18 Administrative Staff jobs in Bayan Lepas

Overview

We are looking for a Bilingual Administrative Assistant to join our team to train AI models. You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of each model. In this role you will need to hold an expert level of linguistics. You will have conversations in both Malay and English with chatbots in order to measure their progress, as well as write novel conversations in order to teach them what to say.

• Give AI chatbots writing and editing tasks and evaluate their outputs
• Evaluate the quality produced by AI models for correctness and performance

• Fluency in English and Malay
• Detail-oriented
• Excellent command of grammar, style, and brand voice
• A current, in progress, or completed Bachelor’s degree is preferred but not required

• This is a full-time or part-time REMOTE position
• You’ll be able to choose which projects you want to work on
• You can work on your own schedule
• Projects are paid hourly starting at $23+ USD per hour, with bonuses on high-quality and high-volume work

• Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD.
• Only applicants in Malaysia will be considered for this role. This is an independent contract position.

Overview

Aout iST：

Integrated Service Technology Inc. (iST) was founded in 1994. A global leader in third-party impartial laboratories, holds international certifications such as IEC/IECQ and TUV NORD. We are committed to providing the most comprehensive and precise technical services for our clients. Our focus includes a full range of services such as Failure Analysis (FA), Reliability Assessment (RA), Material Analysis (MA), Chemical/Process Contamination Analysis, Signal Testing, and more. We are dedicated to building a complete validation and analysis engineering platform, continuously creating value for our clients.

工作簡介 / Job Summary

我們正在尋找一位積極主動、細心負責的行政與財務助理，協助我們在馬來西亞的日常營運。本職位適合具備會計或財務背景，且願意支援多項行政工作的候選人。您將支援財務、人事、總務及業務等相關事務，是當地團隊的多功能支援角色。

We are looking for a proactive and detail-oriented Administrative & Finance Assistant to support our day-to-day operations in Malaysia. This role is ideal for candidates with a background in accounting or finance and a willingness to handle a wide range of administrative tasks. You will assist in finance, HR, general affairs, and sales coordination, serving as a key support for our local team.

財務與會計支援 / Finance & Accounting Support

• 協助日常帳務處理與費用記錄 / Assist in basic bookkeeping and expense tracking
• 協助處理付款申請、發票及報銷表單 / Prepare payment requests, invoices, and reimbursement forms
• 與外部會計師合作，完成每月及年終帳務 / Liaise with external accountants for monthly and year-end closing
• 整理與保存財務文件與紀錄 / Maintain financial records and documentation

行政與總務支援 / Administrative & General Affairs

• 管理辦公室用品、設備與供應商聯絡 / Manage office supplies, equipment, and vendor coordination
• 協助日常辦公室行政，確保運作順暢 / Support daily office operations and ensure a well-organized working environment
• 處理公司內部文件、檔案與信件往來 / Handle correspondence, filing, and documentation

人事協助 / HR Support

• 管理員工出勤與休假紀錄 / Maintain employee attendance records and leave tracking
• 協助新人到職及離職流程 / Assist with onboarding/offboarding processes
• 協調薪資發放與人事法規遵循事宜 / Coordinate with payroll vendors and ensure HR compliance

業務支援 / Sales & Business Support

• 協助業務人員製作報價單並追蹤進度 / Support sales team with quotation preparation and follow-up
• 協助安排客戶會議與維護客戶資料 / Assist in scheduling customer meetings and maintaining customer records
• 協助準備簡報資料或行銷文件 / Help prepare presentation materials or marketing documents when needed

• 專科或大學學歷，主修會計、財務、企業管理等相關科系 / Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• 具備1–3年相關工作經驗者佳 / 1–3 years of relevant working experience preferred
• 熟悉基礎帳務與會計原則 / Basic knowledge of bookkeeping and accounting principles
• 熟悉 Microsoft Office（特別是 Excel、Word、PowerPoint） / Proficient in Microsoft Office (Excel, Word, PowerPoint)
• 具備良好時間管理與組織能力，可同時處理多項工作 / Good organizational and time-management skills
• 具備良好中文溝通能力，會英文或馬來文者佳 / Good communication skills in Mandarin; English or Malay is a plus

• 主動負責、誠實可靠 / Responsible, trustworthy, and proactive
• 願意支援跨部門、多功能工作內容 / Flexible and willing to support cross-functional tasks
• 若熟悉馬來西亞稅務、勞工法規或法定申報流程尤佳 / Familiarity with Malaysian tax, labor laws, or statutory reporting is a bonus

Overview

We are looking for a Bilingual Administrative Assistant to join our team to train AI models. You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of each model. In this role you will need to hold an expert level of linguistics. You will have conversations in both Malay and English with chatbots in order to measure their progress, as well as write novel conversations in order to teach them what to say.

• Give AI chatbots writing and editing tasks and evaluate their outputs
• Evaluate the quality produced by AI models for correctness and performance

• Fluency in English and Malay
• Detail-oriented
• Excellent command of grammar, style, and brand voice
• A current, in progress, or completed Bachelor’s degree is preferred but not required

• This is a full-time or part-time REMOTE position
• You’ll be able to choose which projects you want to work on
• You can work on your own schedule
• Projects are paid hourly starting at $23+ USD per hour, with bonuses on high-quality and high-volume work

• Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD.
• Only applicants in Malaysia will be considered for this role. This is an independent contract position.

Overview

Purpose Statement: Provides administrative support, event management, and other coordination to defined leadership teams. Operates under the direction of the site leadership team and senior level team members.

• Responsible for executing travel procedures including vendor and cost management.
• Prepares content contributing to professional communication including reports, data, and presentations for a variety of audiences that convey site performance and goals.
• Coordinates events and meetings in alignment with the site leadership teams plans and goals.
• Additional duties as assigned.

• Requires a Bachelor's degree. Typically requires 0-2 years of related experience.

• Problem solving, flexibility, intermediate word processing/spreadsheet/presentation software skills, detail-oriented, integrity and ability to maintain confidentiality, initiative/drive, learning agility.

• N/A

• N/A

This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.

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At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Join our Core Business Services (CBS) team and you will help support important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources, methodologies and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge/Research and Risk Management.

With a wide choice of experience offerings, you could develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

The opportunity

The Finance Administrative Executive is a key finance role focusing in providing finance support across EY internal client account team and management. You will collaborate with key stakeholders and other Core Business Service functions to ensure effective and consistent finance support rendered to the assigned Service Lines.

Your key responsibilities

• Assist in managing day-to-day finance and accounting activities
• Manage Accounts Receivable, Accounts Payable, Billings and Credit/Debit Note
• Perform bank reconciliation and ensure all banking matters are handled accurately and promptly in compliance to all related regulations, policies and guidelines
• Prepare cheque/TT/online payments and maintain petty cash, cheque and financial documents
• Ensure payments of invoices and other finance expenses are processed accordingly
• Raise journal and ensure timely closing of monthly activities
• Prepare Sales and Services Tax (“SST”) returns, be the liaison person for SST issues
• Ensure proper filing and maintenance of Finance documents
• Assist in other general administrative work or ad-hoc tasks assigned by management team
• Effectively engage with internal clients to deliver continuous service improvement
• Build strong key stakeholder relationship and stay connected with the business and functional experts

Skills and attributes for success

• Strong analytical and problem-solving skills
• Strong drive to excel professionally, and to guide and motivate others
• Dedicated, innovative, resourceful, analytical and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment
• Proficiency in MS office applications
• Competent with Finance operations experience

To qualify for the role you must have

• A graduate in Business Administration, Accountancy, Finance or related courses
• Minimum 3 years of experience in finance related experience professional services environment

Ideally, you’ll also have

• Experience in internal client serving role in a professional services organization is desirable
• Experience in management accounting
• Familiarity with SAP
• Strong interpersonal and influencing skills
• Excellent written and oral communication skills

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience,where you’ll be rewarded for your individual and team performance. We are committed tobeingan inclusive employer and are happy to consider flexible working arrangements(FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

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EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.