163 Sales Administration jobs in Malaysia

Main Purpose of the Position:

To be the one-point contact to our customers and ensure orders are received, processed, and delivered in an efficient and effective manner.

Job Description:

• Responsible for supporting sales staff by providing administrative, clerical, and customer support.
• Perform Sales and Delivery Order Management tasks including sales order creation, processing changes and returns (Oleo Chemical, Glycerin & External Soap Noodle) in SAP system within the set timeline.
• Work closely with Planning department with regards to Goods readiness schedules with an objective of Firm Cargo Ready Date for shipment
• Creating Work Order to communicate with concerned internal departments (Planning, Warehouse, Quality, Shipping & Logistics, Tank Farm and Weighbridge)
• Generate the Tanker Dispatch Plan for Bulk Shipments on a weekly basis and monitoring changes as and when revision requests are received from the Customer, Planner, Logistics and tank farm.
• Continuous interaction with Logistic, Planning, Tank Farm and Customer to coordinate smooth execution of these activities.
• Communicating with Customers on a timely basis with regards to Status of the respective orders on hand (Goods Readiness/delays, Payment status based on terms, Shipping Instruction, Booking confirmation, Container Details, Loading status, Loading Photos, Shipment/Document delays, Account Receivable delays etc.) within the timelines.
• Attending to sample requests from customers by communicating with QA department and arrange for courier within the set timeline. Also communicating the A.W.B Details and COA to the customer.
• Order report generation daily to communicate to the Top Management on the order status.
• File Management- Maintaining records of sales documents (Copy of Purchase order, Product Specification, Sales Contract, Proforma Invoice & L/C Copy) in files.
• Providing Export Invoice for Logistic personnel to proceed with the Export clearance
• Initiate the CAPA report generation based on the complaints received from Customers and inform QMS department for further investigation. Communicating the CAPA Investigation findings to the customer.
• Generate Debit or Credit notes in the SAP system against Claims received from customers
• Sending requests to IT Department for New Customer Code Generation& route entry. Also send request to Planning Department for New Material Code generation.

Requirements:

• Degree in Business Management/Equivalent
• SAP system knowledge will be advantage
• Experience in the Oleochemical/Manufacturing industry is a must
• Minimum 3-5 years relevant experience (Sales Admin/Order processing/Customer Service)
• Language proficiency : English, BM, Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Willing to work at Subang Jaya, Selangor
• Excellent communication skills

Main Purpose of the Position:

To be the one-point contact to our customers and ensure orders are received, processed, and delivered in an efficient and effective manner.

Job Description:

• Responsible for supporting sales staff by providing administrative, clerical, and customer support.
• Perform Sales and Delivery Order Management tasks including sales order creation, processing changes and returns (Oleo Chemical, Glycerin & External Soap Noodle) in SAP system within the set timeline.
• Work closely with Planning department with regards to Goods readiness schedules with an objective of Firm Cargo Ready Date for shipment
• Creating Work Order to communicate with concerned internal departments (Planning, Warehouse, Quality, Shipping & Logistics, Tank Farm and Weighbridge)
• Generate the Tanker Dispatch Plan for Bulk Shipments on a weekly basis and monitoring changes as and when revision requests are received from the Customer, Planner, Logistics and tank farm.
• Continuous interaction with Logistic, Planning, Tank Farm and Customer to coordinate smooth execution of these activities.
• Communicating with Customers on a timely basis with regards to Status of the respective orders on hand (Goods Readiness/delays, Payment status based on terms, Shipping Instruction, Booking confirmation, Container Details, Loading status, Loading Photos, Shipment/Document delays, Account Receivable delays etc.) within the timelines.
• Attending to sample requests from customers by communicating with QA department and arrange for courier within the set timeline. Also communicating the A.W.B Details and COA to the customer.
• Order report generation daily to communicate to the Top Management on the order status.
• File Management- Maintaining records of sales documents (Copy of Purchase order, Product Specification, Sales Contract, Proforma Invoice & L/C Copy) in files.
• Providing Export Invoice for Logistic personnel to proceed with the Export clearance
• Initiate the CAPA report generation based on the complaints received from Customers and inform QMS department for further investigation. Communicating the CAPA Investigation findings to the customer.
• Generate Debit or Credit notes in the SAP system against Claims received from customers
• Sending requests to IT Department for New Customer Code Generation& route entry. Also send request to Planning Department for New Material Code generation.

Requirements:

• Degree in Business Management/Equivalent
• SAP system knowledge will be advantage
• Experience in the Oleochemical/Manufacturing industry is a must
• Minimum 3-5 years relevant experience (Sales Admin/Order processing/Customer Service)
• Language proficiency : English, BM, Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Willing to work at Pasir Gudang, Johor
• Excellent communication skills

Add expected salary to your profile for insights.

Join us at Eastern & Oriental Berhad to shape refined living experiences and inspiring spaces. We welcome you to contribute to our legacy of exceptional, timeless addresses. Apply now for a career in Sales Administration with us, where your drive meets endless possibilities.

The position is based in our KL Office in Malaysia.

To undertake the functions of Sales & Purchase agreements administrative-related work and assist in weekend duties for sales programs and events as required.

• Accurately and promptly update purchaser, end-financier, and solicitor information in the IFCA system.
• Issue progress billings in a timely manner upon receipt of the Architect’s Certificate from the Project Department, and facilitate prompt payment collection from purchasers and end-financiers.
• Prepare and issue official receipts.
• Maintain and update aging reports and receivables reconciliation statements.
• Monitor reminders, terminations, and forfeiture actions in accordance with the terms stipulated in the Sales and Purchase Agreement (SPA).
• Organize and maintain a comprehensive filing system for purchaser records and related document.
• Handle sub-sale transactions, auctions, refinancing cases submit the Blanket Consent to Transfer and Consent to Transfer applications forms.
• Work with supervisor to resolve outstanding matters issues and contribute to process improvements.
• Prepare and submit monthly and ad-hoc reports as required.
• Liaise and coordinate with purchasers, bankers, and solicitors to ensure timely and accurate documentation.
• Prepare and issue Letters of Undertaking (LOUs) to bankers, as well as manage incoming legal correspondence.
• Support sales duties as needed including weekend duties for sales events.
• Undertake any other additional tasks as assigned by the supervisor or department head.
• We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

• Possess at least a Diploma or Bachelor's Degree in Accounting, or related disciplines.
• Minimum 2–3 years of experience in property sales administration.
• Proficiency in Mandarin is required to liaise effectively with Mandarin-speaking clients.
• Proficient in Microsoft Office Applications and familiarity with the IFCA system is an advantage.

Salary match, Number of applicants, Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• How many years' experience do you have in the real estate industry?
• How many years' experience do you have as a Property Sales Administrator?

Eastern & Oriental Berhad, a premier lifestyle property developer listed on Bursa Malaysia, is known for exceptional placemaking.

In Kuala Lumpur, E&O offers distinctive properties such as Conlay and The Peak, emphasizing refined living.

The highlight of our endeavours is Seri Tanjung Pinang (STP), a 240-acre seafront development in Penang. Across from STP, lies Andaman, our latest development spanning 760 acres, poised to become the dynamic heart of the region.

In Johor lies Avira, a residential enclave spanning 207 acres within Medini Iskandar, offering residents accessibility to Singapore.

E&O continues to craft timeless legacies, creating spaces that inspire and elevate living.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as a Sales Administrator?

This position is involved in the sales billing process such as invoicing, sending invoices to customers, ensuring timely delivery to customers, customers sales statistic reporting and accounting for inventory which includes goods issues, stock take and variance reconciliation.

Working with various internalstakeholders (logistics/sales/customer service) to ensure the deliverables are completed effectively and efficiently.

Invoicing and delivery:

• Prepare delivery order, tax invoice and loaner form. Liaising with Logistic team to ensure timely delivery to customers. Sending delivery orders and invoices to customers via email or hardcopy depending on customers’ requirements.
• This role also includes recording usage of spare parts and updating the equipment card, and service contract as required by SAP B1 to close the billing process.
• Follow up with customers’ enquiries relating to delivery and invoices.

Monitor receivables and collections:

• Work with commercial team, and liaising with customers to follow up on outstanding receivables and working with alternatives solutions for delinquent customers. This includes generating, preparing and sending monthly Statement of Accounts.
• Maintain proper documentation of the order processed for audit purposes. Support in external/internal audit.

Reporting:

• Prepare various reports such as monthly sales statistic report, sales MTD report 2-3 times per week, monthly inventory reporting, monthly loaner, monthly warranty reporting to support Sales and Finance.

Administrative task:

• Coordinate with the various departments to ensure smooth operation (required face-to-face communication with the sales and operation team)
• Handle customers’ issue regarding invoicing or outbound matters.
• Be responsible for all correspondences, filing, photocopying, recording, documentation.
• Perform any administration duties assigned when required

Requirements:

• Minimum Diploma level with related working experiences
• Applicants with similar job duties will have advantages
• Beneficial to have basic accounting knowledge for processing of payment etc.
• Experience with transaction systems(SAP) preferredComfortable working in different multicultural team
• Possess a positive attitude and willingness to learn
• Possess good communication skills (both written and oral) and interpersonal skills as required to handle internal and external customers’ enquiries daily.
• Fresh Graduates are welcome to apply

By responding to Sonova’s advertisement, consent is considered given to Sonova to collect the required personal data for the purpose of recruitment with expectation that Sonova will protect personal data with security safeguards that are reasonable and appropriate to the sensitivity of the personal data, to protect it from unauthorized access, use or disclosure and complies with applicable regulatory requirements with respect to the retention of personal data.

We regret that only shortlisted candidates will be notified.

Company Overview

Company that specializes in supplying and possibly manufacturing building materials. Typically, such companies provide a range of products used in construction, including but not limited to roofing materials, insulation, drywall, cement, aggregates, and other construction-related products.

Responsibilities

1. Support Southern B2C pitched roof orders in Malacca and Johor.
2. Act as a problem solver to meet customer expectations.
3. Utilize strong interpersonal skills to build relationships with customers and internal teams.
4. Manage multiple tasks simultaneously and effectively manage time.
5. Adapt to changing priorities and handle unexpected situations.
6. Communicate effectively, both verbally and in writing.

Qualifications

1. Proficiency with SAP software, which is widely used for enterprise resource planning (ERP) and managing business operations.
2. Having a customer-centric mindset means prioritizing the needs and satisfaction of customers. It involves understanding customer requirements, anticipating their needs, and ensuring a positive experience throughout interactions.
3. Ability to listen actively, convey information clearly and concisely, build rapport, and resolve conflicts diplomatically.
4. Adaptability involves being flexible and open to adjusting to new circumstances, priorities, or environments.

To Apply
If you are interested in this role, click ‘apply now’ and submit your resume (in MS Word format).

The Order Processing Coordinator is a primary point-of-contact for Sales Teams, Country Operations Lead, Finance and Logistics. This position is mainly focused on the processing of Sales Order requests from Sales team for various vendors or processing PO requests from the Sales Order team and releasing the PO to various vendors.

• To validate supporting document and process Sales/Purchase Order requests based on vendors (line cards) and country's requirement.

• To ensure required approvals are in place (GTC/ECCN/DPC/Credit Check)

• Responsible to clear the order requests queue within SLA.

• Submit PO request upon Purchase Requisition Number generated.

• Ensure release of completed PO to vendors within SLA.

• To follow up with vendor on order status and estimated time of arrival

• Communicate to Logistic team on vendor's delivery requirement.

• 1 to 3 Years of relevant work experience.

• Bachelor's Degree with Business, IT, Supply Chain Field of Study preferred.

• Able to execute instructions and to request clarification when needed.

• Possesses strong data entry skills.

• Able to perform basic mathematical calculations.

• Able to recognize and attend to important details with accuracy and efficiency.

• Able to communicate clearly and convey necessary information.

• Able to converse and write effectively in English and local language.

• Able to interact effectively with all levels of management.

• Possesses strong multi-cultural interpersonal skills.

• Able to constructively work under stress and pressure when faced with high workloads and deadlines.

• Able to work independently with minimum supervision.

• Able to maintain confidentiality of sensitive information.

• Able to build solid, effective working relationships with others.

• Able to exhibit ability to be sensitive to the needs, concerns, and feelings of others.

• Able to quickly learn new systems and technology.

• Able to use relevant computer system applications at a basic level.

Key Skills

What’s In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization : Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

Don’t meet every single requirement? Apply anyway.

At Tec D, a TD SYNNEX Company, we’re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you’re excited about working for our company and believe you’re a good fit for this role, we encourage you to apply. You may be exactly the person we’re looking for!

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.

Join to apply for the Sales Engineer, Order Processing (Service) role at Maschinenfabrik Reinhausen

1 week ago Be among the first 25 applicants

Join to apply for the Sales Engineer, Order Processing (Service) role at Maschinenfabrik Reinhausen

Get AI-powered advice on this job and more exclusive features.

At the world market leader in energy technology, you will contribute to keeping the energy supply stable in the future. With our intelligent digital and analogue solutions, you will help shape the implementation of the energy transition. In a global team of 4.800 committed colleagues, which is characterised by the unique cohesion of our family-run group of companies. Reinhausen - where Power meets Passion.

What challenges can you expect?

• You will be responsible for interpreting, clarifying, and realizing customer specifications for offers and orders related to voltage regulators and accessories for power transformers.
• You will enter customer orders into SAP for internal processing and planning.
• Your role will involve active participation in technical and commercial negotiations or clarification meetings, contributing to successful outcomes.
• You will lead a project team to organize, plan, schedule, and execute customized service projects related to routine maintenance, retrofitting, diagnostics, troubleshooting on-site of Transformer Control equipment and components, as well as commissioning and decommissioning of transformers.
• You will be responsible for selecting subcontractors/partners according to defined criteria, monitoring their performance, conducting timely escalations in case of qualitative shortfalls and cooperation issues, and initiating suitable actions promptly.
• Site visits will be performed as needed.
• You will prepare reports for Sales Management and maintain close cooperation with relevant departments locally and at the headquarters in Germany, as well as agents for the assigned countries.
  
  

• Bachelor's Degree in Electrical Engineering or any related Engineering field
• Basic knowledge of Mechanical Engineering
• 3-5 years of experience in Transformer Service, with at least 2 years in installation work related to 132KV or higher
• In-depth knowledge of transformers, including service and commissioning experience
• Advantageous: Experience in international project management and execution
• Strong analytical and problem-solving skills
• Ability to meet tight deadlines
• Intercultural understanding, clear communication, and solution-oriented approach
• Entrepreneurial mindset with a holistic perspective
• Willingness to travel domestically and internationally
• Proficiency in written and spoken English
• Computer skills: Proficient in MS Office; knowledge of SAP is a plus
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Sales and Business Development
• Industries Electrical Equipment Manufacturing

Referrals increase your chances of interviewing at Maschinenfabrik Reinhausen by 2x

Federal Territory of Kuala Lumpur, Malaysia 1 day ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 7 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Seri Kembangan, Malaysia MYR3,000.00-MYR5,000.00 22 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Bangsar South, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago

Petaling Jaya, Selangor, Malaysia 1 day ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR7,000.00-MYR11,000.00 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Sales Engineer, Order Processing (Products) role at Maschinenfabrik Reinhausen

15 hours ago Be among the first 25 applicants

Join to apply for the Sales Engineer, Order Processing (Products) role at Maschinenfabrik Reinhausen

At the world market leader in energy technology, you will contribute to keeping the energy supply stable in the future. With our intelligent digital and analogue solutions, you will help shape the implementation of the energy transition. In a global team of 4.800 committed colleagues, which is characterised by the unique cohesion of our family-run group of companies. Reinhausen - where Power meets Passion.

What challenges can you expect?

• You will consult transformer-manufacturing customers with regard to all technical inquiries related to the Reinhausen product range
• In addition to that, you will be interpreting, clarifying and implementing technical customer specifications for offers and orders, taking into account the Reinhausen scope of delivery
• Early review of technical feasibility and cost effectiveness of customer-specific special product applications and designs will be within your responsibility
• Furthermore, you will enter customer offers and orders in SAP for internal processing and implementation
• You will coordinate, schedule and monitor progress of offer and order processing
• Additionally, you will be responsible for monitoring and assisting with the material delivery and invoicing process
• You will participate in technical and commercial negotiations or clarification meetings with customers as well as provide technical back-office support and after-sales service to designated customers
• You will maintain close cooperation with internal technical, commercial and logistical departments at the Reinhausen factories
  
  

• Bachelor's Degree in Electrical Engineering or a related field.
• 3-5 years of experience in the Power Transformer industry.
• International business experience is an advantage.
• Strong analytical and problem-solving skills.
• Ability to meet tight deadlines.
• Excellent intercultural communication and solution-oriented mindset.
• Entrepreneurial thinking.
• Willingness to travel domestically and internationally.
• Proficiency in English; Mandarin is a plus.
• Proficient in MS Office; SAP knowledge is an advantage.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Sales and Business Development
• Industries Electrical Equipment Manufacturing

Referrals increase your chances of interviewing at Maschinenfabrik Reinhausen by 2x

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 10 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Puchong, Selangor, Malaysia MYR2,500.00-MYR3,500.00 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia MYR3,000.00-MYR4,000.00 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Puchong, Selangor, Malaysia MYR3,000.00-MYR6,000.00 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

We are looking for an energetic and motivated individual to join the Supply Chain team as a Sr. Order Processing Executive.

You will play an important role to:

• Actively participate in daily sales order management activities encompassing document, information, product and operations workflows.
• Supervise a team to handle customer order management.
• Ensure timely and flawless creation of sales order.
• Engage with external customers, internal customers and other relevant party, if any to swiftly resolve product quality issue, delivery disputes, discrepancy & any other issues arise related to customer's order.
• Responsible for the achievement of all sales order management related Key Performance Indicators (KPIs) as determined by the corporate operations and management from.
• Ensure smooth and timely processing of customer orders, creation of corresponding sales order and coordinate with logistics on time delivery of goods from warehouse to customers.
• Negotiate with customers on any anticipated delay in deliveries, installation or testing.
• Ensure timely and accurately reporting.
• Constantly work with stakeholders towards Improvement Projects to institute best practices to improve the process flow of operations activities.
• Ensure the completeness, accuracy and integrity of data and transactions in the system at all times.
• Comply and adhere to Standard Operating Procedure/policies and regulations established by the company/authority body and participate in internal/external audit, as and when is required.

To be successful in this role, you would require:

• Bachelor’s degree in Business Administration, Operation or equivalent.
• 3-5 years work experience relevant to this role.
• Strong learning agility and able to take challenge.
• Good interpersonal, communication skills & effective analytical and decision-making skills with the ability to exercise independent judgment and recognize the impact to the business and customer.
• Strong organizational, problem solving, and time management skills.
• Detail oriented and uses excellent judgment in resolving questions or problems.
• Able to work under pressure when it is required.
• Ability to multi-task under minimal supervision and meticulous.
• Good communications and writing skills.
• Knowledge in marketing, commercial law, compliance standards will be added advantage.
• Good understanding of ERP.