233 Senior Hr Assistant jobs in Malaysia

Join to apply for the HR Assistant role at KB Colour Image Sdn Bhd

Support all internal and external HR-related inquiries or requests.

Maintain digital and electronic records of employees up-to-date (Attendance and Leave records).

Serve as a point of contact with employees and management; ensure smooth communication and timely resolution of queries.

Assist with recruitment processes, including posting job vacancies, candidate screening, reference checks, scheduling interviews, and issuing employment contracts.

Conduct orientations and update records of new staff.

Maintain accurate and confidential HR files, records, and documentation.

Oversee completion of compensation and benefits documentation.

Assist with performance management procedures.

Schedule meetings, interviews, and HR events, maintaining agendas.

Prepare and submit HR activity reports.

Handle termination paperwork and conduct exit interviews.

Stay updated with the latest HR trends and best practices.

Process documentation and prepare reports related to staffing, recruitment, training, grievances, and performance evaluations.

Set up, update, and forward email addresses for new and resigned employees.

Ensure Standard Operating Procedures within departments are followed effectively.

• Perform tasks assigned by the Manager.
• Support HR inquiries and requests.
• Update employee records and attendance data.
• Coordinate recruitment and onboarding activities.
• Maintain HR records with confidentiality.
• Assist in performance and compensation management.
• Organize meetings and HR events.
• Generate HR reports.
• Manage employee exit procedures.
• Keep abreast of HR trends.
• Handle personnel documentation and reporting.
• Manage email setup for staff.
• Ensure departmental SOP compliance.

• Diploma in Human Resources or related field.
• Proficiency in English and Bahasa Malaysia; Mandarin and Tamil are a plus.
• Good communication skills in English and Bahasa Malaysia.
• Minimum 1 year of experience as an HR Assistant.
• Knowledge of labor law and employment regulations.
• Effective HR administration and people management skills.
• Valid driving license.

• Bonus/Profit sharing scheme
• Annual Leave
• Medical & Hospitalization Leave
• EPF/SOCSO/EIS Contributions
• Overtime Pay
• Phone Allowance
• Travel Allowance
• Outpatient Treatment Allowance
• Optical Allowance

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industry: Printing Services

• Assist executive in managing staff grievances, misconduct, and disciplinary cases
• Ensure proper filing of all disciplinary documents
• Maintain IR case database and update reports
• Coordinate meeting and schedule inquiries
• Provide administrative support to the HR IR team
  
  

• Diploma in HR/Business/Office Management
• Basic understanding of Malaysian labor laws (e.g. Employment Act, Industrial Relations Act)
• Good communication and interpersonal skills
• Able to handle sensitive issues with confidentiality
• Organized and detail-oriented
• Willing to learn and take initiative
• Proficient in Microsoft Office (Words, Excel, Powepoint, Outlook)

We’re sourcing forHR Assistant (Recruitment) .

Work Location: Kuching, Sarawak

Estimated Duration: 1 + 1 year

REQUIREMENTS:

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Prior experience in recruitment or HR support is an advantage but not required.
• Strong organizational and time management skills.
• Excellent communication (verbal and written) and interpersonal skills.
• Ability to manage multiple tasks and work in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with HR software (e.g., SuccessFactors).
• High attention to detail and confidentiality.

KEY RESPONSIBILITIES:

• Candidate communication: Schedule interviews, communicate with candidates regarding interview logistics, and provide timely updates.
• Interview coordination: Assist in the coordination of interview panels, including booking meeting rooms and ensuring the availability of relevant stakeholders.
• Onboarding assistance: Support the onboarding process by gathering necessary documents and ensuring a smooth transition for new hires.
• Maintain recruitment records: Ensure proper documentation and filing of recruitment processes, keeping records up-to-date in the Applicant Tracking System (ATS).
• Handle recruitment inquiries: Respond to inquiries from candidates and internal stakeholders regarding job openings and recruitment statuses.
• Assist with career fairs and events: Support the organization and participation in career fairs, campus recruitment, and other talent attraction events.
• HR administration: Provide general administrative support to the HR team as needed.

Interested candidates may submit your Updated CV to with the subject of (Application for Position). Feel free to share this post with your network.

Closing: 18 September 2024
Only qualified candidates will be contacted.

This job is for an HR Assistant Manager in Johor at a food manufacturing MNC. You might like this job because you’ll help shape company culture, manage employee relations, and support recruitment, all while ensuring compliance with local laws.

• Report directly to the Human Resource Manager, providing comprehensive assistance in HR operations and initiatives.
• Provide support to APAC branches on HR-related matters, ensuring alignment with organizational policies and regional requirements.
• Assist in the preparation of comprehensive HR reports to support management decisions.
• Support recruitment processes, including job postings, candidate screening, and onboarding activities.
• Handle and manage Trade Union matters, including negotiations, grievance handling, and ensuring compliance with collective agreements.
• Coordinate employee relations, conflict resolution, and disciplinary actions in alignment with company policies and legal requirements.
• Manage payroll processing, ensuring accuracy, timeliness, and compliance with statutory requirements.
• Assist in the administration of compensation, benefits, and performance management programs.
• Support the development and delivery of employee training and development programs.
• Ensure compliance with local HR policies, employment laws, and regulations.
• Provide administrative and operational support for HR projects and initiatives.

Qualifications and Skills:

• Bachelor’s degree in Human Resources, or a related field.
• Minimum of 5 years of professional HR experience.
• Strong knowledge and experience in managing Trade Union matters, including collective bargaining and labor relations.
• Excellent command of the English language, with strong written and verbal communication skills.
• In-depth understanding of HR practices, employment laws, and regulations in Malaysia.
• Exceptional organizational, interpersonal, and problem-solving skills.
• Detail-oriented, with the ability to manage multiple tasks and deadlines effectively.
• Proficiency in HR software and Microsoft Office Suite.

WHAT MAKES US A GREAT PLACE TO WORK
We are proud to be consistently recognized as one of the world’s best places to work. We are currently the #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009.
Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHERE YOU’LL FIT WITHIN THE TEAM
You’ll be part of the Human Resources team supporting Bain’s Global Business Services (GBS) operations in Mexico City. GBS is a global network of five interconnected hubs in India, Malaysia, Mexico, Poland, and Portugal, delivering business operations support in areas like HR, Finance, Legal, Technology, Marketing, and Analytics. Our mantra—“shared innovation, seamless execution”—is at the core of everything we do.

WHAT YOU’LL DO
As a Human Resources Specialist, you'll provide guidance and execution support for HR programs in the GBS Mexico office. You’ll serve as a trusted resource for employees and stakeholders, driving smooth talent processes and consistently upholding Bain’s values.

Core HR Operations & Employee Lifecycle

• Act as the go-to contact for employee benefits questions

• Administer local office programs

• Liaise with local medical insurance broker, directing complex queries and ensuring resolution

• Propose and help implement improvements to benefit offerings

• Deliver onboarding presentations and ensure a seamless start for new hires

• Conduct new hire orientations and ensure cross-functional onboarding consistency

• Manage offboarding logistics, knowledge transfers, and feedback reporting

• Support visa/immigration processes in collaboration with external legal counsel

Talent Acquisition

• Coordinate with the Recruiting team on open roles

• Route requisitions appropriately for approval and recruitment

• Monitor hiring progress and pipeline status

• Address stakeholder and organizational concerns

• Extend offers as needed

Compensation & Payroll

• Support compensation activities during annual cycles and promotions

• Partner with payroll to manage salary changes, off-cycle payments, and terminations

• Ensure compensation practices align with both local labor law and Bain’s internal benchmarks

• Help manage performance cycles (year-end, mid-year), including tracking and reporting evaluation completions

Employee Relations & Culture

• Oversee offboarding conversations, documentation, and final settlements

• Act as first contact for employee relations topics, escalating as needed

• Partner with HR leadership on DEI and engagement efforts

• Coordinate office-wide communications on policy changes and wellbeing programs

Learning, Development & Performance Management

• Work with global and regional L&D to deliver training sessions

• Monitor training compliance and follow up as needed

• Prepare data to support career development conversations and identify growth opportunities

ABOUT YOU

• Bachelor’s degree in Human Resources or Business Administration preferred

• Minimum 5 years of experience in Human Resources roles

• Strong communication, interpersonal, and project management skills

• Excellent organizational skills and attention to detail

• Proven ability to handle multiple priorities in a fast-paced environment

• Self-motivated and capable of working independently

• High integrity and ability to handle confidential matters with discretion

• Skilled at building trust-based relationships across all levels

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

• Experience with Workday and payroll systems is a plus

• Fluency in English

• Familiarity with Mexico’s labor laws and HR compliance requirements

Job Description:

Human Resources:

• To oversee for office daily HR operations and administrative functions.
• To manage and oversee the entire recruitment and retention process, including to review job advertisements, to screen and select CV, to conduct interview and background check to provide on boarding, orientation and trainings to new joiners and to involve in staff retention process.
• Handle On-Boarding & Off Boarding process
• Handle Payroll and Leave management
• Aware of overall employee’s attendance, monitoring leave record
• Manage employee’s grievance and provide the necessary counseling
• Manage employee’s inquiries pertaining to HR policies & procedure
• Handle license renewal and keep track, etc.
• Assist in periodic work/performance review and appraisal exercises
• Create & maintain database record up to date
• Upkeep employees’ personal files in database & E-folder and maintain employee records in HRIS system
• Support the HR team on day-to-day administration

Office Management:

• Maintain office discipline and office insurance
• Manage Workplace Safety and Health Management
• Upkeep for office maintenance
• Review & update Office Policy & SOP for office administration
• Assist in handling employee welfare/ recreation activities (Monthly/ Festive celebration, D&D, Team Bonding, etc)
• Assist in managing office purchases (requisition) – printing, stationery, pantry, etc.

Requirement:

• Minimum Diploma holder
• At least 1 year of experience in HR and administrative work
• Strong in both written and communicating in English and Mandarin (in order to liaise with Mandarin Speaking Management)

Direct message the job poster from JOYSTAR AUTO SDN BHD

Joystar Auto Sdn Bhd is a trusted auto company incorporating Chery, GWM, and Jetour brands, emphasizing customer satisfaction, service excellence, and after-sales support. Driven by quality and committed to customer care, Joystar Auto ensures service you can rely on and excellence in every drive. Our mission is to elevate your journey with the reliable service of Chery and GWM vehicles. Located in Shah Alam, Joystar Auto is dedicated to being your partner for excellence beyond the sale.

Role Description

This is a full-time, on-site Human Resources Officer role based in Shah Alam. The Human Resources Officer will be responsible for managing HR operations, developing and implementing HR policies, handling employee relations, and creating job descriptions. Daily tasks include providing guidance on HR matters, ensuring compliance with labor laws, and fostering a productive work environment.

Qualifications

• Experience in HR Management and developing HR Policies
• Proficiency in Human Resources (HR) and managing Employee Relations
• Skills in Job Description Development
• Excellent communication and interpersonal skills
• Strong organizational and problem-solving abilities
• Knowledge of labor laws and regulations
• Bachelor's degree in Human Resources, Business Administration, or related field
• Experience in the automotive industry is a plus

• Seniority level Entry level

• Employment type Full-time

• Job function Human Resources
• Industries Retail Motor Vehicles

Referrals increase your chances of interviewing at JOYSTAR AUTO SDN BHD by 2x

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Direct message the job poster from NCS Science Sdn. Bhd.

Company Description

NCS Science Sdn. Bhd. is a comprehensive solution provider in the health and beauty industry, offering services from Business Consultation to Branding and Marketing. The company is dedicated to delivering top-notch products and meeting clients' needs with expertise.

Role Description

This is a full-time Human Resources Executive role located in Puchong. The HR Executive will be responsible for HR Management, HR Operations, Employee Relations, HR Policies, and overall Human Resources functions within the organization.

Qualifications

• HR Management and HR Operations skills
• Employee Relations and HR Policies knowledge
• Experience in Human Resources (HR)
• Strong organizational and communication skills
• Knowledge of labor laws and regulations
• Ability to work collaboratively and independently
• Bachelor's degree in Human Resources or related field

• Seniority level Entry level

• Employment type Full-time

• Job function Human Resources
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