253 Admin Assistant jobs in Malaysia

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations. This role involves research, paperwork management, grant application preparation, filing, and general administrative support to ensure smooth business operations. This is a hybrid work arrangement , with flexibility to work both remotely and in-office. Part-time candidates will also be considered.

• Provide administrative support across the team, including scheduling, correspondence, and filing (digital & physical).
• Assist in preparing and submitting grant applications, ensuring compliance with requirements.
• Conduct research on vendors, partners, and funding opportunities.
• Draft, edit, and format documents, reports, and presentations.
• Manage office documentation, databases, and record-keeping systems.
• Coordinate logistics for meetings, travel, and events.
• Support with paperwork (invoices, contracts, reimbursements, leave forms).
• Monitor deadlines and ensure timely submission of deliverables.
• Any other ad-hoc administrative duties as required.

• Diploma or equivalent qualification in Business Administration, Office Management, or related field.
• Prior experience in administrative support or office management preferred.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in MS Office Suite / Google Workspace.
• Excellent written and verbal communication skills.
• Ability to work independently and handle sensitive information with discretion.
• Resourceful and proactive in problem-solving.

• Experience with grant writing or grant application processes.
• Familiarity with startup operations.
• Knowledge of basic accounting or HR administration.

Prepare and issue invoices, delivery orders, and billing documents

Ensure accuracy of billing details and follow up on outstanding payments

Maintain proper records and filing of documents related to billing and accounts

Assist in data entry and updating internal systems

Coordinate with sales, accounts, and operations teams for smooth transaction flow

Support general office administration tasks

Perform any ad hoc duties assigned by the supervisor or management

SPM / Diploma in Business Administration, Accounting, or related field

At least 1 year of working experience in an administrative or billing role (fresh graduates are welcome to apply)

Basic knowledge of invoicing systems or accounting software

Proficient in Microsoft Office (especially Excel and Word)

Strong attention to detail and good organizational skills

Able to work independently and handle multiple tasks

Good communication skills in Bahasa Malaysia and English

Salary match Number of applicants Skills match

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Administration Officer

• Provide administrative support to the department, including logistics, data entry, and documentation.
• Manage filing systems and assist in contract administration.
• Support system updates and reporting tasks.
• Coordinate with stakeholders for smooth operations.
• Assist in planning and organizing events or departmental activities.
• Carry out other administrative duties as required by the company.
  
  
  

• Minimum Diploma in a related field or equivalent qualification.
• Proficient in computer skills and report writing.
  
  
  

This job is all about keeping the office running smoothly! You might like this job because you get to handle emails, organize meetings, and help with reports, making every day different and engaging. Plus, you'll support the whole team!

• Handle general office duties, including filing, data entry, and document management.
  
• Manage correspondence such as emails, phone calls, and letters.
  
• Schedule and coordinate meetings, appointments, and travel arrangements.
  
• Assist in preparing reports, presentations, and other company documents.
  
• Maintain office supplies inventory and place orders when necessary.
  
• Support HR-related tasks such as maintaining employee records and assisting with recruitment.
  
• Assist in handling invoices, petty cash, and basic bookkeeping tasks.
  
• Liaise with external vendors, suppliers, and service providers.
  
• Ensure compliance with company policies and procedures.
  
• Provide support to other departments and carry out ad-hoc tasks assigned by management.

• 1–2 years of work experience in related field. (Fresh graduates are welcome to apply)
• Proven experience as an Administrative Assistant or similar role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Ability to work independently and manage multiple tasks.
• Positive attitude, reliable, and a team player.

Business Administration

Microsoft Office

Human Resource Management

Microsoft Excel

Microsoft Word

Rewards for achieving targets and outstanding performance.

Fun activities to strengthen teamwork and morale.

Statutory retirement and social security benefits.

Opportunities to upgrade skills and grow professionally.

Creative Creed is dedicated to delivering effective, afficient, in-trend and respectful events management range, with passion to ensure that it becomes a unique and personalized expression of their aspiration, with exquisite experience.

Maintain an organized filing system, both physical and digital.

Answer and direct phone calls, emails, and inquiries.

Support HR departments with data entry and record-keeping.

Provide administrative support to senior executives.

Job Requirements:

Driving License

Salary, number of applicants, skills match

Your application will include the following questions:

• How many years' experience do you have as a Mandarin Assistant?
• Do you have a valid Malaysian driver's licence?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you have data entry experience?
• Which of the following languages are you fluent in?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Administration Officer?

• Well archive and maintain corporate licenses, including connecting with the company secretary.
• Provide support on corporate registrations, such as vendor account registrations, membership registrations, etc.
• To manage ongoing administrative-related matters
• Handle all office billing and rental matters.
• Handle the filing document
• Keep a stock of office supplies and place orders when necessary
• Assist colleagues whenever necessary
• Responsible for administrative tasks
  
  

• Preferably Diploma / Advanced Diploma / Degree with an administrative/business management background
• Preferably at least 1-2 years of experience in administrative
• Fresh Graduates are encouraged to apply (background in administrative)
• Good language command in Bahasa Malaysia & English
• Hardworking & resilient, able to work in fast pace environment
• Highly motivated and able to work independently
• Skill in Excel is a must.
  
  

• EPF/SOCSO
• Performance bonus
• Medical reimbursement RM600/year
• Increment based on performance / yearly
• Department food allowance
• Morning flexible working hours (8 am-10 am)
• 5 Working days

• Data key in & documents filing.
• Prepare document & liaise with canteen tenant.
• Providing administrative support for Grocery, Canteen & Laundry.
• Any other ad-hoc task assigned.
  
  

• Minimum SPM or equivalent.
• Minimum 1 year in related field.
• Knowledge on Admin works.
  
  

• Search available products/ suppliers to find the best combination of quality, price and delivery
• Develop purchasing strategies and identify buying trends to keep the business profitable
• Compare and evaluate offers from supplier
• Negotiate term of pricing/ agreement
• Review and evaluate the performance of the suppliers/Vendors
• Follow up order delivery status and ensure on time delivery
• Backup purchaser when necessary
• Carry out all necessary purchasing activities.
• Any tasks assigned by Superior from time to time
  
  

• Min SPM/Diploma in any field
• Able to speak in Mandarin
• Fresh graduate are welcome to apply
• You have proven experience in purchasing, procurement, or supply chain management
• You would have strong negotiation & effective communication skills
• You would have minimum 1-2 years' experience in related fields. Fresh grads also can apply
• You are able to understand and communicate well with mandarin-speaking customers/vendors.
• You have great time management in multi-tasking and managing additional projects
• You are a fast learner, independent worker, and a joyful team member
  
  

• 5 Days work, Monday to Friday 8.30am - 5.30pm
• Annual leave and sick leave
• Yearly Bonus & increments
• KWSP and SOCSO
• Medical & Insurance Coverage
• Other benefits will be inform during interview

• Office Support – Maintain and update company files, documents, and databases (both physical and digital).
• Scheduling & Coordination – Arrange meetings, manage calendars, and book venues.
• Communication – Answer phone calls and respond to emails in a timely, professional manner.
• Document Preparation – Draft, proofread, and format reports, memos, and presentations.
• Event Support – Assist in organizing company events, workshops, and training sessions.
• Data Entry & Reporting – Accurately input information into spreadsheets or CRM systems and prepare weekly and monthly reports.
• Team Assistance – Provide general support to other departments as required.
  
  
  

• Ensure smooth daily office operations through efficient administrative support.
• Maintain well-organized and accurate records for quick, easy retrieval.
• Support management and team members so they can focus on high-priority tasks.
• Enhance workflow efficiency through proactive problem-solving and time management.
  
  
  

• Education – Diploma or equivalent (Bachelor’s degree preferred).
• Experience – 1–2 years in an administrative or clerical role.
• Technical Skills – Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; basic knowledge of CRM or project management tools is an advantage.
• Organization – Strong time management, multitasking ability, and attention to detail.
• Communication – Clear written and verbal communication in Chinese (additional languages are a plus).
• Interpersonal Skills – Friendly, professional, and able to work well with a diverse team.
• Problem-Solving – Ability to anticipate needs, think ahead, and take initiative.