37 Facilities Management jobs in Malaysia

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• Prepare and implement a comprehensive maintenance work schedule, ensuring that all assigned tasks are completed by subordinate staff according to plan.
• Prepare and submit monthly operation and safety reports in a timely manner.
• Manage and coordinate the preparation of quotations, tender documents, and contract invitations.
• Prepare and submit contractor appointment approval papers for management endorsement.
• Monitor and supervise service providers to ensure high-quality performance and compliance with agreed service level.
• Oversee and manage defect rectification during the Defect Liability Period (DLP), especially after renovation and upgrading works.
• Attend to and resolve complaints related to building services, ensuring prompt and effective solutions.
• Organize, plan, and coordinate all building operations and maintenance activities efficiently.
• Attend to equipment breakdowns and supervise repair and rectification works on-site.
• Ensure full compliance with House Rules, including procedures related to security, work permit applications, additional air-conditioning requests, and delivery/loading activities.
• Conduct regular inspections to ensure all building fittings, fixtures, and equipment are in good condition and operational.
• Coordinate and collaborate with the LSBP Management Corporation (MC) to ensure joint responsibilities and shared works are executed smoothly and without conflict.

b) Asset Management

• Supervise and ensure that the property is well-maintained, and that all management procedures are strictly followed, including routine maintenance, repair works, rental collection, and timely payments.
• Organize periodic asset management meetings with relevant staff to review performance, issues, and action plans.
• Maintain effective communication and strong working relationships with internal staff, property managers, and other stakeholders.
• Develop and manage a site visit schedule to monitor the physical condition of the property and maintain engagement with tenants.
• Ensure that routine maintenance and repair work are carried out effectively by the assigned maintenance team.
• Oversee and ensure that all repair works are attended to promptly and resolved in a timely, efficient manner.
• Preparing budget document, monitoring and managing budget and evaluating the financial achievement.
• Assist in tracking expenditures and ensuring cost-efficiency in maintenance and operational activities.

Job Requirements:

• Minimum 5 years of experience as a Facilities Engineer or in a similar role within building/facilities management.
• Strong understanding of building processes, construction principles, and systems operations.
• Solid knowledge of relevant regulations and building codes, including safety and compliance standards.
• Familiarity with Strata Management practices and guidelines is an added advantage.
• Good verbal and written communication skills for effective reporting and stakeholder engagement.
• Strong troubleshooting and problem-solving abilities, particularly in technical and operational issues.
• Proficient in project management, including planning, execution, and vendor coordination.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other

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Petaling Jaya, Selangor, Malaysia MYR1,700.00-MYR2,000.00 1 month ago

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• Full-time
• Department: Property & Facility Management

MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.
MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to

PURPOSE OF THE JOB

Support the organization within every area Operations and maintaining and supervise the mall’s Planned & Preventive Maintenance (PPM).

RESPONSIBILITIES OF THE JOB

• Assist the Manager in the PPM, operations, energy consumption, maintenance of the facilities, infrastructure, buildings, with the aim of being operationally efficient.
• Ensure Maintenance of building & structure, electrical and mechanical system such as Air Conditioning, BMS, Mechanical Ventilation, Elevator, Escalator, Fire-Fighting installation, Hoisting, Natural Gas, PA System, Sewage Pre-Treatment Plant, Grease Trap, Pump, Water Fountain, Sump Pit, Floor, Roof, Walls, Signage, Plumbing, CCTV and Card Access System is done properly.
• Assist in PPM planning, organizing and execution of the maintenance repairs, minor installation and replacement to ensure smooth running of the mall operations
• Excellent leadership and communication skills
• Project management
• Coordinating with contractors in-term of quotation, site visit, PR, PCR and PO.
• Financial management and estimation skills for preparing annual expenses
• Technical knowledge of facility-related equipment and services
• Manage groups of technicians for maintenance.
• Lead supervisor and technician to do corrective, preventive and predictive maintenance.
• Assign work order / job request and frequence inspection checklist to supervisor and technicians.
• Monitor supervisor and technician’s movement, attendance and overtime claims.
• Attend on Tenants complaint / request.
• Monitor quantity of spare parts and replenish if below PAR.
• Asset coding and tagging.
• Monthly duty roster preparation, work order and checklist compilation.
• Preparation of Monthly report.
• Assist Asst. Manager, Facilities in daily operation.
• Attend meeting when necessary or if requested by superior.
• Inspection and renewal of Statutory licenses.
• Supervise contractors and sub contactors for maintenance work.
• Electrical, Working at Height, Hot Work and Confined Space Entry safety
• Involve on documentation and site preparation for audit event.

REQUIREMENT FOR THE JOB

• Experience liaising with relevant Authorities and Vendors
• To ensure compliance of the applicable laws, including OSHA, DOSH, Suruhanjaya Tenaga, Jabatan Bomba and other regulatory governing bodies.

• Bachelor’s degree/Diploma in Technical Engineering or in related fields
• Relevant professional qualification eg: CIDB Green Card
• Minimum of 2 years’ experience in facilities management/maintenance management/ building operations maintenance

Motivation

• Passionate about growing business and people together
• Enjoy meeting customers and helping customers by providing effective solutions
• Strong sense of achievement in change management
• A desire for continuous improvement
• A desire for keeping everything organised and structured

Knowledge

• Communication
• Optimal operating function and maintain machines

Company Description

MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining, and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre aims to deliver a fantastic customer experience with a vibrant mix of retailers.

MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to

Job Description

PURPOSE OF THE JOB

Support the organization in all operational areas by maintaining and supervising the mall’s Planned & Preventive Maintenance (PPM).

Responsibilities of the Job

1. Assist the Manager in PPM, operations, energy consumption, and maintenance of facilities, infrastructure, and buildings to ensure operational efficiency.
2. Ensure proper maintenance of building & structure, electrical and mechanical systems such as Air Conditioning, BMS, Mechanical Ventilation, Elevator, Escalator, Fire-Fighting systems, Hoisting, Natural Gas, PA System, Sewage Treatment, Grease Trap, Pumps, Water Fountain, Sump Pit, Floor, Roof, Walls, Signage, Plumbing, CCTV, and Card Access System.
3. Assist in planning, organizing, and executing maintenance repairs, minor installations, and replacements to ensure smooth mall operations.
4. Demonstrate excellent leadership and communication skills.
5. Manage project coordination with contractors, including quotations, site visits, PR, PCR, and PO processes.
6. Prepare and manage budgets for annual expenses.
7. Possess technical knowledge of facility-related equipment and services.
8. Manage teams of technicians for maintenance tasks.
9. Lead supervisors and technicians in corrective, preventive, and predictive maintenance.
10. Assign work orders and inspection checklists to staff.
11. Monitor staff attendance, movement, and overtime claims.
12. Handle tenant complaints and requests.
13. Monitor and replenish spare parts inventory.
14. Asset coding and tagging.
15. Prepare monthly duty rosters, compile work orders and checklists.
16. Prepare monthly reports.
17. Assist the Assistant Manager, Facilities, in daily operations.
18. Attend meetings as required.
19. Ensure statutory licenses are renewed and compliant.
20. Supervise contractors and subcontractors for maintenance work.
21. Maintain safety standards for electrical work, working at heights, hot work, and confined space entry.
22. Participate in documentation and site preparation for audits.

REQUIREMENTS FOR THE JOB

1. Experience liaising with relevant authorities and vendors.
2. Ensure compliance with applicable laws such as OSHA, DOSH, Suruhanjaya Tenaga, Jabatan Bomba, and other regulatory bodies.

Qualifications

1. Bachelor’s degree or Diploma in Technical Engineering or related fields.
2. Relevant professional qualification, e.g., CIDB Green Card.
3. Minimum of 2 years’ experience in facilities or maintenance management, or building operations.

Additional Information

Motivation

1. Passionate about growing business and people.
2. Enjoy meeting and helping customers with effective solutions.
3. Strong achievement drive, especially in change management.
4. Continuous improvement mindset.
5. Organized and structured approach.

Knowledge

1. Effective communication.
2. Optimal operation and maintenance of machinery.
3. Hazard identification and crisis response.
4. Sustainability practices.
5. Team management.
6. Budget creation and management.
7. Hiring decisions.
8. Team development.
9. Technological navigation.
10. Time management.

Capabilities

1. Operations management.
2. Team leadership.
3. Customer orientation.
4. Operational excellence and quality.
5. Risk awareness.
6. Technical expertise.
7. Achievement orientation.
8. Conceptual thinking.
9. Report writing and review.
10. Analytical thinking.

GREAT place for shopping, leisure, and meetings for my family and friends; with a GOOD MIX of retail offerings that make every wish AFFORDABLE.

Located in the heart of the upmarket and affluent Damansara neighborhood, IPC Shopping Centre attracts a sophisticated customer profile and adjoins IKEA Damansara, one of the most successful IKEA stores worldwide, ranking in the top 10 for footfall. We are among the first shopping centres under Ikano Centre’s portfolio across Southeast Asia.

IPC Shopping Centre is a family-friendly destination that offers more than just shopping. It is a place where people want to return repeatedly, bringing bright smiles and laughter to our shoppers.

The aim of this position is to support the Facilities Management Manager in leading the team to ensure a safe, functional, and well-managed centre for co-workers, visitors, and customers, reinforcing our position as the preferred shopping centre in the local market. The role involves managing building facilities and assets, developing maintenance processes aligned with our Safety & Security Manual (SSM), and fostering a culture of value creation and leadership growth rooted in our company values.

Relationship Management:

• Ensure a safe, energy-efficient environment supporting sustainable business development and operational excellence.
• Maintain high customer satisfaction through quality Facilities Management services and support programs, aiming to achieve Tenant Satisfaction Index targets.

Compliance:

• Ensure adherence to all legal requirements and Ikano Group standards.
• Conduct compliance audits, reviews, and assessments; establish new metrics and reports.
• Ensure facilities comply with Malaysia Energy Commission regulations and the Electricity Supply Act 1990, including personnel competency requirements.
• Liaise with utility providers and authorities such as MBPJ, KPDNHEP, BOMBA, TNB, DOSH, JKKP, and SURUHANJAYA TENAGA.
• Manage timely application and renewal of licenses to maintain compliance.

Facilities Management:

• Oversee operations, energy consumption, and maintenance of facilities to ensure efficiency.
• Develop and implement operational and maintenance plans.
• Perform preventive maintenance on Mechanical Electrical Plant (MEP) facilities, monitor condition-based maintenance, and schedule repairs.
• Review tenant design drawings to optimize electrical performance and efficiency.
• Manage service audits with vendors and specialists.
• Support electrical systems operation and fault investigations.

Strategies and Planning:

• Achieve or exceed KPIs; implement action plans accordingly.
• Assist in process improvement, SOP development, and compliance embedding.
• Support budget control for OPEX and CAPEX.
• Identify vulnerabilities, develop corrective actions, and troubleshoot operational issues.

Analytics and Administrative:

• Prepare KPI reports, utility analysis, and tender documentation.
• Maintain equipment lists and update SOPs.
• Manage vendor contracts, invoices, and financial reporting.

Team Management:

• Promote teamwork within the department and across the centre management team.
• Supervise staff, monitor performance, and support professional development.
• Handle co-worker and personnel matters.
• Perform other duties as assigned.

• Degree in engineering, preferably Electrical, from an accredited institution.
• Certificate as a competent person (PW4 or higher) from Suruhanjaya Tenaga is advantageous.
• 3-5 years supervisory/managerial experience in facilities, property, or building management, with electrical systems control experience.
• Registered with the Board of Engineers Malaysia (BEM).
• Experience in tenant fit-out, construction, civil, structural, and design review.
• Knowledge of local building laws and project management.
• Ability to interpret technical drawings and ensure design and compliance accuracy.

• Contribute to our business’ success by ensuring a safe and energy-saving environment and support for the Centre’s sustainable business development and operation excellence.
• Maintain customer satisfaction with delivery of Facilities Management services and support programs to increase customer satisfaction and ensuring Tenant Satisfaction Index is achieved.
  
  

• Ensure the compliance of all legal requirements and Ikano Group standard rules and regulations are adhered.
• Conduct or coordinate relevant compliance monitoring activities (audits, reviews, continuous assessment,) and establish new metrics trend reports.
• Ensure building facilities and asset is comply with Malaysia Energy Commission (Malaysia Suruhanjaya Tenaga) and Electricity Supply Act 1990 under the Regulation 60 Competence personnel requirement.
• Liaise with utility providers and relevant local authority such as MBPJ, KPDNHEP, BOMBA, TNB, DOSH, JKKP, SURUHANJAYA TENAGA and other regulatory bodies on utility services and compliance issues.
• To ensure timely application and renewal of all required licenses in advance of their expiry to maintain regulatory compliance.
  
  

• Management of the facility operations, energy consumption, maintenance of the facilities infrastructure, buildings, with the aim of being operationally efficient.
• Develop long and short-term operations maintenance plans.
• Carry out preventative maintenance of all Mechanical Electrical Plant (MEP) facilities including a strong monitoring regime of condition based maintenance to schedule planned repairs and timely part replacement to ensure the smooth functioning of the plant, equipment and all installations.
• Oversee the proper maintenance and development of our continuous assessment tool.
• Responsible in reviewing the tenants design drawings and ensure all electrical supply achieves optimum performance and efficiency.
• Manage daily / weekly service audit (M&E) with the vendors and subordinate (Specialists).
• Support in-house BO Chargeman to carry out the operational of electrical systems and isolations procedure on electronic equipment / systems.
• Conduct faults investigation on electrical / systems and provide actions plans to resolve the faults.
  
  

• Meet or exceed set KPI’s; monitor and deliver Action Plans accordingly
• Support the Functional Manager (i) in identifying improvement potentials in existing business processes and SOPs to achieve a high level of transactional compliance and (ii) in defining, for new products or processes, as well as Extraordinary Operational Procedures that embed the compliance requirements.
• Assisting Facilities Management Manager in budgetary control and analysis for operating expenses (OPEX) and capital expenses (CAPEX).
• Identify areas of compliance vulnerabilities and provide guidance and develop actions plans to address the said vulnerabilities.
• Investigate and take corrective actions to overcome technical problems. Develop and implement solutions, trouble shoot on day-to-day operational problems of facilities and building.
• Commend special efforts and lay the groundwork for further development with constructive criticism.
  
  

• Prepare monthly KPI reports and monthly utilities billing and consumption analysis report.
• Prepare documentations for tender process including Bill of Quantity (BQ), Vendor Selection Committee (VSC), Vendor Selection Exemption (VSE), Purchase Order (PO), invoices submission on monthly basis.
• To develop and control the Equipment list of M&E systems and other services inclusive of Fixed Asset.
• To maintain and update SOP to be align with SSM (Safety & Security Manual) and ITM (Inspection, Testing & Maintenance manual)
• To prepare, review, and process all vendor contracts and renewals in alignment with procurement standards and regulatory requirements.
• To process all the invoice and prepare summary submit to finance according to timeline set by finance.
• To ensure timely processing of all vendor invoices and compile summary reports for Finance submission, adhering strictly to the deadlines established by the Finance team.
  
  

• Demonstrate strong collaboration and teamwork within the team and other departments within the centre management office.
• To monitor, delegate and supervise subordinate for the effective work performance and growth opportunities.
  
  

• Be available for co-workers and managing people related matters.
• Any other ad hoc duties assigned as when required.
  
  

• Possess a valid Degree in engineering (preferable in Electrical) issued by local / abroad college or universities approve under Education Ministry or equivalent relevant trade.
• Certificate as competence person as wireman PW4 (or higher) issued by Suruhanjaya Tenaga shall be an added advantage.
• Minimum 3-5 years of supervisory / management experience in facilities and properties management / maintenance management / building operations maintenance / operation of electrical equipment and has experience in controlling live equipment in electrical installation system.
• Registered with Board of Engineer Malaysia (BEM).
• Experience in tenant fit-out, construction-based jobs, civil and structure, drafting and review design and schematic drawing will be crucial for this position.
• Well versed in all local laws governing the building management.
• Experience in project management.
• Focusing on and understanding the building operation system, making strategic choices and operational decisions to develop and drive our building operation to achieve the best possible results – with low cost and simplicity in mind.
• Ability to effectively leads and manages renovation/refurbishment/construction projects by aligning strategic goals with operational execution, ensuring timely delivery within scope and budget.
• Possess relevant technical expertise to thoroughly read, interpret, and critically review all project/tenant fit out drawings—including architectural, structural, and MEP plans—and provide clear, constructive comments to ensure design accuracy, regulatory compliance, and alignment with project specifications and objectives.
  
  

Department: (Department)

Location: (Location)

Grade: (Grade)

Travel Requirement: No

To provide administrative, clerical services and office support activities in order to ensure effective and efficient operation.

• Provide support in the full spectrum of Facilities (FM) Administration.
• Provide administrative support, for example, monitoring general building or equipment repair and maintenance, stationery and supplies management, utilities records, etc.
• Assist with any related recovery tasks assigned by management.
• Handle all matters related to classroom scheduling & venue booking.
• Execute quick actions in updating subject group capacity mapping.
• Manage the timetable scheduler through the TCS system.
• Assign subjects to lecturer timetable slots.
• Make timetable edits.
• Communicate and follow up with the respective person in charge to update the timetable/requests efficiently through the Jira Helpdesk, email, and calls.
• Update requests from students or staff regarding classroom, equipment, and event needs.
• Perform data entry and maintain good filing systems for smooth data retrieval.
• Provide administrative support to all departments as necessary.
• Perform any other duties as assigned from time to time.
• Ensure and provide office support and exercise administrative duties such as maintaining the calendar, scheduling appointments, organizing meetings, planning conferences, and performing other scheduling administrative functions.
• Provide support, guidance, and direction to schedule administrators, ensuring that local data applicable to the production, management, and maintenance of effective and efficient schedules is well overseen and accurately maintained.
• Update management with monthly reports on classroom utilization.

• Diploma/Bachelor's degree.
• At least 1-2 years of experience in an administrative role.
• Good command of English, with the ability to communicate effectively at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Professional demeanor and a positive attitude.

• Creating a professional and welcoming experience for our customers based on the companyâs guidelines
• Obtain training and perform duties in Service and Kitchen Department
• Lead by example by demonstrating exemplary professionalism
• Attend to guestsâ needs and complaints promptly and politely.
• Recommend improvements to Management where appropriate
• Resolve all potential service failure issues
• Consistently monitor individual performance and progression with your superior and management.
• Provide support as needed in various departments
• Execute any duty that may be assigned from time to time by the Management
  
  

• Applicants must possess at least Diploma/Degree in any field.
• Applicants with no experiences is welcomed to apply
• Highly motivated and willing to learn
• Strong positive mentality
• Customer-oriented, excellent interpersonal and communication skills
• Possess good initiative and leadership skills.
• On-the-job training provided
• 6 daysâ work week
• Able to commit on weekends and public holiday