182 Administrative Staff jobs in Malaysia

This job is for an Office Administrator who helps keep the office running smoothly while supporting HR and accounting tasks. You might like this job because it lets you engage in various activities, from managing supplies to assisting with employee records!

We are seeking a detail-oriented and proactive Office Administrator / Admin & HR Accounts Assistant to join our operations team. This role supports general office administration, assists in HR-related processes, and contributes to light accounting and finance coordination.

The ideal candidate will be responsible for maintaining smooth day-to-day office operations while providing essential support in handling HR documentation, claims , and accounting-related tasks through our internal software systems.

Responsibilities are as below: A. General Administration

• Manage office supplies, vendor coordination, courier handling, and basic upkeep of office environment.
• Handle front-desk duties including phone calls, incoming mail, and guest reception.
• Maintain documentation filing (physical and digital) for company records, contracts, and SOPs.
• Assist with scheduling, travel arrangements, and meeting logistics for management.

B. HR Administrative Support

• Assist in managing staff records, onboarding documents, leave tracking, and claims submission via HR software (e.g., Kakitangan or similar).
• Support payroll & claims data entry, timesheet collation, and staff communication related to HR matters.
• Prepare basic HR letters (e.g., confirmation, increment, resignation acknowledgements) using standard templates.
• Coordinate staff insurance enrolment, SOCSO/EPF documentation, and relevant compliance forms under HR guidance.

C. Accounts & Finance Coordination

• Assist in preparing and submitting vendor invoices, quotations, payment requests, and petty cash claims.
• Liaise with external accountants or finance department on documentation required for bookkeeping, tax filing, and bank payments.
• Monitor basic expense tracking, compile monthly claims, and assist with reconciliations as guided.
• Use accounting software (e.g., Bukku, SQL, QuickBooks, or Excel-based systems) to input transaction data as required.

Job Requirements

• SPM, Diploma or Bachelor’s Degree in Office Administration, Business Studies, Accounting, Human Resource Management, or a related field.
• Equivalent working experience (1–2 years) in administration, accounting support, or HR coordination will also be considered.
• Proficient in Microsoft Office (Excel, Word, Outlook) and familiar with digital HR/accounting platforms (e.g. Kakitangan, Bukku, SQL, or similar).
• Good organisational skills with attention to detail and accuracy.
• Able to handle confidential information professionally and with discretion.
• Effective communication skills and a proactive, service-oriented mindset.

Right to Work Requirements

• Candidates with an existing right to work in the country are preferred
• Local citizens of this country
• Permanent residents (PR) of this country
• Candidates who already have a work permit for this country

Working Arrangement

• On Site

Skills

Trustworthiness

Document Management

Effective Communication

Employee Onboarding

Client Confidentiality

Company Benefits

Includes statutory contributions (EPF, SOCSO, EIS), performance bonuses, project allowances, and reimbursement claims.

Leave Entitlement

Annual leave, medical leave, public holidays, and special leave (e.g., marriage, bereavement) in accordance with the HR policy.

Travel Claims & Project Mobility

For roles requiring site visits or travel, claims are provided for transport, accommodation, and daily expenses.

LFM Consultancy began as a boutique creative consultancy with a big vision to fuse bold ideas, data-driven strategy, and cutting-edge technology into real-world impact. Founded in Malaysia, we built our reputation working with national brands like Maxis, where we didn’t just execute campaigns but engineered immersive experiences, shaped narratives, and delivered measurable results.Today, we’re a multidisciplinary.

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This job is for an Office Administrator/Administrative Assistant. You might like this job because you'll keep important company documents organized, track expenses, and help improve how teams share information. Great for detail-oriented folks! Maintain a comprehensive and systematic filing system (both physical and digital) for all company documents Ensure that all key documentation — including licenses, contracts, teaching permits, and certificates — is securely filled and regularly updated. Organize and archive outdated documents in a structured, easily retrievable manner. Monthly Billing & Expense Tracking File and track all monthly company expenses Gather necessary billing documents and receipts for claims, audits or management review. Internal Systems & Process Support Help improve internal documentation processes by ensuring accuracy, consistency, and easy retrieval of information. Perform checks and data backups of critical company documents and records routinely. Manage access control to sensitive files and passwords. Manage document sharing and accessing rights based on internal guidelines. Communication & Coordination Communicate with external parties such as publishers, licensing bodies, suppliers, and service providers in checking internal processes and identifying responsible PICs for relevant documentation or workflow tasks. Coordinate with vendors for document submission, renewals, or technical support related to educational platforms. Job Requirements

Organized, detail-oriented & proactive. Possess strong communicative and problem solving skill. Skills

Scheduling File Organization Effective Communication Accountability Open Mindset Company Benefits

Certifications for Cambridge professional development and marking workshops. Work-life balance

We're sure you hate replying to emails and calls in the middle of the night or bringing work back home. Celebrations

Annual lunch/dinner and also dinners for special occasions. Ethos The IGCSE Education Centre was founded in 2006 with the vision of providing high-quality and personalized education. Starting as a small, dedicated learning hub, we quickly earned a reputation for its supportive teaching environment and focus on holistic student development. Over the years, it has grown into a dynamic education centre known for its innovative teaching methods, open and inclusive culture, and.

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This job is for an Office Administrator who helps keep the office running smoothly while supporting HR and accounting tasks. You might like this job because it lets you engage in various activities, from managing supplies to assisting with employee records! We are seeking a detail-oriented and proactive

Office Administrator / Admin & HR Accounts Assistant

to join our operations team. This role supports general office administration, assists in HR-related processes, and contributes to light accounting and finance coordination. The ideal candidate will be responsible for maintaining smooth day-to-day office operations while providing essential support in handling HR documentation, claims , and accounting-related tasks through our internal software systems. Responsibilities are as below:

A. General Administration

Manage office supplies, vendor coordination, courier handling, and basic upkeep of office environment. Handle front-desk duties including phone calls, incoming mail, and guest reception. Maintain documentation filing (physical and digital) for company records, contracts, and SOPs. Assist with scheduling, travel arrangements, and meeting logistics for management. B. HR Administrative Support

Assist in managing staff records, onboarding documents, leave tracking, and claims submission via HR software (e.g., Kakitangan or similar). Support payroll & claims data entry, timesheet collation, and staff communication related to HR matters. Prepare basic HR letters (e.g., confirmation, increment, resignation acknowledgements) using standard templates. Coordinate staff insurance enrolment, SOCSO/EPF documentation, and relevant compliance forms under HR guidance. C. Accounts & Finance Coordination

Assist in preparing and submitting vendor invoices, quotations, payment requests, and petty cash claims. Liaise with external accountants or finance department on documentation required for bookkeeping, tax filing, and bank payments. Monitor basic expense tracking, compile monthly claims, and assist with reconciliations as guided. Use accounting software (e.g., Bukku, SQL, QuickBooks, or Excel-based systems) to input transaction data as required. Job Requirements

SPM, Diploma or Bachelor’s Degree in Office Administration, Business Studies, Accounting, Human Resource Management, or a related field. Equivalent working experience (1–2 years) in administration, accounting support, or HR coordination will also be considered. Proficient in Microsoft Office (Excel, Word, Outlook) and familiar with digital HR/accounting platforms (e.g. Kakitangan, Bukku, SQL, or similar). Good organisational skills with attention to detail and accuracy. Able to handle confidential information professionally and with discretion. Effective communication skills and a proactive, service-oriented mindset. Right to Work Requirements

Candidates with an existing right to work in the country are preferred Local citizens of this country Permanent residents (PR) of this country Candidates who already have a work permit for this country Working Arrangement

On Site Skills

Trustworthiness Document Management Effective Communication Employee Onboarding Client Confidentiality Company Benefits

Includes statutory contributions (EPF, SOCSO, EIS), performance bonuses, project allowances, and reimbursement claims. Leave Entitlement

Annual leave, medical leave, public holidays, and special leave (e.g., marriage, bereavement) in accordance with the HR policy. Travel Claims & Project Mobility

For roles requiring site visits or travel, claims are provided for transport, accommodation, and daily expenses. LFM Consultancy began as a boutique creative consultancy with a big vision to fuse bold ideas, data-driven strategy, and cutting-edge technology into real-world impact. Founded in Malaysia, we built our reputation working with national brands like Maxis, where we didn’t just execute campaigns but engineered immersive experiences, shaped narratives, and delivered measurable results.Today, we’re a multidisciplinary.

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Job Responsibilities

1. Provide sales support functions to the Sales Team.
2. Attend to customer calls and enquiries.
3. Coordinate with the operations department to support sales activities.

Job Requirements Education and/or Experience

• Minimum SPM or equivalent.
• School leavers or fresh graduates are encouraged to apply as training will be provided.

Knowledge and Skills

• Computer literate.
• Proficient in English, Bahasa Malaysia, and Mandarin.
• Good interpersonal, communication, and negotiation skills.

Job Benefits

• Medical benefits.
• Dental benefits.
• Group insurance coverage.
• Team building activities.

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Direct message the job poster from Cloudengine Digital SDN. BHD.

• Responsible for receiving, inspecting, storing, issuing, and managing the company’s IT equipment and consumables, ensuring standardized inventory flow and consistency between records and actual stock.
• Handle the procedures for material and product inbound/outbound transactions, maintain logs, and enter data into the system; regularly reconcile inventory records with the finance team and archive relevant documents.
• Prepare and regularly update inventory data reports, providing analysis and operational support.
• Manage warehouse space, labeling, and implement 5S on-site management practices; handle returns of materials and products; conduct periodic stocktaking to ensure consistency between inventory records, cards, and physical items.
• Liaise with relevant Malaysian government departments to assist with financial-related matters such as banking and customs; collect and organize reimbursement receipts from company employees.
• Support import and export processes by assisting in the preparation of customs documentation, invoices, packing lists, and other business documents, ensuring compliance with local regulations.
• Assist in the preparation and organization of commercial contracts and collaborate with the business team to complete documentation and filing processes.
• Support government-related compliance submissions and updates as required for business development, such as import licenses and related documentation.
• Perform other duties assigned by the supervisor.

Job Requirements:

• Education : Diploma or above in Logistics, Business Administration, Supply Chain Management, IT, or related fields.
• Language : Proficiency in Mandarin is required (written and spoken), as the role involves communication with Chinese-speaking teams.
• Experience : Prior experience in warehouse management, IT inventory handling, import/export coordination, or administrative support is an advantage.
• Computer Skills : Proficient in Microsoft Excel, inventory systems, and basic office software.
• Personal Attributes :
• Strong attention to detail and accuracy
• High sense of responsibility and integrity
• Excellent organizational and time management skills
• Able to work independently and execute tasks efficiently
• Good communication and teamwork spirit
• Other Requirements :
• Willing to occasionally liaise with external parties (e.g. customs, banks, government offices)
• Ability to multitask and adapt in a dynamic environment

Seniority level

• Seniority level Associate

Employment type

• Employment type Full-time

Job function

• Job function Administrative and Supply Chain
• Industries IT Services and IT Consulting

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Get notified about new Administrative Assistant jobs in Petaling Jaya, Selangor, Malaysia .

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Direct message the job poster from Starcage Pet Products Sdn Bhd

• We are looking for an Admin Assistant to join our team and support our daily office procedures.

Location

Position

• Permanent

Working Hours

• Mon – Fri: 8.00am – 5.00pm
• Sat: 8.00am – 2.00pm

Responsibilities

• Managing day-to-day administrative tasks.
• Create and update customer records into database.
• Develop and carry out an efficient documentation and filing system.
• Monitor office supplies and research advantageous deals or suppliers.
• Prepare purchase order and check price comparison from suppliers.
• Monitor transportation process and ensure items are delivering in time.
• Maintains and updates records of warehouse inventory and physical stock.
• Providing administrative support to other departments or projects as needed.
• Performing other duties as assigned.

Requirements

• Candidate must possess at least Professional Certificate, Diploma or Bachelor’s Degree in any field.
• Basic accounting knowledge.
• Excellent customer service and sales skills.
• Proactive with positive working attitudes, computer literate, ability to multi-task and work under minimum supervision.
• Possess own transport.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Manufacturing

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 3 months ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Sales Admin Executive (Property Division)

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Admin Assistant - ACT Regional (Petaling Jaya)

Petaling Jaya, Selangor, Malaysia MYR2,300.00-MYR2,800.00 1 month ago

Administration Assistant/Officer - ACT (Petaling Jaya)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago

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Responsibilities:

• Enter and update product and sales data in systems

• Check for accuracy in pricing and stock information

• Prepare simple reports for sales and management

• Support online sales and admin tasks

Requirements:

• High proficiency in Microsoft Excel (formulas, pivot tables, data analysis)

• Good skills in Microsoft Word and PowerPoint

• Careful and detail-oriented

• Able to work independently and in a team

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Job Summary:

Seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and executive support by conducting research, preparing reports, handling information requests, and performing clerical functions. This includes but is not limited to planning, organizing, managing, executing meetings, relationships, and communicating on behalf of the executives. The ideal candidate will be resourceful, detail-oriented, and capable of handling a wide range of tasks efficiently while maintaining strict confidentiality. They must work with a high degree of autonomy in a fast-paced environment.

Duties & Responsibilities:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Support General Manager utilizing the highest level of confidentiality and business professionalism.
• Manage and maintain schedules, including appointments, meetings, and travel arrangements.
• Handle correspondence, draft emails, letters, reports, and other documents.
• Coordinate events, conferences, and business engagements.
• Conduct research and prepare presentations or reports as required.
• Work closely and effectively with General Manager to keep him well informed of upcoming commitments and responsibilities.
• Maintain and organize confidential records and files.
• Handle personal errands and tasks as needed.
• Liaise with internal departments and external partners to ensure smooth operations.
• Manage expense reports and track budgets related to executive activities.
• Perform any other duties as assigned to support the executive and the organization.

Minimum & Preferred Qualifications and Experience:

Minimum Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential information.
• Strong attention to detail and problem-solving skills.
• Flexibility and adaptability to changing priorities.
• A proactive and resourceful approach to tasks and challenges.
• Willing to travel domestically for government-related matters.

Preferred Qualifications:

• Bachelor’s degree in engineering/business administration, communications, or a related field.
• Experience working in a corporate or high-profile environment.
• Familiarity with project management and manufacturing business operations.

Education:

Bachelor’s degree in engineering/business administration, communications, or a related field.

Physical requirements/Work Environment:

This position primarily works in an office environment. It requires frequent sitting, standing, and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local or international (mainly USA) travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.

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Are you a highly organized and proactive individual with a knack for seamless operations and strong communication skills? We're seeking a dedicated Operations & Sales Support Executive to play a crucial role in our growing team, ensuring smooth administrative processes and supporting our merchant acquisition efforts.

Your Responsibilities: Administrative Management

You'll be the backbone of our daily operations, ensuring everything runs efficiently.

• Communication Hub: Manage all incoming and outgoing correspondence, including drafting and replying to emails and formal letters, ensuring timely and professional communication.
• Scheduling & Coordination: Efficiently set up and manage appointments, meetings, and calls with colleagues, clients, and partners, handling invites and schedules.
• Financial Administration: Oversee and manage bills, invoices, and petty cash, ensuring accurate record-keeping and timely payments for utilities, parking, and other expenses.
• Data Steward: Organize and maintain both electronic and physical data files, ensuring data accuracy, security, and confidentiality through precise entry, analysis, and reporting.
• Logistics Coordination: Oversee the labeling and packing process, ensuring products are accurately identified and safely prepared for distribution. This includes:
  • Labeling: Applying correct labels with product names, barcodes, batch numbers, and regulatory information.
  • Packing: Selecting appropriate materials and carefully packing products for protection during transit.
  • Quality Control: Conducting pre-packing checks to ensure product quality, integrity, and accurate labeling.
  • Documentation: Maintaining meticulous records of the labeling and packing process for traceability.
  • Storage Liaison: Ensuring products are stored under proper conditions for quality preservation.

Merchant Acquisition & Sales Support

You'll play a key role in supporting our sales growth by facilitating merchant onboarding and providing essential sales-related administrative support.

• Invoice & Receipt Management: Generate and issue accurate invoices for sales and services, and promptly provide receipts to merchants upon payment, maintaining transparency and accountability.
• Market Research & Lead Generation Support:
  • Assist in understanding our target audience and identifying potential industries and businesses.
  • Support lead generation strategies through research for networking events, cold outreach, and referral programs.
• Lead Qualification & Nurturing: Help qualify leads based on set criteria and assist in maintaining regular communication to nurture relationships.
• CRM Management: Utilize CRM software to organize and track lead information, interactions, and follow-up tasks.
• Feedback Loop: Contribute to gathering feedback to refine lead generation strategies and improve campaign effectiveness.

What We're Looking For:

• Highly Organized: Proven ability to manage multiple tasks, prioritize effectively, and maintain meticulous records.
• Excellent Communicator: Strong written and verbal communication skills for effective email, letter, and internal communication.
• Proactive & Resourceful: Takes initiative and can troubleshoot issues independently.
• Detail-Oriented: Pays close attention to accuracy in all administrative and documentation tasks.
• Tech-Savvy: Comfortable with office software, CRM systems, and general data management.
• Team Player: Able to collaborate effectively within a fast-paced environment.

If you're ready to make an impact and grow with a dynamic team, we encourage you to apply!

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