741 Office Manager jobs in Malaysia

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• Greeting and offering general support to clients and other executives who visit the office
• Planning and organising staff meetings and other internal events
• Creating and maintaining office expense and budget sheets and other book-keeping tasks
• Coordinating, scheduling, and rescheduling appointments for individuals or teams
• Developing and implementing operational and administrative systems
• Overseeing general business operations and preparing proper documentation for management
• Managing office equipment and supplies and ensuring new stock is ordered as and when required
• Providing support to staff and responding to their queries related to office management challenges
• Managing contact and negotiations with office vendors and service providers
• Arranging travel accommodations, including flights, hotels, and car rentals
• Arranging for visa, employment passes and professional passes for both in Malaysia and overseas
• Ensuring the company complies with the government’s rules and regulations.
• Office maintenance
• Signing of new tenancy agreements and timely renewals of the same for the office and staff accommodation

Job Specification

• Bachelor’s degree or equivalent
• Five or more years of experience in office management
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Good knowledge of immigration procedures for foreign professional employment pass
• Good knowledge of government rules and regulations with regard to company licenses and renewals
• Ability to maintain confidentiality of company information
• Location: Mid Valley

• Not Applicable

• Full-time

• Consulting and Engineering

Overview

Join to apply for the Office Manager role at Castlery .

We're rethinking homes for how people really live, and we're looking for an Office Manager to join our team to help shape the future of living—one thoughtful detail at a time. We're shaping a culture at Castlery that draws great people in — and gives them reasons to grow and stay.

If you believe that good homes create good lives, come build with us.

• Manage Day-to-Day Office Operations: Oversee daily activities in the co-working space, including access, pantry, meeting rooms, visitor support, and vendor coordination to ensure smooth operations.
• Drive Process Improvements & Operational Efficiency: Identify and resolve inefficiencies in current workflows; streamline and document key processes such as onboarding/offboarding, pantry restocking, and vendor management.
• Support Office Transition Planning: Assist in gathering requirements for a self-managed office, coordinate property viewings and quotes, and support the shortlisting of potential spaces.
• Lead Office Relocation & Setup: Coordinate fit-out, vendor onboarding, and logistics for the new office space. Set up systems for facilities, utilities, safety, and supplies to ensure a seamless move-in.
• Foster a Positive Workplace Culture: Build rapport with team members, organize employee engagement activities, and lead light cultural initiatives to enhance collaboration and morale.

• Hands-on experience managing day-to-day office operations, including vendor coordination, pantry and meeting room oversight, and front-of-house responsibilities in a fast-paced environment.
• Strong ability to identify process gaps and drive operational improvements, with experience in documenting workflows such as onboarding/offboarding and inventory management.
• Proven capability in supporting office transition or expansion projects, including gathering space requirements, coordinating viewings, and managing vendor quotes.
• Demonstrated experience in office relocations or new office setups, from coordinating fit-outs and move-in logistics to establishing facilities and safety protocols.
• Excellent interpersonal skills with a track record of fostering positive team culture, organizing engagement initiatives, and building strong working relationships across teams.

At Castlery, we've spent over a decade building a brand people love by designing furniture for real life — durable, beautiful, and made to keep up with change.

Now, we're focused on what's next: scaling with care, crafting better experiences, and growing a team that's as intentional as our design philosophy.

If you believe that good homes create good lives, come build with us.

• Entry level

• Full-time

• Administrative

• Technology, Information and Internet

As the Operations Manager, you will play a pivotal role in the success of our organisation by overseeing a broad range of operational functions. Your core responsibilities will include:

Programme & Project Management
Lead the planning, implementation, and monitoring of EWRF’s community-based programmes and projects.
Ensure timely delivery and alignment of projects with organisational goals.
Liaise with project teams, stakeholders, and partners to maximise impact.

Office Administration & Infrastructure
Manage overall office operations, including procurement, logistics, and administrative processes. Oversee maintenance and development of office infrastructure and physical assets.

IT & Special Packages
Supervise the IT infrastructure, systems, and data management processes.
Manage implementation of special technology-related initiatives or packages supporting EWRF’s mission.

Government Relation
Handle liaison with government agencies and departments.
Ensure compliance with statutory requirements, reporting obligations, and represent the NGO in government forums when needed.

Annual Delegates Conference (ADC)
Plan and manage logistics for the Annual Delegates Conference, ensuring a smooth and professional execution.
Coordinate with delegates, speakers, and vendors.

Fundraising Support
Work with the leadership team to support fundraising campaigns and events.
Coordinate grant applications, donor reporting, and stakeholder engagement.

Qualifications & Requirements

Bachelor’s degree in business administration, management, social sciences, or a related field.

Minimum of 5 years' experience in operations or project management, preferably in the NGO or non-profit sector.

Strong leadership, organisational, and multitasking skills.

Excellent communication and stakeholder management abilities.

Proficient in Microsoft Office and IT systems.

Ability to work independently and as part of a diverse team.

What We Offer

A dynamic and purposeful work environment.

Opportunities for professional development.

The chance to make a real difference in the lives of marginalised communities.

A starting salary from RM5,500.00 to RM5,800.00

We are an equal opportunities employer and welcome applications from all qualified candidates.

About the Role

We are seeking an experienced and detail-oriented Office Manager to oversee the day-to-day operations of our law firm. The Office Manager will play a key role in ensuring smooth office administration, supporting legal teams, and maintaining an efficient, professional, and compliant work environment.

Office Administration & Operations

• Manage the daily operations of the firm, including office facilities, supplies, and vendor management.
• Implement and maintain office policies, procedures, and best practices.
• Oversee office maintenance, IT coordination, and administrative support services.

HR & People Management

• Support HR functions such as recruitment, onboarding, leave management, and staff welfare.
• Maintain accurate personnel records and ensure compliance with employment regulations.
• Coordinate staff training, performance reviews, and professional development activities.

Finance & Compliance

• Work with finance/legal teams on budgeting, expense tracking, and cost control.
• Assist with billing processes, petty cash, and invoice approvals.
• Ensure compliance with statutory requirements, data protection, and firm policies.

Legal Practice Support

• Provide administrative support to partners and lawyers to ensure seamless client service.
• Coordinate schedules, meetings, and case-related documentation.
• Supervise filing systems (physical and digital) to ensure confidentiality and accessibility.

Team Leadership

• Supervise and guide administrative staff, secretaries, and reception.
• Foster a professional, collaborative, and client-focused office culture.
• Serve as the point of contact for staff concerns, conflict resolution, and communication.

Job Description

• Greeting and offering general support to clients and other executives who visit the office
• Planning and organising staff meetings and other internal events
• Creating and maintaining office expense and budget sheets and other book-keeping tasks
• Coordinating, scheduling, and rescheduling appointments for individuals or teams
• Developing and implementing operational and administrative systems
• Overseeing general business operations and preparing proper documentation for management
• Managing office equipment and supplies and ensuring new stock is ordered as and when required
• Providing support to staff and responding to their queries related to office management challenges
• Managing contact and negotiations with office vendors and service providers
• Arranging travel accommodations, including flights, hotels, and car rentals
• Arranging for visa, employment passes and professional passes for both in Malaysia and overseas
• Ensuring the company complies with the government's rules and regulations.
• Office maintenance
• Signing of new tenancy agreements and timely renewals of the same for the office and staff accommodation

Job Specification

• Bachelor's degree or equivalent
• Five or more years of experience in office management
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Good knowledge of immigration procedures for foreign professional employment pass
• Good knowledge of government rules and regulations with regard to company licenses and renewals
• Ability to maintain confidentiality of company information
• Location: Mid Valley

Job Highlights

• Strategic support role across operations, finance, and sales

• Stable company with growth opportunities

• High-trust environment with executive exposure

Job Description

We are looking for a proactive and dependable Office Manager to oversee daily office operations while supporting the finance, marketing, and sales functions.

This role requires strong administrative skills, business acumen, and the ability to coordinate across departments.

Key Responsibilities:

Manage office operations and provide high-level administrative support to company leadership

• Support finance tasks such as reports, claims, and budgeting coordination
  • Assist in marketing activities and basic sales coordination

• Maintain schedules, meetings, and confidential records

• Communicate effectively with internal teams and external stakeholders

Job Requirements:

• Minimum 5 years' experience in a Personal Assistant, Executive Assistant, or Office Manager role

• Good understanding of finance, marketing, and sales processes

• Excellent organizational, communication, and multitasking skills

• Self-driven, reliable, and detail-oriented
  • Possess valid driving license and own transport

• Based in Taman Klang Jaya initially; role will relocate to Taman Perindustrian Puchong upon completion of our new facility.

• Preferred: Female candidates fluent in Mandarin, English, and Bahasa Malaysia (to support communication needs)

Watsap now :

Or can send CV to : -

Job Types: Full-time, Permanent

Pay: RM10, RM18,000.00 per month

Work Location: In person

Support & Communication:

Administrative Operations:

• Managing daily operations, correspondence, and record-keeping.
• Coordinating meetings, appointments, and office schedules.
• Taking inventory of office supplies and ordering new stock as needed.
• Implementing and maintaining office procedures and administrative systems.

Financial Management:

• Processing invoices, managing office budgets, and tracking expenses.
• Approving departmental purchases and allocating office resources.

Staff & HR Support:

• Supervising and monitoring the work of administrative staff.
• Assisting with HR tasks such as employee onboarding, record-keeping, and updating policies.
• Coordinating staff schedules and helping with staff recruitment.

Office Environment & Facilities:

• Maintaining a clean, productive, and safe working environment.
• Addressing office maintenance issues and coordinating repairs with contractors.
• Ensuring health and safety policies are updated and enforced.
• Providing general administrative support to the senior management team and staff.
• Acting as a point of contact for visitors and handling queries.
• Coordinating office events, including booking venues, transport, and accommodation.

Vendor & Supplier Management:

• Working with and managing vendors and service providers for office supplies, equipment, and maintenance

Job Type: Full-time

Pay: RM3, RM5,500.00 per month

Benefits:

• Professional development

Work Location: In person

This role is based in our Johor Bahru office, and we welcome those who are currently based in Singapore and looking to move.

We're rethinking homes for how people really live, and we're looking for an Office Manager to join ourteam to help shape the future of living—one thoughtful detail at a time.

We're shaping a culture at Castlery that draws great people in — and gives them reasons to grow and stay.

What you'll be doing:

• Manage Day-to-Day Office Operations: Oversee daily activities in the co-working space, including access, pantry, meeting rooms, visitor support, and vendor coordination to ensure smooth operations.
• Drive Process Improvements & Operational Efficiency: Identify and resolve inefficiencies in current workflows; streamline and document key processes such as onboarding/offboarding, pantry restocking, and vendor management.
• Support Office Transition Planning: Assist in gathering requirements for a self-managed office, coordinate property viewings and quotes, and support the shortlisting of potential spaces.
• Lead Office Relocation & Setup: Coordinate fit-out, vendor onboarding, and logistics for the new office space. Set up systems for facilities, utilities, safety, and supplies to ensure a seamless move-in.
• Foster a Positive Workplace Culture: Build rapport with team members, organize employee engagement activities, and lead light cultural initiatives to enhance collaboration and morale through peak seasons and beyond.

What you need to succeed:

• Hands-on experience managing day-to-day office operations, including vendor coordination, pantry and meeting room oversight, and front-of-house responsibilities in a fast-paced environment.
• Strong ability to identify process gaps and drive operational improvements, with experience in documenting workflows such as onboarding/offboarding and inventory management.
• Proven capability in supporting office transition or expansion projects, including gathering space requirements, coordinating viewings, and managing vendor quotes.
• Demonstrated experience in office relocations or new office setups, from coordinating fit-outs and move-in logistics to establishing facilities and safety protocols.
• Excellent interpersonal skills with a track record of fostering positive team culture, organizing engagement initiatives, and building strong working relationships across teams.

Built for Real Life, Designed for What's Next

At Castlery, we've spent over a decade building a brand people love by designing furniture for real life — durable, beautiful, and made to keep up with change.

Now, we're focused on what's next: scaling with care, crafting better experiences, and growing a team that's as intentional as our design philosophy.

If you believe that good homes create good lives, come build with us.

Based in Dublin, Ireland (Relocation)

Office Manager / Executive Secretary to CEO (Mandarin Speaker)

Job Responsibilities:

• Oversee day-to-day office operations to ensure a well-organized, efficient, and professional working environment.
• Serve as the primary point of contact for communication between CEO and management team, fostering cross-departmental collaboration and ensuring clear, consistent messaging across the organization.
• Support the team by managing calendars, coordinating meetings with CEO, and handling confidential correspondence with discretion and professionalism.
• Organize and maintain accurate digital and physical records, ensuring compliance with data protection and internal documentation standards.
• Prepare meeting agendas, take detailed minutes, and track action items to ensure timely follow-up and execution.
• Draft, format, and distribute internal communications and company announcements, working closely with senior leadership and department heads.
• Represent the CEO in meetings as required, documenting discussions and summarizing key takeaways and action points.
• Act as a HR function to support recruitment, onboarding, employee engagement initiatives, and maintaining up-to-date HR records.
• Liaise with the finance department to support payroll preparation by ensuring accurate and timely submission of employee timesheets, leave records, and any relevant updates.
• Monitor office supplies, equipment, and facilities management, coordinating with vendors and service providers to maintain a productive and safe work environment.
• Identify opportunities to improve administrative processes, implement best practices, and drive operational efficiencies.
• Support project tracking, reporting, and executive planning by gathering data, conducting research, and preparing relevant documentation and reports.

Job Requirements:

• Fluent in English and Mandarin, both spoken and written, with excellent communication skills in both languages as you will need to managed Chinese Stakeholders.
• Ability to translate complex documents and communications between English and Mandarin.
• Minimum 10 years of experience in a company management or executive support role, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office management tools.
• Excellent organizational and multitasking abilities to manage complex schedules and competing priorities effectively.
• High attention to detail and ability to manage confidential information with discretion.
• Outgoing personality with excellent interpersonal and networking skills to build strong relationships with internal and external stakeholders.
• Strong time management skills with the ability to work under pressure and meet deadlines in a fast-paced environment.

Benefits:

Salary will be paid in Euro - up to $4000

Fully sponsored working visa, flights and accommodation

You may submit your application below or send us an email directly quoting the job title to

We regret to inform that only shortlisted candidates will be informed.

Cornerstone Global Partners (EA License Number: 19C9859) is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, colour, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class

Timothy Sauh

Cornerstone Global Partners Pte Ltd

EA License: 19C9859