20 Administrative Roles jobs in Butterworth

About the Role

We are looking for a proactive and detail-oriented Office Assistant to support our legal and operations teams in delivering exceptional business immigration services. This role is ideal for someone with strong administrative skills, excellent communication abilities, and a keen interest in immigration law. We are a small and tight-knit, but growing fast and doing great work. Whether you have relevant experience or are talented and highly motivated to learn, you will find here a supportive team and dynamic work environment.

This is a remote, nearshore position limited to candidates located in Latin America, with a strong preference for Central America.

About our Firm

We are a Miami-based business immigration law firm with an excellent reputation and track record. We focus almost entirely on business immigration and federal immigration litigation. Our team is hybrid, with some members based in Miami and others working remotely from Latin America and Europe. Here are some of our core values:

• We are a low-volume firm and value quality over quantity in our work and client service.
• We aim to raise the bar for quality practice in our industry through impeccable work.
• We leverage technology and innovation to enhance our efficiency and effectiveness.
• We reward ownership and results, empowering our team to grow as professionals.

Key Responsibilities

• Serve as the first point of contact for clients visiting or contacting our office.
• Support the intake and onboarding process for new clients and employees.
• Manage daily administrative tasks, including scheduling, correspondence, and file maintenance.
• Coordinate meetings, appointments, and travel arrangements for attorneys and staff.
• Assist with billing, invoicing, and other financial documentation.
• Maintain office supplies and coordinate with vendors as needed.
• Help our managing attorney and marketing team with marketing and outreach efforts.
• Support the execution of internal projects.

Qualifications

• Bachelor’s or associate’s degree in a relevant field is helpful, but not essential.
• Exceptional oral and written communication skills. Organized, with strong time-management skills and meticulous attention to detail and deadlines
• Ability to work independently and as part of a team

English and Spanish fluency absolutely required

Benefits

• Competitive compensation.
• Opportunities for professional development and growth.
• A collaborative and supportive work environment.

Overview

As a redONE evangelist, the Assistant, Sales Support is a key figure in managing pre- and post-sales processes with deep exposure to the RSS system. This role is essential in ensuring operational excellence and effective cross-functional coordination.

• End-to-end onboarding of new partners via RSS and upcoming Partner Onboarding platforms.
• Manage all correspondence and escalations between the Channel team and internal departments, ensuring timely resolutions.
• Monitor and maintain state POSM stock levels to ensure availability and proper disbursement.
• Establish and maintain relationships with vendors, ensuring service quality within allocated budgets.
• Prepare and provide accurate data and reports to support sales team strategies and decisions.
• Respond promptly to communications via phone, email, and messaging platforms such as WhatsApp and Telegram.
• Deliver training (onsite/online) for partners, sales teams, and new staff on RSS, MPartner, product SOPs, etc. Also act as the first point of contact for MPartner knowledge for channel partners.
• Attend other company-related events/functions as and when necessary.
• Perform additional tasks as required by management and reporting manager.

• Candidate must possess at least Primary/Secondary School/SPM/"O" Level, Higher Secondary/STPM/"A" Level/Pre-U, Diploma/Advanced/Higher/Graduate Diploma in any field.
• Proficient in Bahasa Malaysia, English, Mandarin, Tamil, or other languages; local dialect will be an added advantage.
• Strong communication skills, dynamic, result-oriented, with excellent presentation skills.
• Highly motivated and driven to grow.
• Personal qualities: Positive, passionate, collaborative, and able to perform in a challenging environment; a team player.
• At least 1 year of working experience in the related field is required.
• Preferably specialized in Clerical/Administrative Support or equivalent.
• This is a full-time position based in Perak and Penang.

• Birthday leave
• Opportunities for career growth
• Professional development

Overview

We are looking for a Bilingual Administrative Assistant to join our team to train AI models. You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of each model. In this role you will need to hold an expert level of linguistics. You will have conversations in both Malay and English with chatbots in order to measure their progress, as well as write novel conversations in order to teach them what to say.

• Give AI chatbots writing and editing tasks and evaluate their outputs
• Evaluate the quality produced by AI models for correctness and performance

• Fluency in English and Malay
• Detail-oriented
• Excellent command of grammar, style, and brand voice
• A current, in progress, or completed Bachelor’s degree is preferred but not required

• This is a full-time or part-time REMOTE position
• You’ll be able to choose which projects you want to work on
• You can work on your own schedule
• Projects are paid hourly starting at $23+ USD per hour, with bonuses on high-quality and high-volume work

• Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD.
• Only applicants in Malaysia will be considered for this role. This is an independent contract position.

Overview

We are looking for a Bilingual Administrative Assistant to join our team to train AI models. You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of each model. In this role you will need to hold an expert level of linguistics. You will have conversations in both Malay and English with chatbots in order to measure their progress, as well as write novel conversations in order to teach them what to say.

• Give AI chatbots writing and editing tasks and evaluate their outputs
• Evaluate the quality produced by AI models for correctness and performance

• Fluency in English and Malay
• Detail-oriented
• Excellent command of grammar, style, and brand voice
• A current, in progress, or completed Bachelor’s degree is preferred but not required

• This is a full-time or part-time REMOTE position
• You’ll be able to choose which projects you want to work on
• You can work on your own schedule
• Projects are paid hourly starting at $23+ USD per hour, with bonuses on high-quality and high-volume work

• Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD.
• Only applicants in Malaysia will be considered for this role. This is an independent contract position.

Overview

Aout iST：

Integrated Service Technology Inc. (iST) was founded in 1994. A global leader in third-party impartial laboratories, holds international certifications such as IEC/IECQ and TUV NORD. We are committed to providing the most comprehensive and precise technical services for our clients. Our focus includes a full range of services such as Failure Analysis (FA), Reliability Assessment (RA), Material Analysis (MA), Chemical/Process Contamination Analysis, Signal Testing, and more. We are dedicated to building a complete validation and analysis engineering platform, continuously creating value for our clients.

工作簡介 / Job Summary

我們正在尋找一位積極主動、細心負責的行政與財務助理，協助我們在馬來西亞的日常營運。本職位適合具備會計或財務背景，且願意支援多項行政工作的候選人。您將支援財務、人事、總務及業務等相關事務，是當地團隊的多功能支援角色。

We are looking for a proactive and detail-oriented Administrative & Finance Assistant to support our day-to-day operations in Malaysia. This role is ideal for candidates with a background in accounting or finance and a willingness to handle a wide range of administrative tasks. You will assist in finance, HR, general affairs, and sales coordination, serving as a key support for our local team.

財務與會計支援 / Finance & Accounting Support

• 協助日常帳務處理與費用記錄 / Assist in basic bookkeeping and expense tracking
• 協助處理付款申請、發票及報銷表單 / Prepare payment requests, invoices, and reimbursement forms
• 與外部會計師合作，完成每月及年終帳務 / Liaise with external accountants for monthly and year-end closing
• 整理與保存財務文件與紀錄 / Maintain financial records and documentation

行政與總務支援 / Administrative & General Affairs

• 管理辦公室用品、設備與供應商聯絡 / Manage office supplies, equipment, and vendor coordination
• 協助日常辦公室行政，確保運作順暢 / Support daily office operations and ensure a well-organized working environment
• 處理公司內部文件、檔案與信件往來 / Handle correspondence, filing, and documentation

人事協助 / HR Support

• 管理員工出勤與休假紀錄 / Maintain employee attendance records and leave tracking
• 協助新人到職及離職流程 / Assist with onboarding/offboarding processes
• 協調薪資發放與人事法規遵循事宜 / Coordinate with payroll vendors and ensure HR compliance

業務支援 / Sales & Business Support

• 協助業務人員製作報價單並追蹤進度 / Support sales team with quotation preparation and follow-up
• 協助安排客戶會議與維護客戶資料 / Assist in scheduling customer meetings and maintaining customer records
• 協助準備簡報資料或行銷文件 / Help prepare presentation materials or marketing documents when needed

• 專科或大學學歷，主修會計、財務、企業管理等相關科系 / Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• 具備1–3年相關工作經驗者佳 / 1–3 years of relevant working experience preferred
• 熟悉基礎帳務與會計原則 / Basic knowledge of bookkeeping and accounting principles
• 熟悉 Microsoft Office（特別是 Excel、Word、PowerPoint） / Proficient in Microsoft Office (Excel, Word, PowerPoint)
• 具備良好時間管理與組織能力，可同時處理多項工作 / Good organizational and time-management skills
• 具備良好中文溝通能力，會英文或馬來文者佳 / Good communication skills in Mandarin; English or Malay is a plus

• 主動負責、誠實可靠 / Responsible, trustworthy, and proactive
• 願意支援跨部門、多功能工作內容 / Flexible and willing to support cross-functional tasks
• 若熟悉馬來西亞稅務、勞工法規或法定申報流程尤佳 / Familiarity with Malaysian tax, labor laws, or statutory reporting is a bonus

Overview

Purpose Statement: Provides administrative support, event management, and other coordination to defined leadership teams. Operates under the direction of the site leadership team and senior level team members.

• Responsible for executing travel procedures including vendor and cost management.
• Prepares content contributing to professional communication including reports, data, and presentations for a variety of audiences that convey site performance and goals.
• Coordinates events and meetings in alignment with the site leadership teams plans and goals.
• Additional duties as assigned.

• Requires a Bachelor's degree. Typically requires 0-2 years of related experience.

• Problem solving, flexibility, intermediate word processing/spreadsheet/presentation software skills, detail-oriented, integrity and ability to maintain confidentiality, initiative/drive, learning agility.

• N/A

• N/A

This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.