111 Records Clerk jobs in Malaysia

Set up, assist to create and store documents related to Quality Management and Semiconductor Production lines worldwide. Examples include artwork instructions, specifications, FMEA, and Control plans.

Job Description

In this role, you will:

1. Set up, assist in creating, and store documents related to Quality Management and Semiconductor Production lines worldwide, such as artwork instructions, specifications, FMEA, and Control plans.
2. Collaborate with a global team of document specialists.
3. Create templates for Quality and Production documentation for future use.
4. Manage documentation requests and workflows within the organization, retrieving files as needed by employees and clients.
5. Maintain and update quality and production documentation, ensuring accuracy.
6. File documents digitally and ensure proper storage.
7. Train employees and communicate document control procedures.
8. Capture and report Quality key performance indicators related to Document Control.
9. Initiate and promote improvement projects aimed at streamlining documentation management processes.
10. Assist in implementing new and improved Document Management systems and processes.

Your Profile

You are well-suited for this role if you have:

• A Bachelor's Degree with experience in Document Control or a similar role.
• Knowledge of Electronic Document Management and Control Systems, such as Windchill.
• Strong data organization skills.
• Proficiency in MS Office Suite (SharePoint, Outlook, Word, Excel, PowerPoint).
• Attention to detail, organization skills, and the ability to multitask.
• Effective communication skills, both written and verbal.
• Customer service skills.

#WeAreIn for driving decarbonization and digitalization.

As a global leader in semiconductor solutions for power systems and IoT, Infineon enables innovative solutions for green energy, sustainable mobility, and smart IoT. We foster innovation, customer success, and care for our people. Join us in making life easier, safer, and greener.

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We are committed to diversity and inclusion, offering a respectful and open working environment. We select candidates based on experience and skills. Please inform your recruiter of any accommodations needed for the interview process.

Set up, assist to create and store documents related to Quality Management and Semiconductor Production lines worldwide. Examples artwork instructions, specifications, FMEA, Control plan.

Job Description

In your new role you will:

• Set up, assist to create and store documents related to Quality Management and Semiconductor Production lines worldwide. Examples artwork instructions, specifications, FMEA, Control plan
• Collaborate with a worldwide group of document specialists
• Create Quality and Production related templates for future use
• Manage requests for documentation and the flow of documentation within the organization. Retrieve files as requested by employees and clients
• Ensure that quality and production related documentation is maintained and updated, check for accuracy
• File documents in digital records and ensure appropriate storage
• Train employees and communicate about document control procedures
• Capture and report Quality key performance indicators for DocumentControl
• Initiate and foster improvement projects with the target of a lean and efficient documentation management business process
• Assist in implementing new and improved Document Management systems and document management processes.
  
  

• Bachelor Degree with experience as a Document Controlling or similar role
• Knowledge of Electronic Document Management and Control Systems, such as Windchill
• Data organization skills
• Very good proficiency in MS Office Skill set (SharePoint, Outlook, Word, MS Excel, PowerPoint)
• Detail-oriented and organized, and a multitasker
• Ability to engage and communicate effectively (written and verbal) with involved parties at all levels
• Customer service skills.
  
  

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This range is provided by ONE LIVING. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Responsibility

• Perform data entry and update the database system
• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Carry out clerical duties, including answering phones and preparing documents
• Time management and prioritization skills to ensure efficient functioning of schedules and office systems
• Providing basic bookkeeping services.
• Performs other related duties as assigned.
  
  

• Minimum education: SPM and above
• Language proficiency: Mandarin.
• Skills required: Outlook, Microsoft Office, Answering Telephones, Communication
• Minimum of 1 year experience in office administration
• Proficient in Microsoft Office Suite
• Excellent communication skills
  
  

• EPF / SOCSO / PCB
• Annual Leave
• Medical and Hospitalisation Leave

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Technology, Information and Internet

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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

This job is for an Administrative Assistant at Foundingbird. You might like this job because you'll help new companies get started, communicate with clients, and keep important documents in order, all while supporting the team in a friendly environment!

As a Administrative Assistant at Foundingbird, you will be responsible in providing administrative support, maintaining communications etiquette, facilitating the team, and assisting with executive administrative tasks and clerical duties on a day-to-day basis.

What you’ll be responsible for in this role:

• Provide comprehensive support in the incorporation of new companies, including e-KYC procedures, pre- and post-incorporation tasks, management of beneficial ownership (BO) information, acquisition of income tax numbers, and facilitation of bank account openings
• Effectively communicate with clients via email, calls and direct messages via Whatsapp, ensuring prompt and professional correspondence
• Coordinate the preparation of payment reminders, LODs and requests for invoices and statements of account for various companies
• Execute administrative duties by managing both softcopy and hardcopy statutory documents, including letters, financial statements, SSM receipts, client transition forms, board resolutions, and Annual Returns (AR) in maintaining compliance
• Offer comprehensive assistance to the Company Secretary and Customer Success team

We’re looking for a person with the following qualities:

• Applicants who are able to start immediately will be prioritized.
• Location: Must work physically at Taman Danau Desa, Kuala Lumpur
• Education: At least STPM or Higher Education Level. Additional certification in Office Administration is a bonus. Applicants with Diploma/Bachelor’s Degree in any related field of business or Corporate Administration or equivalent professional qualifications (ICSA / MAICSA) will be prioritized.
• Experience: Fresh graduates are welcomed to apply; willingness to grow and learn are prioritized. Experience in a similar role is a plus.
• Skills: Administrative Assistance, Executive Administrative Assistance, and Clerical Skills. Strong attention to detail and organizational skills, Ability to multitask and prioritize tasks effectively
• Familiarity with Proficiency in MS Office (Word, Excel, Outlook)
• Must be tech savvy and adaptable in using various applications for efficiency.
• Language(s): English and Bahasa Malaysia (Mandarin is a plus).
• Good analytical and time management skills.
• Able to work independently, work well under pressure and work as a Team.
• Excellent Etiquette and Communication skills.

• Opportunity to make a significant impact in revolutionizing how company secretarial work is experienced by entrepreneurs in Malaysia.
• Hands-on experience in compliance, operations, and customer relations in a fast-growing startup.
• Positive, young and inclusive working environment/culture.
• Unlimited paid time off policy with min. 15 days.
• Medical benefits.
• Yearly Team retreat.
• More.

If you are interested, in addition to applying here, please email ( ) directly with the following information:

• Why you fit the profile we’re looking for and your past experience that is relevant
• What attracts you to this particular role

Applicants that do not follow these instructions will not be considered.

If you deem to be a potential fit based on the information provided by you; we will invite you for coffee and get to know each other. There will be a total of 2 interviews/ meetings before an official decision is being made.

Administrative Support

Business Administration

Yes, we won't keep track of your vacation days*. Discuss it with your team and we will figure out how you can enjoy that time off.

Go to a nice resort or do something active in the mountains! We will get the team together to have fun and connect with each other for a day or a few.

We'll cover your parking costs.

Your wellbeing is our priority. You get healthcare coverage for your GP, dental, optical, screening and even specialist visit.

Our office is stocked with a variety of complimentary snacks and beverages to keep you energised throughout the workday.

Got a particular book or a certain course you want to follow to enhance your skills on the job? We've got you covered for reasonable requests.

Foundingbird is a digital corporate secretary that helps Malaysian startups to incorporate their company, manage accounting and bookkeeping, and handle payroll all-in-one-place through an online dashboard at an affordable price.Our goal is to revamp how companies in South East Asia are incorporated, managed and transact with one another. We design delightful experiences that take the worry of administration from.

• To be in-charge of POS on data key-in, monitoring, analysis, reporting, and etc.
• To assist in general administrative tasks such as scheduling appointments, organizing meetings, and handling correspondence.
• To handle and ensure sufficient office supplies, facilities.
• To maintain proper filing system from time to time.
• To support on maintenance contractor sourcing.
• To support on HR matters
  
  

• To handle inbound and outbound calls from time to time.
• To greet and direct walk-in customer to the relevant correspondent.
• Any other ad-hoc assignments will be assigned by the supervisor or the Management from time to time.
  
  

• Minimum Cert/ Diploma in Business Admin/ Management.
• Candidate with relevant working experience will be added advantage.
• Strong analytical, planning and problem-solving skills.
• Hardworking, multi-tasking, resourceful and proactive with sense of urgency.
• Good interpersonal, communication skills and reporting skills.
• Fresh graduates/ school leavers are welcome to apply.
  
  

• Medical
• Staff Purchase
• FREE Parking

Responsibilities:

• Enter and update product and sales data in systems

• Check for accuracy in pricing and stock information

• Prepare simple reports for sales and management

• Support online sales and admin tasks

Requirements:

• High proficiency in Microsoft Excel (formulas, pivot tables, data analysis)

• Good skills in Microsoft Word and PowerPoint

• Careful and detail-oriented

• Able to work independently and in a team

Job Summary:

Seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and executive support by conducting research, preparing reports, handling information requests, and performing clerical functions. This includes but is not limited to planning, organizing, managing, executing meetings, relationships, and communicating on behalf of the executives. The ideal candidate will be resourceful, detail-oriented, and capable of handling a wide range of tasks efficiently while maintaining strict confidentiality. They must work with a high degree of autonomy in a fast-paced environment.

Duties & Responsibilities:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Support General Manager utilizing the highest level of confidentiality and business professionalism.
• Manage and maintain schedules, including appointments, meetings, and travel arrangements.
• Handle correspondence, draft emails, letters, reports, and other documents.
• Coordinate events, conferences, and business engagements.
• Conduct research and prepare presentations or reports as required.
• Work closely and effectively with General Manager to keep him well informed of upcoming commitments and responsibilities.
• Maintain and organize confidential records and files.
• Handle personal errands and tasks as needed.
• Liaise with internal departments and external partners to ensure smooth operations.
• Manage expense reports and track budgets related to executive activities.
• Perform any other duties as assigned to support the executive and the organization.

Minimum & Preferred Qualifications and Experience:

Minimum Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential information.
• Strong attention to detail and problem-solving skills.
• Flexibility and adaptability to changing priorities.
• A proactive and resourceful approach to tasks and challenges.
• Willing to travel domestically for government-related matters.

Preferred Qualifications:

• Bachelor’s degree in engineering/business administration, communications, or a related field.
• Experience working in a corporate or high-profile environment.
• Familiarity with project management and manufacturing business operations.

Education:

Bachelor’s degree in engineering/business administration, communications, or a related field.

Physical requirements/Work Environment:

This position primarily works in an office environment. It requires frequent sitting, standing, and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local or international (mainly USA) travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.

Join to apply for the Administrative Assistant role at Alvarez & Marsal

Join to apply for the Administrative Assistant role at Alvarez & Marsal

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About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

You will be responsible for providing secretarial support to Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters.

How You Will Contribute

• Executive Calendar Management: Proactively manage and optimize the calendars of our Managing Directors, ensuring efficient scheduling and prioritization of appointments.
• Comprehensive Travel Coordination: Manage all travel arrangements, including visa applications, flight bookings, and accommodation reservations, adhering to current travel policies and protocols.
• Meeting and Event Coordination: Seamlessly organize and coordinate internal and external meetings, both on-site and virtually, ensuring smooth execution and effective communication.
• Expense Management: Accurately and promptly process expense claims through the company's system, maintaining meticulous records and ensuring timely submission.
• Contact Database Management: Develop and maintain a comprehensive contact database for our Managing Directors, including accurate scanning and entry of business card details and regular updates.
• Regional Executive Assistant Collaboration: Collaborate effectively with Executive Assistants across the region, providing mutual support and ensuring seamless coverage during periods of absence.
• General Office Administration: Manage day-to-day office administrative tasks, including processing incoming and outgoing mail and parcels, coordinating courier services, and handling dispatch arrangements.
• Ad Hoc Administrative Support for Projects: Provide flexible and responsive administrative support as required and participate in projects and events, contributing to the overall efficiency and effectiveness of the team.
  
  
  

• Diploma qualification with a minimum of three (3) years of proven experience in a similar executive support role.
• Demonstrated ability to be meticulous, independent, and adept at multitasking, with exceptional organizational and time-management skills.
• A collaborative team player with a proactive, "can-do" attitude and a strong commitment to achieving results.
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Business Consulting and Services

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Employment Tipe: Full Time

JOB SCOPE / DESCRIPTION:

As an Administrative Assistant at Qualitek (M) Solution Sdn Bhd, you will play a vital rolein supporting the management team and ensuring that the day-to-day operations runsmoothly and efficiently.

Your responsibilities will include:

- Office Management: Oversee the daily administrative operations, includingmanaging office supplies, coordinating meetings, and ensure a tidy and orderly workarea.

- Documentation: Handle all documentation, including preparing, organizing, andmaintaining physical and digital records, reports, and correspondence.

- Communication: Serve as the main contact person for internal and external contact.Answer phone calls, respond to emails, and liaise with clients and suppliers.

- Data Entry & Reporting: Perform data entry tasks, update records, and generatereports as the management requires.

- Scheduling: Manage calendars, schedule appointments, and coordinate meetingsand events.

- Support Services: Provide general administrative support to the team, includingpreparing material for presentations, reports, and any other tasks as needed.

- Customer Service: To attend to visitors and facilitate in answering any queries fromcustomers or visitors.

REQUIREMENTS:

- Minimum Diploma in Office Administration / Business Administration or related fieldis preferred.

- Proven experience as an administrative assistant or in a similar role.

- Proficient in MS Office (Word, Excel, PowerPoint) and basic office equipment.

- Excellent organizational and multitasking skills.

- Strong verbal and written communication skills in English and Bahasa Malaysia.

- Ability to work independently and as part of a team.

Join us at Qualitek (M) Solution Sdn Bhd and be part of a dynamic and growing team!