886 Administrative Assistant Positions jobs in Malaysia

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Direct message the job poster from Cloudengine Digital SDN. BHD.

• Responsible for receiving, inspecting, storing, issuing, and managing the company’s IT equipment and consumables, ensuring standardized inventory flow and consistency between records and actual stock.
• Handle the procedures for material and product inbound/outbound transactions, maintain logs, and enter data into the system; regularly reconcile inventory records with the finance team and archive relevant documents.
• Prepare and regularly update inventory data reports, providing analysis and operational support.
• Manage warehouse space, labeling, and implement 5S on-site management practices; handle returns of materials and products; conduct periodic stocktaking to ensure consistency between inventory records, cards, and physical items.
• Liaise with relevant Malaysian government departments to assist with financial-related matters such as banking and customs; collect and organize reimbursement receipts from company employees.
• Support import and export processes by assisting in the preparation of customs documentation, invoices, packing lists, and other business documents, ensuring compliance with local regulations.
• Assist in the preparation and organization of commercial contracts and collaborate with the business team to complete documentation and filing processes.
• Support government-related compliance submissions and updates as required for business development, such as import licenses and related documentation.
• Perform other duties assigned by the supervisor.

Job Requirements:

• Education : Diploma or above in Logistics, Business Administration, Supply Chain Management, IT, or related fields.
• Language : Proficiency in Mandarin is required (written and spoken), as the role involves communication with Chinese-speaking teams.
• Experience : Prior experience in warehouse management, IT inventory handling, import/export coordination, or administrative support is an advantage.
• Computer Skills : Proficient in Microsoft Excel, inventory systems, and basic office software.
• Personal Attributes :
• Strong attention to detail and accuracy
• High sense of responsibility and integrity
• Excellent organizational and time management skills
• Able to work independently and execute tasks efficiently
• Good communication and teamwork spirit
• Other Requirements :
• Willing to occasionally liaise with external parties (e.g. customs, banks, government offices)
• Ability to multitask and adapt in a dynamic environment

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Supply Chain
• Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at Cloudengine Digital SDN. BHD. by 2x

Get notified about new Administrative Assistant jobs in Petaling Jaya, Selangor, Malaysia .

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 3 months ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

Kelang, Selangor, Malaysia MYR2,000.00-MYR3,500.00 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,500.00-MYR3,500.00 4 days ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago

Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia MYR2,300.00-MYR2,800.00 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,200.00 5 days ago

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Direct message the job poster from Starcage Pet Products Sdn Bhd

• We are looking for an Admin Assistant to join our team and support our daily office procedures.

Location

Position

• Permanent

Working Hours

• Mon – Fri: 8.00am – 5.00pm
• Sat: 8.00am – 2.00pm

Responsibilities

• Managing day-to-day administrative tasks.
• Create and update customer records into database.
• Develop and carry out an efficient documentation and filing system.
• Monitor office supplies and research advantageous deals or suppliers.
• Prepare purchase order and check price comparison from suppliers.
• Monitor transportation process and ensure items are delivering in time.
• Maintains and updates records of warehouse inventory and physical stock.
• Providing administrative support to other departments or projects as needed.
• Performing other duties as assigned.

Requirements

• Candidate must possess at least Professional Certificate, Diploma or Bachelor’s Degree in any field.
• Basic accounting knowledge.
• Excellent customer service and sales skills.
• Proactive with positive working attitudes, computer literate, ability to multi-task and work under minimum supervision.
• Possess own transport.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Manufacturing

Referrals increase your chances of interviewing at Starcage Pet Products Sdn Bhd by 2x

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 3 months ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,500.00-MYR3,500.00 4 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Kelang, Selangor, Malaysia MYR2,000.00-MYR3,500.00 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,200.00 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Petaling Jaya, Selangor, Malaysia MYR2,300.00-MYR2,800.00 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago

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Responsibilities:

• Enter and update product and sales data in systems

• Check for accuracy in pricing and stock information

• Prepare simple reports for sales and management

• Support online sales and admin tasks

Requirements:

• High proficiency in Microsoft Excel (formulas, pivot tables, data analysis)

• Good skills in Microsoft Word and PowerPoint

• Careful and detail-oriented

• Able to work independently and in a team

Job Summary:

Seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and executive support by conducting research, preparing reports, handling information requests, and performing clerical functions. This includes but is not limited to planning, organizing, managing, executing meetings, relationships, and communicating on behalf of the executives. The ideal candidate will be resourceful, detail-oriented, and capable of handling a wide range of tasks efficiently while maintaining strict confidentiality. They must work with a high degree of autonomy in a fast-paced environment.

Duties & Responsibilities:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Support General Manager utilizing the highest level of confidentiality and business professionalism.
• Manage and maintain schedules, including appointments, meetings, and travel arrangements.
• Handle correspondence, draft emails, letters, reports, and other documents.
• Coordinate events, conferences, and business engagements.
• Conduct research and prepare presentations or reports as required.
• Work closely and effectively with General Manager to keep him well informed of upcoming commitments and responsibilities.
• Maintain and organize confidential records and files.
• Handle personal errands and tasks as needed.
• Liaise with internal departments and external partners to ensure smooth operations.
• Manage expense reports and track budgets related to executive activities.
• Perform any other duties as assigned to support the executive and the organization.

Minimum & Preferred Qualifications and Experience:

Minimum Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential information.
• Strong attention to detail and problem-solving skills.
• Flexibility and adaptability to changing priorities.
• A proactive and resourceful approach to tasks and challenges.
• Willing to travel domestically for government-related matters.

Preferred Qualifications:

• Bachelor’s degree in engineering/business administration, communications, or a related field.
• Experience working in a corporate or high-profile environment.
• Familiarity with project management and manufacturing business operations.

Education:

Bachelor’s degree in engineering/business administration, communications, or a related field.

Physical requirements/Work Environment:

This position primarily works in an office environment. It requires frequent sitting, standing, and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local or international (mainly USA) travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.

• Annual Leave
• EPF
• Medical Leave
• SOCSO
• Company Trip
• Compassionate Leave
• Casual Wear
• Company Activities
• Salary Increment
• Nearby public transportation

Employment Tipe: Full Time

JOB SCOPE / DESCRIPTION:

As an Administrative Assistant at Qualitek (M) Solution Sdn Bhd, you will play a vital rolein supporting the management team and ensuring that the day-to-day operations runsmoothly and efficiently.

Your responsibilities will include:

- Office Management: Oversee the daily administrative operations, includingmanaging office supplies, coordinating meetings, and ensure a tidy and orderly workarea.

- Documentation: Handle all documentation, including preparing, organizing, andmaintaining physical and digital records, reports, and correspondence.

- Communication: Serve as the main contact person for internal and external contact.Answer phone calls, respond to emails, and liaise with clients and suppliers.

- Data Entry & Reporting: Perform data entry tasks, update records, and generatereports as the management requires.

- Scheduling: Manage calendars, schedule appointments, and coordinate meetingsand events.

- Support Services: Provide general administrative support to the team, includingpreparing material for presentations, reports, and any other tasks as needed.

- Customer Service: To attend to visitors and facilitate in answering any queries fromcustomers or visitors.

REQUIREMENTS:

- Minimum Diploma in Office Administration / Business Administration or related fieldis preferred.

- Proven experience as an administrative assistant or in a similar role.

- Proficient in MS Office (Word, Excel, PowerPoint) and basic office equipment.

- Excellent organizational and multitasking skills.

- Strong verbal and written communication skills in English and Bahasa Malaysia.

- Ability to work independently and as part of a team.

Join us at Qualitek (M) Solution Sdn Bhd and be part of a dynamic and growing team!

Join to apply for the Administrative Assistant role at Alvarez & Marsal

Join to apply for the Administrative Assistant role at Alvarez & Marsal

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About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

You will be responsible for providing secretarial support to Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters.

How You Will Contribute

• Executive Calendar Management: Proactively manage and optimize the calendars of our Managing Directors, ensuring efficient scheduling and prioritization of appointments.
• Comprehensive Travel Coordination: Manage all travel arrangements, including visa applications, flight bookings, and accommodation reservations, adhering to current travel policies and protocols.
• Meeting and Event Coordination: Seamlessly organize and coordinate internal and external meetings, both on-site and virtually, ensuring smooth execution and effective communication.
• Expense Management: Accurately and promptly process expense claims through the company's system, maintaining meticulous records and ensuring timely submission.
• Contact Database Management: Develop and maintain a comprehensive contact database for our Managing Directors, including accurate scanning and entry of business card details and regular updates.
• Regional Executive Assistant Collaboration: Collaborate effectively with Executive Assistants across the region, providing mutual support and ensuring seamless coverage during periods of absence.
• General Office Administration: Manage day-to-day office administrative tasks, including processing incoming and outgoing mail and parcels, coordinating courier services, and handling dispatch arrangements.
• Ad Hoc Administrative Support for Projects: Provide flexible and responsive administrative support as required and participate in projects and events, contributing to the overall efficiency and effectiveness of the team.
  
  
  

• Diploma qualification with a minimum of three (3) years of proven experience in a similar executive support role.
• Demonstrated ability to be meticulous, independent, and adept at multitasking, with exceptional organizational and time-management skills.
• A collaborative team player with a proactive, "can-do" attitude and a strong commitment to achieving results.
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Business Consulting and Services

Referrals increase your chances of interviewing at Alvarez & Marsal by 2x

Get notified about new Administrative Assistant jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia .

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This job is an Administrative Assistant at SKYBI Mental Health, where you'll help keep things running smoothly by managing schedules, assisting clients, and even creating content. You might like this job because you enjoy being organized and working in a fast-paced environment!

As an Administrative Assistant at SKYBI Mental Health, you will play a key role in supporting day-to-day operations, coordinating client services, and ensuring smooth internal processes. This position is ideal for someone who is organized, proactive, and able to multitask independently in a fast-paced environment. Occasional involvement in content creation and outreach activities may also be required.

• Manage scheduling, correspondence, and document organization.
• Ensure a well-organized and efficient office environment.
• Monitor and manage daily operational activities, identifying areas for improvement.
• Maintain office inventory and supplies.
• Assist in planning and coordinating internal meetings or company events.
  

• Greet and assist clients.
• Handle inquiries via WhatsApp, phone, and email in a timely and professional manner.
• Scheduling sessions, collect payments, and issue receipts.
  

• Assist in hosting online events (e.g., Zoom, Google Meet), including technical setup and managing audience interaction.
• Provide logistical support and assist with on-site coordination and client engagement during events, workshops, or programs.
  

• Support the design of mental health-related visual content (e.g., infographics, posters, digital cards) using tools like Canva.
  

Support other tasks or projects as assigned by your manager to contribute to SKYBI’s overall goals.

Education

• Minimum SPM qualification or equivalent, with relevant experience preferred.

Languages

Proficient in English , Chinese , and Bahasa Malaysia (spoken and written).

• Able to manage multiple tasks with minimal supervision.
• Organized, detail-oriented, and proactive.
• Strong communication and problem-solving skills.
• Excellent attention to detail and accuracy.
• Basic computer proficiency (Microsoft Office, email, scheduling tools, Google Workspace).
• Familiar with basic design tools such as Canva (preferred).

Multitasking

Creativity

Organizational Skills

Detail Oriented

Strong Work Ethic

Communication

Follow-Up Care

Time Management

A relaxed work environment where you can express yourself freely, dressing in a way that suits your personality & work needs, whether casual or formal

A generous parking allowance to help cover the costs of parking

Ensures you have the flexibility and support needed to excel both at work and at home.

We believe staying refreshed boosts productivity. That’s why we provide free-flow snacks, coffee&tea throughout the day to keep you energized&focused.

We prioritize your mental well-being with access to counseling, resources, and wellness programs to help manage stress and maintain balance.

Our comprehensive medical claim benefit covers a range of healthcare expenses, ensuring you have access to quality medical care when you need it.

Skybi envisions a future where mental health care is universally accessible and positively regarded, emphasising the importance of mental well-being for individuals and corporate employees in Malaysia. We aim to cultivate a culture that values mental health on par with physical health, enhancing overall life quality. Our mission focuses on empowering people to reconnect with their inner child, promoting genuine.

• Prepare invoices, quotations, delivery orders, and other basic documents
• Assist the sales team with data entry and daily paperwork
• Organize and maintain filing systems and records
• Communicate with customers on document-related matters
• Perform other administrative tasks as assigned by the supervisor
  
  

• Minimum SPM or equivalent qualification
• Language required: Mandarin, Bahasa Malaysia
• Required skills: Invoicing, Data Entry, Administrative Support, Record Keeping
• Basic computer knowledge (e.g., Microsoft Word and Excel)
• Responsible, detail-oriented, and organized
• Willing to learn and able to follow instructions
  
  

• Friendly and supportive working environment
• On-the-job training provided (no experience required)
• Public holidays / Medical benefits / Annual leave (subject to company policy)
• Salary increment and career growth opportunities for good performance