3,593 Administrative Assistant Positions jobs in Malaysia

• Handle sales enquiry, prepare quotation, delivery order, invoice and sales related documents
• To perform day to day general administrative tasks
• Weekly stock checking for warehouse
• Handle of filing, keep record and assuring accurate documents filing
• Double check and key in expenses and claim
• Carry out other adhoc tasks assigned by superior
  
  

• Proficient in both spoken and written English, Bahasa Malaysia, Mandarin
• Able to communicate Mandarin due to business nature.
• At least 1 year of working experience in the related field
• Familiar with SQL Accounting system
• Computer literate and competent in Microsoft Office
• Able to start work immediately or within a short notice period
• Having basic accounting knowledge
  
  

• EPF
• SOCSO
• EIS
• Annual Leave
• Yearly Bonus
• Salary Increment
• Medical Leave

Overview

The Administrative Assistant provides essential support to the business unit by managing stamping processes, coordinating payments, maintaining accurate records, and assisting with administrative tasks related to training and compliance. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

• Manage the end-to-end stamping process for all service agreements, ensuring accuracy and compliance with regulatory requirements
• Coordinate with Finance to process and monitor stamping-related payments in a timely manner
• Provide administrative support for training activities, including scheduling, logistics, and record management
• Assist with general administrative tasks, including KYC documentation and preparation of payment vouchers
• Maintain a systematic and organised filing system to facilitate efficient record retrieval
• Undertake clerical and administrative duties as required to support the unit’s operations, including ad-hoc tasks assigned by management

Experience & Education:

• Minimum Certificate/Diploma in a relevant field is an advantage
• Fresh graduates are encouraged to apply

• Proficient in Microsoft Office applications
• Able to manage multiple tasks and meet deadlines efficiently
• Meticulous with high attention to detail, particularly in tasks involving payments and data accuracy
• Good command of written and spoken English

Thank you for your application. We will review your application and reach out to you as soon as you have been shortlisted for an interview. Due to the massive applications we received, only shortlisted candidates will be contacted. Thank you.

For more job opportunities, please visit our BDO Careers Page:

Submit your application now to our BDO Careers Link:

Responsibilities

• Maintain office supplies and work assets; manage maintenance tasks to ensure a functional office environment.
• Organize and update office records, ensuring accuracy and timeliness.
• Process invoices and manage office budgets.
• Prepare work equipment and assist with the setup of new hires.
• Assist the organizationâs HR functions by keeping personnel records up to date and updating financial documents.
• Update the office calendar and send reminders for upcoming meetings and events.
• Assist in preparing training materials or other forms of PowerPoint presentations for seminars and internal training sessions.

• Diploma in Business Administrations or other equivalents.
• Fluent in written and spoken Chinese and English is required.
• Well-presented and maintains a professional appearance, appropriate for front-facing duties and representing the company's brand image.
• 1 year experience in office administration preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer and email use.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

• Accessible Location: Office is within walking distance from the MRT.
• Transportation Allowance: Monthly transportation & parking allowances.
• Fixed Working Hour: No overtime, weekend, or public holiday work required.
• Work Assets Provided: All necessary work tools and equipment are supplied.

Responsibilities

• Regularly contact clients to send reminders and ensure timely payment of invoices.
• Call customers to follow up on outstanding payments and collections.
• Receive phone calls (office line) on a daily basis.
• Collect monthly expense bills from suppliers, and verify the bills with PIC.
• System entry and record-keeping of accounting journal for Company’s internal/external transaction.
• Update project summaries in Excel, manage filing for project-related documents, and once-off bills.
• Compile data for once-off billing and related tasks.
• Manage monthly utility bills.
• Maintain office welfare tasks, including office/pantry supplies, 5S practices, stationery, fire services, cleaner service and pest control.
• Process payments to relevant authorities (e.g., MPM, KWSP, Perkeso).
• Send invoices and bill collections to suppliers/clients.
• Perform other administrative duties as assigned by superior/management.
• Compile employee’s attendance record.
• Check and proof-read technical and commercial documentation.

Job Responsibilities

Leasing Support

• Handle communication with tenants and provide ongoing support.
• Prepare and manage tenant-related documents (Tenancy Agreements, Offer Letters, Memos, Notices).
• Conduct outlet site inspections.
• Assist tenants with menu updates (editing/uploading).
• Respond promptly to tenant emails and messages.

Blogger / Marketing Coordination

• Source and arrange monthly blogger visits for promotional activities.
• Review and approve blogger content before release.
• Maintain good relationships with bloggers and influencers.
• Prepare key highlights and briefing notes for blogger shoots.
• Assist on-site during blogger filming sessions as required.

General Administration

• Manage day-to-day office administration and clerical tasks.
• Receive, organize, and file incoming documents.
• Coordinate with shareholders for signing of documents.
• Draft and issue memos and letters.
• Oversee membership tools (beer cards, member cards).
• Respond to general company emails and correspondence.

Job Requirements

• Diploma/Degree in Business Administration or related field preferred.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Able to multitask and work independently.
• Fresh graduates are encouraged to apply.

Job Benefits

• KPI Incentive and Performance Bonuses.
• 12 days Annual Leave and 14 days Medical Leave.
• Medical allowance.
• EPF/Socso/EIS
• Mentorship and career growth opportunities.
• Free fitness
• Staff meal discounts.
• Opportunities for promotion.
• Team Building
• Dynamic working environment in the F&B and Leasing industry.

Role

• Ensure maintenance and smooth operation of office facilities
• Reception Management (redirecting calls, mailing, visitor management)
• Monitor office supplies inventory and place orders (pantry, office supplies etc)
• Monitor office expenditures and handle all office contracts and vendor relationship management (contractors, cleaning supplier, mailing and travel agency)
• Manage travel & hotel bookings for the team
• Coordinate and manage internal events (company trips, gatherings, annual dinner)
• Maintain continuity of work operations by documenting and reporting
• Maintain files and records with effective filing systems
• Assist Supply Chain Department in Data Management and Procurement Operation (PO Generation, Delivery Follow Up etc)

• 1-2 years' experience as office coordinator or similar role
• BSc/Ba in business administration or relevant field is a plus
• Knowledge of Travel management
• Good command of MS Office
• Working knowledge of office equipment & facility management
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism
• Fluent in English and Bahasa. French or other language is a plus.

Join to apply for the Administrative Assistant role at Golden Destinations by ICE HOLIDAYS Sdn Bhd

6 days ago Be among the first 25 applicants

This range is provided by Golden Destinations by ICE HOLIDAYS Sdn Bhd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Responsibility

• Perform general administrative tasks, including document preparation, filing, and data entry.
• Maintain accurate records of travel bookings, invoices, and client transactions.
• Assist in coordinating travel itineraries, hotel accommodations, and transportation logistics.
• Handle office correspondence, emails, and phone calls efficiently.
• Liaise with suppliers, travel partners, and internal departments to ensure smooth operations.
• Prepare reports, presentations, and meeting minutes as required.
• Ensure compliance with company policies, travel regulations, and administrative procedures.
• Provide support for company events, meetings, and travel fairs.
• Address and resolve administrative issues to ensure operational efficiency.

Job Requirements

• Position: Admin Executive
• Salary Range: RM2,500.00 - RM3,500.00
• Reporting to: Head of Department (Western)

Golden Destinations by ICE HOLIDAYS Sdn Bhd is a leading B2B travel wholesaler in Malaysia, specializing in ready-made travel packages and solutions tailored to market demand. Our mission is to be Asia’s leading travel wholesaler, delivering seamless travel experiences to our partners and clients.

This is a full-time, on-site role at Golden Destinations by ICE HOLIDAYS Sdn Bhd's office in Malaysia.

Requirement

• Diploma or Bachelor’s Degree in Business Administration, Tourism Management, or a related field.
• Prior experience in an administrative role, preferably in the travel industry, is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to multitask and work in a fast-paced environment.
• Proficiency in English and Bahasa Malaysia; additional language skills are a plus.

• Annual company trip (for confirmed employees)
• Group PA insurance (for confirmed employees)
• Yearly bonus based on company & individual performance
• Biannual performance appraisals
• Outpatient medical coverage at registered clinics
• Employee discounts on travel packages (for confirmed employees)
• Provided company uniform
• Travel reimbursements (with receipts)
• Monthly training sessions
• Exclusive HR software for leaves, claims, and payslips
• Annual team-building events
• Regular company sports & recreational activities

• Entry level

• Full-time

• Administrative
• Industries: Wholesale

Referrals increase your chances of interviewing at Golden Destinations by ICE HOLIDAYS Sdn Bhd by 2x

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• Perform data entry and update the database system
• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Carry out clerical duties, including answering phones and preparing documents
• Time management and prioritization skills to ensure efficient functioning of schedules and office systems
• Providing basic bookkeeping services.
• Performs other related duties as assigned.
  
  

• Minimum education: SPM and above
• Language proficiency: Mandarin.
• Skills required: Outlook, Microsoft Office, Answering Telephones, Communication
• Minimum of 1 year experience in office administration
• Proficient in Microsoft Office Suite
• Excellent communication skills
  
  

• EPF / SOCSO / PCB
• Annual Leave
• Medical and Hospitalisation Leave

Job Responsibility

• Manage the Managing Director’s calendar, schedules, and travel arrangements efficiently.
• Act as the primary point of contact for internal and external communications.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate with Heads of Department (HODs) and teams to ensure timely updates and alignment.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential and sensitive information with the utmost discretion.
• Support the Managing Director in planning and executing company initiatives and events.
• Anticipate needs, resolve issues before they escalate, and ensure priorities are well managed.

We are seeking a highly dependable and proactive Personal Assistant to support our Managing Director. This is a trusted role that requires excellent organisation, discretion, and the ability to anticipate needs while ensuring smooth day-to-day operations at the leadership level.

• Organised & Meticulous — Keeps track of details, deadlines, and priorities with ease.
• Proactive & Resourceful — Always one step ahead, able to solve problems independently.
• Discreet & Trustworthy — Handles confidential matters with integrity and professionalism.
• Strong Communicator — Confident in drafting correspondence and liaising with stakeholders.
• Adaptable & Calm — Thrives under pressure, adjusts quickly to changes and new priorities.
• Relationship Builder — Builds rapport with staff, management, and external partners.
• Positive & Reliable — A supportive partner who ensures the Managing Director stays focused on the big picture.

• Prior experience supporting C-level executives or senior management.
• Comfortable with digital tools (e.g., calendar management, project tracking, communication apps).

At Sujaman, we live by our Merit System. We believe great work deserves great rewards — and we make sure they reach the right people.

• We offer various types of performance incentives and rewards — from bonuses, vouchers, and recognition awards, to team celebrations.
• Your individual performance is noticed and rewarded, and we support your career growth and personal well-being through training, development, and health benefits.
• We also extend our care to your family, because one of our missions is to enhance employee’s quality of life.
• And of course, we celebrate team wins, because success is always sweeter together.

One Sujaman, One Dream — together we perform, together we shine!

Action speaks louder than words! Check out our social media page to see our vibrant workplace culture in action!