64 Office Administration jobs in Malaysia

This job is all about keeping the office running smoothly! You’ll manage paperwork, answer calls, and handle supplies. You might like this job because you enjoy helping others and tackling a variety of tasks each day.

• Oversee all administrative responsibilities within the department.
• Execute fundamental office tasks including filing, data entry, and handling phone inquiries.
• Maintain and upkeep office maintenance and services.
• Procure office supplies and support basic accounting activities such as verifying payments.
• Provide assistance and take on additional tasks or assignments as requested by management as needed.

• The applicant should have at least 5 years of experience in an administrative support capacity.
• Essential Skills: Proficient in computer use, including Microsoft Office, Microsoft Excel, and Microsoft Outlook.
• Capable of managing multiple tasks, working autonomously with little oversight, and willing to extend working hours as necessary to achieve deadlines and goals.
• Detail-oriented with a strong focus on accuracy.
• Ability to communicate effectively with individuals at all organizational levels.

Job Description

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

We are looking for a Receptionist cum Office Administration to support our Malaysia Kuala Lumpur Office.

About the role:

You will report directly to the HR Lead. You will manage the reception matter and assisting in Office administration work.

Reception Counter

· Answering telephone calls and taking messages.

· Attending to visitors and record their details in the visitors Log

· Clearing of daily incoming normal mails from Lobby mailbox

· Inward / outwards daily mail and courier service.

· Ordering of Taxis. Periodicals for circulation if any

· File and scan supplier purchase order, email to dept to do GRN

· Managed meeting rooms booking and housekeeping

· Maintaining the emergency numbers and knowing the necessary procedures

General HR Admin Support

· Provide general HR admin support as required

· Assist in pre-employment checkup for new hire

· Prepare general travel / visa application letters

· Assist in HRD Corp grant application and follow up

· Raise PR for any Items purchase e.g long service plaque

· Assist Internship management from recruitment to monthly payment process

· Assist with other administrative duties as and when required.

About you

• Certificate in Business Studies or equivalent.
• Min. 2 years in front line service experience.
• Good interpersonal and communication skills
• English language skill

What Fugro offers

• Competitive salary with Annual Wage Supplement
• Generous paid leave
• Career & training opportunities
• Collective health insurance and outpatient benefits.
• Employee Assistance Programme (EAP) to provide help when you need extra support.
• Additional benefits: Long Service Awards etc.)

**Benefits may vary according to position/contract/grade level.

Are you interested?

Please visit our Company Page to find out more on what it is like to work at Fugro.

Here's how to apply:

• Please include your latest resume in the application.
• We regret to inform that we will only process applications made via our Careers website (and other linked portals) and only shortlisted applicants will be contacted.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated .

Location: i-Park, Kulai, Johor

Position Summary

We are looking for a proactive and reliable Senior Executive to support day-to-day administrative operations and facilities management at our manufacturing site. This role will require strong coordination skills across departments, a hands-on approach to employee support services, and involvement in logistics and event planning. Candidates who are comfortable managing diverse operational and cultural requirements will thrive in this role.

• Manage office communications: handle incoming calls, correspondence, and announcements.
• Prepare purchase requests, manage GRNs, and oversee office supply inventory (stationery, uniforms, PPE, refreshments, etc.).
• Support internal event planning, including biweekly company gatherings and annual community-focused activities.
• Coordinate food-related functions while being mindful of dietary requirements and preferences.
• Oversee transport arrangements for employees and guests (e.g., daily factory transport, medical, banking, and visitor logistics).
• Supervise company hostel operations: conduct monthly inspections and respond to urgent matters during off-hours as needed.
• Handle hotel and travel bookings for staff, visitors, and assigned personnel.
• Maintain cleanliness and readiness of meeting rooms; manage name cards, document disposal, and office equipment servicing.
• Liaise with service providers (e.g., pest control, water dispensers) and monitor routine maintenance.
• Support audit preparation for ISO, CSR, and company compliance programs.
• Participate actively in 6S activities and drive continuous improvement within the department.
  

• Diploma or Bachelor's Degree in Business Administration or related field.
• At least 2 years of relevant experience in office administration, facility support, or workforce coordination.
• Familiarity with audit processes and standards such as ISO, CSR, or equivalent frameworks.
• Strong organizational, interpersonal, and multitasking abilities.
• Willingness to respond to weekend or off-hour calls in urgent situations (e.g., accommodation or transport support).
• Fluency in Mandarin is essential , as the role involves coordinating with Mandarin-speaking stakeholders.
• Only open to candidates legally eligible to work in Malaysia (no foreign work pass sponsorship available).

The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

Manage, sort and distribute all incoming mail.

Organize, manage and coordinate courier service (both local and overseas).

Hand deliver or pick-up urgent letters and parcels.

Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.

Photocopy, fax, bind and file company documents as required.

Assist with moving of IT equipment, archive boxes and furniture.

Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.

Organize presentation equipment and refreshments in meeting rooms when required.

Assist with corporate events held in the office.

Maintain lobby and front desk area, keeping it clean and free from clutter.

Monitor office supplies and order accordingly.

Ensure and provide support/assistance towards workplace safety and well being.

Carry out routine maintenance work including changing of light bulbs.

Provide BAU coverage for Tea Lady during leave.

Requirements

Secondary school qualifications.

Previous administrative experience.

Excellent written and verbal communication skills.

Team player.

Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.

Confident with all Microsoft Office functions.

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· Collaborate with the Internal Validation Officer (PPD) to develop procedures for skills training and assessment aligned with training programme implementation.

· Design and develop teaching and learning materials based on theNational Occupational Skills Standard (NOSS).

· Clearly explain to trainees the objectives, training requirements, and assessment processes—both theoretical and practical—based on the latest NOSS.

· Register trainees through the designated system for participation in training programmes.

· Deliver engaging theory lectures and conduct hands-on training sessions.

· Assign relevant and practical assignments that reflect real-world applications and demonstrate learning outcomes.

· Conduct theoretical and practical assessments, including core competencies such as communication, personality, discipline, self-confidence, and ethics.

· Monitor trainee progress and provide guidance at each competency level.

· Assist trainees in compiling and preparing evidence of competency.

· Complete, verify, and finalise theCumulative Assessment Record (Rekod Penilaian Kemahiran - RPK), ensuring all assessment and certification records are accurately updated in the system.

Requirements:

• Possess a Vocational Training Operation (VTO) Certificate or a TVET Teaching Diploma (TVET-I).

• Able to work in fast-paced, dynamic environment and adapt to evolving business needs.

• Applicant must be free from any PTPK arrears.

Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Office Administration Role? How much notice are you required to give your current employer?

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Company Background:

We are representing our client who is in the steel manufacturing industry. As part of their digital transformation journey, they are looking for a detail-oriented Supply Chain Executive (Systems Focus) to support the implementation of their new ERP system. This role is suitable for junior candidates with strong data management skills and a basic understanding of supply chain processes. The successful candidate will play a key role in maintaining accurate data within the ERP system and assisting with routine system tasks to ensure smooth project execution.

Job Responsibility:

• Perform accurate data entry and maintenance master data accuracy for materials, suppliers, customers, and routing information within the ERP system.
• Assist in compiling and updating supply chain data for planning and reporting purposes. Support in analysing and improving system-generated reports and dashboards (e.g., inventory reports, delivery schedules, purchase order tracking).
• Support system testing, upgrades, and implementation of new modules or enhancements.
• Provide end-user training and develop SOPs, user manuals, and training materials related to system use.
• Ensuring the smooth and efficient operation of supply chain software systems.
• Collect, update and integrate data for end-to-end supply chain planning
• Utilizing ERP (Enterprise Resource Planning) and WMS (Warehouse Management System) to manage inventory, track shipments, and automate processes, ensuring system integrity and data accuracy.
• Analysing supply chain data to identify inefficiencies, track performance, and generate reports for decision-making
• Work closely with the production team to align material availability with production schedules.
• Maintain accurate records and generate reports through the ERP system.
• Ensure compliance with internal SOPs and safety standards.

Job Requirements:

• Diploma or Degree in Supply Chain Management, Logistics, or a related field.
• Minimum 23 years of relevant experience, preferably in manufacturing.
• Hands-on experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics) is an advantage.
• Strong coordination, communication, problem-solving and analytical skills.
• Proficient in Microsoft Excel and inventory control.
• Knowledge of supply chain processes: planning, procurement, inventory control, logistics, and warehouse management

Benefits:

• Working Hours: Monday to Friday, 8.30am to 6pm
• Medical insurance & outpatient provided
• EPF & SOCSO