361 Technical Administration jobs in Malaysia

The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership to make palm oil sustainable. Today, the RSPO is a global, non-profit organisation with over 6,000 voluntary members across 104 countries and territories, representing every link in the supply chain: oil palm producers, palm oil processors and traders, consumer goods manufacturers, retailers, banks and investors, environmental or nature conservation non-governmental organisations (NGOs), and social or developmental NGOs.

At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development.

The Assistant Manager will provide a wide range of office administration support in RSPO Secretariat office in Kuala Lumpur and oversee the efficient function of office operations in other RSPO offices i.e. Jakarta, Bogota as well as all shared offices. The incumbent will also provide support to implement employee engagement activities to improve staff engagement, productivity, efficiency and working conditions within the Secretariat.

The location of this role is Kuala Lumpur, Malaysia.

Key Roles & Responsibilities

Duties include but will not be limited to the following:

Office Administration

• Provide guidance to administrative staff in the regions and responsible for office administration budgeting, keeping track and monitoring expenses as well as reporting on utilization.
• Manage and coordinate all office administration tasks, ensuring smooth day-to-day operations and compliance with organisational policies.
• Serve as the primary point of contact for office maintenance, mailing, courier services, utilities, and equipment management.
• Oversee vendor management, office licenses, office insurance policies, and service providers to maintain high service standards.
• Oversee office rentals, including negotiating lease agreements, and ensuring timely renewal or termination of contracts.
• Monitor and replenish office and pantry supplies to ensure availability at all times.
• Ensure the office environment is safe, secure, functional, and aesthetically pleasing, including proper labeling of meeting rooms, cabinets, and other areas.
• Process and manage office-related monthly payments, including utility bills, rentals, supplies, and equipment, ensuring compliance with organisational policies.
• Oversee and manage the General & Admin (G&A) budget, providing accurate and timely reporting.
• Arrange travel and accommodation for staff when required, ensuring adherence to travel policies.
  
  

Occupational Safety & Health

• Ensure all our offices comply with OSHA regulations and other applicable health and safety requirements.
• Implement and maintain health and safety policies and procedures as directed.
• Ensure emergency supplies (e.g., first aid kits, fire extinguishers) are stocked and accessible.
• Timely reporting of all OSHA-related matters such as incident reporting, safety training and drills.
  
  

Employee Engagement

• Collaborate with Organisational Development (OD) unit to plan and implement employee engagement activities, including festive celebrations, competitions, and wellbeing initiatives.
• Organise and manage activities that promote understanding and adoption of the organisation’s core values.
• Assist in planning and executing in-house and external events hosted at the office by other divisions.
• Provide general assistance to visitors and new joiners, ensuring a positive and welcoming first impression.
  
  

Apart from the duties stated above, to perform any duty or duties reasonably assigned.

THE SUCCESSFUL APPLICANT

Education

• Degree in Business Administration or related
  
  

Experience

• Minimum 5 years in general administration function and processes
  
  

Technical and Professional Knowledge

• Effective coordination and collaboration skills
• Effective organisation & time management skills
• Excellent communication skills
• Proficient in Microsoft office and Google platform
• Strong proficiency in English
  
  

Other Special Requirements

• Require to be full-time onsite
  
  

How To Apply

Qualified applicants are invited to send in their updated CV giving comprehensive details of educational background, work experience, and related achievements to Please state “Job Application – Assistant Manager, Office Administration” in your email subject line.

• RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified.

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CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

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Join to apply for the Office Facilitator, Administration role at CLSA

CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

Manage, sort and distribute all incoming mail.

Organize, manage and coordinate courier service (both local and overseas).

Hand deliver or pick-up urgent letters and parcels.

Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.

Photocopy, fax, bind and file company documents as required.

Assist with moving of IT equipment, archive boxes and furniture.

Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.

Organize presentation equipment and refreshments in meeting rooms when required.

Assist with corporate events held in the office.

Maintain lobby and front desk area, keeping it clean and free from clutter.

Monitor office supplies and order accordingly.

Ensure and provide support/assistance towards workplace safety and well being.

Carry out routine maintenance work including changing of light bulbs.

Provide BAU coverage for Tea Lady during leave.

Requirements

Secondary school qualifications.

Previous administrative experience.

Excellent written and verbal communication skills.

Team player.

Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.

Confident with all Microsoft Office functions.

Stay informed on CITIC CLSA Job Opportunities

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About Us

CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies. Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies.

Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management.

As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China.

CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit

Boost your career Find thousands of job opportunities by signing up to eFinancialCareers today.

Haitong International Securities Group Limited

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Technical Support Administrator page is loadedTechnical Support Administrator Apply locations Remote Malaysia time type Full time posted on Posted 4 Days Ago job requisition id R-101680

About Rimini Street, Inc.

Rimini Street, Inc. (Nasdaq: RMNI), a Russell 2000 Company, is a global provider of end-to-end enterprise software support and innovation solutions and the leading third-party support provider for Oracle, SAP and VMware software. The Company offers a comprehensive portfolio of unified solutions to run, manage, support, customize, configure, connect, protect, monitor, and optimize enterprise application, database, and technology software. The Company has signed thousands of contracts with Fortune Global 100, Fortune 500, midmarket, public sector and government organizations who selected Rimini Street as their trusted, proven mission-critical enterprise software solutions provider, achieving better operational outcomes and realizing billions of US dollars in savings used to fund AI and other innovation investments.

To learn more, please visit and connect with Rimini Street on X, Facebook, Instagram, and LinkedIn.

Position Summary

The Technical Support Administrator is responsible for supporting the Global Service Delivery team with the operational functions of a full-service global organization. The successful candidate will have a very strong work ethic, is well organized, responsive, analytically skilled, a strategic thinker, detail oriented and quality minded.

This is an individual contributor role reporting to the Regional Manager in Malaysia.

Essential Duties & Responsibilities

• Assist the Global Service Delivery leadership with projects and day to day team administration of the team. This may include:
• Reporting (building, refining, and maintain)
• Monitoring Contingent Workforce engineers
• Investigating data anomalies
• Compiling supporting information for client investigations
• Drive review of and maintenance of Engineer data including Skills Matrix, Job Profiles, Training & other tasks
• Facilitate the maintenance client data in SharePoint, Salesforce and OneNote
• Assist new Engineers with HR Onboarding and Training task
• Monitor & Escalate cases in jeopardy of violating Service Level Agreements
• Manage and maintain on call schedule in XMatters tool
• Documenting operational processes, quality expectations, and reporting against expectations

Additional Duties & Responsibilities

• Other job-related duties and responsibilities may be assigned from time to time.

Location

• Remote - Malaysia

Education

• Bachelor's degree or equivalent relevant experience

Language

• Fluent Mandarin or Japanese speaking and writing skills
• Excellent English speaking and writing skills

Experience

• Experience in a technology-based field
• Project Management or operations support experience welcomed

Skills

• Assist with and have good working knowledge and experience in reporting using tools such as Salesforce, ServiceNow, Qlik, SharePoint, OneNote, Excel, PowerPoint, etc.
• Project Management or Operations focused
• Self-starter, equally as happy to work on their own and in teams
• Self-confident with ability to work with and influence senior management
• Very strong work ethic and team player with a positive “do what it takes” attitude
• Deep understanding and hands-on skills working with Salesforce.com (SFDC CRM Application) a plus
• Familiarity or experience with ERP systems a plus (SAP, EBS, Oracle Technology)
• Strong aptitude for utilizing Business Intelligence tools
• Strong problem solving, organizational and collaboration skills
• Good analytical skills
• Excellent written, oral and presentation skills
• Strong proficiency in MS Office products, especially Excel would be highly regarded

Why Rimini Street?

We are looking for talented, passionate people to help us build our future at Rimini Street . We hire only the best, the most extraordinary professionals and provide compensation, bonuses, and benefits to match the skills of our top-performing team members. Do you thrive in a fast-paced environment, enjoy growing together, and get excited about learning new skills? Are you looking for an opportunity to make a true impact as part of a team of extraordinary professionals? This is the place for you.

Our work is challenging and meaningful. We start and end each day with a sense of achievement and purpose guided by our core values, the Four Cs:

• Company
  • We dream big and innovate boldly.

• Colleagues
  • We work with extraordinary people who create a culture of mutual respect and collaboration.

• Clients
  • We relentlessly pursue solutions that help clients achieve their goals. Our unmatched client care is rooted in our passion for exceptional service.

• Community
  • We believe in leaving the world a better place than we found it. With the Rimini Street Foundation, we’ve made positive impacts in six continents for over 425 charities.

Accelerating Company Growth

• Nasdaq-listed under ticker symbol RMNI since October 2017
• Over 5,900+ signed contracts to date, including Fortune 500 and Global 100 companies
• Over 2,000 team members in 23 countries
• US and international recognition for industry leadership and philanthropic efforts. See all of our awards and recognitions here:

Rimini Street is committed to creating a diverse and inclusive environment and is proud to be an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sexual orientation, gender or gender identity, disability, protected veteran status, or any other characteristic protected by law.

To learn more about how Rimini Street is redefining the enterprise software support industry, visit

Please Note: Rimini Street does not accept resumes submitted by recruiting/staffing firms unless specifically requested by Human Resources. Unsolicited resumes will be ineligible for referral fees.

Similar Jobs (1) Technical Support Administrator locations Remote Malaysia time type Full time posted on Posted 4 Days Ago

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Technical Support Administrator page is loaded Technical Support Administrator Apply locations Remote Malaysia time type Full time posted on Posted 4 Days Ago job requisition id R-101680

About Rimini Street, Inc. Rimini Street, Inc. (Nasdaq: RMNI), a Russell 2000 Company, is a global provider of end-to-end enterprise software support and innovation solutions and the leading third-party support provider for Oracle, SAP and VMware software. The Company offers a comprehensive portfolio of unified solutions to run, manage, support, customize, configure, connect, protect, monitor, and optimize enterprise application, database, and technology software. The Company has signed thousands of contracts with Fortune Global 100, Fortune 500, midmarket, public sector and government organizations who selected Rimini Street as their trusted, proven mission-critical enterprise software solutions provider, achieving better operational outcomes and realizing billions of US dollars in savings used to fund AI and other innovation investments. To learn more, please visit and connect with Rimini Street on X, Facebook, Instagram, and LinkedIn. Position Summary The

Technical Support Administrator

is responsible for supporting the Global Service Delivery team with the operational functions of a full-service global organization. The successful candidate will have a very strong work ethic, is well organized, responsive, analytically skilled, a strategic thinker, detail oriented and quality minded. This is an individual contributor role reporting to the Regional Manager in Malaysia. Essential Duties & Responsibilities Assist the Global Service Delivery leadership with projects and day to day team administration of the team. This may include: Reporting (building, refining, and maintain) Monitoring Contingent Workforce engineers Investigating data anomalies Compiling supporting information for client investigations Drive review of and maintenance of Engineer data including Skills Matrix, Job Profiles, Training & other tasks Facilitate the maintenance client data in SharePoint, Salesforce and OneNote Assist new Engineers with HR Onboarding and Training task Monitor & Escalate cases in jeopardy of violating Service Level Agreements Manage and maintain on call schedule in XMatters tool Documenting operational processes, quality expectations, and reporting against expectations Additional Duties & Responsibilities Other job-related duties and responsibilities may be assigned from time to time. Location Remote - Malaysia Education Bachelor's degree or equivalent relevant experience Language Fluent Mandarin or Japanese speaking and writing skills Excellent English speaking and writing skills Experience Experience in a technology-based field Project Management or operations support experience welcomed Skills Assist with and have good working knowledge and experience in reporting using tools such as Salesforce, ServiceNow, Qlik, SharePoint, OneNote, Excel, PowerPoint, etc. Project Management or Operations focused Self-starter, equally as happy to work on their own and in teams Self-confident with ability to work with and influence senior management Very strong work ethic and team player with a positive “do what it takes” attitude Deep understanding and hands-on skills working with Salesforce.com (SFDC CRM Application) a plus Familiarity or experience with ERP systems a plus (SAP, EBS, Oracle Technology) Strong aptitude for utilizing Business Intelligence tools Strong problem solving, organizational and collaboration skills Good analytical skills Excellent written, oral and presentation skills Strong proficiency in MS Office products, especially Excel would be highly regarded Why Rimini Street? We are looking for talented, passionate people to help us build our future at Rimini Street . We hire only the best, the most extraordinary professionals and provide compensation, bonuses, and benefits to match the skills of our top-performing team members. Do you thrive in a fast-paced environment, enjoy growing together, and get excited about learning new skills? Are you looking for an opportunity to make a true impact as part of a team of extraordinary professionals? This is the place for you. Our work is challenging and meaningful. We start and end each day with a sense of achievement and purpose guided by our core values, the Four Cs: Company

We dream big and innovate boldly.

Colleagues

We work with extraordinary people who create a culture of mutual respect and collaboration.

Clients

We relentlessly pursue solutions that help clients achieve their goals. Our unmatched client care is rooted in our passion for exceptional service.

Community

We believe in leaving the world a better place than we found it. With the Rimini Street Foundation, we’ve made positive impacts in six continents for over 425 charities.

Accelerating Company Growth Nasdaq-listed under ticker symbol RMNI since October 2017 Over 5,900+ signed contracts to date, including Fortune 500 and Global 100 companies Over 2,000 team members in 23 countries US and international recognition for industry leadership and philanthropic efforts. See all of our awards and recognitions here: Rimini Street is committed to creating a diverse and inclusive environment and is proud to be an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sexual orientation, gender or gender identity, disability, protected veteran status, or any other characteristic protected by law. To learn more about how Rimini Street is redefining the enterprise software support industry, visit Please Note: Rimini Street does not accept resumes submitted by recruiting/staffing firms unless specifically requested by Human Resources. Unsolicited resumes will be ineligible for referral fees. Similar Jobs (1)

Technical Support Administrator locations Remote Malaysia time type Full time posted on Posted 4 Days Ago

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Technical Support Administrator page is loaded Technical Support Administrator Apply locations Remote Malaysia time type Full time posted on Posted 12 Days Ago job requisition id R-101680

About Rimini Street, Inc. Rimini Street, Inc. (Nasdaq: RMNI), a Russell 2000 Company, is a global provider of end-to-end enterprise software support and innovation solutions and the leading third-party support provider for Oracle, SAP and VMware software. The Company offers a comprehensive portfolio of unified solutions to run, manage, support, customize, configure, connect, protect, monitor, and optimize enterprise application, database, and technology software. The Company has signed thousands of contracts with Fortune Global 100, Fortune 500, midmarket, public sector and government organizations who selected Rimini Street as their trusted, proven mission-critical enterprise software solutions provider, achieving better operational outcomes and realizing billions of US dollars in savings used to fund AI and other innovation investments. To learn more, please visit and connect with Rimini Street on X, Facebook, Instagram, and LinkedIn. Position Summary The

Technical Support Administrator

is responsible for supporting the Global Service Delivery team with the operational functions of a full-service global organization. The successful candidate will have a very strong work ethic, is well organized, responsive, analytically skilled, a strategic thinker, detail oriented and quality minded. This is an individual contributor role reporting to the Regional Manager in Malaysia. Essential Duties & Responsibilities Assist the Global Service Delivery leadership with projects and day to day team administration of the team. This may include: Reporting (building, refining, and maintain) Monitoring Contingent Workforce engineers Investigating data anomalies Compiling supporting information for client investigations Drive review of and maintenance of Engineer data including Skills Matrix, Job Profiles, Training & other tasks Facilitate the maintenance client data in SharePoint, Salesforce and OneNote Assist new Engineers with HR Onboarding and Training task Monitor & Escalate cases in jeopardy of violating Service Level Agreements Manage and maintain on call schedule in XMatters tool Documenting operational processes, quality expectations, and reporting against expectations Additional Duties & Responsibilities Other job-related duties and responsibilities may be assigned from time to time. Location Remote - Malaysia Education Bachelor's degree or equivalent relevant experience Language Fluent Mandarin or Japanese speaking and writing skills Excellent English speaking and writing skills Experience Experience in a technology-based field Project Management or operations support experience welcomed Skills Assist with and have good working knowledge and experience in reporting using tools such as Salesforce, ServiceNow, Qlik, SharePoint, OneNote, Excel, PowerPoint, etc. Project Management or Operations focused Self-starter, equally as happy to work on their own and in teams Self-confident with ability to work with and influence senior management Very strong work ethic and team player with a positive “do what it takes” attitude Deep understanding and hands-on skills working with Salesforce.com (SFDC CRM Application) a plus Familiarity or experience with ERP systems a plus (SAP, EBS, Oracle Technology) Strong aptitude for utilizing Business Intelligence tools Strong problem solving, organizational and collaboration skills Good analytical skills Excellent written, oral and presentation skills Strong proficiency in MS Office products, especially Excel would be highly regarded Why Rimini Street? We are looking for talented, passionate people to help us build our future at Rimini Street . We hire only the best, the most extraordinary professionals and provide compensation, bonuses, and benefits to match the skills of our top-performing team members. Do you thrive in a fast-paced environment, enjoy growing together, and get excited about learning new skills? Are you looking for an opportunity to make a true impact as part of a team of extraordinary professionals? This is the place for you. Our work is challenging and meaningful. We start and end each day with a sense of achievement and purpose guided by our core values, the Four Cs: Company

We dream big and innovate boldly.

Colleagues

We work with extraordinary people who create a culture of mutual respect and collaboration.

Clients

We relentlessly pursue solutions that help clients achieve their goals. Our unmatched client care is rooted in our passion for exceptional service.

Community

We believe in leaving the world a better place than we found it. With the Rimini Street Foundation, we’ve made positive impacts in six continents for over 425 charities.

Accelerating Company Growth Nasdaq-listed under ticker symbol RMNI since October 2017 Over 5,900+ signed contracts to date, including Fortune 500 and Global 100 companies Over 2,000 team members in 23 countries US and international recognition for industry leadership and philanthropic efforts. See all of our awards and recognitions here: Rimini Street is committed to creating a diverse and inclusive environment and is proud to be an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sexual orientation, gender or gender identity, disability, protected veteran status, or any other characteristic protected by law. To learn more about how Rimini Street is redefining the enterprise software support industry, visit Please Note: Rimini Street does not accept resumes submitted by recruiting/staffing firms unless specifically requested by Human Resources. Unsolicited resumes will be ineligible for referral fees. Similar Jobs (1)

Technical Support Administrator locations Remote Malaysia time type Full time posted on Posted 12 Days Ago

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Join to apply for the Administrative Assistant role at ONE LIVING

2 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at ONE LIVING

This range is provided by ONE LIVING. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Job Responsibility

• Perform data entry and update the database system
• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Carry out clerical duties, including answering phones and preparing documents
• Time management and prioritization skills to ensure efficient functioning of schedules and office systems
• Providing basic bookkeeping services.
• Performs other related duties as assigned.
  
  

Job Requirements

• Minimum education: SPM and above
• Language proficiency: Mandarin.
• Skills required: Outlook, Microsoft Office, Answering Telephones, Communication
• Minimum of 1 year experience in office administration
• Proficient in Microsoft Office Suite
• Excellent communication skills
  
  

Job Benefits

• EPF / SOCSO / PCB
• Annual Leave
• Medical and Hospitalisation Leave

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Technology, Information and Internet

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Get notified about new Administrative Assistant jobs in Seri Kembangan, Malaysia .

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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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This job is for an Administrative Assistant at Foundingbird. You might like this job because you'll help new companies get started, communicate with clients, and keep important documents in order, all while supporting the team in a friendly environment!

As a Administrative Assistant at Foundingbird, you will be responsible in providing administrative support, maintaining communications etiquette, facilitating the team, and assisting with executive administrative tasks and clerical duties on a day-to-day basis.

What you’ll be responsible for in this role:

• Provide comprehensive support in the incorporation of new companies, including e-KYC procedures, pre- and post-incorporation tasks, management of beneficial ownership (BO) information, acquisition of income tax numbers, and facilitation of bank account openings
• Effectively communicate with clients via email, calls and direct messages via Whatsapp, ensuring prompt and professional correspondence
• Coordinate the preparation of payment reminders, LODs and requests for invoices and statements of account for various companies
• Execute administrative duties by managing both softcopy and hardcopy statutory documents, including letters, financial statements, SSM receipts, client transition forms, board resolutions, and Annual Returns (AR) in maintaining compliance
• Offer comprehensive assistance to the Company Secretary and Customer Success team

Job Requirements

We’re looking for a person with the following qualities:

• Applicants who are able to start immediately will be prioritized.
• Location: Must work physically at Taman Danau Desa, Kuala Lumpur
• Education: At least STPM or Higher Education Level. Additional certification in Office Administration is a bonus. Applicants with Diploma/Bachelor’s Degree in any related field of business or Corporate Administration or equivalent professional qualifications (ICSA / MAICSA) will be prioritized.
• Experience: Fresh graduates are welcomed to apply; willingness to grow and learn are prioritized. Experience in a similar role is a plus.
• Skills: Administrative Assistance, Executive Administrative Assistance, and Clerical Skills. Strong attention to detail and organizational skills, Ability to multitask and prioritize tasks effectively
• Familiarity with Proficiency in MS Office (Word, Excel, Outlook)
• Must be tech savvy and adaptable in using various applications for efficiency.
• Language(s): English and Bahasa Malaysia (Mandarin is a plus).
• Good analytical and time management skills.
• Able to work independently, work well under pressure and work as a Team.
• Excellent Etiquette and Communication skills.

What we offer:

• Opportunity to make a significant impact in revolutionizing how company secretarial work is experienced by entrepreneurs in Malaysia.
• Hands-on experience in compliance, operations, and customer relations in a fast-growing startup.
• Positive, young and inclusive working environment/culture.
• Unlimited paid time off policy with min. 15 days.
• Medical benefits.
• Yearly Team retreat.
• More.

How to apply & process?

If you are interested, in addition to applying here, please email ( ) directly with the following information:

• Why you fit the profile we’re looking for and your past experience that is relevant
• What attracts you to this particular role

Applicants that do not follow these instructions will not be considered.

If you deem to be a potential fit based on the information provided by you; we will invite you for coffee and get to know each other. There will be a total of 2 interviews/ meetings before an official decision is being made.

Skills

Administrative Support

Business Administration

Company Benefits Unlimited paid time off.

Yes, we won't keep track of your vacation days*. Discuss it with your team and we will figure out how you can enjoy that time off.

Quarterly team outing/ Yearly team retreat.

Go to a nice resort or do something active in the mountains! We will get the team together to have fun and connect with each other for a day or a few.

Free parking/ transport to the office.

We'll cover your parking costs.

Your wellbeing is our priority. You get healthcare coverage for your GP, dental, optical, screening and even specialist visit.

Complimentary Snack Bar

Our office is stocked with a variety of complimentary snacks and beverages to keep you energised throughout the workday.

Got a particular book or a certain course you want to follow to enhance your skills on the job? We've got you covered for reasonable requests.

Foundingbird is a digital corporate secretary that helps Malaysian startups to incorporate their company, manage accounting and bookkeeping, and handle payroll all-in-one-place through an online dashboard at an affordable price.Our goal is to revamp how companies in South East Asia are incorporated, managed and transact with one another. We design delightful experiences that take the worry of administration from.

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