64 Facilities Coordinator jobs in Malaysia

Duties & Responsibilities

• Workplace Coordination: Serve as the point of contact for workplace-related inquiries and requests and assist in planning and executing workplace events to enhance the colleague’s experience.
• Workplace Coordination: Serve as the primary liaison between the business and Worq.
• Workplace Coordination: Monitor Worq’s service delivery and performance.
• Workplace Coordination: Manage any service requests outside Worq’s scope.
• Workplace Coordination: Coordinate security services, which the business has confirmed will be engaged under JLL.
• Workplace Coordination: Front house services including managing access card and CCTV

• Event Preparation and Setup: Plan and coordinate workplace events such as meetings, workshops, and celebrations, collaborate with teams to understand event requirements, and manage the setup and breakdown of event spaces.

• Business Card and Parking Requests: Manage requests for business cards and seasonal parking, ensuring timely fulfillment and coordination with relevant departments.

• Documentation and Record Keeping: Maintain accurate records related to facility management, including contracts, and maintenance logs, ensure documentation is organized and accessible, and prepare vendor service agreements.

• Other tasks: Site operations management. Assist workplace facility management team with tactical planning for the teams’ goals and objectives.
• Other tasks: Preparing the Daily/Weekly and Monthly reports as directed
• Other tasks: Taking facility rounds, floor inspection and raising Corrigo tickets for the same.
• Other tasks: Follow up and close the Corrigo tickets logged as per SLA, effectively manage ground team to ensure an on time deliverable system.
• Other tasks: Support the Assistant Workplace Manager in all administrative functions, security issues and Workplace services and any other administrative functions deemed by Client.
• Other tasks: Communicate to the Assistant Workplace Manager all incidents’ issues and pending problems.
• Other tasks: Identify issues at workplace and initiate immediate rectification actions.
• Other tasks: Involve in Vendor staff Training & Development.
• Other tasks: Vendor grooming and real time monitoring of services and periodic reviews and maintain performance evaluation on monthly basis.

• A proactive can-do approach looking for opportunities to work smarter
• Excellent verbal and written communication skills, ability to communicate professionally at all levels
• Strong interpersonal skills, engaging and highly collaborative
• Meticulous with strong organizational and time management skills
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Planner, Power Apps, and Outlook)
• Customer focused mentality with a passion for great service
• Experience with various technologies and computer skills.

• Provide Superior Client Service, deliver assigned tasks with the specific time frame or reporting deadline
• Provide a memorable and exceptional workplace experience to all visitors and colleagues, delivering unexpected moments of inspired customer service
• Build relationships with key stakeholders and encourage interactions between colleagues and OurWorkplace teams
• Initiative or Process Improvement in Functional Area
• Build a sense of community and purpose by driving colleague engagement and creating an environment that attracts and retains high-performing talent.

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TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration – and we want you to be part of it. You’ll be joining a culture that values curiosity, expertise, and ideas as well as diversity, inclusion, and authenticity. Bring your unique energy to our team of more than 20,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.

This role has the overall responsibility for the management and coordination of all site-based preventive and breakdown maintenance programs ensuring the facility remains in an operational and compliant state

Key areas of duties include but are not limited to:

Office Maintenance

Workshop Maintenance

Remote base/s Maintenance

• Responsible for overseeing building Management, mechanical, electrical, fire, security and environmental monitoring systems.
• Responsible for coordinating and communicating with maintenance vendors ranging from Cleaning, ad hoc repairs to scheduled/recurring maintenance of both building and associated infrastructure (Cranes, Racks, etc.)
• Diagnose/attend to breakdowns and perform ad hoc repairs within a reasonable degree.
• Coordinate with Landlord when needed for repairs that fall within the landlord’s responsibility.
• Identify and implement facility improvement opportunities that will facilitate Safety or efficiency gains.
• Make runs to hardware store to procure needed parts or spares for repairs.
• Maintain and supervise facility vendor support base to ensure consistency and completeness of procured services.
• Engagement with Procurement to ensure quoted works are within expected values.
• Engagement with HSE to ensure all Safety Documentation and regulations are followed.
• Any other duties as reasonably directed by the Facilities Manager

• Diploma/Certificate
• Electrical license highly desired though other relevant trades certification will be considered.
• Forklift and electronic work platform HRWL desired.
• Facilities management experience is highly desired
• Considerable industry experience, preferably in a building or property management environment.
• Experience working in a trades position highly desired (Mechanical fitter, Electrician, etc).
• Ability to function in a collaborative and collegial environment
• Demonstrated strong initiative, proactive and persuasive approach with the ability to work in a fast-paced and dynamic environment
• Strong communication skills (telephone, written and verbal) and sound interpersonal skills
• Independent achiever who can work under minimal supervision within the boundaries set in the role.

Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.

TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.

Learnmore about TechnipFMCand find other open positions by visiting ourCareer Page.

Follow us onLinkedInfor company updates.

TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration – and we want you to be part of it. You'll be joining a culture that values curiosity, expertise, and ideas as well as diversity, inclusion, and authenticity. Bring your unique energy to our team of more than 20,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.

The Facilities Technician is responsible for carrying out site-based preventive and breakdown maintenance, ensuring the facility remains in an operational, safe, and compliant state. The Facilities Technician will work with 3rd party vendors to carry out maintenance works in a safe, high quality, prompt, and cost-effective manner.

•    Responsible for carrying out building maintenance tasks which may include but not limited to mechanical/ electrical/plumbing repairs, fire and security monitoring systems.

•    Responsible for communicating with maintenance vendors ranging from Cleaning to scheduled/recurring maintenance and ad hoc repairs of both the building and associated infrastructure (Cranes, Racks, etc.) 

•    Diagnose / attend to breakdowns and perform ad hoc repairs within competency and legal limitations.

•    Contributing to the defining Scopes of Work where outsourcing is required. 

•    Identify and communicate facility improvement opportunities that will facilitate Safety or efficiency gains.

•    Maintain and supervise facility vendors to ensure consistency and completeness of procured services.

•    Responsible for execution of facilities maintenance programs and procedures.

•    Responsible for Identifying opportunities and implementing new preventative maintenance programs to ensure building/facilities meet all local safety and building codes. 

•    Understand Local building laws, and where to find where they are located.

•    Responsible for carrying out routine maintenance/cleanliness inspections.

•    Creation of Purchase requisitions where outsourcing is required. Any other duties as reasonably directed by the APAC Facilities Manager.

• A Relevant trade certification/Diploma/Degree is desired. i.e Plumber/ Carpenter / Mechanical Fitter/ Electrician.
• Experience working in a trades position highly desired (Mechanical fitter, Plumber, Carpenter etc)
• Forklift and elevated work platform certification/experience desired.
• Minimum of 6 months of practical experience
• Training/ Certification for electrical work or other, if applicable
• Keen eye for safety and mitigating risks to self and co-workers
• Proven ability to comprehend technical drawings and building plans
• Computer literacy
• Industry experience, preferably in a building or Commercial property maintenance environment is beneficial.

This is a 2- year contractual position.

Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.

TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.

Learn more about TechnipFMC and find other open positions by visiting our Career Page.

Follow us on LinkedIn for company updates.

Facilities Coordinator (Soft Service)

05-Sep-2025

GWS Segment

Full-time

Facilities Management

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

About the Role:

As a CBRE Facilities Coordinator, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Job Responsibilities

• Serve as the initial point of contact for all Client employee inquiries, issues, troubleshooting, and feedback related to the services within the workplace, with the primary goal of positively impacting the care and comfort of Client employees and guests
• Execute experience services in a manner consistent with the SLA's, standard processes, professional brand image and compliant with applicable local laws, rules, and regulations
• Conduct routine walkthroughs and assessments of the soft services delivery to ensure compliance with service level agreements, policies and regulations, and performance metrics to provide flawless execution and stable service delivery for the Client
• Support data collection, analysis and reporting to ensure alignment with the Clients' goals and objectives
• Strive to continually improve experience service performance
• Achieve and exceed goals including performance goals, team goals and Clients' goals and objectives
• Works collaboratively within the account team in the delivery of Experience Services across all business lines (Facility Management, Engineering, Transactions, Projects, etc.)
• Assists with third party vendor relationships and service partners to provide maximum service delivery
• Intuitive service delivery, anticipating needs or concerns exceeding Client expectations
• Builds meaningful lasting relationships with Client employees and guests, carrying calling and culture cards
• Visibly engaged and well known in the workplace; spends a minimum of two hours per day welcoming employees in the reception or employee entrances and also walking floors to ensure Workspaces (offices, desk, conference rooms, mailroom, pantries, etc.) are stocked and maintained
• Receives and responds to all requests or issues within one day of receipt, including a personal follow up to Client employees to ensure questions / requests are answered
• Identify potential risks and escalate, as appropriate, to ensure no privacy breech, security incident or disruption to Client's operations occur
• Engage in a culture of continuous improvement and innovation by leveraging business intelligence, adopting, and participating in the development of best practices, new tools, process re-engineering and other ideas that provide service delivery efficiencies
• Assistance and flexibility with Client events as needed to ensure flawless delivery
• Serve as training center event concierge and manage conference room bookings including resolution of scheduling conflicts
• Provide administrative and operational excellence for soft services
• Perform additional job duties, as requested

Job Types: Contract, Temporary

Contract length: 2 months

Pay: RM3, RM3,600.00 per month

Benefits:

• Opportunities for promotion

Work Location: In person