530 Executive Assistant jobs in Malaysia

Executive & Business Support

• Support the General Manager with scheduling, meeting preparation, travel arrangements, and document management.
• Follow up on assigned projects, coordinating between internal teams and external partners.
• Draft, translate, and organize business documents, reports, and presentations.
• Participate in business negotiations and client meetings, providing on-site support and meeting minutes.
• Conduct data collection, market research, and business analysis to support decision-making.

• Learn the company’s shipping, logistics, and port operations, gradually taking part in on-site management.
• Assist with cargo transportation planning, warehousing, and port operations to ensure efficiency, safety, and compliance.
• Support supply chain management, including customs clearance and carrier coordination.
• Prepare logistics cost and efficiency reports with improvement suggestions.
• Progressively take on logistics or port management responsibilities as a future leader.

• Education: Bachelor’s degree or higher, preferably in Shipping Management, Logistics, International Trade, or related fields.
• Experience: 1–3 years in shipping, logistics, or supply chain (exceptional fresh graduates may be considered).
• Strong organizational, communication, and coordination skills.
• Proficiency in English and Mandarin, able to prepare bilingual documents.
• Skilled in Microsoft Office; knowledge of ERP or logistics systems is a plus.
• Willing to work on-site at ports/logistics facilities.
• Proactive, responsible, and able to handle sensitive information confidentially.

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The Executive Assistant (EA) provides high-level administrative and organizational support to the Country Manager (CM) and the wider management team. This role ensures efficient office operations, effective communication with internal and external stakeholders, and smooth handling of company secretarial, travel, financial, and contractual matters. The EA will also be responsible for office administration, reporting, and supporting special projects

Responsibilities:

• Manage CM’s calendar, schedule meetings, and coordinate logistics.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Submit travel requests, expense claims, and approval processes on behalf of CM.
• Support with e-signature approvals and documentation.
• Consolidate and prepare monthly updates for Malaysia and Singapore.
• Handle confidential information with discretion and professionalism.
• Liaise with company secretaries for AGM documents, DCR, annual returns, and ACRA filings.
• Coordinate with Regional Legal on director signatories and governance requirements.

• Process PR/PO/MIGO entries for Head Office.
• Ensure timely and accurate processing of finance-related requests.

• Arrange domestic and international travel for MY/SG teams and regional staff.
• Manage bookings for flights, hotels, ground transport, and travel itineraries.
• Enter and maintain booking information in internal systems.

• Prepare weekly and month-end fleet reports, including odometer and R&M accrual reports (Australia and vendors).

• Track customer, tenancy, and subcontractor contracts.
• Coordinate with PICs on renewals, new contracts, and related approvals.
• Liaise with Legal prior to execution and arrange stamping where necessary.

• Coordinate, draft, and design the quarterly FoxBeat Newsletter using Canva.
• Support CSR/Safety events with gift/tee sourcing.
• Assist with internal communication initiatives to ensure staff engagement.

• Administer and coordinate updates to MyAccess SharePoint with internal IT contacts.
• Support basic troubleshooting or escalation of system access issues for staff.

• Bachelor’s degree in finance or accounting, professional accounting qualification required (e.g. CPA, ACCA, CA).
• At least 4 years finance/accounting experience, including financial reporting and internal controls. Big Four experience is a strong plus.
• Experience working in a multinational company environment in SE Asia.
• Solid understanding of IFRS and/or US GAAP.
• Proven ability to work collaboratively across countries and cultures to achieve goals.
• Fluent in English, both written and spoken.
• Familiarity with tax regulations is an advantage.

If you are interested in this opportunity, please apply via this LinkedIn post.

• Associate

• Full-time

• Administrative

• Truck Transportation
• Warehousing and Storage
• Transportation, Logistics, Supply Chain and Storage

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Responsibilities

• Handle scheduling, travel arrangements, filing, preparation and compilation of reports and presentation materials; coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritize schedules based on urgency, importance, and relevance.
• Manage all administrative and financial admin tasks for the CEO’s Office. Prepare draft reports and letters on behalf of the CEO, and prepare briefing notes and summaries of key documents as needed.
• Capture minutes and action items of meetings and follow up with relevant parties on the action plan.
• Review, sort and categorize all incoming information, documents, emails, and calls as required.
• Support oversight of key business initiatives and follow through/implementation.
• Consolidate and review all management reporting prior to CEO’s approval and follow through on action items. Verify and ensure details in all documents are complete and available prior to approval to maintain efficiency and quick turnaround.
• Keep abreast of the CEO’s immediate and long-term commitments and plans; identify conflicts and flag problems for intervention and corrective actions as appropriate.
• Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
• Monitor and ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
• Manage drivers and assist in any other matters and support as required.

• Degree in Business Administration or related field.
• Minimum 5 years of relevant experience.
• Preferably experience as Executive Assistant to C-suite Executives.
• Knowledge of digital tools and computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Teams, and workflow management.
• Preferably experience in the insurance or financial institution industry.
• Experience in organizing events and sales engagement activities.
• Ability to speak Mandarin/Cantonese is an added advantage.

• Ability to exercise sound judgment and prioritize decisions.
• Ability to interact professionally with stakeholders at different levels.
• Detail-oriented with excellent verbal and written communication skills.
• Strong organization and time-management skills.
• Proactive and able to think ahead and plan accordingly.

At Zurich we are proud of our culture. We are passionate about diversity and inclusion. We encourage you to bring your whole self to work. Our diversity and inclusion initiatives create an environment where everyone feels welcome regardless of protected characteristics. We accept applications from everyone regardless of background, beliefs, or culture. We are committed to continuous improvement and offer access to training and development opportunities. Zurich supports employees to help others by getting involved in volunteering and charitable activities.

Location(s): MY - Kuala Lumpur | Schedule: Full Time | Recruiter name: Jesreena Kaur

Role Purpose

The Executive Assistant will provide high level executive support including variety of overall administrative duties for the CEO to ensure smooth day-to-day office operations. Coordinate complex scheduling and extensive calendar management, as well as flow of information. Maintain professionalism and strict confidentiality with all materials and exercise discretion in sharing information. To coordinate tasks and projects as well as liaise with internal and external stakeholders related to CEO’s Office. Manage special projects for the CEO and any other tasks as required.

Key Accountability

• Handle scheduling, travel arrangements, filing, preparation & compilation of reports & presentation materials, coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritizing schedules based on urgency, importance, and relevance.
• Manage all administrative and financial admin tasks for CEO’s Office. To prepare draft reports and letters on behalf of the CEO, preparing briefing notes and summaries of key documents, as needed.
• Capture minutes / action items of meetings and follow-up with the relevant parties on the action plan.
• Review, sort and categorize all incoming information / documents / emails / calls as required.
• Support the oversight of key business initiatives and follow through/ implementation.
• Consolidate and review all management reporting prior to CEO’s approval and follow through on the action items. Verify and ensure details in all documents are complete and available prior to CEO’s approval to maintain efficiency and quick turnaround
• Keep abreast of CEO’s immediate and long-term commitments and plans; identify conflicts, flags problems for intervention and corrective actions as appropriate.
• Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
• Monitor & ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
• Manage drivers and assist in any other matters and support as required

Qualification & Experience

• Degree in Business Administration or any other related field
• Minimum 5 years of relevant experience
• Preferably experience in the related field of Executive Assistant to C Suite Executives
• Knowledge in digital and computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), Teams, Workflow Management etc
• Preferably from Insurance or financial institution Industry
• Experience in organize events and sales engagement activities
• Ability to speak Mandarin/Cantonese will be an added advantage
  
  
  

Personality Traits

• Ability to exhibit sound judgment with the ability to prioritize and make decisions
• Ability to interact collaboratively and with professionalism with different levels of stakeholders
• Detail – oriented with excellent verbal and written communication skills
• Excellent organization and time-management skills
• Proactive and anticipatory, able to think ahead and plan accordingly

At Zurich we are proud of our culture. We are passionate about Diversity and Inclusion. We want you to bring your whole self to work we have a diverse mix of customers, and we want our employee base to reflect that.

Our diversity and inclusion initiatives are creating an environment where everyone feels welcome regardless of protected characteristics.

With the above in mind, we accept applications from everyone regardless of your background, beliefs, or culture.

We are committed to continuous improvement, and we offer access to a comprehensive range of training and development opportunities. Zurich is passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity.

So, make a difference. Be challenged. Be inspired. Be supported, Love what you do. Work for us.

You are the heart & soul of Zurich!

At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right? We highly value the experience and know-how of our employees and offer a wide range of opportunities across business areas to encourage you to apply for new opportunities within Zurich when you are ready for your next career step. We’re proud to have earned Great Place To Work Certification. Our company culture is our top priority! #GPTWcertified

Let’s continue to grow together!

Location(s): MY - Kuala Lumpur
Schedule: Full Time
Recruiter name: Jesreena Kaur

Overview

Executive Assistant (Junior Executive). Due to expansion we are looking to hire a junior Executive Assistant to work in the CEO Dept.

• Managing CEO’s calendar, emails and travel arrangements
• Organize itineraries and scheduling meetings
• Organizing documents and reports from various departments for virtual meetings via Zoom
• Host Zoom meetings on a daily basis
• Conduct tasks professionally and confidentially with all levels of management, department and business associates
• Supporting general administrative tasks such as handling claims, approving POs via SAP, daily reminders on payments to be made
• Follow up on tasks assigned to managers

Due to the job position, candidate should be committed to work related matters even after normal working hours.

• Degree in Business Management / Administration with good communication skills in written and spoken language skills of Mandarin, English, Bahasa Malaysia
• Possess at least 2 years of working experience as an Executive Assistant / Personal Assistant to Senior Management
• Proficient in Microsoft Office and Zoom
• Well-groomed with good people skills

Email your latest resume to

• Entry level

• Full-time

• Administrative

Join to apply for the Executive Assistant role at Zurich Insurance

Join to apply for the Executive Assistant role at Zurich Insurance

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The Executive Assistant will provide high level executive support including a variety of administrative duties for the CEO to ensure smooth day-to-day operations. Coordinate complex scheduling and calendar management, as well as flow of information. Maintain professionalism and confidentiality with all materials and exercise discretion in sharing information. Coordinate tasks and projects and liaise with internal and external stakeholders related to the CEO’s Office. Manage special projects for the CEO and any other tasks as required.

• Handle scheduling, travel arrangements, filing, preparation & compilation of reports & presentation materials; coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritizing schedules based on urgency, importance, and relevance.
• Manage all administrative and financial admin tasks for the CEO’s Office. Prepare draft reports and letters on behalf of the CEO, prepare briefing notes and summaries of key documents as needed.
• Capture minutes / action items of meetings and follow up with the relevant parties on the action plan.
• Review, sort and categorize all incoming information / documents / emails / calls as required.
• Support the oversight of key business initiatives and follow through/ implementation.
• Consolidate and review all management reporting prior to CEO’s approval and follow through on action items. Verify and ensure details in all documents are complete and available prior to CEO’s approval to maintain efficiency and quick turnaround.
• Keep abreast of the CEO’s immediate and long-term commitments and plans; identify conflicts, flag problems for intervention and corrective actions as appropriate.
• Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
• Monitor & ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
• Manage drivers and assist in any other matters and support as required.

• Degree in Business Administration or any other related field
• Minimum 5 years of relevant experience
• Preferably experience in the related field of Executive Assistant to C Suite Executives
• Knowledge in digital and computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), Teams, Workflow Management etc
• Preferably from Insurance or financial institution Industry
• Experience in organizing events and sales engagement activities
• Ability to speak Mandarin/Cantonese will be an added advantage

• Ability to exhibit sound judgment with the ability to prioritize and make decisions
• Ability to interact collaboratively and with professionalism with different levels of stakeholders
• Detail-oriented with excellent verbal and written communication skills
• Excellent organization and time-management skills
• Proactive and anticipatory, able to think ahead and plan accordingly

Zurich is an equal opportunity employer. We value diversity and inclusion and do not discriminate on protected characteristics. We welcome applications from all qualified individuals.

Overview

Executive Assistant to support senior leadership in a fast-paced PMO environment. Knowledge of CFD or WEB3 is encouraged and will be considered an advantage.

• Administrative Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare presentations, reports, and executive correspondence. Handle confidential information with discretion and professionalism.
• Project Coordination & PMO Support: Assist in planning, tracking, and reporting on key projects with the PMO team. Coordinate communication among cross-functional teams to ensure alignment and timely delivery. Monitor deadlines, deliverables, and follow-ups to enhance operational efficiency. Support process improvement initiatives by applying PMO best practices.
• Travel & Event Management: Organize logistics for business travel, off-site meetings, and company events. Ensure smooth coordination between internal teams and external stakeholders during travel or events.

• Proven experience as an Executive Assistant, preferably in a PMO or project-driven environment.
• Strong understanding of project management principles and tools.
• Willingness and ability to travel frequently, both domestically and internationally.
• Excellent organizational, multitasking, and time-management skills.
• Superior written and verbal communication skills.
• Discretion and integrity in handling confidential matters.

• Knowledge or experience in CFD and WEB3.
• Familiarity with WEB3 concepts, blockchain technologies, or decentralized applications.

• Experience supporting C-suite executives is a plus.

• Associate

• Full-time

• Management

• Securities and Commodity Exchanges
• Financial Services
• Investment Management

• Completes tasks as assigned, is proactive
• Is willing to learn and take on responsibilities
• Has their own opinions, but knows how to communicate
• Is responsible and not afraid of challenges
• Girl Mandarin-speaking candidates preferred
  
  

• Employee dormitory management
• Fixed asset inventory
• Using ERP system to process payments and reimbursements
• Office daily affairs (access cards, sundries, environmental cleanliness, CCTV, etc.)
• HRDC liaison
• System billing (Quotation & Invoice)
• Assisting with course preparation (occasionally)
• Simple financial liaison (no professional background required)
  
  

• Activity allowance
• Additional training programs
• Departmental assistance and support
• Time off in lieu/Extra vacation days
• Company-provided computer

DXC is the world’s leading independent, end-to-end IT services company, helping clients harness the power of innovation to thrive on change. DXC Technology is a multi-billion dollar company with a 60-year legacy of delivering results for thousands of clients in more than 70 countries. Our technology independence, global talent, and extensive partner network combine to deliver powerful next-generation IT services and solutions. DXC invents, engineers, and delivers technology solutions that drive business value, create social value, and improve the lives of our clients.

DXC has an inclusive and diverse culture and offers its employees a supportive team environment and career development opportunities.

As part of DXC’s Administrative Services Team, the Executive Assistant provides support to optimize efficiency and effectiveness for three Senior leaders. This role would suit an experienced, confidential, and highly motivated Executive Assistant. The role is varied, busy and liaises closely with internal and external stakeholders at all levels. The Senior Associate Administrative needs to be highly organised, flexible and have excellent prioritisation skills.

Personal attributes would require the Executive Assistant to be energetic, positive, self-motivated, and a team player, with strong written and verbal interpersonal skills. A proven ability to build constructive relationships with external and internal clients is important. A demonstrated, successful track record in a similar senior role and experience working in a fast-paced corporate environment are required.

• Highest level of confidentiality and discretion concerning DXC company and employee information.
• Regularly liaises with internal and external stakeholders to schedule meetings, provide direction, and assist in resolving issues.
• Efficient diary management, ensuring that often complex schedules make efficient use of time. Includes compiling meeting agendas and presentations, reserving rooms, managing technology, minute taking and coordination of meeting actions.
• Coordinates often complex travel arrangements whilst adhering to DXC’s Travel Expense and Reimbursment Policy.
• Prepares expense reports in Concur Expense Management System in a timely manner, and compliance with DXC’s Travel Expense and Reimbursement Policy.
• Act on behalf of the Manager to review and approve travel and entertainment requests in accordance with DXC’s Travel Expense & Reimbursement Policy.
• Performs specialised administrative duties appropriate to the business unit, including but not limited to assisting with on-boarding & off-boarding employees, coaching around business processes & procedures, drafting correspondence and managing databases.
• Provides general guidance and assistance to team members as appropriate.
• Support, participate, and contribute to the Administrative Services Team activities, including workstreams and team meetings.
• Other adhoc tasks as required.

• Minimum six years’ experience in a similar role (eg. Team Assistant, Office Administration Manager, Office Manager, Personal Assistant).
• Proficient in Microsoft Office 365.
• Experience working for multiple managers.
• Experience working in a multi-national organisation is desirable.

• Excellent attention to detail, accuracy and a passion for getting things done.
• Ability to independently plan and prioritise multiple and competing demands.
• Excellent organisational and problem-solving skills.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and discretion.
• Ability to create and maintain formal and informal networks.
• Ability to work independently and in a team.

• Personal Effectiveness: Utilises skills, energy and time to achieve goals whilst embracing DXC’s CLEAR values.
• Learning Agility: Takes responsibility for your own learning by undertaking optional and mandatory training and development opportunities provided by DXC.
• Collaboration: Engages with others to achieve organisational goals and works collaboratively to create solutions that benefit all stakeholders.
• Driving Results: Demonstrates leadership skills to support business unit and DXC success.

At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing, productivity, individual work styles, and life circumstances. We’re committed to fostering an inclusive environment where everyone can thrive.

Recruitment fraud is a scheme in which fictitious job opportunities are offered to job seekers typically through online services, such as false websites, or through unsolicited emails claiming to be from the company. These emails may request recipients to provide personal information or to make payments as part of their illegitimate recruiting process. DXC does not make offers of employment via social media networks and DXC never asks for any money or payments from applicants at any point in the recruitment process, nor ask a job seeker to purchase IT or other equipment on our behalf. More information on employment scams is available here.

• Mid-Senior level

• Full-time

• Administrative

• IT Services and IT Consulting