24 Administrative Staff jobs in Klang

Responsibility,

To monitor and reply to incoming emails, letters and tender datelines.

To prepare tenders and courier to respective companies.

To coordinate and work closely with clients on the tenders.

To deal with the clients when tenders are awarded.

To coordinate with fellow colleagues on the logistical movements of the items acquired via tenders.

To issue payment vouchers, invoices, follow up for payments etc.

To perform basic accounting work and administration tasks.

Maintain good filing system, manage, sort and archive old documents.

Other Ad Hoc duties

Requirement

Experience in Logistic is preferred but not a necessity

Language English, Mandarin speaking is preferred but not a necessity.

Benefits:

Bonus

Good work will be rewarded

Innoteam Technology Sdn Bhd is hiring a Full time Office Administrator role in Kota Kemuning, Selangor. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Morning, Afternoon
• Tuesday: Morning, Afternoon
• Wednesday: Morning, Afternoon
• Thursday: Morning, Afternoon
• Friday: Morning, Afternoon
• 1 year of relevant work experience required for this role
• Expected salary: RM2,000 - RM3,500 per month

Role Description

This is a part-time on-site role for an Administrative Specialist located in Klang. The Administrative Specialist will be responsible for day-to-day administrative tasks, managing correspondence, scheduling appointments, maintaining records, and providing customer service. The role also involves assisting in finance-related tasks, including processing invoices, tracking expenses, and supporting budget management. Additionally, the Administrative Specialist will handle various analytical tasks such as data collection and reporting to aid in decision-making processes.

Qualifications

• Strong Communication and Customer Service skills
• Effective Administrative Assistance skills
• Analytical Skills for data collection and reporting
• Basic Finance knowledge for processing invoices and expenses
• Excellent organizational and time management skills
• Ability to work independently and collaborate with team members
• Previous experience in a similar role is a plus
• Proficiency in Microsoft Office Suite
• High School Diploma or equivalent; additional qualifications in office administration are a plus

Company Description

PRIMA MARINE SERVICES (M) SDN BHD, incorporated in 1995, provides high-quality independent marine Cargo Survey/Inspection, Superintendent, and Consultant services to clients in the international shipping industry and trade agencies. Representing both local and international clients, the company offers inspection services of global standards and technical expertise in marine surveying and verification of losses. With nearly 30 years of experience, PRIMA MARINE SERVICES operates nationwide, as well as in Singapore, Thailand, and Indonesia. The company is an approved panel Surveyor for container packing certificates (CPC) for dangerous goods by the Local Port Authority (LPK) and is a corporate member of The Association Of Independent Surveyors And Inspectors Malaysia (AISIM).

Role Description

This is a full-time, on-site role for an Administrative Assistant located in Kelang. The Administrative Assistant will be responsible for providing administrative and clerical support, managing phone communications, assisting executive staff with administrative tasks, and ensuring the smooth operation of daily office activities.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance skills
• Excellent organizational and multitasking abilities
• Proficiency with office software and equipment
• Ability to work independently and as part of a team
• Prior experience in a similar role is beneficial
• High school diploma or equivalent; additional qualifications in office administration are a plus

We are looking for an Administrative Executive to be based in Klang.

Roles and Responsibilities:

• You need to be detail-oriented and capable of prioritizing various assignments.
• You are responsible for preparing PowerPoint presentations for assignments from the CEO's office, Business Development, Operations, and other departments.
• Handle flight and hotel bookings for clients, the Business Development department, and any other assignments.
• Coordinate with the Executive Secretary on day-to-day assignment.
• Providing backup assistance to Executive Assistant to CEO & Chairman.

Requirements:

• 3+ years of experience in an admin executive position.
• Advance level Proficiency in Microsoft Office especially Microsoft Power Point and other common office software.
• Broad understanding of executive administrative practices and processes.
• Excellent written and verbal communication skills in English.
• Independent and able to work with minimal supervision.

Benefits: 5-day week, free parking, coverage for hospitalization, surgical, insurance, etc.

Job Type: Full-time

Pay: RM4, RM5,000.00 per month

Ability to commute/relocate:

• Port Klang: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Must have an A for English at SPM level, as will be supporting expat bosses from Europe.

Experience:

• Administrative: 3 years (Preferred)

Work Location: In person

Job description:

• General administrative work & support such as documentation management, data entry, email handling & direct to appropriate department, meeting arrangement and business correspondence writing to ensure efficient operation.
• To assist branches about operations, work flow and guideline related to administrative and ensure smooth running in overall HQ & branches' operation.
• Support with any ad hoc administrative tasks as needed from the superior / management from time to time.

Job Requirements:

• 5.5 working days with Saturday alternate off.
• Candidates must possess at least a Diploma /Degree in Business Administration, Office Management, or a related field.
• Proficiency in English, Bahasa Malaysia, and Mandarin is required. Mandarin proficiency is essential as this role involves close coordination with our China counterpart.
• A minimum of 3 to 5 years of experience in administrative support or document control is preferred.
• Strong proficiency in Microsoft Office.
• Familiarity with document management systems would be an added advantage
• Willing to be based in Meru, Klang.

Administrative Coordinator (Mandarin Speaker)

(Fresh graduates are encourage to apply. Training will be provided)

Location: BBT One Tower, Bukit Tinggi, Klang, Malaysia Office

Requirements:

• A minimum degree in Business Administration, Office Management, or related field.
• Responsible for daily operation tasks.
• Deal with client and job allocation.
• Familiar with common office processes, including filling, handling mail and directing telephone calls.
• Familiar in establishes and maintains record keeping and filling systems.
• Computer literate (Familiar with Microsoft Word, Microsoft Excel and PowerPoint)
• Complete the job task in BIMS system (Training will be provided)
• Languages required: English and Mandarin (Fluent in Mandarin is a MUST)
• Proactively in assisting other colleague .
• Any Ad-hoc duties.
• Guidance will be provided

Responsibilities:

• Responsible person
• Good discipline on punctuality, patience
• Detail-oriented person
• Positive working attitude
• Able to work in a fast-paced environment
• Possess a valid driving license.
• Required language(s): Mandarin , English and Bahasa Malaysia
• Prefer MANDARIN SPEAKING CANDIDATE to deal with Mandarin speaking customer

• Manage the administration of purchase requisitions and purchase orders.
• Verify and submit all administrative invoices, including utility bills and courier services, to the Accounts department for timely payment.
• Prepare detailed price comparisons for all non-trade item purchases.
• Maintain and update the company's asset listing, including physical tagging and verification, for accounting purposes.
• Manage the disposal and transfer of company assets, which includes preparing forms, getting director approval, and coordinating with the Accounts department.
• Manage monthly orders for all office supplies and stationery.
• Manage and track inventory for all non-trade items, such as PPE, groceries, toiletries, and company merchandise.
• Ensure timely renewal of all company licenses with local councils.
• Supervise cleaning staffs, managing their attendance and work quality.
• Monitor and renew all administration-related agreements before they expire.
• Maintain and organize both physical and digital filing systems.
• Assist with staff workstation arrangements and other related administrative tasks.
• Provide administrative support to the team and receptionist when they are absent.
• Assist in planning and coordinating company events and functions.
• The above job description is by no mean exhaustive. Additional responsibilities may be given to you as and when it is deemed necessary

Job Type: Full-time

Pay: RM2, RM3,076.41 per month

Application Question(s):

• Are you able to work on Saturday from 830am till 1pm?

Location:

• Klang Required)

Work Location: In person

• Candidate must possess a least a Diploma or higher
• Fresh Graduates are encouraged to apply as on the job training will be provided
• Computer literate
• Pleasant personality, positive attitude and independent

Interested candidates are invited to apply online submitting a detailed resume together with present and expected salary.