98 Project Admin jobs in Malaysia

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We are looking for a proactive and responsible individual to join our team as a Project Admin Executive .

Requirements:

• Diploma/Degree in any related field
• Fresh graduates are welcome to apply
• Responsible, willing to learn, and detail-oriented

Key Responsibilities:

• Prepare, maintain, and organize project documentation and reports
• Track project schedules, milestones, and deliverables
• Coordinate with project teams and related parties to ensure smooth progress
• Assist in procurement, logistics, and project-related correspondence
• Handle project-related records and filing, including approvals and contracts
• Provide general administrative support when required

If you are eager to build your career in project administration and grow with us, we’d love to hear from you!

Hiring: Project Admin Executive

Location: Puchong – Industronics Advansystem Sdn Bhd

We are looking for a proactive and responsible individual to join our team as a Project Admin Executive .

Requirements:

• Diploma/Degree in any related field
• Fresh graduates are welcome to apply
• Responsible, willing to learn, and detail-oriented
• Entry-level position

Key Responsibilities:

• Prepare, maintain, and organize project documentation and reports
• Track project schedules, milestones, and deliverables
• Coordinate with project teams and related parties to ensure smooth progress
• Assist in procurement, logistics, and project-related correspondence
• Handle project-related records and filing, including approvals and contracts
• Provide general administrative support when required

If you are eager to build your career in project administration and grow with us, we’d love to hear from you!

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology
• Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at Industronics Advansystem Sdn Bhd by 2x

Kota Damansara, Selangor, Malaysia 1 week ago

Damansara, Selangor, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR3,500.00-MYR4,000.00 3 weeks ago

Petaling Jaya, Selangor, Malaysia MYR4,000.00-MYR6,000.00 1 month ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Petaling Jaya, Selangor, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Petaling Jaya, Selangor, Malaysia MYR4,000.00-MYR6,000.00 1 month ago

Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Federal Territory of Kuala Lumpur, Malaysia 2 months ago

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WediaLab Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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• Insert customer and account data by inputting text-based and numerical information from source documents within time limits.
• Compile, verify accuracy, and sort information according to priorities to prepare source data for computer entry.
• Review data for deficiencies or errors, correct any incompatibilities if possible, and check output.
• Research and obtain further information for incomplete documents.
• Apply data program techniques and procedures.
• Generate reports, store completed work in designated locations, and perform backup operations.
• Seek guidance from senior project admin staff when encountering complex or challenging tasks.
• Follow established data entry procedures and guidelines.
• Learn and adapt to new data entry software and tools.
• Collaborate with team members to ensure timely completion of project administration tasks.

• Insert customer and account data by inputting text-based and numerical information from source documents within time limits.
• Compile, verify accuracy, and sort information according to priorities to prepare source data for computer entry.
• Review data for deficiencies or errors, correct any incompatibilities if possible, and check output.
• Research and obtain further information for incomplete documents.
• Apply data program techniques and procedures.
• Generate reports, store completed work in designated locations, and perform backup operations.
• Supervise and provide guidance to junior project admin staff.
• Coordinate and oversee the work of project admin team members.
• Ensure adherence to data entry procedures and quality standards.
• Analyse data entry processes and implement process improvements for efficiency.
• Handle complex data entry tasks and resolve escalated issues.
• Collaborate with cross-functional teams to support project administration tasks.

• Candidate must possess at least a SPM/"O" Level, Higher Secondary/STPM/"A" Level/Pre-U, Bachelor’s Degree, Post Graduate Diploma, Professional Degree, or any field.
• Required Languages: English, Mandarin, Bahasa Malaysia
• At least 1 year or more of experience.
• Skills required: Analytical, Problem Solving, Organizational Skills
• Good interpersonal skills.
• Computer literate, good knowledge of MS Office operations (pivot table, Vlookup), Excel, MS PowerPoint, etc.

• Entry level

• Full-time

• Project Management and Information Technology

• Advertising Services

This job posting is active and current.

We’re sourcing for qualified candidates to fill the following positions:

LPG Operations Administrator

• Diploma or Degree in Business Administration, Logistics, or related field.
• Experience in LPG operations or similar industrial environment is preferred.
• Proficient in SAP warehouse management system-preferred.
• Strong attention to detail and organizational skills.
• Good communication and coordination abilities.
• Knowledge of safety standards in industrial or hazardous environments is an advantage.

Project Admin

Work Based: Kuching, Sarawak.

• Diploma.
• 2 years working experience in project administration or department administration.
• Proficiency in Microsoft Office, Word, Excel, Power Point.
• Ability to work in a project environment.

Interested candidates may submit your Updated CV to with the subject of (Application for Position). Feel free to share this post with your network.

Closing Date: ASAP.

Only qualified candidates will be contacted.

We are a MAS licensed startup that has been in business for the past 5 years. We have recently been recognized as the PayTech of the Year at 2024 Asia FinTech Awards. With a profitable MVP, we are now focused on scaling our business model globally.

We are seeking a highly motivated and experienced Business Analystto join our team at dtcpay as a Project Manager , focusing on business analysis and project coordination responsibilities. You will work closely with stakeholders to gather and analyze business requirements, coordinate activities across teams, and drive the successful delivery of digital payment solutions. If you thrive in a fast-paced fintech environment and enjoy collaborating with cross-functional teams, this is the role for you.

• Gather, document, and analyze business requirements to define project scope and objectives.
• Collaborate with product managers, engineers, and other stakeholders to ensure alignment on business needs and technical feasibility.
• Develop functional specifications, process flows, and use cases to guide software development.
• Facilitate workshops and meetings to clarify requirements and align expectations.
• Support project planning, including milestone tracking, risk identification, and stakeholder coordination.
• Monitor project progress and proactively address issues or delays.
• Conduct market research and competitive analysis to support product strategy.
• Work with QA teams to define test cases and validate that solutions meet business needs.
• Support post-implementation reviews and gather feedback for continuous improvement.

• Bachelor’s degree in Business Administration, Computer Science, Information Systems, or a related field.
• At least 3 years of experience as a Business Analyst or Project Manager, preferably in fintech or digital payments.
• Strong analytical and problem-solving skills with the ability to translate business needs into technical requirements.
• Experience coordinating stakeholders and managing project deliverables.
• Excellent communication and stakeholder management skills.
• Understanding of agile methodologies and software development life cycle (SDLC).
• Proficiency inboth English and Mandarin , as you will collaborate with Chinese vendors.
• The role is based fully onsite, requiring your presence in the office.

Competitive compensation and benefits packages

Opportunity to work with a dynamic and innovative digital payments.

Exposure to cross-functional collaboration and involvement.

Mentorship and guidance from experienced professionals.

Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.

Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks.

Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams.

Plans, coordinates, and executes internal events such as off-sites, team building events and organization wide meetings.

Provides professional communication via phone, e-mail, and mail.

Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages filing systems.

Prepares communications, such as memos, emails, invoices, reports and other correspondence.

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.

Provides real-time scheduling support by booking appointments and preventing conflicts.

Manages calendars, travel arrangements and expense reporting.

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Join to apply for the Administrative Assistant role at ONE LIVING

This range is provided by ONE LIVING. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Responsibility

• Perform data entry and update the database system
• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Carry out clerical duties, including answering phones and preparing documents
• Time management and prioritization skills to ensure efficient functioning of schedules and office systems
• Providing basic bookkeeping services.
• Performs other related duties as assigned.
  
  

• Minimum education: SPM and above
• Language proficiency: Mandarin.
• Skills required: Outlook, Microsoft Office, Answering Telephones, Communication
• Minimum of 1 year experience in office administration
• Proficient in Microsoft Office Suite
• Excellent communication skills
  
  

• EPF / SOCSO / PCB
• Annual Leave
• Medical and Hospitalisation Leave

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Technology, Information and Internet

Referrals increase your chances of interviewing at ONE LIVING by 2x

Get notified about new Administrative Assistant jobs in Seri Kembangan, Malaysia .

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kampong Keramat Dalam, Selangor, Malaysia 5 days ago

Petaling Jaya, Selangor, Malaysia 3 days ago

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

This job is for an Administrative Assistant at Foundingbird. You might like this job because you'll help new companies get started, communicate with clients, and keep important documents in order, all while supporting the team in a friendly environment!

As a Administrative Assistant at Foundingbird, you will be responsible in providing administrative support, maintaining communications etiquette, facilitating the team, and assisting with executive administrative tasks and clerical duties on a day-to-day basis.

What you’ll be responsible for in this role:

• Provide comprehensive support in the incorporation of new companies, including e-KYC procedures, pre- and post-incorporation tasks, management of beneficial ownership (BO) information, acquisition of income tax numbers, and facilitation of bank account openings
• Effectively communicate with clients via email, calls and direct messages via Whatsapp, ensuring prompt and professional correspondence
• Coordinate the preparation of payment reminders, LODs and requests for invoices and statements of account for various companies
• Execute administrative duties by managing both softcopy and hardcopy statutory documents, including letters, financial statements, SSM receipts, client transition forms, board resolutions, and Annual Returns (AR) in maintaining compliance
• Offer comprehensive assistance to the Company Secretary and Customer Success team

We’re looking for a person with the following qualities:

• Applicants who are able to start immediately will be prioritized.
• Location: Must work physically at Taman Danau Desa, Kuala Lumpur
• Education: At least STPM or Higher Education Level. Additional certification in Office Administration is a bonus. Applicants with Diploma/Bachelor’s Degree in any related field of business or Corporate Administration or equivalent professional qualifications (ICSA / MAICSA) will be prioritized.
• Experience: Fresh graduates are welcomed to apply; willingness to grow and learn are prioritized. Experience in a similar role is a plus.
• Skills: Administrative Assistance, Executive Administrative Assistance, and Clerical Skills. Strong attention to detail and organizational skills, Ability to multitask and prioritize tasks effectively
• Familiarity with Proficiency in MS Office (Word, Excel, Outlook)
• Must be tech savvy and adaptable in using various applications for efficiency.
• Language(s): English and Bahasa Malaysia (Mandarin is a plus).
• Good analytical and time management skills.
• Able to work independently, work well under pressure and work as a Team.
• Excellent Etiquette and Communication skills.

• Opportunity to make a significant impact in revolutionizing how company secretarial work is experienced by entrepreneurs in Malaysia.
• Hands-on experience in compliance, operations, and customer relations in a fast-growing startup.
• Positive, young and inclusive working environment/culture.
• Unlimited paid time off policy with min. 15 days.
• Medical benefits.
• Yearly Team retreat.
• More.

If you are interested, in addition to applying here, please email ( ) directly with the following information:

• Why you fit the profile we’re looking for and your past experience that is relevant
• What attracts you to this particular role

Applicants that do not follow these instructions will not be considered.

If you deem to be a potential fit based on the information provided by you; we will invite you for coffee and get to know each other. There will be a total of 2 interviews/ meetings before an official decision is being made.

Administrative Support

Business Administration

Yes, we won't keep track of your vacation days*. Discuss it with your team and we will figure out how you can enjoy that time off.

Go to a nice resort or do something active in the mountains! We will get the team together to have fun and connect with each other for a day or a few.

We'll cover your parking costs.

Your wellbeing is our priority. You get healthcare coverage for your GP, dental, optical, screening and even specialist visit.

Our office is stocked with a variety of complimentary snacks and beverages to keep you energised throughout the workday.

Got a particular book or a certain course you want to follow to enhance your skills on the job? We've got you covered for reasonable requests.

Foundingbird is a digital corporate secretary that helps Malaysian startups to incorporate their company, manage accounting and bookkeeping, and handle payroll all-in-one-place through an online dashboard at an affordable price.Our goal is to revamp how companies in South East Asia are incorporated, managed and transact with one another. We design delightful experiences that take the worry of administration from.