40 Administration jobs in Sabah

• Minimum 3 years working experience in the related field

• Computer literate, able to work independently, responsible, organized, punctual to work, polite, good working attitude

• Excellent in writing & spoken English, BM. Able to speak & write in Chinese is an advantage.

Site Admin

Location: SMK BALABAN JAYA, BELURAN SABAH

Job Description

We are looking for a dedicated and detail-oriented Site Admin to support our project and site operations. The Site Admin will be responsible for administrative tasks, documentation, and coordination to ensure smooth site activities.

Responsibilities

• Manage site documents, reports, and filing systems.
• Coordinate daily administrative tasks and project support.
• Prepare and update attendance, timesheets, and staff records.
• Liaise with contractors, suppliers, and project team members.
• Ensure compliance with company procedures and site requirements.
• Handle correspondence, meeting arrangements, and office supplies.

Requirements

• Diploma/Degree in Business Administration, Management, Construction, or related fields.
• At least 1–2 years of administrative experience (construction/project site experience is an advantage).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and communication skills.
• Able to multitask and work independently in a fast-paced environment.

Job Type: Contract

Contract length: 12 months

Pay: RM1, RM2,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion

Work Location: In person

Job Title: Administration Executive

Location: Kota Kinabalu, Sabah

Job Summary: We are seeking an organized and proactive Administration Executive to support our daily office procedures and ensure efficient operations within our company. The ideal candidate will manage office duties, oversee worker salary calculations, maintain licensing compliance, and provide administrative support to our team. Proficiency in Chinese is preferred to facilitate communication with a diverse workforce and client base.

Responsibilities:

• Manage office supplies stock and place orders.
• Prepare monthly payroll summary for all staffs.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g., letters, emails, and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events.
• Calculate and process workers' salaries, ensuring timely and accurate payment.
• Ensure all company licenses are up-to-date and compliant with regulations.
• Handle documentation and communication in Chinese as required.

Qualifications:

• Proven experience as an Administration Executive, Administrative Assistant, or similar role.
• Solid knowledge of office procedures and legal compliance regarding company operations.
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills, including proficiency in Chinese.
• Attention to detail.
• High school diploma; additional qualifications in Office Administration are a plus.
• Proficiency in Microsoft Office

Borneo Econest (M) sdn bhd is hiring a Full time Administration Officer role in Taman Nosoob Jaya Phase 2, Sabah. Apply now to be part of our team.

Job summary:

• Flexible hours available
• Expected salary: RM2,000 - RM2,500 per month

Duties and Responsibilities
1. Handling daily Administrative Tasks, Correspondence & Filing.
2. Handle Phone Calls, Emails & Visitors Professionally.
3. Assist with document preparation for CONSTRUCTION PROJECTS ( e.g. Tender
Document, Invoices, Site Reports, Project Claims, ETC. )
4. Perform other duties from time to time upon request by the Superior.
Requirements and Qualifications
1. SPM/Diploma/Degree in Business Administration, Office Management or
equivalent.
2. Administrative Office Experience ( Experience in CONSTRUCTION INDUSTRY is an
added advantage ).
3. Good command in Bahasa Malaysia and English ( Proficiency in Mandarin is an
advantage ).
4. Possesses positive Work Attitude, Willing To Learn, Strong Organizational &
able to perform Multi-Tasking.
5. Must be willing to work at Penampang, Sabah.
Benefit
1. Basic Salary is negotiable based on EXPERIENCE.

ZIRBAD RESOURCES SDN BHD is hiring a Full time Administration Assistant role in Kota Kinabalu, Sabah. Apply now to be part of our team.

Job summary:

• Flexible hours available

Position: Administrative Cum HR

Location:DBKK No.13, Lot 7, Type C, Lorong Kuala Neutron,

Neutron Riverside, Off Jalan Tuaran Bypass

88450 Inanam, Kota Kinabalu, Sabah. | Full-Time

We're hiring an Admin Cum HR with a strong focus on salary and payroll processing, shipping & logistics process. Ideal for someone who is detail-oriented, discreet, and organized.

Key Responsibilities:

1. Process monthly payroll, overtime, and staff claims.

Handle statutory deductions (EPF, SOCSO, etc.). Experience as Head of department

1. Combines administrative tasks with shipping and logistics responsibilities.

2. Maintain employee records: attendance, leave, pay slips.

Provide general admin support and documentation

Requirements:

Diploma/Degree in Administration or related field

1–2 years experience in payroll/administration.

Familiar with QNE or other accounting software (Added advantage).

Trustworthy and able to maintain confidentiality

Kindly attached with recent photo and attached with copy of Identification Card (Compulsory)

About the role

Mega City Builder Sdn Bhd, a leading property development company, is seeking a talented and experienced Sales Administration Manager to join their dynamic team in Kota Kinabalu, Sabah. This full-time role will play a crucial part in supporting the company's sales operations and ensuring the successful execution of their ambitious growth strategy.

What you'll be doing

1. Overseeing and coordinating the administrative tasks of the sales team, including processing sales transactions, maintaining customer records and generating sales reports
2. Providing administrative support to the sales team, such as scheduling appointments, managing leads and assisting with client correspondence
3. Developing and implementing efficient sales processes and procedures to streamline the sales workflow
4. Collaborating with the marketing team to ensure consistent branding and messaging across all sales-related materials
5. Monitoring and analysing sales data to identify trends and opportunities and providing insights to the sales management team
6. Assisting with the preparation of sales forecasts, budgets and other financial reporting as required
7. Supervising and training junior sales administration personnel to ensure high levels of customer service and operational efficiency

What we're looking for

1. Proven experience in a sales administration or office management role, preferably within the property development or real estate industry
2. Excellent organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines
3. Strong analytical and problem-solving skills, with the ability to interpret sales data and provide meaningful insights
4. Proficient in using various office productivity software, including spreadsheets, databases and Road-Runner System or equivalent system.
5. Exceptional communication and interpersonal skills, with the ability to work collaboratively with cross-functional teams
6. A keen eye for detail and a commitment to maintaining accurate records and documentation
7. A proactive and solutions-oriented mindset, with the ability to identify and resolve issues before they arise

What we offer

At Mega City Builder Sdn Bhd, we are committed to providing our employees with a supportive and rewarding work environment. This role offers competitive remuneration, opportunities for career advancement and a range of attractive benefits, including incentives, health insurance and ongoing professional development.

About us

Mega City Builder Sdn Bhd is a leading property development company in Sabah, Malaysia, known for its innovative and sustainable projects that transform urban landscapes. With a strong focus on quality, innovation and customer satisfaction, we are dedicated to creating vibrant communities and enhancing the lives of our customers. Join our team and be a part of the exciting journey ahead.

Apply now for this exciting opportunity to make a meaningful impact as the Sales Administration Manager at Mega City Builder Sdn Bhd.

Big Pharmacy Sabah Plaza Grand Millenium

Job Description:

• Monitor and follow up on problematic invoices to ensure timely resolution.
• Regularly check and respond to emails in a timely and professional manner.
• Review internal bulletins and ensure all tasks or notices are addressed promptly.
• Ensure all staff members properly display price tags for items on the shelves.
• Oversee and ensure that customer requests are followed up and resolved effectively.
• Review all inventory reports and take appropriate actions based on findings.
• Monitor and follow up on ticketing issues to ensure completion and accuracy.
• Ensure adequate stock levels of stationery and consumable supplies at all times.
• Assist in periodic stock takes and inventory audits as required.

Requirements:

• Candidate must possess at least a bachelor's degree in Business Administration, Management or similar field
• Self-motivated, positive 'can-do', hit the ground running attitude.
• Good team player, result oriented and possess strong interpersonal skills.
• Excel in building and implementing processes.
• Able and willing to travel locally
• Willing to work in shift where rest day and off day to be rotated.
• Fresh graduates are also welcome to apply

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2, RM2,700.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Application Question(s):

• Looking for full time or part time?

Work Location: In person

Graduate Trainee Program offering hands-on experience in administration and project support at UEM Edgenta Berhad in Sabah.

Key responsibilities include:

• Scheduling regular meetings, recording decisions, and preparing attendance lists and meeting minutes.
• Preparing and providing documentation to internal teams and key stakeholders.
• Assisting in document control and compilation of documents as required.
• Monitoring project progress and addressing potential issues.
• Assisting in quality controls to ensure deliverables meet requirements.
• Supporting Project Manager/Coordinator and Resident Engineer as required.

The company is looking for:

• Minimum degree holder preferably in Business Administration, Administrative Science, Civil & Structural, Mechanical and Electrical, or Electrical & Electronics.
• Strong desire to learn and succeed in the role.

• Comprehensive 9-12 month Graduate Trainee Program combining career development training with practical on-the-job training.
• Provides essential skills and genuine workplace exposure to establish a robust groundwork for a progressive career.

This job may close before the stated closing date, you are encouraged to apply as soon as possible
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