1,553 Executive Assistant jobs in Malaysia

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you.

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning.

The Executive Assistant will provide secretarial support to Partners & Directors in a department in EY. The Executive Assistant also serves as administrative support within the department who provide comprehensive quality services. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of activities and confidential matters with discretion.

• Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings
• Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination
• Printing, scanning, and preparing documents for AR register
• Raise invoice/credit note (if any)
• Handling courier and by hand letters
• Booking of meeting rooms, arranging for refreshments and projectors.
• Maintain mailing list eg. for sending out greeting cards
• Handle department’s leave and MCs
• Handling timesheet and expenses
• Handle storage and raising invoices for advance storage
• Manage filing room’s files
• You’ll need to ensure smooth and efficient running of the department in all administrative matters.

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

• At least Diploma in Business Administration / Management, or a related field
• Minimum of 3-5 years of work experience in the related field

• Experience in administrative support or equivalent

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry.

EY offers a competitive remuneration package commensurate with your work experience, where you’ll be rewarded for your individual and team performance.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY is committed to being an inclusive employer and is happy to consider flexible working arrangements, where this may be needed, guided by our FWA Policy.

We are Purpose Driven, High Growth and a Great Place to Work Certified Organization!

VDart Malaysia is one of the fastest growing talent management and digital solution providers established in the year 2007. As part of our continued Global Growth Strategy, we are excited to bring digital capabilities to Malaysia. VDart Malaysia Sdh Bhd will serve as our Regional Headquarters for ASEAN region.

We are committed to bringing world-class technology, building a strong digital talent pool in emerging technologies, and transforming how businesses leverage technology in Malaysia. We serve various customers, including Fortune 100 companies across various domains globally. VDart Malaysia partners with industry leaders in Cloud, Intelligent Automation, IoT, Customer experience, and Security solutions.

Come join us to create the digital future!

The Executive Administrator plays a critical role in supporting the C-Suite, Board of Directors, and Executive Management by delivering high-level administrative, legal, and corporate governance support. This position oversees board and leadership activities, liaises on legal and contractual matters, assists with mergers & acquisitions (M&A) and new business ventures, coordinates new company set-ups, and manages international business and travel arrangements.

• Board Support: Prepare, review, and compile Board papers, meeting agendas, and minutes. Ensure timely distribution of documents and follow up on action items. Liaise with internal and external legal counsel on corporate legal matters. Review and vet contracts, agreements, and other legal documents prior to execution.
• Support management in M&A activities, including research, due diligence coordination, and documentation. Assist in planning and execution of new business ventures aligned with strategic goals.
• Corporate Set-up & Governance: Coordinate the establishment of new companies, including regulatory filings, licenses, and governance requirements. Maintain corporate records and ensure statutory compliance.
• Travel & International Coordination: Manage and coordinate overseas travel arrangements for the C-Suite. Provide support for cross-border business operations and logistics.
• Administrative: Deliver comprehensive secretarial support to the C-Suite, including calendar management, agenda preparation, and minutes-taking. Coordinate town halls, leadership meetings, and special events, including scheduling, logistics, preparation of materials, note-taking, and circulation of minutes.

• Bachelor’s degree in Business Administration, Law, Corporate Governance, or a related field.
• Minimum 5 years of experience in executive administration or corporate secretarial roles, preferably at the C-Suite level.
• Strong knowledge of corporate law, contracts, and compliance.
• Excellent written and verbal communication skills in English and Bahasa Malaysia (proficiency in Mandarin is an advantage).
• High level of discretion, integrity, and professionalism in handling confidential matters.
• Proven ability to multitask, prioritize, and work independently under pressure.
• Strong organizational, coordination, and stakeholder management skills.

• Experience in M&A, corporate governance, or legal administration.
• Familiarity with cross-border transactions and corporate set-ups.
• Proficiency in MS Office Suite and board management software.

Interested candidates, please share your updated resume to

Responsibilities

• Handle scheduling, travel arrangements, filing, preparation and compilation of reports and presentation materials; coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritize schedules based on urgency, importance, and relevance.
• Manage all administrative and financial admin tasks for the CEO’s Office. Prepare draft reports and letters on behalf of the CEO, and prepare briefing notes and summaries of key documents as needed.
• Capture minutes and action items of meetings and follow up with relevant parties on the action plan.
• Review, sort and categorize all incoming information, documents, emails, and calls as required.
• Support oversight of key business initiatives and follow through/implementation.
• Consolidate and review all management reporting prior to CEO’s approval and follow through on action items. Verify and ensure details in all documents are complete and available prior to approval to maintain efficiency and quick turnaround.
• Keep abreast of the CEO’s immediate and long-term commitments and plans; identify conflicts and flag problems for intervention and corrective actions as appropriate.
• Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
• Monitor and ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
• Manage drivers and assist in any other matters and support as required.

• Degree in Business Administration or related field.
• Minimum 5 years of relevant experience.
• Preferably experience as Executive Assistant to C-suite Executives.
• Knowledge of digital tools and computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Teams, and workflow management.
• Preferably experience in the insurance or financial institution industry.
• Experience in organizing events and sales engagement activities.
• Ability to speak Mandarin/Cantonese is an added advantage.

• Ability to exercise sound judgment and prioritize decisions.
• Ability to interact professionally with stakeholders at different levels.
• Detail-oriented with excellent verbal and written communication skills.
• Strong organization and time-management skills.
• Proactive and able to think ahead and plan accordingly.

At Zurich we are proud of our culture. We are passionate about diversity and inclusion. We encourage you to bring your whole self to work. Our diversity and inclusion initiatives create an environment where everyone feels welcome regardless of protected characteristics. We accept applications from everyone regardless of background, beliefs, or culture. We are committed to continuous improvement and offer access to training and development opportunities. Zurich supports employees to help others by getting involved in volunteering and charitable activities.

Location(s): MY - Kuala Lumpur | Schedule: Full Time | Recruiter name: Jesreena Kaur

Job Responsibility

We Are Looking For Someone Who

• Completes tasks as assigned, is proactive
• Is willing to learn and take on responsibilities
• Has their own opinions, but knows how to communicate
• Is responsible and not afraid of challenges
• Mandarin-speaking candidates preferred

Job Requirements

Job Responsibilities Include:

• Employee dormitory management
• Fixed asset inventory
• Using ERP system to process payments and reimbursements
• Office daily affairs (access cards, sundries, environmental cleanliness, CCTV, etc.)
• HRDC liaison
• System billing (Quotation & Invoice)
• Assisting with course preparation (occasionally)
• Simple financial liaison (no professional background required)

Job Benefits

We offer:

• Activity allowance
• Additional training programs
• Departmental assistance and support
• Time off in lieu/Extra vacation days
• Company-provided computer

Job Description:

• Provide high-level administrative support to senior executives, including calendar management, travel coordination, and meeting preparation, claim submission.
• Coordinate and prioritize meetings, events, and conferences, including logistics and agenda creation.
• Serve as a liaison between senior management and internal/external stakeholders, fostering effective communication.
• Assist in project management tasks, tracking deadlines and deliverables.
• Maintain confidentiality and handle sensitive information with discretion.
• Contribute to a positive team culture and assist in various assigned administrative tasks.

Qualifications:

• Bachelor’s degree in Business Administration or related field preferred.
• 3+ years of experience as an executive assistant or in a similar role, preferably within the technology sector.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Experience in handling confidential information with integrity.

How to Apply:

Interestedcandidatesareinvitedtosubmittheirresumeto andpleaseinclude"Secretary/Executive Assistant"inthesubjectline.

Overview

We are seeking a high-performing Executive Assistant (EA) to support the Chief Solution Officer (CSO) with a combination of administrative excellence and business analysis acumen. This dual-scope role enables the CSO to focus on strategic priorities by offloading operational tasks while ensuring robust business intelligence, reporting, and forecast management. You will be both a trusted coordinator and a data-informed contributor — responsible for calendar management, meeting preparation, and travel planning, while also leading reporting consolidation, sales forecast tracking, and performance analytics.

• Executive Support & Coordination
  • Manage and optimize the CSO’s calendar, appointments, and schedule across internal and external stakeholders.
  • Coordinate travel plans and logistics arrangement.
  • Prepare briefing packs, pre-reads, and meeting materials.
  • Attend and document key meetings, track action items, and follow up for timely closure.
  • Act as a gatekeeper and liaison between the CSO and other departments or business partners.
• Business Reporting & Analysis
  • Consolidate weekly/monthly sales pipeline reports across business units.
  • Track sales forecast accuracy; identify and escalate variance issues.
  • Develop and maintain dashboards for business performance tracking.
  • Conduct pre-quarter analysis and compile recovery/risk reports.
  • Support strategic initiatives and planning cycles with data and reporting inputs.

• Minimum 3–5 years’ experience in an Executive Assistant, Business Analyst, or Sales Operations role.
• Strong time management, prioritization, and multitasking capabilities.
• High attention to detail, reliability, and confidentiality.
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook); familiarity with business intelligence tools (e.g., Power BI) is a plus.
• Analytical mindset with the ability to interpret business data and present insights clearly.
• Excellent communication and interpersonal skills; comfortable engaging with senior stakeholders.

Your application will include the following questions:

• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• Which of the following Microsoft Office products are you experienced with?

What can I earn as an Executive Assistant

Ambition is a leading recruitment and executive search business operating across key international cities including London, Kuala Lumpur, Hong Kong, Singapore, Sydney, Melbourne, and New York. Watermark Executive Search delivers results for Australian organisations with over 40 years of experience, focusing on Executive or Interim Searches, Board Appointments and research. The group is dedicated to building better futures by matching skills and interests with job opportunities to fulfil professional ambitions.

We are seeking an Executive Assistant / Project Administrator to provide high level executive and administrative support to two to three Partners as they lead search assignments from inception to completion, ensuring projects are compliant and efficient while delivering the highest level of service to clients and candidates. You will also manage administrative functions of the business and provide executive support to a team of Partners and Research Managers.

• Advanced MS Office skills (Word, PowerPoint, Excel) and data entry
• Demonstrated background as an Executive Assistant or Project Administrator or similar with a strong customer focus
• Experience providing effective support to senior executives in day-to-day operations and delivering excellent service to clients and candidates
• Experience managing stakeholders across Australia, including scheduling, communication and client-facing coordination
• Highly organized with strong attention to detail and time management skills
• Ability to work as part of a team as well as independently
• Excellent verbal and written communication
• Proactive initiative in supporting colleagues to achieve individual and team outcomes
• Build strong relationships with internal and external stakeholders
• Strong organizational and administrative skills
• Ability to remain calm under pressure
• Ability to prioritise workload and meet agreed timetables

• Admin support for Partners and Associates of the Search management practice
• Manage search assignment timelines and coordinate project briefings
• Prepare high-calibre proposals, position descriptions, candidate briefs, and advertisements in line with organisation branding
• Maintain accurate data and generate internal and client-facing reports
• Organise panel interviews and boardroom events as well as travel logistics
• Handle diary management, meeting scheduling and VC coordination
• Ensure timely invoicing and expense processing
• Maintain internal databases and records (Invenias, Astute)
• Liaise with marketing for LinkedIn job posts and content uploads
• Support reference checks and compliance processes
• Assist with continuous improvement of systems and procedures
• Provide overflow support to teams in Sydney and Melbourne
• Coordinate with building concierge and internal teams on office matters
• Deliver high-quality client and candidate care, including in-person interactions
• Take on other assigned tasks/activities as needed

• Flexible working arrangements
• Opportunity to travel to Australia to meet the team

We’d love to hear from you. Apply today or connect with us directly at

Note: This description reflects the responsibilities and requirements of the role without additional postings or unrelated notices.

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.

Veeam, the #1 global market leader in data protection and ransomware recovery, is on a mission to empower every organization to achieve radical resilience through data security, data recovery, and data freedom for their hybrid cloud.

With offices in more than 30 countries, Veeam protects over 450,000 customers worldwide, who trust Veeam to keep their businesses running.

Are you an experienced Executive Assistant (EA) always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated individual to partner with members of our leadership team along with providing a great in-office experience.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with Executives is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. A good sense of humor is also a must. Responsibilities for this position include the ability to build strategic proactive business partnerships, to think and plan ahead, and manage time effectively.

Key Job Responsibilities

• Provide calendar management, meeting coordination, and travel support for assigned VPs across regions.

• Screen and prioritize requests to optimize leaders’ time.

• Operate as part of a shared pool, supporting multiple executives as assigned.

• Ensure seamless coverage during absences and peak workload periods

• Organize leadership team meetings, workshops and townhalls (Virtual and in person)

• Partner with regional teams to align logistics and participation

• Arrange multi-leg international travel, visas and accommodation

• Prepare, reconcile and track expense reports in compliance with company policy

• Support VPs on special projects, process improvement and one-off initiatives (eg. Leadership offsites, employee engagement events, operational rollouts)

Basic Qualifications

• 5+ Years supporting high level executives

• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)

• This role is currently working onsite (3 days per week) and is expected to work onsite for the majority of working hours with the flexibility to work remotely on a limited basis. Note: some positions may be fully remote and will be noted as such.

Preferred Qualifications

• Experience in a fast-paced, high-tech company

• Ability to learn new technologies / applications

• Excellent interpersonal and time management skills

• Growth mindset and curiosity to learn and grow

#LI-LW1

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Please note that any personal data collected from you during the recruitment process will be processed in accordance with ourRecruiting Privacy Notice .

The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

By applying for this position, you consent to the processing of your personal data in accordance with ourRecruiting Privacy Notice .

By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

Job Responsibilities

• Procurement & Supplier Management
  • Research, evaluate, and select suppliers to ensure quality, cost-effectiveness, and reliability.
  • Negotiate contracts, manage Approved Vendor List, review invoices, and explore cost-saving strategies.
  • Build and maintain strong relationships with suppliers and internal stakeholders.
• Inventory & Demand Planning
  • Monitor stock levels, forecast demand, and determine reorder points to prevent stock-outs or excess inventory.
  • Coordinate with production and sales teams to align supply with market needs.
• Logistics, Shipping & Customs
  • Manage import/export documentation (e.g., invoice, packing list, bill of lading, HS codes) and liaise with shipping agents/forwarders.
  • Ensure smooth customs clearance and compliance, minimizing detention or demurrage fees.
• Compliance & Reporting
  • Ensure all procurement and supply chain processes comply with company policies and regulatory requirements.
  • Prepare timely reports on procurement costs, supplier performance, and inventory management.
  • Support management with strategic planning for new product launches and regional expansions.
• Warehouse & Distribution Coordination
  • Oversee warehouse operations to ensure optimum storage, allocation, and dispatch.
  • Collaborate with 3PL or in-house teams to meet order timelines and maintain high OTIF (On-Time In-Full) performance.
• Operations & Cross-Department Coordination
  • Oversee day-to-day operations to ensure smooth flow across production, marketing, sales, finance, and logistics.
  • Identify bottlenecks in workflow and implement solutions to improve efficiency.
  • Coordinate with internal teams to align supply chain needs with marketing campaigns, product launches, and sales targets.
• Reporting & Continuous Improvement
  • Track KPIs such as inventory accuracy, cost per order, and delivery performance. Create monthly/quarterly supply scorecards.
  • Identify and implement process improvements—optimizing supplier programs, logistics, and risk mitigation.

The Senior Admin Executive plays a critical role in ensuring seamless administrative support across various operational areas. This position is responsible for coordinating with internal and external partners, including liaising with Watson, managing 3PL fulfillment, and overseeing warehouse & logistics functions. Additionally, the role involves assisting with procurement, maintaining effective communication with both local and China-based suppliers, and managing inventory levels to ensure adequate stock availability—triggering reorders when necessary. This role is integral to supporting Hygras mission of empowering over 50,000 individuals every month.

• Proven 3 years & above experience in an administrative or operational support role, preferably within logistics, warehouse management, procurement, or inventory control.

Excellent written and verbal communication skills to effectively liaise with internal teams and external partners.

Strong organizational abilities, capable of managing multiple priorities and tasks efficiently.

Proficient in standard office software (e.g., MS Office Suite, email, scheduling tools) and familiar with inventory management tools.

Ability to work collaboratively with diverse teams and maintain positive relationships with suppliers.

Meticulous attention to detail to ensure accuracy in administrative processes, documentation, and inventory tracking.

Flexible and adaptable, able to support various administrative functions and quickly respond to changing priorities.

Working Hours: Mon-Fri 8-5pm

Application Process: Email, Phone Call, Virtual Call, Physical Call.

• KWSP
• SOCSO
• Medical claim & self improvement included
• Birthday leave
• Performance bonus
• Annual and medical leave shall be in accordance with the prevailing Labour Law