7,566 Administrative Assistant Positions jobs in Malaysia

The Administrative Assistant assists the Management in the daily operations of the Institute. You will be a point of contact for all employees, providing administrative support and managing their queries; as well as the point of contact for general/public enquiries.

1. To coordinate, organize, and support Penang Institute events including but not limited to technical support (e.g. live streaming, recording, P.A. system, etc.), logistics and facilities arrangement, and any other tasks when the need arises;
2. To liaise and negotiate with vendors and suppliers;
3. To provide technical support to all employees;
4. To assist in monitoring the rental of Penang Institute’s hall and other facilities, provide tenant support and maintain the tenant record;
5. To support front office management including but not limited to greeting and welcoming guests, receiving and delivering all incoming and outgoing mail and packages, answering all calls and directing as needed, scheduling meetings, and coordinating office activities;
6. To assist in data collection and/or entry for Penang Institute’s research.

1. At least a Diploma in relevant discipline with relevant working experience;
2. Possess good communication skills in English;
3. Bilingual or multilingual proficiency is a plus;
4. Able to perform under demanding and time-sensitive environment;
5. Able to work outside normal office hours as and when required;
6. Able to proactively handle any arising issues and troubleshoot any emerging problems on the event day;
7. Proficiency in various event software;
8. Based in Penang.

Please note that this is an on-site position that requires physical attendance in the office from Monday to Friday.

We are looking for a reliable and detail oriented Administrative Assistant to support the Finance, Commercial, and Sales departments. The role involves handling daily administrative tasks, documentation, and coordination to ensure smooth operations across departments.

Key Responsibilities

• Provide general admin support to Finance, Commercial, and Sales teams.
• Prepare, sort, and file documents such as invoices, purchase orders and delivery notes.
• Assist in data entry, updating records, and maintaining filling systems.
• Support Finance in basic tasks such as verifying claims, matching invoices, and payment follow up.
• Assist the Commercial team with contract documentation and supplier coordination.
• Coordinate internal communication and ensure smooth workflow between departments.
• Perform and admin related tasks as assigned.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 1 year of experience in administrative support.
• Basic knowledge of MS Office ( Word, Excel, Outlook).
• Good communication and coordination skills.
• Team player with a positive working attitude.

Join to apply for the Administrative Assistant role at ViQ Apparel Sdn Bhd

This range is provided by ViQ Apparel Sdn Bhd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Responsibility

Admin tasks:

• To be in-charge of POS on data key-in, monitoring, analysis, reporting, and etc.
• To assist in general administrative tasks such as scheduling appointments, organizing meetings, and handling correspondence.
• To handle and ensure sufficient office supplies, facilities.
• To maintain proper filing system from time to time.
• To support on maintenance contractor sourcing.
• To support on HR matters

Reception tasks:

• To handle inbound and outbound calls from time to time.
• To greet and direct walk-in customer to the relevant correspondent.
• Any other ad-hoc assignments will be assigned by the supervisor or the Management from time to time.

Job Requirements

Requirements:

• Minimum Cert/ Diploma in Business Admin/ Management.
• Language required: English, Bahasa Malaysia
• Required skills: Telephone Etiquette, Customer Service, Administrative Tasks, Microsoft Office Suite, Organization, Data Entry, Office Management, Scheduling, Communication Skills, Record Keeping
• Candidate with relevant working experience will be added advantage.
• Strong analytical, planning and problem-solving skills.
• Hardworking, multi-tasking, resourceful and proactive with sense of urgency.
• Good interpersonal, communication skills and reporting skills.
• Fresh graduates/ school leavers are welcome to apply.

Working Hours : Mondays to Fridays (9.30am - 6pm) & Saturdays (8.30am - 5pm)

Job Benefits

• Medical
• Staff Purchase
• FREE Parking

Seniority level : Entry level

Employment type : Full-time

Job function : Administrative

Industries : Textile Manufacturing

Join to apply for the Administrative Assistant role at MHA Consultancy Services Sdn Bhd

Administrative Assistant position at MHA Consultancy Services Sdn Bhd.

This range is provided by MHA Consultancy Services Sdn Bhd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

• Maintain office supplies and work assets; manage maintenance tasks to ensure a functional office environment.
• Organize and update office records, ensuring accuracy and timeliness.
• Process invoices and manage office budgets.
• Prepare work equipment and assist with the setup of new hires.
• Assist the organizations HR functions by keeping personnel records up to date and updating financial documents.
• Update the office calendar and send reminders for upcoming meetings and events.
• Assist in preparing training materials or other forms of PowerPoint presentations for seminars and internal training sessions.

• Diploma in Business Administrations or other equivalents.
• Fluent in written and spoken Chinese and English is required.
• Well-presented and maintains a professional appearance, appropriate for front-facing duties and representing the company's brand image.
• 1 year experience in office administration preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer and email use.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

• Accessible Location: Office is within walking distance from the MRT.
• Transportation Allowance: Monthly transportation & parking allowances.
• Fix Working Hour: No overtime, weekend, or public holiday work required.
• Work Assets Provided: All necessary work tools and equipment are supplied.

• Associate

• Full-time

• Administrative
• Industries: Human Resources Services

Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia.

Join to apply for the Administrative Assistant role at Golden Destinations by ICE HOLIDAYS Sdn Bhd

• Perform general administrative tasks, including document preparation, filing, and data entry.
• Maintain accurate records of travel bookings, invoices, and client transactions.
• Assist in coordinating travel itineraries, hotel accommodations, and transportation logistics.
• Handle office correspondence, emails, and phone calls efficiently.
• Liaise with suppliers, travel partners, and internal departments to ensure smooth operations.
• Prepare reports, presentations, and meeting minutes as required.
• Ensure compliance with company policies, travel regulations, and administrative procedures.
• Provide support for company events, meetings, and travel fairs.
• Address and resolve administrative issues to ensure operational efficiency.

Position: Admin Executive

Salary Range: RM2,500.00 - RM3,500.00

Reporting to: Head of Department (Western)

• Diploma or Bachelor's Degree in Business Administration, Tourism Management, or a related field.
• Prior experience in an administrative role, preferably in the travel industry, is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to multitask and work in a fast-paced environment.
• Proficiency in English and Bahasa Malaysia; additional language skills are a plus.

Golden Destinations by ICE HOLIDAYS Sdn Bhd is a leading B2B travel wholesaler in Malaysia, specializing in ready-made travel packages and solutions tailored to market demand. Our mission is to be Asia’s leading travel wholesaler, delivering seamless travel experiences to our partners and clients.

• Annual company trip (for confirmed employees)
• Group PA insurance (for confirmed employees)
• Yearly bonus based on company & individual performance
• Biannual performance appraisals
• Outpatient medical coverage at registered clinics
• Employee discounts on travel packages (for confirmed employees)
• Provided company uniform
• Travel reimbursements (with receipts)
• Monthly training sessions
• Exclusive HR software for leaves, claims, and payslips
• Annual team-building events
• Regular company sports & recreational activities

This job is an Administrative Assistant in Cheras, Kuala Lumpur, earning RM2,800 – RM3,000 monthly. You might like this job because you'll support various teams and enjoy flexible working hours, including work-from-home Fridays!

This role offers an easy workload opportunity to gain hands-on experience by supporting HR, Finance, Accounts, Admin, and Client Management functions in a dynamic environment.

• Assist with HR tasks, including maintaining employee records, preparing documents, and coordinating recruitment activities.
• Support basic accounting and finance functions such as invoice processing, expense tracking, and filing financial documents.
• Handle general office administration, including data entry, filing, correspondence, and office supply management.
• Carry out other ad hoc duties to support overall business operations.

• Diploma / Degree in Business Administration, Accounting, HR, or related field preferred.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in both Mandarin and English (spoken & written) is required.
• Able to multitask and work independently with minimal supervision.

• Enjoy a full range of allowances and claims
• Performance-based quarterly KPI bonuses
• Competitive and rewarding salary package
• Supportive and collaborative team environment.
• Near Public Transport (MRT: Taman Mutiara)

Responsibilities

• Perform general administrative duties including filing, document preparation, and record keeping
• Draft, format, and proofread standard company documents, letters, and board resolutions
• Provide personal assistance support to the firm partner (e.g. scheduling, travel arrangements, coordination)
• Assist in follow-ups with clients, regulators, and stakeholders
• Support the professional teams (company secretarial, accounting, and advisory) in preparing documents, maintaining records, and ensuring timely task execution
• Ensure client records and databases are complete, accurate, and up to date
• Maintain and manage office supplies, equipment, and internal coordination
• Handle incoming calls, emails, and correspondence professionally

• Diploma or degree in Business Administration, Secretarial Studies, or Accounting
• Minimum 1â2 years of relevant working experience (fresh graduates with strong interest are encouraged to apply)
• Excellent attention to detail and high level of accuracy
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good command of English and Bahasa Malaysia (spoken and written)
• Ability to communicate in Mandarin is an added advantage
• Strong sense of responsibility, confidentiality, and time management
• Able to work independently with minimal supervision
• Positive attitude, well-organised, and meticulous
• Willingness to learn basic corporate secretarial, accounting, and advisory tasks (training provided)

• Hybrid working arrangement (Subject to management approval)
• Training provided
• Flexi Hour
• Career advancement in Professional Bodies
• EPF/SOCSO
• Supportive and inclusive work environment

General Office Administration

• Perform day-to-day administrative tasks to ensure smooth office operations.
• Manage office supplies inventory and place orders as needed.
• Handle incoming/outgoing mail, emails, and phone calls.

Document Handling

• Prepare and maintain documents - delivery orders (DO), purchase orders (PO), invoices, and packing lists.
• Ensure accurate filing and organization of logistics-related documents for easy retrieval.
• Scan, photocopy, and archive documents in both digital and physical formats.

Data Entry & Record Management

• Input and update data of shipments, inventory, and suppliers into internal systems.
• Maintain accurate records of deliveries, returns, and stock levels.
• Assist in preparing regular reports (delivery status, order tracking, supplier performance).

Logistics Support

• Assist logistics team with scheduling pickups and deliveries.
• Communicate with drivers, warehouse staff, and suppliers as needed.
• Track delivery progress and help resolve basic delivery or order issues.

Customer & Vendor Communication

• Respond to customer inquiries or direct them to the appropriate team.
• Follow up with vendors or couriers regarding order status or required documentation.

Support Finance & Procurement Teams

• Assist in compiling documents for billing and payment processing.
• Help reconcile purchase orders, invoices, and delivery notes.

Other Duties as Assigned

Overview

As a redONE evangelist, the Assistant, Sales Support is a key figure in managing pre- and post-sales processes with deep exposure to the RSS system. This role is essential in ensuring operational excellence and effective cross-functional coordination.

• End-to-end onboarding of new partners via RSS and upcoming Partner Onboarding platforms.
• Manage all correspondence and escalations between the Channel team and internal departments, ensuring timely resolutions.
• Monitor and maintain state POSM stock levels to ensure availability and proper disbursement.
• Establish and maintain relationships with vendors, ensuring service quality within allocated budgets.
• Prepare and provide accurate data and reports to support sales team strategies and decisions.
• Respond promptly to communications via phone, email, and messaging platforms such as WhatsApp and Telegram.
• Deliver training (onsite/online) for partners, sales teams, and new staff on RSS, MPartner, product SOPs, etc. Also act as the first point of contact for MPartner knowledge for channel partners.
• Attend other company-related events/functions as and when necessary.
• Perform additional tasks as required by management and reporting manager.

• Candidate must possess at least Primary/Secondary School/SPM/"O" Level, Higher Secondary/STPM/"A" Level/Pre-U, Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficient in Bahasa Malaysia, English, Mandarin, Tamil, or other languages; local dialect will be an added advantage.
• Strong communication skills, dynamic, result-oriented, with excellent presentation skills.
• Highly motivated and driven to grow.
• Personal qualities: Positive, passionate, collaborative, and able to perform in a challenging environment; a team player.
• At least 1 year of working experience in the related field is required.
• Preferably specialized in Clerical/Administrative Support or equivalent.
• This is a full-time position based in Perak and Penang.

• Birthday leave
• Opportunities for career growth
• Professional development