21 Facilities Coordinator jobs in Malaysia

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The Facilities Coordinator plays a pivotal role in ensuring the smooth day-to-day operations of our office space. Working closely with the Workplace Assistant Manager and other relevant teams, you will coordinate workplace activities, manage office facilities, and contribute to a positive workplace experience. This role also involves preparing and executing workplace events to enhance colleague engagement. Responsibilities

Workplace Coordination: Act as the primary contact for workplace inquiries and requests. Coordinate office seating, moves, and changes with departments. Assist in planning and executing workplace events and activities. Facility Management: Monitor and maintain office facilities, including meeting rooms, common areas, and amenities. Coordinate with vendors for cleaning, security, and maintenance services. Conduct regular safety inspections. Office Supplies and Inventory: Manage office supplies inventory and ensure timely replenishment. Coordinate with vendors for procurement. Health and Safety: Implement and enforce health and safety protocols. Conduct safety inspections and address concerns. Assist during emergencies and evacuations. Event Management: Plan and coordinate workplace events and meetings. Manage setup and breakdown of event spaces. Communication: Provide updates on facility matters to colleagues. Work with Facility Manager to resolve issues. Record Keeping: Maintain records related to facilities, including invoices, contracts, and logs. Location:

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Facilities Coordinator (Pusat Bandar Damansara, KL)

Job ID

231310

Posted

28-Jul-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

• Acknowledge all client inquiries and collect work orders.

• Collect information reports to find out performance and progress status.

• File work orders, proposals, department files, and other paperwork submitted by vendors.

• Monitor activities that happen outside the building, such as proper waste disposal and recycling.

• Follow instructions, short correspondence, and memos and ask clarifying questions.

• Respond to common inquiries or complaints from clients, co-workers, and supervisors.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

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Stakeholder Engagement

• Working with clients to identify their needs and ensure customer satisfaction
• Communicate with all stakeholders on plans and ideas with regular updates through the client communication tools
• Provide feedback and periodic reports including pre- and post – event evaluations
• Propose ideas and initiatives to improve provided services and event quality
  
  

Events Support

• Understanding of the events support scope of work as defined in the Service Level Agreement (SLA) and Master Services Agreement.
• Provide events support for local site as the Single Point of Contact (SPOC) from Facilities ensuring all events are successfully produced and executed from Facilities standpoint
• Manage and maintain events tool, bookings and confirm event spaces.
• Processing high volume emails/requests with accuracy and efficiency.
• Coordinate event furniture setup
• Proactively handle any issues and troubleshoot any problems on the event day
• Assist in facilities organised client events, happy hours, themed in-office events, wellness program and human experience programs.
• Coordinate event planning, design and production while managing all project delivery elements within agreed timelines
• Accommodate event requests, changes and last-minute requests efficiently and courteously as per SLA guidelines.
• Manage and monitor pantry services in daily operation and internal events. Ensure adequate stock levels are met
• Act collaboratively and work with various parties such as Event Host, Production Crews, AV, Culinary and Catering, Site Teams as well as Vendor to execute events (including setting up and resetting of stages/props/catering etc) in a timely manner with no disruption or delay are conducted in a timely and efficient manner.
• Coordinate base building services and all after hours requirements.
• Supports events in other location may be needed
  
  

Vendor Management

• Assist the Facilities Manager in the procurement of vendors and services as required
• Assist in the management of all contractors on site to ensure they perform to the required standards including inspection of vendors’ works
• Assist in the management of vendor register.
  
  

Finance Management

• Assist in financial processes ensuring prompt and accurate management of purchase orders in JDE
• Responsible for Invoice and Payment process for vendors on JLL & client system.
  
  

Risk, Health & Safety Management

• Assist in carrying out safety procedures as requested
• Ensure compliance with insurance, legal, health and safety obligations
• Follow established escalation procedures and incident reporting procedures
• Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies Site Operations Management
• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
• Maintain premises in neat and good working condition at all times
• Perform any ad-hoc tasks as directed by the reporting manager
  
  

Performance objectives

• Produce accurate reporting as required and timely submission
• Successfully and enthusiastically produce events from conception through to completion.
• Be a key member of the Facebook Facilities Team
• Ensure client satisfaction and successful implementation of services with uninterrupted Site Operation
• Based on the agreed Individual Goals (My Performance)
• Ensure the SLA KPI Targets are met
  
  

Key skills

• Intermediate to Advanced skills in Microsoft Office software
• Good written and strong verbal communication skills
• Excellent client service and communication skills.
• Ability to deal with a variety of complex issues concurrently.
• Ability to work under pressure with limited supervision.
• Strong problem-solving skills with ‘can do’ attitude
• Goal oriented and focused on meeting performance targets.
• Ability to work well in a team environment.
• Customer experience an advantage
  
  

Employee specification

• Degree or Diploma in Business Administration/ Hospitality/ Facilities or equivalent qualification
• Prior experience in Hospitality, Events Management preferred

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Stakeholder Engagement

Working with clients to identify their needs and ensure customer satisfaction Communicate with all stakeholders on plans and ideas with regular updates through the client communication tools Provide feedback and periodic reports including pre- and post – event evaluations Propose ideas and initiatives to improve provided services and event quality

Events Support

Understanding of the events support scope of work as defined in the Service Level Agreement (SLA) and Master Services Agreement. Provide events support for local site as the Single Point of Contact (SPOC) from Facilities ensuring all events are successfully produced and executed from Facilities standpoint Manage and maintain events tool, bookings and confirm event spaces. Processing high volume emails/requests with accuracy and efficiency. Coordinate event furniture setup Proactively handle any issues and troubleshoot any problems on the event day Assist in facilities organised client events, happy hours, themed in-office events, wellness program and human experience programs. Coordinate event planning, design and production while managing all project delivery elements within agreed timelines Accommodate event requests, changes and last-minute requests efficiently and courteously as per SLA guidelines. Manage and monitor pantry services in daily operation and internal events. Ensure adequate stock levels are met Act collaboratively and work with various parties such as Event Host, Production Crews, AV, Culinary and Catering, Site Teams as well as Vendor to execute events (including setting up and resetting of stages/props/catering etc) in a timely manner with no disruption or delay are conducted in a timely and efficient manner. Coordinate base building services and all after hours requirements. Supports events in other location may be needed

Vendor Management

Assist the Facilities Manager in the procurement of vendors and services as required Assist in the management of all contractors on site to ensure they perform to the required standards including inspection of vendors’ works Assist in the management of vendor register.

Finance Management

Assist in financial processes ensuring prompt and accurate management of purchase orders in JDE Responsible for Invoice and Payment process for vendors on JLL & client system.

Risk, Health & Safety Management

Assist in carrying out safety procedures as requested Ensure compliance with insurance, legal, health and safety obligations Follow established escalation procedures and incident reporting procedures Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies Site Operations Management Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times Maintain premises in neat and good working condition at all times Perform any ad-hoc tasks as directed by the reporting manager

Performance objectives

Produce accurate reporting as required and timely submission Successfully and enthusiastically produce events from conception through to completion. Be a key member of the Facebook Facilities Team Ensure client satisfaction and successful implementation of services with uninterrupted Site Operation Based on the agreed Individual Goals (My Performance) Ensure the SLA KPI Targets are met

Key skills

Intermediate to Advanced skills in Microsoft Office software Good written and strong verbal communication skills Excellent client service and communication skills. Ability to deal with a variety of complex issues concurrently. Ability to work under pressure with limited supervision. Strong problem-solving skills with ‘can do’ attitude Goal oriented and focused on meeting performance targets. Ability to work well in a team environment. Customer experience an advantage

Employee specification

Degree or Diploma in Business Administration/ Hospitality/ Facilities or equivalent qualification Prior experience in Hospitality, Events Management preferred

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Join to apply for the Coordinator - Facilities role at Wesco

Join to apply for the Coordinator - Facilities role at Wesco

Job Description

As the Coordinator - Facilities, you will maintain the efficient and smooth operation of a physical jobsite. You will ensure safety standards are followed throughout the facility. You will be responsible for building maintenance, equipment functionality, and maintaining an inventory of supplies.

Job Description

As the Coordinator - Facilities, you will maintain the efficient and smooth operation of a physical jobsite. You will ensure safety standards are followed throughout the facility. You will be responsible for building maintenance, equipment functionality, and maintaining an inventory of supplies.

Responsibilities

• Conduct facility walk-throughs to identify safety concerns and post notices.
• Maintains physical space, ensuring a safe, clean and functional environment.
• Receives, manages and processes work order requests; ensures problems are resolved quickly.
• Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
• Implements preventive maintenance schedules for buildings and equipment.
• Participates in the Emergency Preparedness Planning team.
• Applies and assists with applications for required environmental permits.
• Performs other related duties as assigned.
  
  

Qualifications

• High School Degree or Equivalent – Previous on-the-job training experience in lieu of high school degree considered
• CPR Certification Preferred
• 2-3 years experience in facilities, building management, customer service, etc.
• Proficiency in Word, Excel and all Microsoft office suite items
• Good communication skills both written and verbal
• Fast learner with ability to take notes and refer to them as needed
• Basic understanding of building systems, HVAC, Lighting, etc.
• Good interpersonal skills; works well with all personality types
• Organizational skills and ability to multi-task
• Self-motivated to work independently or within a team as needed
• Ability to prioritize and complete tasks within a deadline
  
  

Physical Expectations

• Work may require excessive bending or stooping.
• Employee required to walk long distances repeatedly throughout the day.
  
  

This amount is what we reasonably believe we will pay for the position; however, offer amounts may vary based on factors such as geographic location, relevant education, experience, qualifications, skills, shift, or any collective bargaining agreements.

For eligible positions, compensation may also include participation in a bonus or sales compensation plan paid according to achievement against sales targets and/or business objectives. Depending on the role, equity and other forms of compensation may also be provided as part of a total compensation package. In addition, Wesco offers a full range of benefits such as paid time off, medical/dental/vision insurance, and retirement savings plans for eligible employees. More information about benefits is available here .

About The Team

At Wesco, we build, connect, power and protect the world. As a leading provider of business-to-business distribution, logistics services and supply chain solutions, we create a world that you can depend on.

Our Company’s greatest asset is our people. Wesco is committed to fostering a workplace where every individual is respected, valued, and empowered to succeed. We promote a culture that is grounded in teamwork and respect. With a workforce of over 20,000 people worldwide, we embrace the unique perspectives each person brings. Through comprehensive benefits and active community engagement, we create an environment where every team member has the opportunity to thrive.

Learn more about Working at Wesco here and apply online today!

Founded in 1922 and headquartered in Pittsburgh, Wesco is a publicly traded (NYSE: WCC) FORTUNE 500 company.

Wesco International, Inc., including its subsidiaries and affiliates (“Wesco”) provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity Employer.

Los Angeles Unincorporated County Candidates Only: Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Seniority level

• Seniority level Not Applicable

Employment type

• Employment type Full-time

Job function

• Job function Management and Manufacturing
• Industries Wholesale

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As the Coordinator - Facilities, you will maintain the efficient and smooth operation of a physical jobsite. You will ensure safety standards are followed throughout the facility. You will be responsible for building maintenance, equipment functionality, and maintaining an inventory of supplies.
**Responsibilities:**
+ Conduct facility walk-throughs to identify safety concerns and post notices.
+ Maintains physical space, ensuring a safe, clean and functional environment.
+ Receives, manages and processes work order requests; ensures problems are resolved quickly.
+ Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
+ Implements preventive maintenance schedules for buildings and equipment.
+ Participates in the Emergency Preparedness Planning team.
+ Applies and assists with applications for required environmental permits.
+ Performs other related duties as assigned.
**Qualifications:**
+ High School Degree or Equivalent - Previous on-the-job training experience in lieu of high school degree considered
+ CPR Certification Preferred
+ 2-3 years experience in facilities, building management, customer service, etc.
+ Proficiency in Word, Excel and all Microsoft office suite items
+ Good communication skills both written and verbal
+ Fast learner with ability to take notes and refer to them as needed
+ Basic understanding of building systems, HVAC, Lighting, etc.
+ Good interpersonal skills; works well with all personality types
+ Organizational skills and ability to multi-task
+ Self-motivated to work independently or within a team as needed
+ Ability to prioritize and complete tasks within a deadline
**Physical Expectations:**
+ Work may require excessive bending or stooping.
+ Employee required to walk long distances repeatedly throughout the day.

As the Coordinator - Facilities, you will maintain the efficient and smooth operation of a physical jobsite. You will ensure safety standards are followed throughout the facility. You will be responsible for building maintenance, equipment functionality, and maintaining an inventory of supplies.
**Responsibilities:**
+ Conduct facility walk-throughs to identify safety concerns and post notices.
+ Maintains physical space, ensuring a safe, clean and functional environment.
+ Receives, manages and processes work order requests; ensures problems are resolved quickly.
+ Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
+ Implements preventive maintenance schedules for buildings and equipment.
+ Participates in the Emergency Preparedness Planning team.
+ Applies and assists with applications for required environmental permits.
+ Performs other related duties as assigned.
**Qualifications:**
+ High School Degree or Equivalent - Previous on-the-job training experience in lieu of high school degree considered
+ CPR Certification Preferred
+ 2-3 years experience in facilities, building management, customer service, etc.
+ Proficiency in Word, Excel and all Microsoft office suite items
+ Good communication skills both written and verbal
+ Fast learner with ability to take notes and refer to them as needed
+ Basic understanding of building systems, HVAC, Lighting, etc.
+ Good interpersonal skills; works well with all personality types
+ Organizational skills and ability to multi-task
+ Self-motivated to work independently or within a team as needed
+ Ability to prioritize and complete tasks within a deadline
**Physical Expectations:**
+ Work may require excessive bending or stooping.
+ Employee required to walk long distances repeatedly throughout the day.

The Facilities Management Executive is responsible for the efficient and effective management of the physical workplace, including maintenance, security, utilities, cleaning, vendor management, and space planning. The role ensures that the facility supports the operational needs of the business while complying with health and safety standards.

Who Are We?

CompAsia is a digital and technology company that provides end-to-end solutions for certified pre-owned devices, focusing on the mobile phone lifecycle value chain. Our focus is on delivering a comprehensive mobile phone lifecycle experience, including Trading, Financing, and Insurance.

What Role Will You Play in Shaping CompAsia's Future?

• Preventive Maintenance & Facility Management
• Develop and implement preventive maintenance schedules to ensure minimal downtime and compliance with safety standards.
• Monitor and update maintenance SOPs, job plans, and records for audits.
• Track maintenance activities, work orders, and spare parts inventory.
• Oversee equipment and system maintenance.
• Ensure compliance with health and safety regulations and company policies.
• Manage utility usage and implement energy-saving initiatives.
• Conduct regular inspections and audits to ensure facilities are well-maintained.
• Support space planning, office moves, and renovations.
• Manage facility-related budgets and expenses.
• Respond promptly to facility-related emergencies and issues.
• Maintain facility records, service agreements, and equipment manuals.
• Track and maintain a renewal calendar for all business licenses and permits required by authorities.
• Liaise with government departments, agencies, and municipal councils for license applications and renewals.
• Prepare and submit necessary documents, forms, and payments.
• Ensure timely renewal of licenses to avoid fines or disruptions.
• Coordinate with internal departments for required inputs and documentation.
• Stay updated on regulations, laws, or requirements related to business licenses.
• Keep organized records of licenses and renewals.
• Assist in audits or inspections by providing required documentation.
• Prepare reports on license status and renewal progress for management.

What Qualifications and Experience Will You Bring to Excel in This Role?

• Diploma or Degree in Facilities Management, Building Services, Engineering, or related field.
• Minimum 2–3 years of relevant experience in facility or property management.
• Knowledge of building systems, fire and safety, electrical plants, energy efficiency, and market trends.
• Leadership, management skills, problem-solving, communication, interpersonal skills, impact, business expertise, and acumen.
• Alignment with organizational core values through expected behaviors.
• High integrity, accountability, and a positive attitude toward teamwork.
• Proactive in improving current processes and adaptable to change.

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**Job Description Summary**
**Job Description**
**Company Overview:**
Working at GE Aerospace means you are bringing your unique perspective, innovative spirit, drive, and curiosity to a collaborative and diverse team working to advance aerospace for future generations. If you have ideas, we will listen. Join us and see your ideas take flight!
**Site Overview:**
GE Aerospace Engine Services Malaysia (GEESM) in Subang plays a vital role in ensuring the safety and performance of aviation fleets every day. Established in 1997 as a Center of Excellence for CFM56 engines, GEESM has grown into a key hub of our global operations. It now services commercial aircraft engines, components, and accessories.
Employing more than 700 highly skilled local professionals and providing MRO services to more than 50 airlines worldwide, GEESM continues to exceed our customers' expectations. With our technical expertise and pioneering spirit, we elevate the flying experience to new heights.
**Role Overview:**
+ Assisting in the maintenance to upkeep facilities & maintenance records to ensure smooth operations.
+ To prepare and compile monthly reports on MAXIMO.
+ Support production activities at all times by ensuring minimum response times to equipment breakdowns and achievement of equipment availability targets
+ Participate and contribute actively in continuous improvement activities for MAXIMO system.
+ Provide support in the report analyst on the service, repair and maintenance of all facilities assets.
+ Perform other responsibilities as assigned by superior or Management from time to time.
+ Assist Engineers in carrying out engineering Monitoring/reporting/others.
**Ideal Candidate:**
+ The ideal candidate is an undergrad who can commit to a 12 to 24 Weeks internshipwhich is passionate about facilities management, equipment maintenance and overall building management in the manufacturing industry setting.
**Required Qualifications:**
+ Pursuing diploma or degree in Building, Facility Management, Aerospace Engineering, Industrial Engineering, Mechanical Engineering, Electrical Engineering, Mechatronics engineering.
+ You will need to be able to commit to a minimum internship period of 12 to 24 Weeks
**Preferred Qualifications:**
+ Basic Microsoft office skills
+ Can work under minimum supervision
+ Quick learner, strategically prioritizes work, committed
+ Strong communicator, collaborative
+ Analytical-minded, challenges existing processes, critical thinker
Whether we are manufacturing components for our engines, driving innovation in fuel and noise reduction, or unlocking new opportunities to grow and deliver more productivity, our GE Aerospace teams are dedicated and making a global impact. Join us and help move the aerospace industry forward.
**Additional Information**
**Relocation Assistance Provided:** No
GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.