43 Project Assistant jobs in Malaysia

Build your Career with an Industry Leader at our Shared Services Centre in Malaysia. As a global leader in premium label solutions, our purpose is to deliver the world's best label solutions that help our customers build their brands, while adding value to our employees, our shareholders, and the communities in which we operate. If you share our vision and believe that you could contribute to the success of our company, we look forward to hearing from you!

Job Highlights:

• Hybrid Working Arrangement
• Learning & Development

Project Management

• Lead and manage projects from inception to completion.
• Develop detailed project plans, including scope, objectives, deliverables, timelines, dependencies, resource requirements, communications and change management to guide the project execution process.
• Lead project kickoff meetings and establish clear roles and responsibilities for team members.
• Drive project execution with cross-functional teams and vendor partners (if applicable) and ensure that timelines and deliverables are met.
• Coordinate multiple workstreams and resources, and facilitate effective collaboration and communication among project team members.
• Monitor project progress, track milestones, and identify potential risks and issues.
• Manage and address project conflicts, issues, risks, slippages and expectations and ensure they are escalated or addressed in a timely manner.
• Prepare project status reports and communicate regularly with stakeholders to provide updates on project progress, risks, issues and mitigating actions.
• Manage project budgets, track expenses, and ensure adherence to financial guidelines.
• Conduct post-mortem evaluations to assess outcomes, identify lessons learned, and recommend improvements for future projects.
• Identify opportunities for process improvement and implement best practices to enhance project management efficiency and effectiveness.
• Contribute to the development and implementation of positive change in the Project function in the Company.
• Leverage on use of technology and implement cost-neutral process enhancements
• Perform any other duties as assigned by the Team Manager.

• Bachelor’s degree in business administration, accounting and finance or related field.
• At least 6 years’ working experience in related field (experience in shared services environment is preferred).
• Experience in project work, such as finance transformation, system implementation or process improvement.
• Strong computer skills and experience with relevant software programs.
• Excellent communication and presentation skills.
• Strong critical thinking, analytical, and problem-solving skills.
• Good interpersonal and organizational skills.
• Attention to detail and a high level of accuracy in work.
• Ability to work effectively both independently and as part of a team to meet tight deadlines.
• Flexibility to adapt to changing priorities and willingness to take on new challenges.

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If you can’t find a suitable vacancy, feel free to submit your resume and cover letter to:

Our Project Managers are responsible for the planning, management, execution, and financial control of our projects to ensure that they are completed on time, within budget, and to the quality requirements of our client.

Key Responsibilities:

1. Manage and lead the project team
2. Coordinate and monitor sub-contractors’ activities on site
3. Organise the project’s resources, machines, plant and equipment, and materials
4. Liaise with clients, consultants, and authorities on all technical and site issues

Requirements:

1. Candidate must possess at least a Degree in Civil Engineering
2. Minimum 8 years experience, with at least 3 years in geotechnical works
3. Good organisational and analytical skills
4. Strong interpersonal and communication skills
5. Ability to lead and motivate the project team

Direct message the job poster from SOCOE

At SOCOE, we are driven by diversity and a passion for technology, fostering a creative and innovative workforce. We aim to build a seamless community platform that challenges the norm in Sarawak. Our commitment lies in empowering everyone within our organization to achieve more and to add genuine value to people's lives. We listen, create, and connect to bring our vision to life.

Company Description

At SOCOE, we are driven by diversity and a passion for technology, fostering a creative and innovative workforce. We aim to build a seamless community platform that challenges the norm in Sarawak. Our commitment lies in empowering everyone within our organization to achieve more and to add genuine value to people's lives. We listen, create, and connect to bring our vision to life.

Role Description

This is a full-time on-site role for a Project Administrative Assistant located in Kuching. The Project Administrative Assistant will be responsible for providing administrative support, managing phone communications, handling clerical tasks, and assisting executives in their day-to-day activities. The role involves maintaining organized records and ensuring smooth operational processes within the office.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and strong Communication skills
• Executive Administrative Assistance experience
• Excellent organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and collaboratively in a team setting
• High School diploma or equivalent; additional qualifications as an Administrative Assistant or Secretariat are a plus

• Entry level

• Full-time

• Administrative

• IT Services and IT Consulting

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• Candidate must possess at least a Bachelor’s degree in Mechanical Engineering, Manufacturing Engineering, or related field .
• Candidate must have 5 years of experience in machinery, automotive, equipment, and automation industry.
• Minimum 5 years of experience including project engineering .
• Required skill(s): project management, communication, financial acumen ; knowledge in NPI and international transfers management will be an advantage.
• Prefer candidate with strong leadership skills to lead projects.
• Able to travel abroad for long-term assignments.
• Experience with CAD software (e.g., SolidWorks, AutoCAD) and project management tools .
• Strong problem-solving, communication, and organizational skills .
• Strong communication skills (both verbal and written in Mandarin and English ).
• Ability to work independently and within a team in a fast-paced environment.
• Facilitation of project plans, project reviews, project management deliverables and training.
• Promote horizontal and vertical communications between the project teams and cross-functional organization.
• Work directly with Technical team leaders and team members to meet project needs.
• Lead development of project meeting agendas, record minutes and personally follow-up on actions.
• Plan and manage project management and technical team leader forums to share best practices, resolve common issues, and share cross-functional capabilities.
• Assist with effective meetings and presentations, conflict mediation, resource assignments, knowledge of process deliverables and division process initiatives.
• Establish and support a work environment of continuous improvement that supports Quality policy, Quality System & the appropriate regulations for the area.
• Ensure employees are trained to do their work and their training is documented.
• Develop and maintain project schedules, budgets, and status reports.
• Supervise maintenance and alteration of all areas and equipment within the building(s), as well as layouts, arrangements, and housekeeping of all facilities.
• Travel allowance provided
• Performance bonus

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To oversee and monitor the progress of building construction works under your supervision, ensuring that all work is carried out in accordance with the contracts and construction drawings, particularly with respect to specifications, quality, and timely completion.

Ensure adherence to the company's Quality Management System Manual and the Project Quality Plan (PQP) during the construction of Civil & Structural (C&S) and Architectural works.

To attend site valuations with representatives from the Contracts Department to determine the interim payment due to contractors, and, if necessary, to issue written instructions to withhold payment for non-compliance with Civil & Structural (C&S) works.

To ensure that building defects are rectified within the timeframe stipulated in the contract.

To ensure the safety and health are well monitored at site by all site team.

To oversee and monitor the costs of construction works throughout the entire project lifecycle, from implementation to completion

To liaise with the Resident Association, address their concerns, and attend to any complaints related to site matters.

Review drawings in detail and propose improvements to consultants and management to avoid rework and variations.

To lead the site staff and provide guidance in carrying out supervisory duties.

Requirements :

Degree in Civil/Structural Engineering/Construction Management or equivalent

Must have at least 6 years working experience in high rise or mixed development projects

Good technical knowledge in architectural and structural services

Experience in ISO, IBS, Q-LLASIC and CONQUAS system

Site experience in shopping mall, hotel and mega tower developments

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Assistant Project Manager? How many years' experience do you have in the construction industry?

Spanning more than three decades in the property development industry, IOI Properties Group Berhad (“IOI Properties”) is one of the leading public-listed property developers in Malaysia. Over the years, it has successfully developed sustainable townships and commercial enclaves in sought-after regions of Klang Valley such as IOI Resort City, Bandar Puteri Puchong, 16 Sierra and Bandar Puteri Bangi; and established a strong presence in Penang (northern region) as well as Johor in the southern region of Malaysia. In the international scene, IOI Properties has project developments in Singapore and the People’s Republic of China. The Group has a total development landbank of approximately 10,000 acres.

Apart from being an established township property developer, IOI Properties is also known for being one of the few integrated property developers that builds and manages its investment properties such as hotels, golf courses, shopping malls and office buildings. Under its investment property portfolio it manages a total of 6.7 million sq. ft. of lettable area, comprising retail, purpose built office and others. These properties are mostly located in high-growth areas, which are well-connected, accessible and are centred within high population concentration.

The Group owns four hotels with 4 to 5-star rating offering a total of more than 1,800 keys namely Putrajaya Marriott Hotel, Palm Garden Hotel, Four Points by Sheraton Puchong, Le Meridien Putrajaya; as well as two golf courses known as Palm Garden Golf Club in IOI Resort City and Palm Villa Golf and Country Resort in Johor. Meanwhile, the Group’s investment assets include an award-winning IOI City Mall – the largest shopping mall in Southern Klang Valley, IOI Mall Puchong and IOI Mall Kulai.

Spanning more than three decades in the property development industry, IOI Properties Group Berhad (“IOI Properties”) is one of the leading public-listed property developers in Malaysia. Over the years, it has successfully developed sustainable townships and commercial enclaves in sought-after regions of Klang Valley such as IOI Resort City, Bandar Puteri Puchong, 16 Sierra and Bandar Puteri Bangi; and established a strong presence in Penang (northern region) as well as Johor in the southern region of Malaysia. In the international scene, IOI Properties has project developments in Singapore and the People’s Republic of China. The Group has a total development landbank of approximately 10,000 acres.

Apart from being an established township property developer, IOI Properties is also known for being one of the few integrated property developers that builds and manages its investment properties such as hotels, golf courses, shopping malls and office buildings. Under its investment property portfolio it manages a total of 6.7 million sq. ft. of lettable area, comprising retail, purpose built office and others. These properties are mostly located in high-growth areas, which are well-connected, accessible and are centred within high population concentration.

The Group owns four hotels with 4 to 5-star rating offering a total of more than 1,800 keys namely Putrajaya Marriott Hotel, Palm Garden Hotel, Four Points by Sheraton Puchong, Le Meridien Putrajaya; as well as two golf courses known as Palm Garden Golf Club in IOI Resort City and Palm Villa Golf and Country Resort in Johor. Meanwhile, the Group’s investment assets include an award-winning IOI City Mall – the largest shopping mall in Southern Klang Valley, IOI Mall Puchong and IOI Mall Kulai.

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Perks and benefits Medical Education support Dental Parking Vision Comprehensive Insurance coverage, Performance Bonu

What can I earn as an Assistant Project Manager

Selangor, Malaysia | Posted on 03/07/2025

Aigens Technology Limited is a market leader in F&B and Hospitality technology, empowering over 500 brands across the Asia Pacific, including global names like KFC, Burger King, Starbucks, Shake Shack, Hyatt, and Accor. Headquartered in Hong Kong, we specialize in innovative solutions that transform customer experiences and maximize operational efficiency.

As pioneers in mobile ordering and QR code technology, Aigens has been instrumental in steering the digital revolution of the F&B and Hospitality industry. Our versatile product portfolio—including Kiosk and Mobile Ordering solutions, POS, Payment, Loyalty systems, and Middleware—helps businesses attract more customers, increase order sizes, foster loyalty, and streamline operations.

With rapid growth in the past three years, expanding to 9 regional offices and a team of 150 (and counting), Aigens is shaping the future of F&B and Hospitality technology. If you are passionate about innovation and want to make an impact in this dynamic industry, join us and be part of our journey.

What your daily work looks like:

• Support project managers in coordinating and managing project activities
  
• Break down work into actionable and measurable tasks with the help of project managers
  
• Schedule and assign tasks to internal teams and closely monitor their progress to ensure timely completion
  
• Proactively escalate and update project managers when deviations arise during projects
  
• Assist project managers in analyzing and assessing risks and opportunities
  
• Arrange, attend, and actively participate in stakeholder meetings
  
• Coordinate with clients to plan upcoming tasks, clarify requirements, and align expectations
  
• Serve as the main point of contact and effectively communicate project status to all participants, ensuring timely and adequate responses
  
• Maintain project-related paperwork by ensuring all necessary materials are up-to-date, properly filed, and stored appropriately.
  

We are looking for someone with:

• 2+ years of relevant experience in project management, preferably in IT/Technology
  
• Candidates with less experience will be considered as Project Coordinator.
  
• Hold a bachelor's degree in Computer Science, Information Systems, Business Administration, Project Management, or related disciplines
  
• Strong analytical and problem-solving abilities
  
• Excellent interpersonal skills and ability to work well with others
  
• Clear and effective communication skills, both verbal and written
  
• Demonstrates attention to detail and accuracy in work
  
• Ability to work effectively under pressure and meet deadlines
  
• Willingness to continuously learn and stay updated with industry trends and advancements
  
• Demonstrates a strong sense of accountability and responsibility
  
• Proficient in English and Cantonese (knowledge of Mandarin is a plus) in both written and spoken forms.
  

What’s on offer:

• Competitive salary for the right candidate
  
• 5-day work week
  
• Friendly and people-oriented work environment
  
• Working in a flat culture with talented individuals
  
• Join a young and growing brand backed by a great investment team
  

We are excited to welcome a highly motivated individual to join our team. If you meet the above qualifications and are eager to contribute to our organization's success, we encourage you to apply.

Aigens is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, gender, religion, sexual orientation, national origin, genetic information, or any other protected characteristic.

All applications will be handled in strict confidence and will only be used for recruitment related purposes. Applicants who do not hear from us within 6 weeks from the date of application may consider their applications unsuccessful. All information on unsuccessful candidates will be retained for a maximum period of 24 months.

Liaising with project stakeholders concerning project details and deliverables.

Assisting in the planning and implementation of projects.

Helping to coordinate and manage project tasks and deliverables.

Analyzing data as required.

Conducting administrative duties, such as setting up meetings, drafting invoices, and drawing estimates.

Tracking and reporting project progress.

Performing other duties assigned by the Project Manager in an orderly and efficient manner.

• Candidate must possess at least Bachelor’s Degree in Civil Engineering, Architecture, Construction Management, or related discipline.
• Working experience of 2 years and above in the construction industry.
• Proficient in project coordination and management skills.
• Strong analytical and problem-solving skills.
• Disciplined, highly motivated, and able to work under pressure with minimum supervision.
• Willing to travel outstation.