What Jobs are available for Sports Facility Admin in Malaysia?
Showing 60 Sports Facility Admin jobs in Malaysia
Senior Facility Coordinator
George Town
Cushman & Wakefield
Posted 16 days ago
Job Viewed
Job Description
Overview The Senior Facility Coordinator supports the Facility Manager in overseeing daily operations, maintenance, and services of the facility or campus. Responsibilities include supervising maintenance and cleaning programs, ensuring compliance with safety and regulatory standards, managing vendor contracts and invoices, and responding to tenant needs. The role involves preparing budgets, financial and operational reports, maintaining site documentation, and contributing to capital planning and cost-saving initiatives. The individual is expected to monitor facility conditions proactively, ensure vendor and tenant compliance, and support overall facility performance aligned with company policies and client directives.
Responsibilities
Ensure day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance, are carried out in a manner consistent with company policies and client directives. Review contracts regularly and bid as required; confirm invoices match contract pricing.
Supervise maintenance programs relating to interior and exterior conditions and appearance of the properties.
Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc., and implement ongoing contract programs to address and resolve needs and problems.
Compile information to ensure site-specific documentation and reports are completed accurately and on time (examples include Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA/OSHA logs, Safety and Janitorial logs, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, Contract Files, Annual Property Conditions and Year-end Performance Report, and related documentation).
Prepare budgets and financial reports (monthly and quarterly), contracts, expenditures, and purchase orders related to the facility(s) or complex as directed.
Assist in providing information and reports for the development of capital budgets, including contributions toward a five-year plan for maintenance, facility improvement, and cost reduction initiatives.
Collect, analyze, and prepare reports of statistical data to assess facility management objectives.
Be familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.
Monitor and ensure tenants and vendors comply with insurance requirements and coordinate all claims as required.
Proactively inspect the facility, systems, rooms, and common areas, and report findings or issues to the Facility Manager.
About You
A minimum of 3-5 years of relevant experience, preferably in commercial or industrial real estate with facility management experience.
Experience in maintenance, construction, engineering, and all facets of property operation and building management.
Ability to read and understand construction specifications and blueprints.
Proficient in understanding management agreements and contract language.
Skilled in Building Management Systems maintenance and monitoring.
Excellent computer and systems knowledge; strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
Strong discipline of financial management including financial tracking, budgeting, and forecasting.
Why join Cushman & Wakefield? As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield offers:
Being part of a growing global company
Career development and a promote-from-within culture
An organization committed to Diversity and Inclusion
Commitment to work-life balance in an inclusive, rewarding environment
We achieve this by providing a flexible and agile work environment focused on technology and autonomy to help our people achieve their career ambitions. We emphasize career progression, continuous learning, and development opportunities, with a comprehensive employee benefits program. We believe in a future where people belong and actively support inclusive causes every day, embracing DEI as part of our DNA.
Job details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Management and Manufacturing
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Responsibilities
Ensure day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance, are carried out in a manner consistent with company policies and client directives. Review contracts regularly and bid as required; confirm invoices match contract pricing.
Supervise maintenance programs relating to interior and exterior conditions and appearance of the properties.
Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc., and implement ongoing contract programs to address and resolve needs and problems.
Compile information to ensure site-specific documentation and reports are completed accurately and on time (examples include Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA/OSHA logs, Safety and Janitorial logs, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, Contract Files, Annual Property Conditions and Year-end Performance Report, and related documentation).
Prepare budgets and financial reports (monthly and quarterly), contracts, expenditures, and purchase orders related to the facility(s) or complex as directed.
Assist in providing information and reports for the development of capital budgets, including contributions toward a five-year plan for maintenance, facility improvement, and cost reduction initiatives.
Collect, analyze, and prepare reports of statistical data to assess facility management objectives.
Be familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.
Monitor and ensure tenants and vendors comply with insurance requirements and coordinate all claims as required.
Proactively inspect the facility, systems, rooms, and common areas, and report findings or issues to the Facility Manager.
About You
A minimum of 3-5 years of relevant experience, preferably in commercial or industrial real estate with facility management experience.
Experience in maintenance, construction, engineering, and all facets of property operation and building management.
Ability to read and understand construction specifications and blueprints.
Proficient in understanding management agreements and contract language.
Skilled in Building Management Systems maintenance and monitoring.
Excellent computer and systems knowledge; strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
Strong discipline of financial management including financial tracking, budgeting, and forecasting.
Why join Cushman & Wakefield? As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield offers:
Being part of a growing global company
Career development and a promote-from-within culture
An organization committed to Diversity and Inclusion
Commitment to work-life balance in an inclusive, rewarding environment
We achieve this by providing a flexible and agile work environment focused on technology and autonomy to help our people achieve their career ambitions. We emphasize career progression, continuous learning, and development opportunities, with a comprehensive employee benefits program. We believe in a future where people belong and actively support inclusive causes every day, embracing DEI as part of our DNA.
Job details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Management and Manufacturing
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0
Facility Coordinator (Seri Manjung)
Seri Manjung
UEM Edgenta Berhad
Posted 2 days ago
Job Viewed
Job Description
Responsibilities Assist in developing and executing detailed project plans, including timelines, budgets, milestones, and resource allocations to ensure successful project delivery.
Serve as the key liaison between the company and clients for all project-related matters, ensuring clear and consistent communication.
Monitor job site activities to ensure compliance with safety regulations and support audits to meet legal and QSHE requirements.
Support final project inspections and ensure all necessary documentation (O&M manuals, certifications, handover checklists) is complete and properly filed.
Facilitate site documentation for billing and assist Finance in payment collection by providing updates and mitigating potential payment issues.
Coordinate procurement and manage vendor performance to ensure availability of resources and adherence to SLAs and KPIs.
Oversee on-site logistics by ensuring the availability of materials, labour, and equipment, while addressing site health and safety issues.
Respond to customer communications promptly and professionally, and prepare monthly project reports and analysis for internal and client review.
Support incident and emergency management by following company protocols and escalating issues to the appropriate authorities.
Lead and coordinate the project team, ensure effective collaboration between site and head office, and proficiently use Edgenta Smart Connect to reflect accurate operational data.
Qualifications Possess a Diploma in Civil Engineering, Infrastructure, Facility Management, or other related fields from a university recognized by the Malaysian Government.
Minimum of 5 years’ experience in engineering facility management, particularly in building, township, or district management.
Strong background in project execution and operations within facility or infrastructure management settings.
Demonstrated operational leadership with a proactive and enterprising approach to problem-solving.
Analytical, detail‑oriented, and creative in implementing solutions and driving continuous improvement.
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Serve as the key liaison between the company and clients for all project-related matters, ensuring clear and consistent communication.
Monitor job site activities to ensure compliance with safety regulations and support audits to meet legal and QSHE requirements.
Support final project inspections and ensure all necessary documentation (O&M manuals, certifications, handover checklists) is complete and properly filed.
Facilitate site documentation for billing and assist Finance in payment collection by providing updates and mitigating potential payment issues.
Coordinate procurement and manage vendor performance to ensure availability of resources and adherence to SLAs and KPIs.
Oversee on-site logistics by ensuring the availability of materials, labour, and equipment, while addressing site health and safety issues.
Respond to customer communications promptly and professionally, and prepare monthly project reports and analysis for internal and client review.
Support incident and emergency management by following company protocols and escalating issues to the appropriate authorities.
Lead and coordinate the project team, ensure effective collaboration between site and head office, and proficiently use Edgenta Smart Connect to reflect accurate operational data.
Qualifications Possess a Diploma in Civil Engineering, Infrastructure, Facility Management, or other related fields from a university recognized by the Malaysian Government.
Minimum of 5 years’ experience in engineering facility management, particularly in building, township, or district management.
Strong background in project execution and operations within facility or infrastructure management settings.
Demonstrated operational leadership with a proactive and enterprising approach to problem-solving.
Analytical, detail‑oriented, and creative in implementing solutions and driving continuous improvement.
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1
Facility Coordinator (Seri Manjung, Perak)
Ipoh, Perak
UEM Edgenta Berhad
Posted 8 days ago
Job Viewed
Job Description
Join to apply for the
Facility Coordinator (Seri Manjung, Perak)
role at
UEM Edgenta Berhad . Responsibilities
Assist in developing and executing detailed project plans, including timelines, budgets, milestones, and resource allocations to ensure successful project delivery. Serve as the key liaison between the company and clients for all project-related matters, ensuring clear and consistent communication. Monitor job site activities to ensure compliance with safety regulations and support audits to meet legal and QSHE requirements. Support final project inspections and ensure all necessary documentation (O&M manuals, certifications, handover checklists) is complete and properly filed. Facilitate site documentation for billing and assist Finance in payment collection by providing updates and mitigating potential payment issues. Coordinate procurement and manage vendor performance to ensure availability of resources and adherence to SLAs and KPIs. Oversee on-site logistics by ensuring the availability of materials, labour, and equipment, while addressing site health and safety issues. Respond to customer communications promptly and professionally, and prepare monthly project reports and analysis for internal and client review. Support incident and emergency management by following company protocols and escalating issues to the appropriate authorities. Lead and coordinate the project team, ensure effective collaboration between site and head office, and proficiently use Edgenta Smart Connect to reflect accurate operational data. Requirements
Possess a Diploma in Civil Engineering, Infrastructure, Facility Management, or other related fields from a university recognized by the Malaysian Government. Minimum of 5 years’ experience in engineering facility management, particularly in building, township, or district management. Strong background in project execution and operations within facility or infrastructure management settings. Demonstrated operational leadership with a proactive and enterprising approach to problem-solving. Analytical, detail-oriented, and creative in implementing solutions and driving continuous improvement. Seniority level
Mid-Senior level Employment type
Full-time Job function
Management and Manufacturing Industries
Civil Engineering
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Facility Coordinator (Seri Manjung, Perak)
role at
UEM Edgenta Berhad . Responsibilities
Assist in developing and executing detailed project plans, including timelines, budgets, milestones, and resource allocations to ensure successful project delivery. Serve as the key liaison between the company and clients for all project-related matters, ensuring clear and consistent communication. Monitor job site activities to ensure compliance with safety regulations and support audits to meet legal and QSHE requirements. Support final project inspections and ensure all necessary documentation (O&M manuals, certifications, handover checklists) is complete and properly filed. Facilitate site documentation for billing and assist Finance in payment collection by providing updates and mitigating potential payment issues. Coordinate procurement and manage vendor performance to ensure availability of resources and adherence to SLAs and KPIs. Oversee on-site logistics by ensuring the availability of materials, labour, and equipment, while addressing site health and safety issues. Respond to customer communications promptly and professionally, and prepare monthly project reports and analysis for internal and client review. Support incident and emergency management by following company protocols and escalating issues to the appropriate authorities. Lead and coordinate the project team, ensure effective collaboration between site and head office, and proficiently use Edgenta Smart Connect to reflect accurate operational data. Requirements
Possess a Diploma in Civil Engineering, Infrastructure, Facility Management, or other related fields from a university recognized by the Malaysian Government. Minimum of 5 years’ experience in engineering facility management, particularly in building, township, or district management. Strong background in project execution and operations within facility or infrastructure management settings. Demonstrated operational leadership with a proactive and enterprising approach to problem-solving. Analytical, detail-oriented, and creative in implementing solutions and driving continuous improvement. Seniority level
Mid-Senior level Employment type
Full-time Job function
Management and Manufacturing Industries
Civil Engineering
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2
Administrative Assistant
Kuala Lumpur, Kuala Lumpur
Marsh & McLennan Companies
Posted 2 days ago
Job Viewed
Job Description
Job Overview We are seeking a talented individual to join our
Administrative team
at
Marsh & McLennan Asia Business Services (MMABS) . This role will be based in our Pavilion Damansara Corporate Towers, Kuala Lumpur office. This is a hybrid role that has a requirement of working as per respective team’s arrangement.
Job Summary This position is essential for ensuring smooth office operations and enhancing the efficiency of approximately 10 supported leaders and teams overseas at the same time.
Responsibilities
Deliver effective, proactive calendar management – organize, adjust and communicate short‑ and long‑term schedule requirements.
Meeting and event planning, scheduling and coordination of logistics. Support leaders with meeting logistics, agenda setting and prioritization of issues.
Manage travel arrangements, bookings, and expense reporting.
Maintain confidentiality and exercise discretion when handling sensitive information in compliance with internal standards and policies.
Understand general business model, key business partners and objectives of meetings & events.
Analyze administrative problems and communicate effective solutions.
Coordinate with other teams for onsite office support and hospitality requirements as necessary.
Qualifications
Bachelor’s Degree or Diploma in any field with minimum 3 years of relevant experience.
Excellent organizational and time management skills, track record of consistently meeting deadlines.
Advanced Microsoft Office skills: highly proficient in Excel and PowerPoint with a willingness to learn new software tools.
Team player, able to work well with multiple stakeholders and build rapport in a fast‑paced environment.
High level of integrity, independent and committed with high level of initiative.
Nice to Have
Previous experience supporting global teams and working within large firms.
Coordination skills and ability to work with multiple stakeholders.
Benefits
We help you be your best through professional development opportunities, interesting work and supportive leaders.
We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well‑being.
EEO Statement Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.
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Administrative team
at
Marsh & McLennan Asia Business Services (MMABS) . This role will be based in our Pavilion Damansara Corporate Towers, Kuala Lumpur office. This is a hybrid role that has a requirement of working as per respective team’s arrangement.
Job Summary This position is essential for ensuring smooth office operations and enhancing the efficiency of approximately 10 supported leaders and teams overseas at the same time.
Responsibilities
Deliver effective, proactive calendar management – organize, adjust and communicate short‑ and long‑term schedule requirements.
Meeting and event planning, scheduling and coordination of logistics. Support leaders with meeting logistics, agenda setting and prioritization of issues.
Manage travel arrangements, bookings, and expense reporting.
Maintain confidentiality and exercise discretion when handling sensitive information in compliance with internal standards and policies.
Understand general business model, key business partners and objectives of meetings & events.
Analyze administrative problems and communicate effective solutions.
Coordinate with other teams for onsite office support and hospitality requirements as necessary.
Qualifications
Bachelor’s Degree or Diploma in any field with minimum 3 years of relevant experience.
Excellent organizational and time management skills, track record of consistently meeting deadlines.
Advanced Microsoft Office skills: highly proficient in Excel and PowerPoint with a willingness to learn new software tools.
Team player, able to work well with multiple stakeholders and build rapport in a fast‑paced environment.
High level of integrity, independent and committed with high level of initiative.
Nice to Have
Previous experience supporting global teams and working within large firms.
Coordination skills and ability to work with multiple stakeholders.
Benefits
We help you be your best through professional development opportunities, interesting work and supportive leaders.
We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well‑being.
EEO Statement Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.
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3
Administrative Assistant
Kuala Lumpur, Kuala Lumpur
Marsh
Posted 2 days ago
Job Viewed
Job Description
Administrative Assistant – Marsh Marsh – a global leader in insurance brokerage and advisory, operates in Malaysia under Marsh McLennan Asia Business Services (MMABS). The role is hybrid and based at Pavilion Damansara Corporate Towers, Kuala Lumpur.
Job Summary This position ensures smooth office operations and supports approximately ten leaders and teams overseas.
Key Responsibilities
Provide proactive calendar management, adjusting schedules and communicating long‑term requirements.
Plan, schedule, and coordinate meetings and events, including agenda setting and issue prioritization.
Arrange travel, handle bookings, and manage expense reporting.
Maintain confidentiality and exercise discretion with sensitive information.
Understand business models and key partners to support meetings and events.
Analyze administrative issues and communicate effective solutions.
Coordinate onsite office support and hospitality as needed.
Qualifications
Bachelor’s degree or diploma in any field with a minimum of three years of relevant experience.
Strong organizational and time‑management skills with a proven track record of meeting deadlines.
Advanced proficiency in Microsoft Office, especially Excel and PowerPoint.
Team player who builds rapport with multiple stakeholders in a fast‑paced environment.
High integrity and initiative.
Preferred Qualifications
Experience supporting global teams in a large firm.
Excellent coordination skills with multiple stakeholders.
Benefits
Professional development opportunities.
Vibrant, inclusive culture with talented colleagues.
Comprehensive benefits and rewards supporting well‑being.
About Marsh Marsh, a business of Marsh McLennan (NYSE: MMC), is the world’s top insurer‑broker and risk advisor with operations in 130 countries. With annual revenue of $24 billion and over 90,000 colleagues, we build confidence to thrive.
Commitment to Diversity and Inclusion Marsh McLennan is committed to creating a diverse, inclusive, and flexible work environment. All employees are expected to be in the local office at least three days per week, while supporting hybrid work arrangements.
Equal Opportunity Employer Marsh McLennan is an equal‑opportunity employer. We value diversity and encourage individuals of all backgrounds to apply.
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Job Summary This position ensures smooth office operations and supports approximately ten leaders and teams overseas.
Key Responsibilities
Provide proactive calendar management, adjusting schedules and communicating long‑term requirements.
Plan, schedule, and coordinate meetings and events, including agenda setting and issue prioritization.
Arrange travel, handle bookings, and manage expense reporting.
Maintain confidentiality and exercise discretion with sensitive information.
Understand business models and key partners to support meetings and events.
Analyze administrative issues and communicate effective solutions.
Coordinate onsite office support and hospitality as needed.
Qualifications
Bachelor’s degree or diploma in any field with a minimum of three years of relevant experience.
Strong organizational and time‑management skills with a proven track record of meeting deadlines.
Advanced proficiency in Microsoft Office, especially Excel and PowerPoint.
Team player who builds rapport with multiple stakeholders in a fast‑paced environment.
High integrity and initiative.
Preferred Qualifications
Experience supporting global teams in a large firm.
Excellent coordination skills with multiple stakeholders.
Benefits
Professional development opportunities.
Vibrant, inclusive culture with talented colleagues.
Comprehensive benefits and rewards supporting well‑being.
About Marsh Marsh, a business of Marsh McLennan (NYSE: MMC), is the world’s top insurer‑broker and risk advisor with operations in 130 countries. With annual revenue of $24 billion and over 90,000 colleagues, we build confidence to thrive.
Commitment to Diversity and Inclusion Marsh McLennan is committed to creating a diverse, inclusive, and flexible work environment. All employees are expected to be in the local office at least three days per week, while supporting hybrid work arrangements.
Equal Opportunity Employer Marsh McLennan is an equal‑opportunity employer. We value diversity and encourage individuals of all backgrounds to apply.
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4
Administrative Assistant
Perak, Perak
Mywisehome Sdn Bhd
Posted 2 days ago
Job Viewed
Job Description
About the Role Mywisehome Sdn Bhd is seeking a talented and organised Administrative Assistant to join our team in Kamunting, Perak. This is a full-time position where you will play a crucial role in supporting the smooth running of our office operations.
What you'll be doing
Maintaining filing systems, organising and updating records to ensure easy access and retrieval of information.
Performing various administrative tasks such as data entry, expense reporting, and warehouse inventory.
Assisting with document preparation, proofreading, and editing of reports, presentations, and correspondence.
Ensuring the office remains clean, organised, and presentable for both employees and visitors.
Continuously improving administrative processes and procedures to enhance efficiency and productivity within the office.
Receiving, inspecting, and storing inventory, including verifying quantities and reporting discrepancies.
Maintaining accurate inventory records and reports, including tracking inventory levels and identifying trends.
Recording the whereabouts of office staff and company vehicles.
Assisting in applying for and handling documents from government departments and third parties.
Other matters arranged by the company's leaders and supervisors.
What we're looking for
Must know Chinese, Malay, English and proficient in listening, speaking, reading and writing.
Proven experience as an Administrative Assistant, preferably in a similar industry.
Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels.
Strong organisational and multitasking abilities, with a keen eye for detail.
Proficiency in using Microsoft Office suite and other relevant software.
A positive, proactive, and customer-oriented attitude.
Flexibility and adaptability to handle a variety of tasks and challenges.
About us Mywisehome Sdn Bhd is a leading provider of home improvement solutions in Malaysia. With a strong focus on customer satisfaction and innovation, we have established ourselves as a trusted brand in the industry. Our team is dedicated to delivering exceptional service and creating innovative products that enhance the lives of our customers.
Apply now to become part of our dynamic and growing team!
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What you'll be doing
Maintaining filing systems, organising and updating records to ensure easy access and retrieval of information.
Performing various administrative tasks such as data entry, expense reporting, and warehouse inventory.
Assisting with document preparation, proofreading, and editing of reports, presentations, and correspondence.
Ensuring the office remains clean, organised, and presentable for both employees and visitors.
Continuously improving administrative processes and procedures to enhance efficiency and productivity within the office.
Receiving, inspecting, and storing inventory, including verifying quantities and reporting discrepancies.
Maintaining accurate inventory records and reports, including tracking inventory levels and identifying trends.
Recording the whereabouts of office staff and company vehicles.
Assisting in applying for and handling documents from government departments and third parties.
Other matters arranged by the company's leaders and supervisors.
What we're looking for
Must know Chinese, Malay, English and proficient in listening, speaking, reading and writing.
Proven experience as an Administrative Assistant, preferably in a similar industry.
Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels.
Strong organisational and multitasking abilities, with a keen eye for detail.
Proficiency in using Microsoft Office suite and other relevant software.
A positive, proactive, and customer-oriented attitude.
Flexibility and adaptability to handle a variety of tasks and challenges.
About us Mywisehome Sdn Bhd is a leading provider of home improvement solutions in Malaysia. With a strong focus on customer satisfaction and innovation, we have established ourselves as a trusted brand in the industry. Our team is dedicated to delivering exceptional service and creating innovative products that enhance the lives of our customers.
Apply now to become part of our dynamic and growing team!
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5
Administrative Assistant
Klang, Selangor
MBD Marketing
Posted 2 days ago
Job Viewed
Job Description
About the Role We are seeking an experienced and highly organised Administrative Assistant to join our team at MBD Marketing Sdn Bhd in Petaling Jaya, Selangor. This full-time role will provide crucial administrative support to our office and executive team, ensuring the smooth running of day-to-day operations.
What You'll Be Doing
Managing calendars, scheduling appointments, and coordinating meetings
Providing secretarial support, including drafting correspondence and taking meeting minutes
Maintaining and organising office files, records, and databases
Handling travel arrangements and expense reporting
Providing general administrative assistance to the team as required
Liaising with internal and external stakeholders as needed
What We're Looking For
Minimum 1 year experience as an Administrative Assistant or in a similar administrative role
Excellent organisational and time management skills with the ability to prioritise tasks
Proficient in using Microsoft Office suite, including Word, Excel, and Outlook
Strong verbal and written communication skills in English and Bahasa Malaysia
A keen eye for detail and the ability to work accurately under pressure
A proactive and flexible approach to problem‑solving
What We Offer At MBD Marketing Sdn Bhd, we are committed to providing our employees with a supportive and rewarding work environment. This role comes with a competitive salary, generous annual leave, and opportunities for career development. We also offer a range of health and wellbeing benefits to support our team's overall wellbeing.
About Us MBD Marketing was established in 1997 and specialises in bringing innovative oral care and pharmaceutical products to the pharmaceutical, dental, and pharmacy industries. We have a team of experienced and knowledgeable staff dedicated to delivering the benefits of our products to medical professionals and consumers across Asia, the USA, Europe and across the world. Our staff is our asset and we value them tremendously. Their welfare and career advancements have always been one of our core values. Our team of talented and dedicated professionals is passionate about delivering exceptional results and creating lasting partnerships with our clients.
If you are an experienced Administrative Assistant who is excited to join a dynamic and forward-thinking team, we encourage you to apply now.
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What You'll Be Doing
Managing calendars, scheduling appointments, and coordinating meetings
Providing secretarial support, including drafting correspondence and taking meeting minutes
Maintaining and organising office files, records, and databases
Handling travel arrangements and expense reporting
Providing general administrative assistance to the team as required
Liaising with internal and external stakeholders as needed
What We're Looking For
Minimum 1 year experience as an Administrative Assistant or in a similar administrative role
Excellent organisational and time management skills with the ability to prioritise tasks
Proficient in using Microsoft Office suite, including Word, Excel, and Outlook
Strong verbal and written communication skills in English and Bahasa Malaysia
A keen eye for detail and the ability to work accurately under pressure
A proactive and flexible approach to problem‑solving
What We Offer At MBD Marketing Sdn Bhd, we are committed to providing our employees with a supportive and rewarding work environment. This role comes with a competitive salary, generous annual leave, and opportunities for career development. We also offer a range of health and wellbeing benefits to support our team's overall wellbeing.
About Us MBD Marketing was established in 1997 and specialises in bringing innovative oral care and pharmaceutical products to the pharmaceutical, dental, and pharmacy industries. We have a team of experienced and knowledgeable staff dedicated to delivering the benefits of our products to medical professionals and consumers across Asia, the USA, Europe and across the world. Our staff is our asset and we value them tremendously. Their welfare and career advancements have always been one of our core values. Our team of talented and dedicated professionals is passionate about delivering exceptional results and creating lasting partnerships with our clients.
If you are an experienced Administrative Assistant who is excited to join a dynamic and forward-thinking team, we encourage you to apply now.
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6
Administrative Assistant
Johor Bahru, Johor
GBS Supplies Trading
Posted 2 days ago
Job Viewed
Job Description
Responsibilities
Manage and maintain office documents and records
Assist in the preparation and processing of invoices and orders
Organize and schedule meetings and appointments
Provide general administrative support to the team
Handle correspondence and communications
Maintain a tidy and efficient office environment
Qualifications
Strong organizational and multitasking skills
Basic proficiency in Microsoft Office (Excel, Word)
Good command of English, with basic knowledge of (other relevant languages, if necessary)
A proactive and responsible attitude
Experience is not required; training will be provided
Must have own transportation
EPF / SOCSO / EIS contributions Annual leave and allowances Year-end bonus and birthday celebrations Friendly and supportive work environment
Application Questions
Which of the following statements best describes your right to work in Malaysia?
What's your expected monthly basic salary?
Which of the following types of qualifications do you have?
Do you possess or have access to your own transportation?
Which of the following Microsoft Office products are you experienced with?
Do you have previous invoicing experience?
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Manage and maintain office documents and records
Assist in the preparation and processing of invoices and orders
Organize and schedule meetings and appointments
Provide general administrative support to the team
Handle correspondence and communications
Maintain a tidy and efficient office environment
Qualifications
Strong organizational and multitasking skills
Basic proficiency in Microsoft Office (Excel, Word)
Good command of English, with basic knowledge of (other relevant languages, if necessary)
A proactive and responsible attitude
Experience is not required; training will be provided
Must have own transportation
EPF / SOCSO / EIS contributions Annual leave and allowances Year-end bonus and birthday celebrations Friendly and supportive work environment
Application Questions
Which of the following statements best describes your right to work in Malaysia?
What's your expected monthly basic salary?
Which of the following types of qualifications do you have?
Do you possess or have access to your own transportation?
Which of the following Microsoft Office products are you experienced with?
Do you have previous invoicing experience?
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7
Administrative Assistant
Butterworth, Pulau Pinang
SH Yeoh & Co PLT
Posted 2 days ago
Job Viewed
Job Description
Responsibilities
Provides administrative support to ensure efficient operation of department.
Receive, monitor and track accounting documents to ensure proper handling with regards to signatures, distribution, filing and safeguarding.
Responsible to plan, organize, attend meetings and take minutes of meetings and prepare operation reports.
Exhibits polite and professional communication via phone, e‑mail, and mail.
Responsible in recording the disbursement and issuing billing.
Responsible to assist the Department Head in planning, organizing and controlling various aspects of work.
To undertake all tasks as assigned by the Departmental Head.
Requirements
Candidate must possess at least SPM/ "O" Level, Higher Secondary/ STPM/ "A" Level/ Pre-U, Professional Certificate, and field.
Must be proficient in Ms Excel, Ms Word and Power Point.
Good command of written and spoken English and Mandarin.
Preferably Mandarin speaker to effectively communicate with Mandarin‑speaking clients.
Applicants must be willing to work in Seberang Jaya.
Preferably Non‑Executives specializing in Clerical/Administrative Support or equivalent.
Candidates who possess accounting knowledge is an added advantage.
Unlock job insights Salary match Number of applicants Skills match
Application questions
Which of the following statements best describes your right to work in Malaysia?
What's your expected monthly basic salary?
How would you rate your Mandarin language skills?
Which of the following types of qualifications do you have?
Which of the following Microsoft Office products are you experienced with?
How would you rate your English language skills?
Do you have previous invoicing experience?
How much notice are you required to give your current employer?
Our firm was founded in 1993 and began active operation in 1996. The common goal and aspirations of the management team with their own areas of specialisation within the framework of the practice enables the clientele to enjoy a high quality of service which is responsive to their individual corporate needs.
Our firm is managed by a senior management team which comprises experienced practitioners and professionals in their respective areas of specialisation. The diverse background and experience of the management team both from practice and commercial environment has equipped them to understand clients’ needs and provide high value‑added service to meet clients’ expectations.
We are affiliated to Folks DFK & Co, a Malaysian member firm of DFK International, a worldwide organisation of professional accountants and consultants. Member firms of DFK operate worldwide and has presence in developed countries including United States, Canada, United Kingdom, Australia, France, Germany, Japan, as well as emerging economies of the Far East, Asia, Africa and South America.
We have been given recognition by the Association of Chartered Certified Accountants (ACCA) as a Gold Approved Status Accredited Employer and the Certified Practicing Accountants, Australia (CPA) as a Recognised Employer Partner in recognition of the support we provide for the training and development of ACCA and CPA Professional scheme to students.
Perks and benefits Medical Benefit, Personal Accident Insurance, Staf
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.
What can I earn as an Administration Officer
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Provides administrative support to ensure efficient operation of department.
Receive, monitor and track accounting documents to ensure proper handling with regards to signatures, distribution, filing and safeguarding.
Responsible to plan, organize, attend meetings and take minutes of meetings and prepare operation reports.
Exhibits polite and professional communication via phone, e‑mail, and mail.
Responsible in recording the disbursement and issuing billing.
Responsible to assist the Department Head in planning, organizing and controlling various aspects of work.
To undertake all tasks as assigned by the Departmental Head.
Requirements
Candidate must possess at least SPM/ "O" Level, Higher Secondary/ STPM/ "A" Level/ Pre-U, Professional Certificate, and field.
Must be proficient in Ms Excel, Ms Word and Power Point.
Good command of written and spoken English and Mandarin.
Preferably Mandarin speaker to effectively communicate with Mandarin‑speaking clients.
Applicants must be willing to work in Seberang Jaya.
Preferably Non‑Executives specializing in Clerical/Administrative Support or equivalent.
Candidates who possess accounting knowledge is an added advantage.
Unlock job insights Salary match Number of applicants Skills match
Application questions
Which of the following statements best describes your right to work in Malaysia?
What's your expected monthly basic salary?
How would you rate your Mandarin language skills?
Which of the following types of qualifications do you have?
Which of the following Microsoft Office products are you experienced with?
How would you rate your English language skills?
Do you have previous invoicing experience?
How much notice are you required to give your current employer?
Our firm was founded in 1993 and began active operation in 1996. The common goal and aspirations of the management team with their own areas of specialisation within the framework of the practice enables the clientele to enjoy a high quality of service which is responsive to their individual corporate needs.
Our firm is managed by a senior management team which comprises experienced practitioners and professionals in their respective areas of specialisation. The diverse background and experience of the management team both from practice and commercial environment has equipped them to understand clients’ needs and provide high value‑added service to meet clients’ expectations.
We are affiliated to Folks DFK & Co, a Malaysian member firm of DFK International, a worldwide organisation of professional accountants and consultants. Member firms of DFK operate worldwide and has presence in developed countries including United States, Canada, United Kingdom, Australia, France, Germany, Japan, as well as emerging economies of the Far East, Asia, Africa and South America.
We have been given recognition by the Association of Chartered Certified Accountants (ACCA) as a Gold Approved Status Accredited Employer and the Certified Practicing Accountants, Australia (CPA) as a Recognised Employer Partner in recognition of the support we provide for the training and development of ACCA and CPA Professional scheme to students.
Perks and benefits Medical Benefit, Personal Accident Insurance, Staf
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.
What can I earn as an Administration Officer
#J-18808-Ljbffr
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant
Subang Jaya, Selangor
Columbia Asia Group of Companies
Posted 3 days ago
Job Viewed
Job Description
Responsibilities 1. Oversee all aspects of general office coordination.
2. Maintain office calendar to coordinate work flow and meetings.
3. Schedule Medical Services Department appointments, maintain and update daily itinerary.
4. Type correspondence, reports and other documents.
5. Maintain office files. File and retrieve organizational documents, records and reports.
Open, sort and distribute incoming correspondence, including faxes and email.
Prepare responses to correspondence containing routine inquiries.
Organize hard copy and electronic files.
Record minutes and submit minutes for approval.
Distribute minutes.
6. Assist to maintain and update Doctor's practicing Agreement, original copies of licences, third party service contracts etc.
7. Assist in collating all documents required for renewal of hospital operating license.
8. Maintain confidentiality in all aspects of employee information.
9. Collect and maintain inventory of office equipment and supplies.
10. Perform other tasks and duties as assigned and directed.
Education and Requirements Diploma/Degree in Health Administration/Human Resources/Business Administration.
Knowledge of principles and practices of basic office management and organization.
Minimum two (2) to three (3) years previous relevant experience.
Able to communicate well in both written and spoken English language and Bahasa Malaysia.
Special Demands Communication and interpersonal skills.
Possess pleasant and caring personality.
Work hours Monday to Friday.
About the Company Columbia Asia Group of hospitals, established in Malaysia in 1996, is an international healthcare company operating medical facilities in Malaysia, Indonesia, and Vietnam. Columbia Asia hospitals are now part of Asia One Healthcare, which is majority-owned by Hong Leong Group and the global alternative asset management firm, TPG. Since its inception, Columbia Asia has dedicated and provided top-notch healthcare services across Southeast Asia for more than two decades. With 14 advanced medical facilities in Malaysia strategically located in densely populated areas, it aims to provide the best care possible closer to home with its tagline "Right Here For You".
#J-18808-Ljbffr
2. Maintain office calendar to coordinate work flow and meetings.
3. Schedule Medical Services Department appointments, maintain and update daily itinerary.
4. Type correspondence, reports and other documents.
5. Maintain office files. File and retrieve organizational documents, records and reports.
Open, sort and distribute incoming correspondence, including faxes and email.
Prepare responses to correspondence containing routine inquiries.
Organize hard copy and electronic files.
Record minutes and submit minutes for approval.
Distribute minutes.
6. Assist to maintain and update Doctor's practicing Agreement, original copies of licences, third party service contracts etc.
7. Assist in collating all documents required for renewal of hospital operating license.
8. Maintain confidentiality in all aspects of employee information.
9. Collect and maintain inventory of office equipment and supplies.
10. Perform other tasks and duties as assigned and directed.
Education and Requirements Diploma/Degree in Health Administration/Human Resources/Business Administration.
Knowledge of principles and practices of basic office management and organization.
Minimum two (2) to three (3) years previous relevant experience.
Able to communicate well in both written and spoken English language and Bahasa Malaysia.
Special Demands Communication and interpersonal skills.
Possess pleasant and caring personality.
Work hours Monday to Friday.
About the Company Columbia Asia Group of hospitals, established in Malaysia in 1996, is an international healthcare company operating medical facilities in Malaysia, Indonesia, and Vietnam. Columbia Asia hospitals are now part of Asia One Healthcare, which is majority-owned by Hong Leong Group and the global alternative asset management firm, TPG. Since its inception, Columbia Asia has dedicated and provided top-notch healthcare services across Southeast Asia for more than two decades. With 14 advanced medical facilities in Malaysia strategically located in densely populated areas, it aims to provide the best care possible closer to home with its tagline "Right Here For You".
#J-18808-Ljbffr
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
9