2 Executive Assistant jobs in Alor Setar
ASSISTANT EXECUTIVE (MALAYSIA)
Posted 3 days ago
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Job Description
- Assist in handling disciplinary cases, including investigations, evidence gathering, documentation, and issuance of disciplinary letters.
- Support the implementation, review, and communication of IR policies and procedures in compliance with labor laws and internal standards.
- Assist in the preparation and execution of domestic inquiries, including acting as a prosecuting officer or assistant prosecuting officer when required.
- Conduct or assist in counselling and coaching sessions related to employee performance, conduct, and workplace behavior.
- Provide guidance and respond to inquiries from employees and stakeholders on HR-related matters, including company policies and employment entitlements.
- Maintain and manage disciplinary and misconduct records in the HRMS system and proper documentation (grievance, DI, PIP, etc); support and assist the tracking of performance improvement plan and attendance-related issues.
- Assist in preparing documentation for cases referred to the IR Department, Court and Labor.
- Ensure full compliance with the labor laws, regulations and internal policies.
- Keep updated on any legislative amendments related to the Industrial Relations Act 1967 and the Employment Act 1955.
- Diploma or Bachelor's Degree in Human Resource Management, Industrial Relations, Business Administration, or a related field.
- 1–2 years of working experience in HR or IR functions preferred; fresh graduates with strong interest in IR are encouraged to apply.
- Basic knowledge of Malaysian labour laws and disciplinary procedures.
- Good communication and interpersonal skills, with the ability to handle sensitive matters discreetly.
- Willingness to learn and support in preparing documentation such as warning letters, show cause letters, and reports.
- Able to assist in domestic inquiries and maintain proper case records.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Responsible, detail-oriented, and able to work both independently and as part of a team.
- Country: MALAYSIA
- Department: GROUP HUMAN RESOURCES
Executive, Branch Support Admin
Posted 3 days ago
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Job Description
About You
Your focus is to provide retail administrative support to complete a customer’s journey from order up until delivery. You will need to liaise with external parties including customers and banks/FI as well as networking with internal stakeholders to complete the processes. Your direct report would be the designated Branch Operations, Assistant Managers.
Your Day-to-Day
Vehicle Handover & Inspection
- CCL Car Handover Checklist & Rejection Submission
- Conduct Pre-Delivery Inspections (PDI)
- Perform inbound and outbound inspections on all EC to EC transfer cars and update records accordingly.
- Vehicle Maintenance & Upkeep
- Prepare vehicles for test drives, including post-test drive inspections and required touch-ups.
- Puspakom B5 / B7 re-inspection is conducted within the stipulated timeline to prevent expiry.
- Coordinate Car Wash or USP. Update AppSheet.
Stock & Inventory
- Monthly stock counts to ensure vehicle inventory accuracy.
- Update CarTracker(C2B) before and after every collection to prevent discrepancies.
- Tag keys accurately based on vehicle number plates for easy tracking.
Dealer & Customer Collection Support
- Pre-collection preparation: Verify vehicle availability, park cars according to the Logistics team listing, and arrange transport from branches to the yard.
- Conduct PDI during dealer car collection from the yard.
- Transport cars from yard to branch for dealer pickup.
- Receive and facilitate car handovers from different branches.
Vehicle Transfer & Logistic Coordination
- Work closely with the Logistics team to facilitate inter-branch vehicle transfers.
- Self-collect and arrange Value Car photoshoots, especially for East Malaysia (EM) branches.
- CMS transfer store requests and manage inbound/outbound movements through TMS (Transport Management System).
- Loading/unloading vehicles onto trailers for inter-branch movement. Update CarRetailer App.
Your Know-How
- Qualification in SPM / Diploma / Degree (in any discipline).
- Preferably candidates possess some level of Automotive Education.
- Minimum 2 years of experience working in the Automotive industry.
- A valid driving license with a clean record and willingness to travel.
- Ability to interact and communicate with individuals at all levels.
- Ability to multitask, prioritize effectively and think fast to resolve challenging situations.
- Ability to work independently as well as within a team to support each other.
- A quality-first mentality in upholding CARSOME' s fleet quality standards.
- Familiarity with the JPJ or Puspakom’s procedure will be a plus point.
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