16 Process Administrator jobs in Malaysia

The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership to make palm oil sustainable. Today, the RSPO is a global, non-profit organisation with over 6,000 voluntary members across 104 countries and territories, representing every link in the supply chain: oil palm producers, palm oil processors and traders, consumer goods manufacturers, retailers, banks and investors, environmental or nature conservation non-governmental organisations (NGOs), and social or developmental NGOs.

At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development.

The Assistant Manager will provide a wide range of office administration support in RSPO Secretariat office in Kuala Lumpur and oversee the efficient function of office operations in other RSPO offices i.e. Jakarta, Bogota as well as all shared offices. The incumbent will also provide support to implement employee engagement activities to improve staff engagement, productivity, efficiency and working conditions within the Secretariat.

The location of this role is Kuala Lumpur, Malaysia.

Key Roles & Responsibilities

Duties include but will not be limited to the following:

Office Administration

• Provide guidance to administrative staff in the regions and responsible for office administration budgeting, keeping track and monitoring expenses as well as reporting on utilization.
• Manage and coordinate all office administration tasks, ensuring smooth day-to-day operations and compliance with organisational policies.
• Serve as the primary point of contact for office maintenance, mailing, courier services, utilities, and equipment management.
• Oversee vendor management, office licenses, office insurance policies, and service providers to maintain high service standards.
• Oversee office rentals, including negotiating lease agreements, and ensuring timely renewal or termination of contracts.
• Monitor and replenish office and pantry supplies to ensure availability at all times.
• Ensure the office environment is safe, secure, functional, and aesthetically pleasing, including proper labeling of meeting rooms, cabinets, and other areas.
• Process and manage office-related monthly payments, including utility bills, rentals, supplies, and equipment, ensuring compliance with organisational policies.
• Oversee and manage the General & Admin (G&A) budget, providing accurate and timely reporting.
• Arrange travel and accommodation for staff when required, ensuring adherence to travel policies.
  
  

• Ensure all our offices comply with OSHA regulations and other applicable health and safety requirements.
• Implement and maintain health and safety policies and procedures as directed.
• Ensure emergency supplies (e.g., first aid kits, fire extinguishers) are stocked and accessible.
• Timely reporting of all OSHA-related matters such as incident reporting, safety training and drills.
  
  

• Collaborate with Organisational Development (OD) unit to plan and implement employee engagement activities, including festive celebrations, competitions, and wellbeing initiatives.
• Organise and manage activities that promote understanding and adoption of the organisation’s core values.
• Assist in planning and executing in-house and external events hosted at the office by other divisions.
• Provide general assistance to visitors and new joiners, ensuring a positive and welcoming first impression.
  
  

• Degree in Business Administration or related
  
  

• Minimum 5 years in general administration function and processes
  
  

• Effective coordination and collaboration skills
• Effective organisation & time management skills
• Excellent communication skills
• Proficient in Microsoft office and Google platform
• Strong proficiency in English
  
  

• Require to be full-time onsite
  
  

• RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified.

CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Office Facilitator, Administration role at CLSA

CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Office Facilitator, Administration role at CLSA

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at CLSA by 2x

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

Petaling Jaya, Selangor, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR3,200.00-MYR3,700.00 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Puchong, Selangor, Malaysia MYR3,500.00-MYR5,000.00 17 hours ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia 5 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

Manage, sort and distribute all incoming mail.

Organize, manage and coordinate courier service (both local and overseas).

Hand deliver or pick-up urgent letters and parcels.

Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.

Photocopy, fax, bind and file company documents as required.

Assist with moving of IT equipment, archive boxes and furniture.

Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.

Organize presentation equipment and refreshments in meeting rooms when required.

Assist with corporate events held in the office.

Maintain lobby and front desk area, keeping it clean and free from clutter.

Monitor office supplies and order accordingly.

Ensure and provide support/assistance towards workplace safety and well being.

Carry out routine maintenance work including changing of light bulbs.

Provide BAU coverage for Tea Lady during leave.

Requirements

Secondary school qualifications.

Previous administrative experience.

Excellent written and verbal communication skills.

Team player.

Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.

Confident with all Microsoft Office functions.

Stay informed on CITIC CLSA Job Opportunities

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CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies. Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit

The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies.

Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management.

As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China.

CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit

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Haitong International Securities Group Limited

Company Description

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail view and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population. For more information, visit NIQ.com.

Job Description

This Data Processing Specialist is responsible for data input validation and data cleaning (PH market), focusing on specific industry/category or set of categories (e.g., Beverages, Food, Health and Beauty Products). As a Data Processing Specialist in Input Validation at NielsenIQ, you support creating and delivering client outputs accurately and on time.

• Be the contact for commercial queries, leading resolution in a client-focused and timely manner in cooperation with Client Liaison and Commercial teams. Identify, investigate, and coordinate the resolution of data, process, or product-related queries.
• Plan and execute a complex daily workload to meet departmental and company schedules.
• Analyze and identify gaps and areas for improvement in coding, data input validation, and client instructions environments (CIP - Consumer Information Platform), driving process and tool convergence.
• Provide accurate and timely feedback to country teams, driving SOPs and best practices.
• Work across relevant Operations/Enablement teams to ensure delivery meets client expectations and satisfaction.
• Operate in a virtual/multi-cultural environment, liaising with stakeholders.

Qualifications

• Bachelor’s degree in Computer Science, Information Systems, IT, Statistics, Mathematics, Economics, Business, or equivalent.
• Fresh graduate or with up to 1 year of operational experience.
• Excellent organizational skills, team-oriented, and deadline-driven.
• High accuracy, proactivity, and attention to detail.
• Good analytical skills and aptitude for data and operational processes.
• Project management skills (critical path, task sequencing, problem-solving).
• Excellent written and verbal communication skills in English.
• Proficiency in Excel, including vlook-up, charts, spreadsheets, and tables.
• Knowledge of Python or R is an advantage.

Additional Information

• Flexible working environment
• Volunteer time off
• LinkedIn Learning access
• Employee Assistance Program (EAP)

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee Assistance Program (EAP)

About NIQ

NIQ is the world’s leading consumer intelligence company, delivering comprehensive insights into consumer behavior and growth opportunities. In 2023, NIQ merged with GfK, expanding its global reach. With advanced analytics and state-of-the-art platforms, NIQ provides the Full View of consumer markets. NIQ operates in over 100 markets, covering more than 90% of the global population.

For more information, visit NIQ.com

Follow us on: LinkedIn | Instagram | Twitter | Facebook

Our commitment to Diversity, Equity, and Inclusion

NIQ is dedicated to reflecting the diversity of the clients and communities we serve. We aim to embed inclusion and diversity into all aspects of our work and are proud to be an Equal Opportunity Employer. Learn more at: NIQ Diversity & Inclusion

Job Description

• Acts as point-of contact for Data Validation processes (CPS)
• Act as secondary point of contact in the absence of team lead in managing E2E operational queries and deliverables
• Act as the SPOC for all the queries/data investigations and managing the internal stakeholders

Responsibilities

• 1st function IV - Input Validation level, Production flow, what kind of validation, overall flow of the production, how functions coordinate each other
• Database management system - understanding; can see a broader picture of the function
• Get data from different sources, data handling, data evaluation, data analytics
• Data Production process, reports
• what kind of output that needs to be impacted from the input approach
• 60%/ 70% system knowledge; 40%/ 30% analytics
• Focus on IV - should see a broader level, what can foresee/ view on data
• In-house system/ execution system
• Multiple projects (CPS Consumer Panel), research - getting input from consumers or different sources, data validation
• team size: 1 person to cover (back-up) 90% 1 man army (individual contributor)

• Bachelor of Science/ Computer Science/ Business Information Systems or IT equivalent
• Minimum experience of fresh to ~1 years
• Excellent organization skills, aptitude to work in team and meet deadlines
• A high degree of accuracy, proactivity and attention to detail
• Good analytics skills and aptitude for data and operational processes
• Project management aptitude (critical path, task sequencing, problem solving, etc.)
• Common business language knowledge (English): speaking and writing with fluency

Remote-hybrid based role, must be physically located within Malaysia and candidate must be a Country/Region Resident

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

About NIQ

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.

For more information, visit NIQ.com

Want to keep up with our latest updates?

Follow us on:LinkedIn |Instagram |Twitter |Facebook

Our commitment to Diversity, Equity, and Inclusion

NIQ is committed to reflecting the diversity of the clients, communities, and markets we measure within our own workforce. We exist to count everyone and are on a mission to systematically embed inclusion and diversity into all aspects of our workforce, measurement, and products. We enthusiastically invite candidates who share that mission to join us. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status or any other protected class. Our global non-discrimination policy covers these protected classes in every market in which we do business worldwide. Learn more about how we are driving diversity and inclusion in everything we do by visiting the NIQ News Center:

Job Description

• Acts as point-of contact for Statistical operations processes (CPS)
• Act as secondary point of contact in the absence of team lead in managing E2E operational queries and deliverables
• Act as the SPOC for all the queries/data investigations and managing the internal stakeholders

Responsibilities

• 1st function SO level, Production flow, what kind of validation, overall flow of the production, how functions coordinate each other
• Database management system - understanding; can see a broader picture of the function
• Get data from different sources, data handling, data evaluation, data analytics
• Data Production process, reports
• what kind of output that needs to be impacted from the input approach
• 60%/ 70% system knowledge; 40%/ 30% analytics
• Focus on SO - should see a broader level, what can foresee/ view on data
• In-house system/ execution system
• Multiple projects (CPS Consumer Panel), research - getting input from consumers or different sources, data validation
• team size: 1 person to cover (back-up) 90% 1 man army (individual contributor)

• Bachelor of Science/ Computer Science/ Business Information Systems or IT equivalent
• Minimum experience of 2 years
• Excellent organization skills, aptitude to work in team and meet deadlines
• A high degree of accuracy, proactivity and attention to detail
• Good analytics skills and aptitude for data and operational processes
• Project management aptitude (critical path, task sequencing, problem solving, etc.)
• Common business language knowledge (English): speaking and writing with fluency

Remote-hybrid based role, must be physically located within Malaysia and candidate must be a Country/Region Resident

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

About NIQ

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.

For more information, visit NIQ.com

Want to keep up with our latest updates?

Follow us on:LinkedIn |Instagram |Twitter |Facebook

Our commitment to Diversity, Equity, and Inclusion

NIQ is committed to reflecting the diversity of the clients, communities, and markets we measure within our own workforce. We exist to count everyone and are on a mission to systematically embed inclusion and diversity into all aspects of our workforce, measurement, and products. We enthusiastically invite candidates who share that mission to join us. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status or any other protected class. Our global non-discrimination policy covers these protected classes in every market in which we do business worldwide. Learn more about how we are driving diversity and inclusion in everything we do by visiting the NIQ News Center:

Qualification: Bachelor's Degree/Post Graduate Diploma/Professional Degree

Employment Type: Internship

Responsibilities:

1. Prepare cash sale and invoice for walk-in customers.
2. Handle daily cash collection from cash sales (cash, credit card payment).
3. Process sales orders from existing customers and salesmen.
4. Prepare and maintain proper documentation of petty cash records and transactions.
5. Maintain a systematic filing system and administrative records.
6. Liaise with Customer Service Representatives or salespersons and follow up with customers on AR issues and queries raised by headquarters.
7. Perform general administrative duties.
8. Handle incoming customer phone calls.
9. Follow up on customer overdue payments.
10. Arrange goods delivery with drivers/courier companies/transportation companies.
11. Perform any ad-hoc tasks and responsibilities assigned by the superior.

Job Location: Penang

Other Location: Sungai Jawi

Years of Experience: 0

Monthly Salary: MYR600-MYR800

Requirements:

1. Prior administrative experience.
2. Excellent computer skills, especially typing.
3. Attention to detail.