253 Administration jobs in Malaysia

CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Office Facilitator, Administration role at CLSA

CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Office Facilitator, Administration role at CLSA

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at CLSA by 2x

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

Petaling Jaya, Selangor, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR3,200.00-MYR3,700.00 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Puchong, Selangor, Malaysia MYR3,500.00-MYR5, hours ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 5 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

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Join to apply for the Administration / Secretarial role at Baker Tilly Malaysia .

• To manage daily agendas including meetings schedules, appointments and calendars
• To organize and coordinate meetings, conferences, and travel arrangements
• To prepare and manage correspondence, reports and documents
• To take notes and minutes preparation for weekly, monthly or quarterly meeting
• To safekeeping of confidential documents
• To record and manage submission of claims
• To assist in other administrative tasks when required

• Candidate should possess a Professional Certificates, Diploma / Advanced Diploma, Bachelor Degree or equivalent in All Business Field, Secretarial
• Preferably at least 1 year of related working experience.
• Preferably Office Administrator Cum Secretary specializing in Administrative / Clerical or equivalent.
• Good communication skills in English, Malay language for both spoken and written
• Good time management skill
• Ability to multitask and prioritize daily workload

• Entry level

• Full-time

• Administrative

• Accounting

Overview

We are seeking an Associate to provide high-level administrative support to the Country Head and oversee the management of the office, ensuring smooth day-to-day operations and supporting strategic initiatives. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

• Coordinate travel arrangements for the country head, including scheduling meetings, managing calendar, processing expense claims and other business support functions.
• Assist team support by arranging video conferences, preparing pre-meeting materials, presentations and reports for internal and external meetings.
• Organize and support country-level events, team-bonding activities and leadership meetings.
• Prepare, compile, and facilitate sign-off on supporting documents and reports.
• Support the establishment and maintenance of corporate hotel rates.

• Oversee general office administration and management.
• Support new office setup, renovation, and maintenance of office equipment such as system furniture and copiers.
• Liaise with office building management for lease documentation, drills and facilities management.
• Manage office access cards and visitor access.
• Assist in maintaining insurance and tracking inventory of non-IT equipment.
• Prepare and manage the admin budget.
• Assist in general administration such as drafting visa invitation letters, general filing, scanning of documents, and maintaining a systematic document management system in shared drive / physical folders.
• Manage incoming and outgoing local / overseas courier mails.
• Support routine office operations, including receiving and preparing beverages for guests, managing office supplies and pantry inventory, and maintaining meeting rooms.
• Maintain office records & ensure compliance with health & safety standards.
• Assist with HR matters, including onboarding, offboarding, work pass applications, benefits, and payroll preparation.

• Liaise with vendors on the creation and issue of company marketing materials as required, including business e-cards and printed name-cards.
• Oversee corporate marketing materials including stationery, notebooks, company shirts, etc.

• Collaborate with Regional Executive Assistant team on consistency in policies and practices across Vena Group.

• Diploma or degree
• Minimum 5 years office management and secretarial experience supporting senior management executives.
• Proficiency in Microsoft Office Suite and calendar management tools, SharePoint.
• Excellent verbal and written English communication skills.
• High attention to detail and driven to follow up and see tasks through to the end.
• Strong administrative and organizational skills with a clear grasp of meeting milestones and deadlines.
• Highly organized and efficient.
• Ability to prioritize and handle multiple assignments at any given time.
• Discretion and professionalism in handling sensitive information.
• Always keen to learn with strong initiative.
• A professional, enthusiastic, and committed approach to work.
• Must be able to work independently as well as a team player.

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Position: Administration Assistant at Perodua

Join to apply for the Administration Assistant role at Perodua .

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter

• Diploma in Marketing/Business Admin/Mass Communication or other related field
• Pleasant personality with good interpersonal skills
• Tactful, organized and able to multitask
• Self motivated with strong sense of responsibility and confidentiality
• Proactive and assertive
• Able to work overtime or during weekend (if required)
• Good command in English & Bahasa Malaysia (oral & written)

• Entry level

• Full-time

• Administrative

• Motor Vehicle Manufacturing

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Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, MY, 58200

Company: IJM Group

JOB RESPONSIBILITIES

• Create and update workflows
• Compiling tender documents and creating quotations
• Dealing with supplier request quotation and purchasing
• Monitoring customer Purchase Order
• Handling and monitoring customer invoicing
• To maintain proper records and fillings for admin documentation and correspondence
• Support and carry out day to day administrative duties diligently and independently

Bachelor Degree in Business Administration or a related discipline

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter
  
  

• Diploma in Marketing/Business Admin/Mass Communication or other related field
• Pleasant personality with good interpersonal skills
• Tactful, organized and able to multitask
• Self motivated with strong sense of responsibility and confidentiality
• Proactive and assertive
• Able to work overtime or during weekend (if required)
• Good command in English & Bahasa Malaysia (oral & written)

Perodua Kampong Keramat Dalam, Selangor, Malaysia

Join to apply for the Administration Assistant role at Perodua

Perodua Kampong Keramat Dalam, Selangor, Malaysia

Join to apply for the Administration Assistant role at Perodua

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter
  
  

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter
  
  

• Diploma in Marketing/Business Admin/Mass Communication or other related field
• Pleasant personality with good interpersonal skills
• Tactful, organized and able to multitask
• Self motivated with strong sense of responsibility and confidentiality
• Proactive and assertive
• Able to work overtime or during weekend (if required)
• Good command in English & Bahasa Malaysia (oral & written)

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Motor Vehicle Manufacturing

Referrals increase your chances of interviewing at Perodua by 2x

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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter
  
  

• Diploma in Marketing/Business Admin/Mass Communication or other related field
• Pleasant personality with good interpersonal skills
• Tactful, organized and able to multitask
• Self motivated with strong sense of responsibility and confidentiality
• Proactive and assertive
• Able to work overtime or during weekend (if required)
• Good command in English & Bahasa Malaysia (oral & written)

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter
  
  

• Diploma in Marketing/Business Admin/Mass Communication or other related field
• Pleasant personality with good interpersonal skills
• Tactful, organized and able to multitask
• Self motivated with strong sense of responsibility and confidentiality
• Proactive and assertive
• Able to work overtime or during weekend (if required)
• Good command in English & Bahasa Malaysia (oral & written)