7 Administrative Staff jobs in Sungai Petani

Job Description:-

• Assist in preparing, organizing, and updating documents, reports, and data records.
• Support in monitoring and coordinating daily operational processes.
• Handle general administrative tasks such as data entry, scanning, and printing.
• Assist in special projects or ad-hoc tasks assigned by superiors.
• Contribute to process improvement initiatives to enhance operational efficiency.

Requirements:-
- At least 1 years of experience in related field
- Diploma or bachelor's degree in Business, Management, or equivalent
- Proficient in Microsoft Office and Excel.
- Handles all assigned tasks with responsibility and discipline, takes initiative to learn and ask questions, and consistently completes tasks on time
- Strong problem-solving skills with the ability to work independently.
- Good communication and coordination skills.
- Able to work under pressure and manage multiple tasks simultaneously.
- Detail-oriented, well-organized, and capable of completing tasks independently
- Able to start work immediately would be added advantage.

Job Description: -

• Assist in daily sales operation and sales support documentation, including quotations, invoice, delivery order, collection and others
• Provide support to the sales team by act as contact point between our company and internal support team
• Perform general clerical duties and maintain an organized record for documentation
• To perform other ad hoc duties as and when required by immediate superior
• Handle customer enquiries promptly; provide information of products and services available with proper customer courtesy and manner
• Well organized and responsible with an aptitude in problem-solving
• Work in fast-paced, team-oriented customer service environment
• Proven experience in sales; experience as a sales coordinator or in other administrative positions will be added advantages

Job Requirement: -

• Office-based position, traveling is not required
• Good written and communication skills in major languages, mandarin speaker will be added advantage
• Able to work independently, responsible, and proactive
• At least 2-3 Years of working experience in the related field is required for this position
• Preferably specialized in Sales Admin/Office Admin working experiences

• To coordinate and facilitate meetings, ensuring accurate documentation through comprehensive minute-taking and timely distribution.
• Manage visa application requests, end-to-end accommodation, travel arrangements, and logistical support for staff and visitors, ensuring efficiency, cost-effectiveness, and a seamless experience.
• Responsible and liaise with 3rd party service providers to ensure timely and compliant processing of Professional Visit Pass (PVP) application for both staff and external vendors.
• Manage with 3rd party service providers to ensure accommodation arrangements for long-stay foreign staff and vendors, including housing setup (apartment, condominium, or staff house), utility provisioning, and food delivery coordination.
• Participate in internal and external audits, ensure timely closure of audit findings with proper documentation and evidence.
• Ensure adherence to company policies and regulatory requirements, maintaining compliance across all administrative and operational activities.
• Coordinating with the canteen service provider to ensure consistent food quality, hygiene and food quantity to meet the daily operation's needs and to audit canteen timely manner and attend external audit if needed.
• Manage telephone system and deal with service provider if having issue.
• To manage office furniture. To deal with vendor and raise purchase requisition for new added or replacement.
• Actively engage in safety, quality and compliance programs while providing comprehensive administrative support to operations.
• Serve as the primary contact for internal departments and external suppliers in managing administrative matters with efficiency and professionalism.
• Verify and review service provider / vendor billings to ensure accuracy, compliance with contractual terms, and timely processing.

We are small company that is working on our pace and currently looking for expansion. We are looking for someone:

Can prepare invoice for customer and checking on payment before delivery

Can follow up on promotional campaign and order pick-up

Can do simple accounting is preferred

Please apply if you have relevant experience or interested to grow with us

Job Types: Full-time, Permanent

Pay: RM1, RM3,000.00 per month

Benefits:

• Additional leave
• Maternity leave
• Opportunities for promotion
• Parental leave

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Job Responsibilities

• Be responsible for daily administrative tasks such as front - desk reception, telephone transfer, and visitor registration.
• Manage the procurement, distribution, and inventory registration of office supplies.
• Arrange meeting rooms, issue meeting notices, and prepare meeting materials and equipment.
• Receive and send express deliveries and documents, and do a good job in registration and filing.
• Assist in air ticket and hotel reservation and business reception work.
• Maintain the office environment to keep the office clean, tidy and hygienic.
• Complete other tasks assigned by superiors.

Job Requirements

• Full-time or part-time can be negotiated.
• Proficient in both Mandarin and English. We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers.
• Bachelor's degree or above. Outstanding fresh graduates can be considered.
• Be proficient in using office software such as Word, Excel, and PPT.
• Have a good image, strong communication skills, and be meticulous, patient in work.
• Be cheerful, highly responsible, and have a team - cooperation spirit.