14 Team Coordination jobs in Malaysia

We are a MAS licensed startup that has been in business for the past 5 years. We have recently been recognized as the PayTech of the Year at 2024 Asia FinTech Awards. With a profitable MVP, we are now focused on scaling our business model globally. We are seeking a highly motivated and experienced Business Analyst to join our team at dtcpay as a Project Manager , focusing on business analysis and project coordination responsibilities. You will work closely with stakeholders to gather and analyze business requirements, coordinate activities across teams, and drive the successful delivery of digital payment solutions. If you thrive in a fast-paced fintech environment and enjoy collaborating with cross-functional teams, this is the role for you. What You’ll Do:

Gather, document, and analyze business requirements to define project scope and objectives. Collaborate with product managers, engineers, and other stakeholders to ensure alignment on business needs and technical feasibility. Develop functional specifications, process flows, and use cases to guide software development. Facilitate workshops and meetings to clarify requirements and align expectations. Support project planning, including milestone tracking, risk identification, and stakeholder coordination. Monitor project progress and proactively address issues or delays. Conduct market research and competitive analysis to support product strategy. Work with QA teams to define test cases and validate that solutions meet business needs. Support post-implementation reviews and gather feedback for continuous improvement. What We’re Looking For:

Bachelor’s degree in Business Administration, Computer Science, Information Systems, or a related field. At least 3 years of experience as a Business Analyst or Project Manager, preferably in fintech or digital payments. Strong analytical and problem-solving skills with the ability to translate business needs into technical requirements. Experience coordinating stakeholders and managing project deliverables. Excellent communication and stakeholder management skills. Understanding of agile methodologies and software development life cycle (SDLC). Proficiency in both English and Mandarin , as you will collaborate with Chinese vendors. The role is based fully onsite, requiring your presence in the office. Competitive compensation and benefits packages Opportunity to work with a dynamic and innovative digital payments. Exposure to cross-functional collaboration and involvement. Mentorship and guidance from experienced professionals.

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Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future.

With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that 88% of the world's trade is carried by sea?

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.

Are you ready to jump onboard?

This is a permanent opportunity, and the possible locations are Pandan Crescent, Singapore and Mumbai, India.

What will you be doing:

As Coordinator, PCM , your work will focus on these responsibilities:

• Handle and coordinate quotes and orders according to working procedures and guidelines, and local requirements

• Ensure highest level of quality and response time for quotes and orders

• Ensure quality of spare parts sales documents.

• Proactively monitor and manage the order book with regular updates

• Liaise with Sales about the content and terms of the offerings.

• Follow up and communicate parts deliveries information accordingly in a timely manner to customers.

• Follow up with supply chain of parts deliveries according to agreed process

• Maintain and develop knowledge of customer specific solutions and needs.

• Provide off-hours spare parts support during down-time, including occasional after-office assistance. (This will not be a daily task)

• Fulfil responsibilities in the assigned expertise and ensure the transfer of knowledge within the teams.

• Use internal network within the expertise to escalate issues that may arise with in the expertise.

• Build profitable customer relationships in order to provide feedback and valuable information.

• Adhere to the way of working explained during the training period.

• Work towards Company reputation.

To be successful in this role, we expect you to have:

• Diploma or Degree in Business Administration, Supply Chain Management, or related field

• 2 to 3 years of experience in spare parts coordination and/or supply chain operations

• Knowledge to Parts order processes

• Proficient in Microsoft Office

• Strong communication and interpersonal skills.

• Ability to multi-task and work under pressure in a fast-paced environment

• Analytical mindset with attention to details.

• Experiences with SAP Familiarity with INCOTERMS, and Proficiency in Bahasa, spoken and written to support the customers in Indonesia would be a plus

Why you and us

All our employees are encouraged to utilise the variety of training activities, learning solutions and self-study materials that we have to offer which supports the opportunity to further develop your talents and competencies within a very global working environment, in an ambitious and growth orientated organisation.

Contact & next steps

Please submit your application before the deadline through our Careers portal. Applications through email will not be considered. After submitting your application you’ll receive a confirmation email.

In case of any questions, reach out to (only for questions from direct job applicants, applications through email will not be recorded or responded to):

Hyun Joo Kim

Talent Acquisition Partner

Email:

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Procurement Admin & Coordination Executive Procurement Admin & Coordination Executive

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• Coordinate and communicate effectively with both Malaysia and China procurement teams on operational matters
• Collaborate with country partners to ensure alignment in procurement practices and timelines
• Work closely with the purchasing department to provide administrative and process support to all purchasers
• Assist in documentation and follow-ups related to procurement activities
• Support in resolving any coordination issues between departments
• Perform other related duties and ad-hoc tasks as assigned by the superior to support procurement operations

Requirement:

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, or related fields
• Minimum 2 years of relevant working experience in administration or coordination roles, preferably in a procurement or supply chain environment
• Proficient in English and Mandarin (to liaise with China counterparts)
• Strong written and verbal communication skills; able to interact effectively with internal and external stakeholders across countries
• Detail-oriented, well-organized, and capable of managing multiple tasks and priorities
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint); experience with procurement or ERP systems is an advantage
• Proactive, responsible, and able to work independently with minimal supervision
• Collaborative mindset with a willingness to support cross-functional teams

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Retail

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago

Petaling Jaya, Selangor, Malaysia 5 months ago

Senior Executive, People & Organization - Retail

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 9 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Senior Executive - Employee/ Foreign Worker Relations

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR3,500.00-MYR5,000.00 14 hours ago

Seri Kembangan, Malaysia MYR2,700.00-MYR3,000.00 14 hours ago

Petaling Jaya, Selangor, Malaysia 2 hours ago

Senior Manager, Transformation Management Office

Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Senior Manager, Service Management Office

Petaling Jaya, Selangor, Malaysia 1 month ago

Petaling Jaya, Selangor, Malaysia MYR4,200.00-MYR5,000.00 5 days ago

Senior Accounts Executive / Assistant Manager

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Assistant Manager / Executive (Land & Industrial Solutions)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 1 day ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR4,500.00-MYR7,000.00 2 months ago

Human Resources Executive (China Support)

Petaling Jaya, Selangor, Malaysia 3 days ago

Business Development Executive / Assistant Manager

Ulu Kelang, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

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Job Description:

• Coordinate and communicate effectively with both Malaysia and China procurement teams on operational matters
• Collaborate with country partners to ensure alignment in procurement practices and timelines
• Work closely with the purchasing department to provide administrative and process support to all purchasers
• Assist in documentation and follow-ups related to procurement activities
• Support in resolving any coordination issues between departments
• Perform other related duties and ad-hoc tasks as assigned by the superior to support procurement operations

Requirement:

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, or related fields
• Minimum 2 years of relevant working experience in administration or coordination roles, preferably in a procurement or supply chain environment
• Proficient in English and Mandarin (to liaise with China counterparts)
• Strong written and verbal communication skills; able to interact effectively with internal and external stakeholders across countries
• Detail-oriented, well-organized, and capable of managing multiple tasks and priorities
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint); experience with procurement or ERP systems is an advantage
• Proactive, responsible, and able to work independently with minimal supervision
• Collaborative mindset with a willingness to support cross-functional teams

#J-18808-Ljbffr

Company Description

GREAT place for shopping, leisure and meetings for my family and friends; with a GOOD MIX of retail offering that making every wishes AFFORDABLE.

Located at the heart of the upmarket and affluent Damansara neigbourhood, IPC Shopping Centre attracts a sophisticated customer profile and adjoins IKEA Damansara, one of the most successful stores in the IKEA family that ranks in the top 10 worldwide for footfall. We are one of the first to many shopping centres under Ikano Centre’s portfolio across the Southeast Asian region.

IPC Shopping Centre is a family-friendly shopping destination that is more than just shopping. It is So Much More as there are more than just transactional experience. IPC is a place where people want to return to, over and over again. In IPC Shopping Centre, we strive to bring bright smiles and laughter to our shoppers.

Job Description

• Coordinate and manage all tenant fit-out and reinstatement between internal and external parties.
• Monitor and review submission of tenant design for full compliance with IPC Shopping Centre’s standard on design guideline, local legislation requirement and Ikano risk requirement, while adhering to fit-out schedule.
• Close liaison with leasing and facilities management on new tenant as well as tenant’s change request.
• Review and manage continuous improvement with respect to Standard Operating Procedure (SOP) i.e. Fit-Out Manual, relevant forms / checklist.
• Incumbent is to be fully accountable on all aspects of tenants’ fit-out works (from receiving of update from leasing, design submission until renovation work at site) while adhering to accomplishing within the stipulated challenging timeline.
• Responsible for fit-out gap finding and remedy closure amid pre-opening inspection.
• Sourcing of quotation, preparation of purchase order and invoice submission to Finance for ad-hoc works which are related to landlord provision.
• To keep up-to-date filing of fit-out related matters.
• Handling of contractor work permit approval, documentation and filing.
• Key person representative of the company on fit-out related matters between the company and the tenant.
• Other ad-hoc assignment as required.
  
  

Qualifications

• Diploma/Degree in Interior Architecture & Design or any other related disciplines
• Possess at least 5 years of working experience in shopping centre fit-out, facilities and equipment maintenance knowledge is an added advantage.
• Familiar with local statutory compliances related to fit-out.
• Proficient with MS Office, other Office applications and CAD software.
• Knowledge of building, construction and sustainable practices.
• Possesses good verbal and written in English and Bahasa Malaysia.
  
  

Additional Information

Please apply by 5-September-2025. #J-18808-Ljbffr

• Full-time

Company Description

Our vision “To create a better everyday life for the many people” is the reason why IKEA and our centres exists and why people choose and love to come to us. It is the driving force behind our success.

We believe home is the most important place in the world and by becoming “The leader in life at home” we will secure a strong brand position for IKEA and stimulate home furnishing interest on our markets. We want to be the “Preferred shopping centre destination” for retailers and business partners. For a successful future we must secure “Growth with long term profitability” and we will do this by a consistent focus within our four strategic cornerstones of Growth, People, Sustainability and Costs.

Acting like a market leader in all our decision making and securing a “Market Leadership Mentality” in our organisation will drive us to reaching our vision.

Job Description

The Assistant Tenant Coordination Manager is responsible for maintaining effective relationships with tenants in the initial phase and opening stages of fit out works. Reporting to Tenant Management Manager, the Assistant Tenant Coordination Manager ensures that all tenants accommodated within the terms & conditions of the Tenancy Agreement, House Rules of Toppen, Fit Out Manual, Design Guideline and Tenant coordination guideline.

Your assignment

• Coordination of the activities among tenants, construction companies and authorities. To manage the fit-out projects in the mall and ensure adherence to safety standards, TA specifications and work schedule.
• Daily interaction with teams from Construction, Leasing, Tenant coordination departments as well as Tenants and Contractors.
• Working closely with Service office Commercial Team for tenant fit out process, Test fit, and optimize lease area in centre.
• Cooperation with leasing department to prepare all requested technical layouts and ensure timely handover of retail lot to tenants.
• Supervision and coordination in final handover process, getting relevant permissions from the departments, final inspections (POI) and revisions.
• To ensure lease outline drawing in line with T&A.
• Manage the process of daily inspections to ensure tenants compliance on House Rules of Toppen, Fire safety standards and Tenant coordination guideline during fit out stages.
• Project owner for tenant Change Request, coordinate between tenant and Facilities and Operation for new provision. e.g. new and existing tenancies that require minor construction, infrastructural and remedial works during the post-occupancy stages.
• Follow up on the fit out findings during inspections to ensure closure.
• Tracking and reporting exchanges of plans and information with tenants.
• Organize handover kick off meetings with the tenants including briefing of Fit Out Manual, Design Guideline, Safety Guideline and House Rules of Toppen.
• Review tenant’s concept drawing in accordance with IKANO Centre’s guideline and continue improve the customer journey through the tenant’s design
• Ensure tenants’ fit out work are compliance of Toppen Rules and Regulation.
• Handling special projects from time to time.
• Work with others CMO departments to ensure tenant’s defects resolved.
• Working closely with SO Leasing, Facilities, Operation and Finance Department to arrange handback vacant units upon expired of tenancy.
• To ensure Vacancy Mitigation plan such as pop up store, creative display, creative window, hoarding and etc fully executed upon expired of tenancy.
• Support Service Office Commercial Team to review and revise the current standards for LOD’s to provide tenants with more details with regards to context, orientation and relevant adjacencies.
• Working closely with Leasing Team for Change Request cost estimation, project timeline with respective department.
• Ensure all fit out documents filled according to SOPs requirement.
• Responsible for filling up tenant change request.
• Responsible of correction of fit out drawing such as MEP drawing, As build plan and any drawings mentioned in SOPs or Fit out manual.

Qualifications

• Professional Certificate, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree, required in Engineering, Interior Design, Architecture or Construction Management and 4-6 years of equivalent work experience.
• Strong organizational and time management skills.
• Pro-active with positive attitude, independent and strong organizational skills.
• Excellent communication, negotiation and interpersonal skills, ability to create and improve cooperation.
• Able to work independently and interdependently, able to multi-task.
• Possesses good verbal and written in English and Bahasa Malaysia. Additional language will be added advantages
• Strong skills in problem solving and able to think out of box when problem arise.
• Able to produce LOD, basic 3D and basic hand sketch.
• Advanced PC user: Microsoft office and Autocad.

Additional Information

We hire based on our values. Watch the video and answer the following question in your application:

Tell us about a time you strongly disagreed with your manager. What did you do to convince him or her that you were right? What ultimately happened?

#J-18808-Ljbffr

Company Overview:

We are a leading commercial appliance design and manufacturing company dedicated to delivering innovative and high-quality products in Rich Corporation. With a strong focus on R&D and manufacturing excellence, we collaborate with local and international partners to bring our visions to life, bringing solution of blended, milkshake-like drinks, whipping toppings in cafes or foodservice setting…etc.

Job Summary:

We are seeking a proactive Manufacturing Engineer to join our team in Malaysia. The successful candidate will be responsible for managing technical project follow-up and production operations with local suppliers and OEM/ODM partners. He/She will play a key role in ensuring product quality, timely delivery, and resolving technical issues during manufacturing, thereby supporting our company’s growth and product excellence.

Key Responsibilities:

• Coordinate and manage technical and project progress with local suppliers and manufacturing partners.
• Review, approve, and provide feedback on mechanical designs, prototypes, and production samples provided by suppliers.
• Monitor manufacturing processes to ensure compliance with design specifications and quality standards.
• Conduct on-site visits to suppliers’ factories for quality inspections, process audits, and technical support.
• Troubleshoot and resolve engineering issues during production, testing, and pre-shipment processes.
• Collaborate closely with R&D, Quality, and Procurement teams to support product development and continuous improvements.
• Ensure suppliers adhere to safety, environmental, and industry standards.
• Maintain detailed documentation including technical reports, inspection records, and project schedules.
• Assist in onboarding new suppliers and capacity planning for future projects.

Qualifications and Requirements:

• Bachelor’s Degree in Mechanical Engineering or a related field.
• Proven experience in project follow-up, supplier coordination, or manufacturing in the commercial/home appliances, electronics, or related industries.
• Familiarity with manufacturing processes, materials, and quality control standards.
• Proficiency in CAD software (e.g., SolidWorks or Creo) is a plus.
• Strong problem-solving, communication, and negotiation skills.
• Ability to handle multiple projects and work independently with minimal supervision.
• Good command of English; Malay language/Mandarin skills are advantageous.

Working Conditions:

• Based in Malaysia with frequent visits to supplier manufacturing facilities.
• Occasional travel may be required.
• Home-office work combined with on-site factory visits.

#J-18808-Ljbffr

Full-time Company Description

Our vision “To create a better everyday life for the many people” is the reason why IKEA and our centres exists and why people choose and love to come to us. It is the driving force behind our success.

We believe home is the most important place in the world and by becoming “The leader in life at home” we will secure a strong brand position for IKEA and stimulate home furnishing interest on our markets. We want to be the “Preferred shopping centre destination” for retailers and business partners. For a successful future we must secure “Growth with long term profitability” and we will do this by a consistent focus within our four strategic cornerstones of Growth, People, Sustainability and Costs.

Acting like a market leader in all our decision making and securing a “Market Leadership Mentality” in our organisation will drive us to reaching our vision. Job Description

The Assistant Tenant Coordination Manager is responsible for maintaining effective relationships with tenants in the initial phase and opening stages of fit out works. Reporting to Tenant Management Manager, the Assistant Tenant Coordination Manager ensures that all tenants accommodated within the terms & conditions of the Tenancy Agreement, House Rules of Toppen, Fit Out Manual, Design Guideline and Tenant coordination guideline. Your assignment Coordination of the activities among tenants, construction companies and authorities. To manage the fit-out projects in the mall and ensure adherence to safety standards, TA specifications and work schedule. Daily interaction with teams from Construction, Leasing, Tenant coordination departments as well as Tenants and Contractors. Working closely with Service office Commercial Team for tenant fit out process, Test fit, and optimize lease area in centre. Cooperation with leasing department to prepare all requested technical layouts and ensure timely handover of retail lot to tenants. Supervision and coordination in final handover process, getting relevant permissions from the departments, final inspections (POI) and revisions. To ensure lease outline drawing in line with T&A. Manage the process of daily inspections to ensure tenants compliance on House Rules of Toppen, Fire safety standards and Tenant coordination guideline during fit out stages. Project owner for tenant Change Request, coordinate between tenant and Facilities and Operation for new provision. e.g. new and existing tenancies that require minor construction, infrastructural and remedial works during the post-occupancy stages. Follow up on the fit out findings during inspections to ensure closure. Tracking and reporting exchanges of plans and information with tenants. Organize handover kick off meetings with the tenants including briefing of Fit Out Manual, Design Guideline, Safety Guideline and House Rules of Toppen. Review tenant’s concept drawing in accordance with IKANO Centre’s guideline and continue improve the customer journey through the tenant’s design Ensure tenants’ fit out work are compliance of Toppen Rules and Regulation. Handling special projects from time to time. Work with others CMO departments to ensure tenant’s defects resolved. Working closely with SO Leasing, Facilities, Operation and Finance Department to arrange handback vacant units upon expired of tenancy. To ensure Vacancy Mitigation plan such as pop up store, creative display, creative window, hoarding and etc fully executed upon expired of tenancy. Support Service Office Commercial Team to review and revise the current standards for LOD’s to provide tenants with more details with regards to context, orientation and relevant adjacencies. Working closely with Leasing Team for Change Request cost estimation, project timeline with respective department. Ensure all fit out documents filled according to SOPs requirement. Responsible for filling up tenant change request. Responsible of correction of fit out drawing such as MEP drawing, As build plan and any drawings mentioned in SOPs or Fit out manual. Qualifications

Professional Certificate, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree, required in Engineering, Interior Design, Architecture or Construction Management and 4-6 years of equivalent work experience. Strong organizational and time management skills. Pro-active with positive attitude, independent and strong organizational skills. Excellent communication, negotiation and interpersonal skills, ability to create and improve cooperation. Able to work independently and interdependently, able to multi-task. Possesses good verbal and written in English and Bahasa Malaysia. Additional language will be added advantages Strong skills in problem solving and able to think out of box when problem arise. Able to produce LOD, basic 3D and basic hand sketch. Advanced PC user: Microsoft office and Autocad. Additional Information

We hire based on our values. Watch the video and answer the following question in your application: Tell us about a time you strongly disagreed with your manager. What did you do to convince him or her that you were right? What ultimately happened?

#J-18808-Ljbffr

Company Overview: We are a leading commercial appliance design and manufacturing company dedicated to delivering innovative and high-quality products in Rich Corporation. With a strong focus on R&D and manufacturing excellence, we collaborate with local and international partners to bring our visions to life, bringing solution of blended, milkshake-like drinks, whipping toppings in cafes or foodservice setting…etc. Job Summary: We are seeking a proactive Manufacturing Engineer to join our team in Malaysia. The successful candidate will be responsible for managing technical project follow-up and production operations with local suppliers and OEM/ODM partners. He/She will play a key role in ensuring product quality, timely delivery, and resolving technical issues during manufacturing, thereby supporting our company’s growth and product excellence. Key Responsibilities: Coordinate and manage technical and project progress with local suppliers and manufacturing partners. Review, approve, and provide feedback on mechanical designs, prototypes, and production samples provided by suppliers. Monitor manufacturing processes to ensure compliance with design specifications and quality standards. Conduct on-site visits to suppliers’ factories for quality inspections, process audits, and technical support. Troubleshoot and resolve engineering issues during production, testing, and pre-shipment processes. Collaborate closely with R&D, Quality, and Procurement teams to support product development and continuous improvements. Ensure suppliers adhere to safety, environmental, and industry standards. Maintain detailed documentation including technical reports, inspection records, and project schedules. Assist in onboarding new suppliers and capacity planning for future projects. Qualifications and Requirements: Bachelor’s Degree in Mechanical Engineering or a related field. Proven experience in project follow-up, supplier coordination, or manufacturing in the commercial/home appliances, electronics, or related industries. Familiarity with manufacturing processes, materials, and quality control standards. Proficiency in CAD software (e.g., SolidWorks or Creo) is a plus. Strong problem-solving, communication, and negotiation skills. Ability to handle multiple projects and work independently with minimal supervision. Good command of English; Malay language/Mandarin skills are advantageous. Working Conditions: Based in Malaysia with frequent visits to supplier manufacturing facilities. Occasional travel may be required. Home-office work combined with on-site factory visits.

#J-18808-Ljbffr