974 Administrative Staff jobs in Malaysia

This job is an Operations Clerk where you'll help with daily office tasks like filing, correspondence, and general admin work. You might like this job because it offers variety and is perfect if you enjoy supporting a team with essential tasks!

• Assist operations colleagues in handling various daily clerical tasks
  
• Carry out general administrative duties
  
• Handle basic correspondence, documentation, filing, and follow-up functions
  
• Perform any ad-hoc tasks as assigned from time to time

• Must possess at least a Diploma/Degree in any field
  
• At least 1 - 3 years of working experience in a related field is preferred
  
• Preference will be given to candidates with expertise in social media advertising or equivalent
  
• Proficient in Microsoft Office
  
• Good communication skills with the ability to communicate effectively in Bahasa Malaysia and English, both written and spoken
  
• Owning a personal vehicle with valid driving license (B,D)
  

Location: JIBRIL Restaurant Group, Kelana Jaya, Central Kitchen (CK)

KEY RESPONSIBILITIES:

• Perform daily cashier closing and ensure all financial records are accurately updated.

• Key in invoices into the system and maintain proper documentation.

• Check daily percentage/performance account to monitor outlet achievements.

• Access and operate the IoT system for outlets to ensure smooth operations.

• Inspect and ensure outlet cleanliness meets company standards.

• Prepare staff work schedules to ensure efficient manpower planning.

• Prepare payment requisitions for suppliers and operational expenses.

• Communicate with suppliers regarding orders, deliveries, and any related issues.

• Monitor ordering processes to ensure sufficient stock and smooth daily operations.

QUALIFICATIONS:

-Diploma / Degreen in Business Administration, or related field.

-Strong numerical, organizational, and multitasking skills.

-Good communication and coordination abilities.

-Detail-oriented with strong time management skills.

-Ability to handle confidential information with discretion.

-Knowledge of food safety and compliance documentation is an advantage.

-Fresh graduates or candidates with 1 years' experience in F&B/retail are encouraged to apply.

Job Types: Full-time, Permanent

Pay: RM1, RM2,200.00 per month

Benefits:

• Maternity leave
• Meal allowance
• Parental leave
• Professional development

Work Location: In person

About the role

Join the dynamic team at PUBLIC ENGINEERING COMPANY' as an Administrative Assistant based in Sibu Sarawak. This is a full-time position that offers the opportunity to play a vital role in supporting the smooth operations of our growing organisation.

What you'll be doing

1. Provide comprehensive administrative support to the management team
2. Manage calendars, schedule meetings and appointments
3. Handle incoming calls, emails and correspondence
4. Assist with document preparation, filing and record-keeping
5. Coordinate travel arrangements and expenses
6. Support various office administration tasks as needed

What we're looking for

1. Proven experience as an Administrative Assistant or similar role
2. Excellent communication and interpersonal skills
3. Strong organisational and multitasking abilities
4. Proficient in using office software such as MS Office
5. Keen attention to detail and ability to work independently
6. Adaptable and able to thrive in a fast-paced environment

What we offer

At PUBLIC ENGINEERING COMPANY', we are committed to providing our employees with a supportive and rewarding work environment. You'll enjoy competitive remuneration, opportunities for professional development, and a range of benefits that prioritise your well-being. Join us and be a part of an organisation that values its people and fosters a culture of collaboration and growth.

Apply now to become our next Administrative Assistant and contribute to the success of PUBLIC ENGINEERING COMPANY'.

What is expected:

• Filing
• Bookkeeping
• Record-keeping
• Capable in Microsoft Word and Excel

Working Hours

- Tuesday until Friday (9.00am - 6.00pm)

- Saturday (8.30am - 5.30pm)

Job Description

• Receiving and placing customer service telephone call
• Maintaining solid customer relationship by handling questions and concerns with speed and professionalism
• Resolving customer complaints, managing database records, drafting status reports on customer service issues
• Communicating with customers through various channels
• Knowing our products inside and out so that you can answer questions.
• Communicating and coordinating with colleagues as necessary
• Ensure customer satisfaction and provide professional customer support.

Desired Characteristics

1. Able to work in teams and demonstrates proactive behavior and takes initiatives

2. Fluent speaking in Bahasa Melayu and English

3. Able to work independently with minimal supervision

4. Energetic, attention to detail and commitment to meeting deliverables

5. Have own transport

6. Fresh graduates are welcome to apply

Kizzu Kids Therapy Center

Hotline No:

One Stop Therapy and Early Intervention Center

Job Types: Full-time, Permanent

Pay: RM1, RM1,800.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person

Expected Start Date: 09/17/2025

・Perform general office administrative duties, including document filing, data entry, and correspondence handling

・Assist in daily financial transactions, including accounts payable, receivable, and reconciliation.

・Process sales orders, issue invoices, and ensure smooth coordination between sales, operations, and logistics teams.

・Handle customer inquiries, provide quotations, and follow up on orders to ensure timely delivery.

・Maintain and update customer databases and sales records.

・Support the sales team with administrative tasks, including preparing reports and sales documents.

・Coordinate with suppliers and internal teams to ensure product availability and delivery scheduling.

・Monitor and follow up on payments from clients.

・Conduct weekly inventory checks to ensure stock accuracy and availability.

雇用形態: 正社員

給与・報酬: 最大RM7, 月給)

学歴:

• Bachelor's (望ましい)

勤務地:出社勤務

Job Responsibility

• Maintain office supplies and work assets; manage maintenance tasks to ensure a functional office environment.
• Organize and update office records, ensuring accuracy and timeliness.
• Process invoices and manage office budgets.
• Prepare work equipment and assist with the setup of new hires.
• Assist the organizationâs HR functions by keeping personnel records up to date and updating financial documents.
• Update the office calendar and send reminders for upcoming meetings and events.
• Assist in preparing training materials or other forms of PowerPoint presentations for seminars and internal training sessions.

• Diploma in Business Administrations or other equivalents.
• Fluent in written and spoken Chinese and English is required.
• Well-presented and maintains a professional appearance, appropriate for front-facing duties and representing the company's brand image.
• 1 year experience in office administration preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer and email use.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

• Accessible Location: Office is within walking distance from the MRT.
• Transportation Allowance: Monthly transportation & parking allowances.
• Fixed Working Hour: No overtime, weekend, or public holiday work required.
• Work Assets Provided: All necessary work tools and equipment are supplied.

The Office Administrator is responsible for managing the day-to-day operations of the office to ensure a safe, efficient, and welcoming environment for all employees and guests. This role supports office functionality, facility coordination, and employee experience across a variety of administrative tasks.

• Oversee daily office operations and ensure the smooth running of all office facilities.
• Manage office supplies and ensure meeting rooms and common areas are clean, functional, and well-stocked.
• Handle incoming and outgoing mail and manage courier services.
• Maintain access cards, lockers, and seating/workstation allocations.
• Conduct regular checks on the office space and ensure proper maintenance.
• Coordinate employee onboarding and offboarding processes from a workplace/facility standpoint.
• Liaise with vendors for repairs, minor renovations, cleaning services, and pantry restocking.
• Ensure pantry supplies and catering meet both quality and budgetary standards.
• Conduct regular inspections of office equipment and furnishings.
• Oversee compliance with office health and safety requirements, including monitoring of first aid kits and fire safety equipment.
• Manage care and maintenance of office plants and seasonal decorations.
• Support employees with day-to-day queries related to office matters.
• Assist in company-wide initiatives and administrative projects as required.

• At least 2 years prior experience in office administration, facilities coordination, or related functions is preferred.
• Strong organizational skills and a proactive, can-do attitude.
• Resourceful, accountable, dependable, and mature in handling responsibilities.
• Open to feedback and committed to continuous improvement.
• Excellent communication skills, both verbal and written.
• Ability to multitask, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Comfortable with using basic office software and digital tools.
• High attention to detail and commitment to creating a clean, safe, and engaging office environment.
• Able to collaborate well across teams and manage vendor relationships effectively.

We promote a collaborative, respectful, and inclusive workplace. Team members are expected to demonstrate reliability, professionalism, and emotional intelligence in all interactions. We value integrity, ownership, and a hands-on attitude, fostering a supportive environment that prioritizes well-being and operational excellence.

• Competitive and attractive compensation
• Extensive learning opportunities, such as professional training and certifications, soft skills development, free English courses, and trading workshops
• Health and life insurance for employees, spouses, and children, including vaccinations, tests, mental health care, and coverage for vision and dental care
• Generous time off, including 21 days of annual leave and paid sick leave
• Allowance for sports club memberships or other physical exercise activities
• Holiday flight tickets and accommodation coverage (within the yearly limit)
• Meal and transportation allowance
• Education allowance for your children’s school and kindergarten fees
• Outstanding team-building experiences and corporate parties

• First interview (up to 30 minutes)
• Interview with Hiring Manager (1 hour)
• Task Assessment (1 hour)
• Final interview with your future team (1 hour)

Please note: We occasionally amend or withdraw Exness jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Exness/Exness Group companies around the world. Exness Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Exness. Anyone who demands such a fee is not an authorized Exness representative and you are strongly advised to refuse any such demand.

At Exness, we're an equal opportunity employer where every individual is valued. No matter your race, color, religion, sex, national origin, sexual orientation, gender identity or disability, we welcome you. As an international fintech company, we embrace the richness of our diverse team, respecting each individual and promoting gender equality for all genders in our workforce.