67 Sports Facility Admin jobs in Malaysia

Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.

Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks.

Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams.

Plans, coordinates, and executes internal events such as off-sites, team building events and organization wide meetings.

Provides professional communication via phone, e-mail, and mail.

Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages filing systems.

Prepares communications, such as memos, emails, invoices, reports and other correspondence.

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.

Provides real-time scheduling support by booking appointments and preventing conflicts.

Manages calendars, travel arrangements and expense reporting.

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This range is provided by ONE LIVING. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Responsibility

• Perform data entry and update the database system
• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Carry out clerical duties, including answering phones and preparing documents
• Time management and prioritization skills to ensure efficient functioning of schedules and office systems
• Providing basic bookkeeping services.
• Performs other related duties as assigned.
  
  

• Minimum education: SPM and above
• Language proficiency: Mandarin.
• Skills required: Outlook, Microsoft Office, Answering Telephones, Communication
• Minimum of 1 year experience in office administration
• Proficient in Microsoft Office Suite
• Excellent communication skills
  
  

• EPF / SOCSO / PCB
• Annual Leave
• Medical and Hospitalisation Leave

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Technology, Information and Internet

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Get notified about new Administrative Assistant jobs in Seri Kembangan, Malaysia .

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kampong Keramat Dalam, Selangor, Malaysia 5 days ago

Petaling Jaya, Selangor, Malaysia 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Puchong, Selangor, Malaysia MYR2,800.00-MYR3,500.00 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Petaling Jaya, Selangor, Malaysia 6 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,000.00 5 days ago

Petaling Jaya, Selangor, Malaysia MYR2,800.00-MYR3,500.00 2 days ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 months ago

Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Puchong, Selangor, Malaysia MYR3,000.00-MYR4,000.00 1 day ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 months ago

Petaling Jaya, Selangor, Malaysia MYR2,300.00-MYR2,800.00 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Bandar Baru Bangi, Selangor, Malaysia MYR2,300.00-MYR2,500.00 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kelang, Selangor, Malaysia MYR2,000.00-MYR3,500.00 2 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

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This job is for an Administrative Assistant at Foundingbird. You might like this job because you'll help new companies get started, communicate with clients, and keep important documents in order, all while supporting the team in a friendly environment!

As a Administrative Assistant at Foundingbird, you will be responsible in providing administrative support, maintaining communications etiquette, facilitating the team, and assisting with executive administrative tasks and clerical duties on a day-to-day basis.

What you’ll be responsible for in this role:

• Provide comprehensive support in the incorporation of new companies, including e-KYC procedures, pre- and post-incorporation tasks, management of beneficial ownership (BO) information, acquisition of income tax numbers, and facilitation of bank account openings
• Effectively communicate with clients via email, calls and direct messages via Whatsapp, ensuring prompt and professional correspondence
• Coordinate the preparation of payment reminders, LODs and requests for invoices and statements of account for various companies
• Execute administrative duties by managing both softcopy and hardcopy statutory documents, including letters, financial statements, SSM receipts, client transition forms, board resolutions, and Annual Returns (AR) in maintaining compliance
• Offer comprehensive assistance to the Company Secretary and Customer Success team

We’re looking for a person with the following qualities:

• Applicants who are able to start immediately will be prioritized.
• Location: Must work physically at Taman Danau Desa, Kuala Lumpur
• Education: At least STPM or Higher Education Level. Additional certification in Office Administration is a bonus. Applicants with Diploma/Bachelor’s Degree in any related field of business or Corporate Administration or equivalent professional qualifications (ICSA / MAICSA) will be prioritized.
• Experience: Fresh graduates are welcomed to apply; willingness to grow and learn are prioritized. Experience in a similar role is a plus.
• Skills: Administrative Assistance, Executive Administrative Assistance, and Clerical Skills. Strong attention to detail and organizational skills, Ability to multitask and prioritize tasks effectively
• Familiarity with Proficiency in MS Office (Word, Excel, Outlook)
• Must be tech savvy and adaptable in using various applications for efficiency.
• Language(s): English and Bahasa Malaysia (Mandarin is a plus).
• Good analytical and time management skills.
• Able to work independently, work well under pressure and work as a Team.
• Excellent Etiquette and Communication skills.

• Opportunity to make a significant impact in revolutionizing how company secretarial work is experienced by entrepreneurs in Malaysia.
• Hands-on experience in compliance, operations, and customer relations in a fast-growing startup.
• Positive, young and inclusive working environment/culture.
• Unlimited paid time off policy with min. 15 days.
• Medical benefits.
• Yearly Team retreat.
• More.

If you are interested, in addition to applying here, please email ( ) directly with the following information:

• Why you fit the profile we’re looking for and your past experience that is relevant
• What attracts you to this particular role

Applicants that do not follow these instructions will not be considered.

If you deem to be a potential fit based on the information provided by you; we will invite you for coffee and get to know each other. There will be a total of 2 interviews/ meetings before an official decision is being made.

Administrative Support

Business Administration

Yes, we won't keep track of your vacation days*. Discuss it with your team and we will figure out how you can enjoy that time off.

Go to a nice resort or do something active in the mountains! We will get the team together to have fun and connect with each other for a day or a few.

We'll cover your parking costs.

Your wellbeing is our priority. You get healthcare coverage for your GP, dental, optical, screening and even specialist visit.

Our office is stocked with a variety of complimentary snacks and beverages to keep you energised throughout the workday.

Got a particular book or a certain course you want to follow to enhance your skills on the job? We've got you covered for reasonable requests.

Foundingbird is a digital corporate secretary that helps Malaysian startups to incorporate their company, manage accounting and bookkeeping, and handle payroll all-in-one-place through an online dashboard at an affordable price.Our goal is to revamp how companies in South East Asia are incorporated, managed and transact with one another. We design delightful experiences that take the worry of administration from.

Responsibilities:

• Enter and update product and sales data in systems

• Check for accuracy in pricing and stock information

• Prepare simple reports for sales and management

• Support online sales and admin tasks

Requirements:

• High proficiency in Microsoft Excel (formulas, pivot tables, data analysis)

• Good skills in Microsoft Word and PowerPoint

• Careful and detail-oriented

• Able to work independently and in a team

Job Summary:

Seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and executive support by conducting research, preparing reports, handling information requests, and performing clerical functions. This includes but is not limited to planning, organizing, managing, executing meetings, relationships, and communicating on behalf of the executives. The ideal candidate will be resourceful, detail-oriented, and capable of handling a wide range of tasks efficiently while maintaining strict confidentiality. They must work with a high degree of autonomy in a fast-paced environment.

Duties & Responsibilities:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Support General Manager utilizing the highest level of confidentiality and business professionalism.
• Manage and maintain schedules, including appointments, meetings, and travel arrangements.
• Handle correspondence, draft emails, letters, reports, and other documents.
• Coordinate events, conferences, and business engagements.
• Conduct research and prepare presentations or reports as required.
• Work closely and effectively with General Manager to keep him well informed of upcoming commitments and responsibilities.
• Maintain and organize confidential records and files.
• Handle personal errands and tasks as needed.
• Liaise with internal departments and external partners to ensure smooth operations.
• Manage expense reports and track budgets related to executive activities.
• Perform any other duties as assigned to support the executive and the organization.

Minimum & Preferred Qualifications and Experience:

Minimum Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential information.
• Strong attention to detail and problem-solving skills.
• Flexibility and adaptability to changing priorities.
• A proactive and resourceful approach to tasks and challenges.
• Willing to travel domestically for government-related matters.

Preferred Qualifications:

• Bachelor’s degree in engineering/business administration, communications, or a related field.
• Experience working in a corporate or high-profile environment.
• Familiarity with project management and manufacturing business operations.

Education:

Bachelor’s degree in engineering/business administration, communications, or a related field.

Physical requirements/Work Environment:

This position primarily works in an office environment. It requires frequent sitting, standing, and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local or international (mainly USA) travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.