas).

Hand deliver or pick-up urgent letters and parcels.

Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.

Photocopy, fax, bind and file company documents as required.

Assist with moving of IT equipment, archive boxes and furniture.

Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.

Organize presentation equipment and refreshments in meeting rooms when required.

Assist with corporate events held in the office.

Maintain lobby and front desk area, keeping it clean and free from clutter.

Monitor office supplies and order accordingly.

Ensure and provide support/assistance towards workplace safety and well being.

Carry out routine maintenance work including changing of light bulbs.

Provide BAU coverage for Tea Lady during leave.

Requirements

Secondary school qualifications.

Previous administrative experience.

Excellent written and verbal communication skills.

Team player.

Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.

Confident with all Microsoft Office functions.

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CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

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CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Office Facilitator, Administration role at CLSA

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at CLSA by 2x

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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Company Background:

We are representing our client who is in the steel manufacturing industry. As part of their digital transformation journey, they are looking for a detail-oriented Supply Chain Executive (Systems Focus) to support the implementation of their new ERP system. This role is suitable for junior candidates with strong data management skills and a basic understanding of supply chain processes. The successful candidate will play a key role in maintaining accurate data within the ERP system and assisting with routine system tasks to ensure smooth project execution.

Job Responsibility:

• Perform accurate data entry and maintenance master data accuracy for materials, suppliers, customers, and routing information within the ERP system.
• Assist in compiling and updating supply chain data for planning and reporting purposes. Support in analysing and improving system-generated reports and dashboards (e.g., inventory reports, delivery schedules, purchase order tracking).
• Support system testing, upgrades, and implementation of new modules or enhancements.
• Provide end-user training and develop SOPs, user manuals, and training materials related to system use.
• Ensuring the smooth and efficient operation of supply chain software systems.
• Collect, update and integrate data for end-to-end supply chain planning
• Utilizing ERP (Enterprise Resource Planning) and WMS (Warehouse Management System) to manage inventory, track shipments, and automate processes, ensuring system integrity and data accuracy.
• Analysing supply chain data to identify inefficiencies, track performance, and generate reports for decision-making
• Work closely with the production team to align material availability with production schedules.
• Maintain accurate records and generate reports through the ERP system.
• Ensure compliance with internal SOPs and safety standards.

Job Requirements:

• Diploma or Degree in Supply Chain Management, Logistics, or a related field.
• Minimum 23 years of relevant experience, preferably in manufacturing.
• Hands-on experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics) is an advantage.
• Strong coordination, communication, problem-solving and analytical skills.
• Proficient in Microsoft Excel and inventory control.
• Knowledge of supply chain processes: planning, procurement, inventory control, logistics, and warehouse management

Benefits:

• Working Hours: Monday to Friday, 8.30am to 6pm
• Medical insurance & outpatient provided
• EPF & SOCSO

Company: ASPEN GROUP

Document Reference: AVD/JDRM/FIN/DEC

Job Title: ACCOUNTANT

ISO Issue Date: 15TH SEPT 2017

• Data entry and data management.
• Document filing and administrative tasks.
• Undertake any other duties and responsibilities as instructed by the superior.

Qualification:

• At least SPM/Diploma or equivalent.
• Bachelor’s Degree/Diploma in Computer Science/Information Technology or equivalent.

Experience:

• Fresh graduates or at least 1 year of working experience in a related field.
• At least 3 years of experience with knowledge in basic web programming, web design, e-Commerce, and Open Source Content Management System (CMS).

Skills:

• Good command in spoken and written communication in both English and Bahasa Malaysia.
• Well-versed with IT software and agile development environment.
• A proactive personality to keep up with new technologies, applications, and environments.
• Highly collaborative to work as a team and self-motivated to work independently with minimum supervision.
• Good work ethics.

Note: This is a contract position for 3 months.

This part-time role plays a key part in maintaining data integrity across our finance systems and supporting the overall efficiency of the Finance Department’s daily operations.

Key Responsibilities

• Accurately input and update financial data into accounting and internal management systems (e.g., invoices, payment records, journal entries)
• Organize and maintain digital and physical financial documents relevant to ongoing transactions, on a part-time support basis
• Support month-end closing activities by preparing documentation or basic reports
• Coordinate with other departments to validate and update financial information as required
• Perform data checks and quality control to ensure completeness and accuracy
• Maintain strict confidentiality of financial and sensitive company data
• Provide general administrative assistance to the Finance team as assigned

• Minimum SPM / Diploma in Accounting, Business Administration, or related field
• 1–2 years of data entry or finance administrative experience preferred
• High attention to detail and accuracy in data entry tasks
• Familiarity with accounting systems (e.g., SQL, SAP, QuickBooks) is an advantage
• Proficient in Microsoft Excel and basic computer skills
• Good time management and ability to handle repetitive tasks efficiently
• Strong sense of integrity, responsibility, and confidentiality

Get AI-powered advice on this job and more exclusive features.

Company Description

Experian unlocks the power of data to create opportunities for consumers, businesses and society. We gather, analyze and process data in ways others can’t. We help individuals take financial control and access financial services, businesses make smarter decision and thrive, lenders lend more responsibly, and organizations prevent identity fraud and crime. For more than 125 years, we’ve helped consumers and clients prosper, and economies and communities flourish – and we’re not done. Our 17,800 people in 45 countries believe the possibilities for you, and our world, are growing. We’re investing in new technologies, talented people and innovation so we can help create a better tomorrow.

Company Description

Experian unlocks the power of data to create opportunities for consumers, businesses and society. We gather, analyze and process data in ways others can’t. We help individuals take financial control and access financial services, businesses make smarter decision and thrive, lenders lend more responsibly, and organizations prevent identity fraud and crime. For more than 125 years, we’ve helped consumers and clients prosper, and economies and communities flourish – and we’re not done. Our 17,800 people in 45 countries believe the possibilities for you, and our world, are growing. We’re investing in new technologies, talented people and innovation so we can help create a better tomorrow.

Job Description

We’re looking for a Operation Assistant to update and maintain information on our company database system.

The purpose of this role is to collect the information from the audited financial statements and enter it into our company database system for storage and analysis. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. In addition, data entry must verify and correct data as needed to ensure and maintain the data accuracy, up-to-date information in our systems.

What You’ll Need To Bring To The Team

• To maintain confidentiality of the data entry and exhibit a high integrity level with attention to detail,
• Able to provide a strong commitment in order to deliver quality data entry in a timely and accurately manner
  
  

• Analyses audited financial statements
• Enter financial data in database system in a timely and accurately manner
• Verify and correct data entry errors by comparing it to source documents
• Organise paperwork after entering data, prepare relevant reports as needed
• Perform and achieve the KPI as assigned
• Work independently and as part of a team
  
  

• Minimum Diploma/ Degree in any field of studies
• Great attention to detail
• Organization & quick typing skills
• Ability to enter data into system quickly and accurately
• Data entry experience or related office experience
  
  

• Seniority level Associate

• Employment type Full-time

• Job function Other
• Industries Information Services

Referrals increase your chances of interviewing at Experian Asia Pacific by 2x

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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

This part-time role plays a key part in maintaining data integrity across our finance systems and supporting the overall efficiency of the Finance Department's daily operations.

Key Responsibilities

• Accurately input and update financial data into accounting and internal management systems (e.g., invoices, payment records, journal entries)
• Organize and maintain digital and physical financial documents relevant to ongoing transactions, on a part-time support basis
• Support month-end closing activities by preparing documentation or basic reports
• Coordinate with other departments to validate and update financial information as required
• Perform data checks and quality control to ensure completeness and accuracy
• Maintain strict confidentiality of financial and sensitive company data
• Provide general administrative assistance to the Finance team as assigned
  
  

• Minimum SPM / Diploma in Accounting, Business Administration, or related field
• 1-2 years of data entry or finance administrative experience preferred
• High attention to detail and accuracy in data entry tasks
• Familiarity with accounting systems (e.g., SQL, SAP, QuickBooks) is an advantage
• Proficient in Microsoft Excel and basic computer skills
• Good time management and ability to handle repetitive tasks efficiently
• Strong sense of integrity, responsibility, and confidentiality

Add expected salary to your profile for insights.

We’re looking for a Data Entry Assistant to update and maintain information on our company database system. The purpose of this role is to perform data verification, collect information from various sources, and enter it into our company database to keep and maintain up-to-date information.

Our ideal candidate has essential data entry skills, such as fast typing, attention to detail, and familiarity with spreadsheets and online forms. The role also involves verifying and correcting data to ensure accuracy and currency in our systems.

What you’ll need to bring to the party

• Responsibility and reliability; maintain confidentiality; exhibit integrity
• High attention to detail and a commitment to delivering quality data entry accurately and timely
• Willingness to challenge when appropriate and drive activity within business areas

What you’ll be doing

• Enter information from data sources into the database system accurately and promptly
• Provide accurate processing, data entry, and timely reports
• Verify and correct data entry errors by comparing to source documents
• Organize paperwork after data entry and prepare relevant reports
• Achieve KPIs as assigned; work independently and as part of a team

More about you:

• Diploma, Advanced/Higher/Graduate Diploma or equivalent
• Great attention to detail
• Ability to enter data quickly and accurately
• Data entry or related office experience

Salary, number of applicants, skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What is your expected monthly basic salary?
• What qualifications do you have?
• Do you have data entry experience?
• How would you rate your English skills?

Company: Experian, a global information services company with 22,000 employees across 32 countries. We empower consumers and clients to manage data confidently, helping individuals access financial services, and enabling businesses to make smarter decisions.

This job posting is active and available.

Experian unlocks the power of data to create opportunities for consumers, businesses and society. We gather, analyze and process data in ways others can’t. We help individuals take financial control and access financial services, businesses make smarter decision and thrive, lenders lend more responsibly, and organizations prevent identity fraud and crime. For more than 125 years, we’ve helped consumers and clients prosper, and economies and communities flourish – and we’re not done. Our 17,800 people in 45 countries believe the possibilities for you, and our world, are growing. We’re investing in new technologies, talented people and innovation so we can help create a better tomorrow.

We’re looking for a Operation Assistant to update and maintain information on our company database system.

The purpose of this role is to collect the information from the audited financial statements and enter it into our company database system for storage and analysis. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. In addition, data entry must verify and correct data as needed to ensure and maintain the data accuracy, up-to-date information in our systems.

What you’ll need to bring to the team:

• To maintain confidentiality of the data entry and exhibit a high integrity level with attention to detail,
• Able to provide a strong commitment in order to deliver quality data entry in a timely and accurately manner

What you’ll be doing

• Analyses audited financial statements
• Enter financial data in database system in a timely and accurately manner
• Verify and correct data entry errors by comparing it to source documents
• Organise paperwork after entering data, prepare relevant reports as needed
• Perform and achieve the KPI as assigned
• Work independently and as part of a team

• Minimum Diploma/ Degree in any field of studies
• Great attention to detail
• Ability to enter data into system quickly and accurately
• Data entry experience or related office experience

Experian Careers - Creating a better tomorrow together