275 Technical Admin jobs in Malaysia

• Salary Range MYR 3,000 - 3,999
• City Bandar Sri Damansara
• Country Malaysia

Goals and Responsibilitiesfor both Clinical, Life Sciences& Micro Teams

• FulfillCustomer’s & Internal Stake Holder'sNeeds&Satisfaction.
  
• Manage& processspare part purchase requestsand warranty claimssubmittedby engineers.
  
• Collaborate with the Procurement teamto ensuretimelyshipmentarrivals, andensurethat allpurchased,and warranty claim parts are dispatched totowerupon arrival.
  
• Inform relevant service admin team members and engineers of the arrival of spare parts.
  

• Process customer orders and enter Sales Orders into SAP for spare parts and services, ensuring accuracy in relation to the Purchase Order (PO).
  
• Manage and update Service Contract details in SAP and maintain accurate information in the Customer Equipment Card (CEC) system.
  
• Coordinate product deliveries by liaising with the Supply Chain department to arrange logistics as required by customers, engineers, or the sales team.

• Ensure departmental adherence to ISO and GDPMD standards.Managecustomer inquiriesand reply withina specifictime frame.
  
• Manage inventory accuracy for spare parts and service toolsaccording to the Master List Data.
  
• Update service calls(closed calls)based on engineers' submitted reports and make necessary stock adjustments in SAPif any.
  
• Maintain, follow-upwith engineerandupdatetraining records to ensure compliance with departmental ISO qualityobjectives.
  

• Prepare andsubmitmonthly reports, including the PPM service call report, inventory aging report, overdue service call report, ISO qualityobjectivereport, and AbbVie monthly report.
  
• Extract monthly PPM calls from SAP.Createservice call in SAPand sendthe extracted fileto Team Leaders(both entities)for job assignment and planningaccordingly.
  

• Diploma or higher qualification.
  
• 2-5 years of relevant administrative experience. Experience in this field will be an added advantage.
  
• Communication and Problem-Solving:
  
• Good verbal and written communication skills.
  
• Demonstrated problem-solving skills with the ability to adapt to new challenges.
  
• Quick learner with the capacity to understand and apply new concepts and processes efficiently.
  
• Proficient in advanced administrative tools and software. SAP or CRM knowledge will be an added advantage.
  
• Ability to prepare, analyze data effectively and generate comprehensive reports.
  

• Salary Range MYR 3,000 - 3,999
• City Bandar Sri Damansara
• Country Malaysia

• To process customer’s order and key in Sales Order in SAP related to PO for spare parts and services. Feedback to customer on order delivery status as and when needed.
• To handle customer enquiries and complaints via phone calls, emails, and faxes.
• To ensure payment receipt upon or prior delivery for COD / Cash Basis customers.
• To prepare quotations for customers as and when required. To submit a quotation bid through the customer portal.
• To arrange delivery for the product and coordinate with Supply Chain on delivery arrangements under the responsibility of the department as and when required by customer / engineers / sales.
• To arrange reverse pick-up and coordinate with admin / Supply Chain on the arrival of goods for the reverse pick-up.
• Create new service calls in SAP for T&C, breakdowns, PPM, and in-house repair jobs. Update the CEC in SAP for new installations or terminations related to Purchase, RRP, Loan, GRN, and NCR cases. Update and close service calls in SAP, then proceed with invoicing and Delivery Order for billing purposes.
• To ensure continual compliance with ISO 9001 and GDPMD requirements for the department.
• Document filing timely according to standard procedure and maintain proper filing system of all documentation in the department.
• Conduct pre-stock take sessions and perform stock takes every six months. To monitor the inventory record of spare parts and charge out those used parts in SAP by issuing the Letter of Acknowledge (LOA) or Invoice and DO.
• To capture and manage the Service Contract details in SAP, and update the contract information in the Customer Equipment Card within the system.
• Responsible for in-house repair and follow up with engineer / supplier on the repairing status. Correspondence with forwarder, supplier, and customer to ensure smooth and efficient import and export shipment for Depot Repair Case.
• To monitor the return of acknowledge D/O and Service Report after returning the repaired unit.
• To monitor the inventory record of the measuring tools and spare parts.
• To arrange T&C appointment with customer and engineer and prepare the related documentation for the T&C.
• To provide monthly reports to internal / external stakeholders.
• To oversee the customer portal and upload invoices and delivery orders (DO) within the portal.

• The minimum academic qualification required for this role is a diploma.
• Possess good communication skills and ability to liaise with authorities, consultants, auditors, and foreign manufacturers.
• Able to work independently.
• Computer literate, especially Microsoft Office.
• Basic understanding and knowledge of products, Sales & Service Tax (SST), E-invoicing & ISO Quality Management System & GDPMD.
• Understanding of daily operation flow.
• Good communication and presentation skills.

Qualification: Bachelor's Degree/Post Graduate Diploma/Professional Degree

Employment Type: Internship

Responsibilities:

1. Prepare cash sale and invoice for walk-in customers.
2. Handle daily cash collection from cash sales (cash, credit card payment).
3. Process sales orders from existing customers and salesmen.
4. Prepare and maintain proper documentation of petty cash records and transactions.
5. Maintain a systematic filing system and administrative records.
6. Liaise with Customer Service Representatives or salespersons and follow up with customers on AR issues and queries raised by headquarters.
7. Perform general administrative duties.
8. Handle incoming customer phone calls.
9. Follow up on customer overdue payments.
10. Arrange goods delivery with drivers/courier companies/transportation companies.
11. Perform any ad-hoc tasks and responsibilities assigned by the superior.

Job Location: Penang

Other Location: Sungai Jawi

Years of Experience: 0

Monthly Salary: MYR600-MYR800

Requirements:

1. Prior administrative experience.
2. Excellent computer skills, especially typing.
3. Attention to detail.

• Salary Range MYR 4,000 - 6,999
• City Bandar Sri Damansara
• Country Malaysia

Goals and Responsibilities for both Clinical, Life Sciences & Micro Teams

• Fulfill Customer’s & Internal Stake Holder's Needs & Satisfaction.
• Manage & process spare part purchase requests and warranty claims submitted by engineers.
• Collaborate with the Procurement team to ensure timely shipment arrivals, and ensure that all purchased and warranty claim parts are dispatched to tower upon arrival.
• Inform relevant service admin team members and engineers of the arrival of spare parts.

Compliance Management

• Ensure departmental adherence to ISO and GDPMD standards. Manage customer inquiries and reply within a specific time frame.
• Manage inventory accuracy for spare parts and service tools according to the Master List Data.
• Update service calls (closed calls) based on engineers' submitted reports and make necessary stock adjustments in SAP if any.
• Maintain, follow-up with engineer and update training records to ensure compliance with departmental ISO quality objectives.

Reporting

• Prepare and submit monthly reports, including the PPM service call report, inventory aging report, overdue service call report, ISO quality objective report, and AbbVie monthly report.
• Extract monthly PPM calls from SAP. Create service call in SAP and send the extracted file to Team Leaders (both entities) for job assignment and planning accordingly.

Training & Coaching

• Develop training plans for subordinates under his/her supervision and provide mentoring, coaching & check-in with team members to enhance their skills and competencies.
• Monitor their daily activities to ensure accuracy and compliance.

• Diploma or higher qualification.
• 3-5 years of relevant administrative experience. Experience in this field will be an added advantage.
• Have the necessary experience to lead teams effectively.
• Experience in mentoring, coaching and training junior staff.
• Communication and Problem-Solving:
• Good verbal and written communication skills.
• Demonstrated problem-solving skills with the ability to adapt to new challenges.
• Quick learner with the capacity to understand and apply new concepts and processes efficiently.
• Proficient in advanced administrative tools and software. SAP or CRM knowledge will be an added advantage.
• Ability to prepare, analyze data effectively and generate comprehensive reports.

Good day!

We are hiring for qualified candidates to fill the position below

SAP Technical Assistant cum Admin
Work Location: Miri, Sarawak.
Malaysian candidates only, preferable Sarawakian.

REQUIREMENTS:-
– Minimum SPM
– Minimum 1year of working experience in oil and gas offshore hook-up and commissioning (HUC) works in managing workbarge or workboat;
– Energetic and self-driven individual with proven experience in Administration Support activities
– Good interpersonal and communications skill
– Detailed oriented and knowledgeable in document management and database management
– Proficiency in using PC software applications/tools, e.g. Microsoft Word, Excel, PowerPoint, Teams, Sharepoint
– Proficient with use of SAP system
– Proactive approach to resolving difficult situations

Closing Date: ASAP

Interested candidates may submit your Updated CV to with the subject of (Application for Position). Apply today or share this post with your network.

Only qualified candidates will be contacted.

ELSA ENERGY Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Technical Support role at ELSA ENERGY

ELSA ENERGY Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

2 days ago Be among the first 25 applicants

Join to apply for the Technical Support role at ELSA ENERGY

Industry : Oil & Gas

Location : Onshore / Offshore (as required)

• Provide expert technical support and advice on subsea inspection and intervention requirements.
• Assist in the planning, coordination, and execution of subsea inspection programs in line with SIMS objectives.
• Review and interpret subsea inspection data, ensuring accuracy, completeness, and compliance with industry standards.
• Recommend and implement appropriate intervention measures based on inspection findings.
• Liaise with internal teams, contractors, and vendors to ensure timely and efficient delivery of SIMS services.
• Support the development, maintenance, and continuous improvement of the Subsea Inspection Management System database and workflows.
• Ensure all inspection and intervention activities are performed in accordance with health, safety, and environmental (HSE) policies and regulatory requirements.
  
  
  

• Provide expert technical support and advice on subsea inspection and intervention requirements.
• Assist in the planning, coordination, and execution of subsea inspection programs in line with SIMS objectives.
• Review and interpret subsea inspection data, ensuring accuracy, completeness, and compliance with industry standards.
• Recommend and implement appropriate intervention measures based on inspection findings.
• Liaise with internal teams, contractors, and vendors to ensure timely and efficient delivery of SIMS services.
• Support the development, maintenance, and continuous improvement of the Subsea Inspection Management System database and workflows.
• Ensure all inspection and intervention activities are performed in accordance with health, safety, and environmental (HSE) policies and regulatory requirements.
  
  
  

• Bachelors degree in Engineering (Mechanical, Marine, Subsea, or related discipline) or equivalent technical qualification.
• Knowledge of subsea systems, inspection methods (ROV, diver, NDT), and intervention techniques.
• Experience with Subsea Inspection Management Systems or equivalent asset integrity software.
  
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Information Technology
• Industries Oil and Gas

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