457 Office Manager jobs in Malaysia

We're rethinking homes for how people really live, and we're looking for an Office Manager to join our team to help shape the future of living—one thoughtful detail at a time.

We're shaping a culture at Castlery that draws great people in — and gives them reasons to grow and stay.

What you'll be doing:

• Manage Day-to-Day Office Operations: Oversee daily activities in the co-working space, including access, pantry, meeting rooms, visitor support, and vendor coordination to ensure smooth operations.
• Drive Process Improvements & Operational Efficiency: Identify and resolve inefficiencies in current workflows; streamline and document key processes such as onboarding/offboarding, pantry restocking, and vendor management.
• Support Office Transition Planning: Assist in gathering requirements for a self-managed office, coordinate property viewings and quotes, and support the shortlisting of potential spaces.
• Lead Office Relocation & Setup: Coordinate fit-out, vendor onboarding, and logistics for the new office space. Set up systems for facilities, utilities, safety, and supplies to ensure a seamless move-in.
• Foster a Positive Workplace Culture: Build rapport with team members, organize employee engagement activities, and lead light cultural initiatives to enhance collaboration and morale through peak seasons and beyond.
  
  

• Hands-on experience managing day-to-day office operations, including vendor coordination, pantry and meeting room oversight, and front-of-house responsibilities in a fast-paced environment.
• Strong ability to identify process gaps and drive operational improvements, with experience in documenting workflows such as onboarding/offboarding and inventory management.
• Proven capability in supporting office transition or expansion projects, including gathering space requirements, coordinating viewings, and managing vendor quotes.
• Demonstrated experience in office relocations or new office setups, from coordinating fit-outs and move-in logistics to establishing facilities and safety protocols.
• Excellent interpersonal skills with a track record of fostering positive team culture, organizing engagement initiatives, and building strong working relationships across teams.
  
  

Office Manager Posting Date : 30 Jul 2025 | Close Date :28 Oct 2025 Job description

Key Responsibilities:

• Manage and oversee day-to-day office operations to ensure efficiency and productivity.
• Coordinate and supervise office maintenance, supplies, and facilities management.
• Serve as the primary point of contact for external vendors and service providers, ensuring timely and cost-effective service delivery.
• Support the HR, administrative, and finance teams in coordinating office activities and maintaining compliance with company policies.
• Organize office layout, manage equipment procurement, and oversee health and safety requirements.
• Assist in planning and coordinating internal meetings, events, and other administrative functions.
• Ensure smooth communication across departments and promote a positive work environment.

Requirements:

• Diploma or Degree in Business Administration or a related field.
• Minimum of 3 years of experience in office management or a similar administrative role.
• Strong communication, interpersonal, and problem-solving skills.
• Excellent multitasking abilities and attention to detail.
• Proficiency in Microsoft Office Suite and office management tools.
• Ability to work independently with minimal supervision and manage multiple priorities effectively.

Job Type: Full-time

Pay: RM4,000.00 - RM6,000.00 per month

Join to apply for the Office Manager role at JAC Recruitment .

Company Overview

An established insurance brokerage firm is hiring an Office Manager who is passionate about people and operational excellence. This role is pivotal in ensuring the smooth functioning of the office and encompasses responsibilities in administration, facilities management, vendor coordination, and employee support. The position also plays a key role in driving ESG (Environmental, Social, and Governance) initiatives.

Job Responsibilities

• Oversee daily office operations to ensure efficiency.
• Manage inventory of office supplies, pantry items, and equipment.
• Maintain a clean, safe, and well-organized workspace.
• Handle office budgeting and monitor expenses.
• Prepare operational and expenditure reports.

People & Team Support

• Act as the primary contact for employees regarding office-related matters.
• Support employee onboarding and offboarding, including desk setup, access cards, and office orientation.
• Assist with logistical arrangements for office events, including corporate and employee engagement activities.

Facilities & Vendor Management

• Coordinate with building management, contractors, and service providers for office and facility-related matters.
• Supervise maintenance, repairs, and office security systems.
• Negotiate and manage service contracts with suppliers and vendors.

Environment, Social and Governance

• Assist in the planning, execution, and monitoring of ESG initiatives for the Kuala Lumpur office, and support the ESG committee in implementing key programs.
• Promote employee engagement and awareness in ESG-related activities.

Job Requirements

• Diploma or Degree in Business Administration, Office Management, or a related field.
• Minimum 5 years of proven experience in office administration, facilities, or operations management.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across all levels.
• Excellent organizational and time management abilities.
• Strong analytical skills and attention to detail.
• Proactive and resourceful, with a willingness to learn, adapt, and take on evolving responsibilities.
• High level of professionalism, discretion, and integrity, especially in handling sensitive information and employee matters.
• Proficiency in Microsoft Office Suite.
• Multilingual proficiency in English, Chinese, and Cantonese is preferred.

#statekualalumpur

• Mid-Senior level

• Full-time

• Administrative

• Staffing and Recruiting

Referrals increase your chances of interviewing at JAC Recruitment by 2x.

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 16 hours ago

Overview

The Sirēya Desaru Coast is looking for a Front Office Manager to join our Front Office Department.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

The Sirēya is a rainforest retreat on Desaru Coast, where jungle meets the sea and Malaysian nature, culture, and connection come alive in a perfect balance of calmness and vibrancy. Experience the enduring legacy of award-winning Kerry Hill Architects, where the spirit of tropical modernism comes to life in The Sirēya Desaru Coast’s final design. Nestled between rainforest and sea, each suite and villa is a study in quiet luxury, thoughtfully framed by nature and attuned to the rhythm of the land.

About the job

It is the role of the Front Office Manager to ensure an efficient and effective day to day Front Office operation. In this role, the FOM will directly supervise the effectiveness of the entire Front Office team. Will be responsible for ensuring the accuracy of Reception works and services as well as maintaining The Sirēya Desaru Coast Genuine Hospitality Standards in all aspects of the Front Office operation at all times.

As Front Office Manager, you will be responsible for the following duties:

• Ensure that all services offered in the Front Office are always available, and are carried out with the utmost efficiency and courtesy to effectively handle and resolve any guest problems or complaints as per the guidelines established and documented in the Rooms Operations Manual.
• Undertake duty management shifts as required, including night shifts, and assume responsibility in the absence of senior management in all matters concerning the safety, security and well-being of hotel guests to effectively handle and resolve any guest issue and maintain operations at the required quality level.
• Maintain knowledge of credit policies and procedures and liaise closely with Finance Department to ensure that credit procedures are properly carried out from the Front Office.
• Assist the sales team in controlling peak periods, resolving conflicts in bookings, changing dates and facilities for guests/groups to support the satisfaction of client needs according to the standards and processes of the Group.
• Plan and implement effective up-selling activities to support the maximum room revenue through effective rate management.
• Review expected arrival rooms to ensure that rooms are arranged as per the preference of each guest and amenities placed prior to the guest arrival.
• Liaise closely with all relevant Departments with regard to servicing and handling of incoming groups, while meet and welcome regular and VIP guests in accordance with Desaru Peace Holdings Club Guest Recognition Programmes and protocol.
• Meet regularly with the Front Office Supervisors to review the operation of the department to ensure smooth co-ordination and communication.
• Manage the day to day operations of the Front Office providing guidance, encouraging teamwork, and facilitating related professional work processes in order to achieve high performance standards and liaise with internal and external parties at the appropriate levels to ensure smooth flow of operations.
• Ensure compliance to all relevant Health, Safety and Environment management procedures and controls within a defined area of activity so that Desaru Peace Holdings Club provides world class and luxurious hospitality services to its guests.
• Recommend some improvements to the Front Office policy, implement approved departmental policies, processes and procedures, and provide instructions to subordinates and monitor their adherence so that work is carried out in a controlled and consistent manner while delivering a quality service to guests and maintaining standards of excellence.
• Motivate subordinates and contribute to the identification of opportunities for participating in change initiatives, programmes and projects taking into account best practices, improvement of processes and productivity improvement.
• Ensures prompt, courteous and accurate service to all guests, so as to maximize guest satisfaction.
• Ensures all special guest requests are met, within moral and ethical norms.
• Actively elicits guest preferences and feedback regarding resort services and ensures action is initiated on the same to maximize guest satisfaction.
• Ensures all reservations receive their assignment with consideration to special requests to the best of ability.
• Ensures an efficient arrival and departure formality for all guests.
• Ensures room folios are correctly maintained and payment received as per organizational standards.
• Ensures smooth, efficient and timely luggage service operation as per resort’s standards, policies and procedures.
• Ensures smooth, efficient and timely buggy service operation.
• Handles difficult situations effectively.
• Monitors and controls quantities, costs and quality of supplies.
• Directs the organization of work within the department including the assignments, time schedules and vacations.
• Conducts departmental briefings and meetings.
• Ensures that team members are rostered according to operational demands.
• Ensures daily reports are prepared in an accurate and timely manner.
• Works closely with the Reservations team to ensure accuracy of reservation information.
• Assists with Reception related responsibilities during times of operational demand.
• Performs the role of duty manager as and when required and reports all guest concerns, complaints, enquiries via the Daily Logbook.
• Maintains professional, close contact with travel agents, guests and competition to earn goodwill and incorporate recommended changes in services and amenities.
• Conducts behavioral and vocational training for the subordinates, to enhance skills and develop multi-functionality.
• Constantly monitors key performance indicators for the department and takes corrective action.
• Keeps Housekeeping Manager promptly and fully informed of all problems or unusual matters of significance.

• As Front Office Manager, we expect from you:
• Bachelor, Hotel Management or similar discipline
• At least 2 years’ management experience in similar role managing a team in 5 star luxury hotel environment
• Speaks English fluently (Bilingual skills would be an added plus)
• Experience in Opera PMS, Microsoft Office
• Good verbal and written communication skills
• Passion for customer care
• Excellent interpersonal and Guest management skills, strong business communication skills
• Ability to work under pressure and react quickly
• Analytical skills. Ability to identify reasonable solutions quickly

Flexibility with shift patterns to ensure support across operational hours. Flexibility in terms of additional overtime as and when required

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Health & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.

Overview

You will be responsible for the efficient running of the Front Office Department in line with Hyatt International's Corporate Strategies and brand standards, while meeting employee, guest and owner expectations. The Front Office Manager is responsible for delivering the brand promise by managing the Front Office operations for the hotel, ensuring the smooth and efficient running of all operational aspects of the Front Office Department.

Ideally with a university degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Assistant Manager or Front Office Manager. Good problem solving, administrative and interpersonal skills are a must. Fluency in spoken and written English required. Strong interpersonal skills, good problem solving and administrative skills and high competency in Microsoft Word, Excel and PowerPoint. Working experience with Opera is a must. Qualified candidates should possess strong and accurate communications skills with a critical eye for detail. Able to handle fast paced international environment where multi-tasking is essential.