30 Facilities Coordinator jobs in Malaysia

Overview

TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration – and we want you to be part of it. You’ll be joining a culture that values curiosity, expertise, and ideas as well as diversity, inclusion, and authenticity. Bring your unique energy to our team of more than 20,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.

Supervise one or several administration activity supporting the facilities mission: budget, asset management, reporting.

• Follows up budgets for property investments
• Fill out databases of property information to effectively identify trends or deviations
• Prepares research reports and recommendations across the spectrum of property asset classes, as well as on facilities management (budget control, renovations projects, prevention initiatives, etc.)
• Prepares reports and research outside suppliers and contractors for tenders and/or projects
• Supports on the management of projects on Real Estate opportunities, and/or renovations and maintenance initiatives
• Prepare reports of technical and economic information on property performance, trends and deviations

• Diploma/Certificate
• Trade Certificate : Good to have.
• Overall knowledge on Finance, Project Management

Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.

TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.

The Facilities Coordinator at JLL will play a pivotal role in ensuring the smooth day-to-day operations of our office space. This role works closely with the Workplace Assistant Manager and other relevant teams to coordinate workplace activities, manage office facilities, and contribute to a positive workplace experience. The role also involves preparing and executing workplace events to enhance colleague engagement.

• Act as the primary point of contact for workplace-related inquiries and requests.
• Coordinate office seating arrangements, moves, and changes in collaboration with different departments.
• Assist in planning and executing workplace events and activities, ensuring a positive colleague experience.
• Monitor and maintain the office facilities, including meeting rooms, common areas, and amenities.
• Coordinate with vendors for facility services such as cleaning, security, and maintenance.
• Conduct regular inspections to ensure a safe and well-maintained workplace.
• Manage office supplies inventory and ensure timely replenishment.
• Liaise with vendors to order and restock supplies as needed.
• Streamline procurement processes for office-related items.
• Assist in implementing and enforcing health and safety protocols in the workplace.
• Conduct regular safety inspections and address any identified concerns.
• Act as a point of contact during emergencies, facilitating evacuation procedures.
• Plan and coordinate workplace events, including meetings, workshops, and celebrations.
• Collaborate with various teams to understand event requirements and provide necessary support.
• Manage the setup and breakdown of event spaces, ensuring a seamless experience for participants.
• Communicate effectively with colleagues to provide information and updates regarding facility-related matters.
• Work closely with the Facility Manager to address and resolve workplace issues.
• Maintain accurate records related to facility management, including invoices, contracts, and maintenance logs, and ensure documentation is organized and accessible.

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Management and Manufacturing

Overview

Facilities Coordinator (Soft Service)

Job ID:

Posted: 05-Sep-2025

Service line: GWS Segment

Role type: Full-time

Areas of Interest: Facilities Management

Location(s): Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

As a CBRE Facilities Coordinator, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

Overview

Facilities & Events Coordinator role at JLL in Kuala Lumpur, Malaysia. Join to apply for this position.

• Working with clients to identify their needs and ensure customer satisfaction
• Communicate with all stakeholders on plans and ideas with regular updates through client communication tools
• Provide feedback and periodic reports including pre- and post-event evaluations
• Propose ideas and initiatives to improve provided services and event quality
• Understand the events support scope of work as defined in the Service Level Agreement (SLA) and Master Services Agreement and provide events support for local sites as the Single Point of Contact (SPOC) from Facilities
• Manage and maintain events tools, bookings and confirm event spaces
• Process high-volume emails/requests with accuracy and efficiency
• Coordinate event planning, design and production while managing all project delivery elements within agreed timelines
• Accommodate event requests, changes and last-minute requests per SLA guidelines
• Manage and monitor pantry services in daily operations and internal events, ensuring adequate stock levels
• Collaborate with Event Host, Production Crews, AV, Culinary and Catering, Site Teams and Vendors to execute events on time with minimal disruption
• Coordinate base building services and all after-hours requirements
• Support events in other locations as needed

• Assist the Facilities Manager in procuring vendors and services
• Assist in managing all on-site contractors to ensure they perform to required standards, including inspection of vendors’ work
• Assist in managing the vendor register

• Assist in financial processes ensuring prompt and accurate management of purchase orders
• Responsible for invoice and payment processing for vendors on JLL and client systems

• Assist in carrying out safety procedures as requested
• Ensure compliance with insurance, legal, health and safety obligations
• Follow established escalation procedures and incident reporting procedures
• Adhere to Jones Lang LaSalle’s business conduct and company guidelines
• Conduct site inspections and assessments to ensure building procedures and performance measures are maintained
• Maintain premises in neat and good working condition
• Perform ad-hoc tasks as directed by the reporting manager

• Produce accurate reporting as required and timely submission
• Successfully and enthusiastically produce events from conception through to completion
• Be a key member of the Facilities Team
• Ensure client satisfaction and successful implementation of services with uninterrupted site operation
• Ensure SLA KPI targets are met

• Intermediate to advanced skills in Microsoft Office
• Good written and strong verbal communication skills
• Excellent client service and communication skills
• Ability to manage multiple complex issues concurrently
• Ability to work under pressure with limited supervision
• Strong problem-solving skills with a can-do attitude
• Goal oriented and focused on meeting performance targets
• Ability to work well in a team
• Customer experience an advantage

• Degree or Diploma in Business Administration, Hospitality, Facilities or equivalent qualification
• Prior experience in Hospitality or Events Management preferred

• Associate

• Full-time

• Management and Manufacturing