165 Administrative Roles jobs in Malaysia

ASSISTANT MANAGER, OFFICE ADMINISTRATION

The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership to make palm oil sustainable.Today, the RSPO is a global, non-profit organisation with over 6,000 voluntary members across 104 countries and territories, representing every link in the supply chain: oil palm producers, palm oil processors and traders, consumer goods manufacturers, retailers, banks and investors, environmental or nature conservation non-governmental organisations (NGOs), and social or developmental NGOs.

At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development.

The Assistant Manager will provide a wide range of office administration support in RSPO Secretariat office in Kuala Lumpur and oversee the efficient function of office operations in other RSPO offices i.e. Jakarta, Bogota as well as all shared offices. The incumbent will also provide support to implement employee engagement activities to improve staff engagement, productivity, efficiency and working conditions within the Secretariat.

The location of this role is Kuala Lumpur, Malaysia.

KEY ROLES & RESPONSIBILITIES

Duties include but will not be limited to the following:

Office Administration

• Provide guidance to administrative staff in the regions and responsible for office administration budgeting, keeping track and monitoring expenses as well as reporting on utilization.
• Manage and coordinate all office administration tasks, ensuring smooth day-to-day operations and compliance with organisational policies.
• Serve as the primary point of contact for office maintenance, mailing, courier services, utilities, and equipment management.
• Oversee vendor management, office licenses, office insurance policies, and service providers to maintain high service standards.
• Oversee office rentals, including negotiating lease agreements, and ensuring timely renewal or termination of contracts.
• Monitor and replenish office and pantry supplies to ensure availability at all times.
• Ensure the office environment is safe, secure, functional, and aesthetically pleasing, including proper labeling of meeting rooms, cabinets, and other areas.
• Process and manage office-related monthly payments, including utility bills, rentals, supplies, and equipment, ensuring compliance with organisational policies.
• Oversee and manage the General & Admin (G&A) budget, providing accurate and timely reporting.
• Arrange travel and accommodation for staff when required, ensuring adherence to travel policies.

Occupational Safety & Health

• Ensure all our offices comply with OSHA regulations and other applicable health and safety requirements.
• Implement and maintain health and safety policies and procedures as directed.
• Ensure emergency supplies (e.g., first aid kits, fire extinguishers) are stocked and accessible.
• Timely reporting of all OSHA-related matters such as incident reporting, safety training and drills.

Employee Engagement

• Collaborate with Organisational Development (OD) unit to plan and implement employee engagement activities, including festive celebrations, competitions, and wellbeing initiatives.
• Organise and manage activities that promote understanding and adoption of the organisation’s core values.
• Assist in planning and executing in-house and external events hosted at the office by other divisions.
• Provide general assistance to visitors and new joiners, ensuring a positive and welcoming first impression.

Apart from the duties stated above, to perform any duty or duties reasonably assigned.

THE SUCCESSFUL APPLICANT

Education

• Degree in Business Administration or related

Experience

• Minimum 5 years in general administration function and processes

Technical and Professional Knowledge

• Effective coordination and collaboration skills
• Proficient in Microsoft office and Google platform
• Strong proficiency in English

Other Special Requirements

• Require to be full-time onsite

HOW TO APPLY

Qualified applicants are invited to send in their updated CV giving comprehensive details of educational background, work experience, and related achievements to Please state “Job Application – Assistant Manager, Office Administration” in your email subject line.

**RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified.

Whether you’re an individual or an organisation, you can join the global partnership to make palm oil sustainable. As an individual

Take a stand for sustainable palm oil. See how you can influence brands and businesses.

Discover how using sustainable farming practices through RSPO Certification can increase your yield and more.

Reduce negative social and environmental impacts through producing and sourcing certified sustainable palm oil.

Quickly access resources, news and content that is important to you.

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This job is about supporting the office and handling HR tasks. You’ll also keep track of motorbike purchases. You might like this job because it offers a mix of administrative duties with opportunities to manage inventory! Manage the overall Office Administration support and HR matters Administer the purchase of motorbikes and maintain an accurate records at all times. Company Benefits

Medical benefits and group insurance coverage, including hospitalization and surgical coverage. Annual bonuses are awarded based on individual and company performance, recognizing and rewarding employee contributions. Training programs and workshops, encouraging skill enhancement relevant to their roles. Work-Life Balance & Culture

Employees are entitled to annual leave, promoting work-life balance.Collaborative atmosphere with supportive colleagues and management. Eco World Development Group Berhad is a public listed Malaysian company involved mainly in property development. The brand is spread across three key economic regions in Malaysia with 20 development projects in total that include new townships, integrated commercial developments, luxury high-rise apartments and green business parks. The Group presently has approximately 8,126.4 acres of landbank with a total gross.

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ASSISTANT MANAGER, OFFICE ADMINISTRATION

The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership to make palm oil sustainable.Today, the RSPO is a global, non-profit organisation with over 6,000 voluntary members across 104 countries and territories, representing every link in the supply chain: oil palm producers, palm oil processors and traders, consumer goods manufacturers, retailers, banks and investors, environmental or nature conservation non-governmental organisations (NGOs), and social or developmental NGOs. At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development. The Assistant Manager will provide a wide range of office administration support in RSPO Secretariat office in Kuala Lumpur and oversee the efficient function of office operations in other RSPO offices i.e. Jakarta, Bogota as well as all shared offices. The incumbent will also provide support to implement employee engagement activities to improve staff engagement, productivity, efficiency and working conditions within the Secretariat. The location of this role is Kuala Lumpur, Malaysia. KEY ROLES & RESPONSIBILITIES Duties include but will not be limited to the following: Office Administration Provide guidance to administrative staff in the regions and responsible for office administration budgeting, keeping track and monitoring expenses as well as reporting on utilization. Manage and coordinate all office administration tasks, ensuring smooth day-to-day operations and compliance with organisational policies. Serve as the primary point of contact for office maintenance, mailing, courier services, utilities, and equipment management. Oversee vendor management, office licenses, office insurance policies, and service providers to maintain high service standards. Oversee office rentals, including negotiating lease agreements, and ensuring timely renewal or termination of contracts. Monitor and replenish office and pantry supplies to ensure availability at all times. Ensure the office environment is safe, secure, functional, and aesthetically pleasing, including proper labeling of meeting rooms, cabinets, and other areas. Process and manage office-related monthly payments, including utility bills, rentals, supplies, and equipment, ensuring compliance with organisational policies. Oversee and manage the General & Admin (G&A) budget, providing accurate and timely reporting. Arrange travel and accommodation for staff when required, ensuring adherence to travel policies. Occupational Safety & Health Ensure all our offices comply with OSHA regulations and other applicable health and safety requirements. Implement and maintain health and safety policies and procedures as directed. Ensure emergency supplies (e.g., first aid kits, fire extinguishers) are stocked and accessible. Timely reporting of all OSHA-related matters such as incident reporting, safety training and drills. Employee Engagement Collaborate with Organisational Development (OD) unit to plan and implement employee engagement activities, including festive celebrations, competitions, and wellbeing initiatives. Organise and manage activities that promote understanding and adoption of the organisation’s core values. Assist in planning and executing in-house and external events hosted at the office by other divisions. Provide general assistance to visitors and new joiners, ensuring a positive and welcoming first impression. Apart from the duties stated above, to perform any duty or duties reasonably assigned. THE SUCCESSFUL APPLICANT Education Degree in Business Administration or related Experience Minimum 5 years in general administration function and processes Technical and Professional Knowledge Effective coordination and collaboration skills Proficient in Microsoft office and Google platform Strong proficiency in English Other Special Requirements Require to be full-time onsite HOW TO APPLY Qualified applicants are invited to send in their updated CV giving comprehensive details of educational background, work experience, and related achievements to Please state “Job Application – Assistant Manager, Office Administration” in your email subject line. **RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified. Whether you’re an individual or an organisation, you can join the global partnership to make palm oil sustainable.

As an individual

Take a stand for sustainable palm oil. See how you can influence brands and businesses. Discover how using sustainable farming practices through RSPO Certification can increase your yield and more. Reduce negative social and environmental impacts through producing and sourcing certified sustainable palm oil. Quickly access resources, news and content that is important to you.

#J-18808-Ljbffr

The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership to make palm oil sustainable. Today, the RSPO is a global, non-profit organisation with over 6,000 voluntary members across 104 countries and territories, representing every link in the supply chain: oil palm producers, palm oil processors and traders, consumer goods manufacturers, retailers, banks and investors, environmental or nature conservation non-governmental organisations (NGOs), and social or developmental NGOs.

At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development.

The Assistant Manager will provide a wide range of office administration support in RSPO Secretariat office in Kuala Lumpur and oversee the efficient function of office operations in other RSPO offices i.e. Jakarta, Bogota as well as all shared offices. The incumbent will also provide support to implement employee engagement activities to improve staff engagement, productivity, efficiency and working conditions within the Secretariat.

The location of this role is Kuala Lumpur, Malaysia.

Key Roles & Responsibilities

Duties include but will not be limited to the following:

Office Administration

Provide guidance to administrative staff in the regions and responsible for office administration budgeting, keeping track and monitoring expenses as well as reporting on utilization. Manage and coordinate all office administration tasks, ensuring smooth day-to-day operations and compliance with organisational policies. Serve as the primary point of contact for office maintenance, mailing, courier services, utilities, and equipment management. Oversee vendor management, office licenses, office insurance policies, and service providers to maintain high service standards. Oversee office rentals, including negotiating lease agreements, and ensuring timely renewal or termination of contracts. Monitor and replenish office and pantry supplies to ensure availability at all times. Ensure the office environment is safe, secure, functional, and aesthetically pleasing, including proper labeling of meeting rooms, cabinets, and other areas. Process and manage office-related monthly payments, including utility bills, rentals, supplies, and equipment, ensuring compliance with organisational policies. Oversee and manage the General & Admin (G&A) budget, providing accurate and timely reporting. Arrange travel and accommodation for staff when required, ensuring adherence to travel policies.

Occupational Safety & Health

Ensure all our offices comply with OSHA regulations and other applicable health and safety requirements. Implement and maintain health and safety policies and procedures as directed. Ensure emergency supplies (e.g., first aid kits, fire extinguishers) are stocked and accessible. Timely reporting of all OSHA-related matters such as incident reporting, safety training and drills.

Employee Engagement

Collaborate with Organisational Development (OD) unit to plan and implement employee engagement activities, including festive celebrations, competitions, and wellbeing initiatives. Organise and manage activities that promote understanding and adoption of the organisation’s core values. Assist in planning and executing in-house and external events hosted at the office by other divisions. Provide general assistance to visitors and new joiners, ensuring a positive and welcoming first impression.

Apart from the duties stated above, to perform any duty or duties reasonably assigned.

THE SUCCESSFUL APPLICANT

Education

Degree in Business Administration or related

Experience

Minimum 5 years in general administration function and processes

Technical and Professional Knowledge

Effective coordination and collaboration skills Effective organisation & time management skills Excellent communication skills Proficient in Microsoft office and Google platform Strong proficiency in English

Other Special Requirements

Require to be full-time onsite

How To Apply

Qualified applicants are invited to send in their updated CV giving comprehensive details of educational background, work experience, and related achievements to Please state “Job Application – Assistant Manager, Office Administration” in your email subject line.

RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified.

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Qualification: Bachelor's Degree/Post Graduate Diploma/Professional Degree

Employment Type: Internship

Responsibilities:

1. Prepare cash sale and invoice for walk-in customers.
2. Handle daily cash collection from cash sales (cash, credit card payment).
3. Process sales orders from existing customers and salesmen.
4. Prepare and maintain proper documentation of petty cash records and transactions.
5. Maintain a systematic filing system and administrative records.
6. Liaise with Customer Service Representatives or salespersons and follow up with customers on AR issues and queries raised by headquarters.
7. Perform general administrative duties.
8. Handle incoming customer phone calls.
9. Follow up on customer overdue payments.
10. Arrange goods delivery with drivers/courier companies/transportation companies.
11. Perform any ad-hoc tasks and responsibilities assigned by the superior.

Job Location: Penang

Other Location: Sungai Jawi

Years of Experience: 0

Monthly Salary: MYR600-MYR800

Requirements:

1. Prior administrative experience.
2. Excellent computer skills, especially typing.
3. Attention to detail.

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Qualification:

Bachelor's Degree/Post Graduate Diploma/Professional Degree

Employment Type:

Internship

Responsibilities: Prepare cash sale and invoice for walk-in customers. Handle daily cash collection from cash sales (cash, credit card payment). Process sales orders from existing customers and salesmen. Prepare and maintain proper documentation of petty cash records and transactions. Maintain a systematic filing system and administrative records. Liaise with Customer Service Representatives or salespersons and follow up with customers on AR issues and queries raised by headquarters. Perform general administrative duties. Handle incoming customer phone calls. Follow up on customer overdue payments. Arrange goods delivery with drivers/courier companies/transportation companies. Perform any ad-hoc tasks and responsibilities assigned by the superior. Job Location:

Penang

Other Location:

Sungai Jawi Years of Experience:

0 Monthly Salary:

MYR600-MYR800

Requirements: Prior administrative experience. Excellent computer skills, especially typing. Attention to detail.

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

Manage, sort and distribute all incoming mail.

Organize, manage and coordinate courier service (both local and overseas).

Hand deliver or pick-up urgent letters and parcels.

Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.

Photocopy, fax, bind and file company documents as required.

Assist with moving of IT equipment, archive boxes and furniture.

Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.

Organize presentation equipment and refreshments in meeting rooms when required.

Assist with corporate events held in the office.

Maintain lobby and front desk area, keeping it clean and free from clutter.

Monitor office supplies and order accordingly.

Ensure and provide support/assistance towards workplace safety and well being.

Carry out routine maintenance work including changing of light bulbs.

Provide BAU coverage for Tea Lady during leave.

Requirements

Secondary school qualifications.

Previous administrative experience.

Excellent written and verbal communication skills.

Team player.

Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.

Confident with all Microsoft Office functions.

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CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies. Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management. As part of CITIC Securities (SSE: , SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit

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CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

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CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative

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Overview

Assistant - Administration (Office Management) (6 Months Contract) at Sunway Malls. Performs clerical duties and provides support to other staff and departments by handling routine administrative tasks.

Responsibilities

• Compile and update monthly and daily usage summaries, including:
  • Telco Summary – Maxis, Celcom
  • Utilities Summary – TM, Syabas, IWK
  • Track copier machine meter readings and generate user reports
  • Courier service summaries – Citylink, DHL; manage postage stamps
• Order office consumables and receive stock; process orders, track inventory, and ensure on-time delivery
• Handle financial documentation in a timely manner:
  • PO closing for payment processing
  • Follow up on payment status and update records accordingly
• Filing and organizing:
  • Organize and maintain files – Citylink lists, invoices, delivery orders (DO), and payment receipts (cheques)
• Stationery inventory checks:
  • Receive and manage stock
  • Conduct regular checks and maintain inventory for stationery supplies
• Office equipment operation:
  • Operate various office equipment (photocopiers, fax machines, shredders) to ensure proper functioning
  • Perform basic maintenance, such as replenishing paper and ink or toner cartridges

Qualifications

• Organized and good at managing multiple tasks
• Clear written and verbal communication
• Proficient in MS Office
• Able to review and improve SOPs or work processes
• Vendor coordination and basic project management skills
• Self-motivated and independent
• Detail-oriented and thorough
• Proactive and adaptable

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Management

Industries

• Retail

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