25 Payment Specialist jobs in Malaysia

This role is responsible for executing timely and accurate payments to vendors and employees while ensuring compliance with company policies and financial controls. This includes processing vendor payments, employee reimbursements, and other outgoing transactions. The role also involves verifying payment details, resolving payment-related issues, and coordinating with banks and internal stakeholders to ensure smooth processing. Client Details The employer is a respected large organization within the Energy & Natural Resources industry, known for its focus on operational excellence and financial integrity. Operating in Kuala Lumpur, the company offers long-term career opportunities in a structured and professional environment. Description 1. Payment Processing: o Process payments according to agreed-upon terms (e.g., Net 30, Net 60), ensuring that all payments are made on time to avoid late fees. o Prepare payment batches, either manually or through automated systems, and initiate payments. o Reconciling payment transactions with bank statement and accounting records o Assisting in month end and year end closing activities, including journal entries and financial reporting. 2. Cash Flow Management: o Monitor the company's available cash flow to prioritize payments while maintaining sufficient liquidity for ongoing operations. o Balance the timing of payments to optimize working capital. 3. Communication: o Communicate with internal and external stakeholder to resolves issues related payment. 4. Record Keeping and Documentation: o Maintain up-to-date records of all account payable transactions. o File payment documentation accurately for easy retrieval and audit purposes. 5. Compliance and Internal Controls: o Ensure payments are made according to company policies and local regulations. o Follow internal controls to prevent fraud and errors in the payment process. 6. Process Improvement: o Work with internal stakeholder to address and streamline time-consuming processes caused by upstream issues, aiming for efficient solutions. Profile A successful Payment Specialist should have: A degree in Accounting, Finance, or a related field. Knowledge of payment processing systems and accounting software. Strong attention to detail and organizational skills. The ability to work effectively in a fast-paced environment. Proficiency in Microsoft Excel and other financial tools. A proactive approach to resolving financial discrepancies. Job Offer Competitive salary. Permanent role with opportunities for career growth within a large organization. Professional working environment in Kuala Lumpur. Exposure to the Energy & Natural Resources industry. Comprehensive training and development programs. If you are ready to take the next step in your career as a Payment Specialist in Kuala Lumpur, we encourage you to apply now! To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Tessa Tian at +603 2302 4070. Agensi Pekerjaan Michael Page International (Malaysia) Sdn Bhd | Registration No.914741-W.

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Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. Job title Payment Specialist, FSS Purpose Payment Specialist is responsible for performing several Accounts Payable (AP) Payment workflow tasks and coordination of payment processing. AP Accountant is expected to generate payment proposal and review invoices, complete appropriate checks for business approval and/or reconciliations, and post the payment entries into the system. Interrelations The position reports to AP Payment Team Leader. Formal authorities Has the authority to act within this Functional Description and within the chart of authority as outlined in the company’s Global Integrated Management System (GIMS). Main responsibilities Position-holder is responsible for: Executing payment on a timely manner and accurately as per KPI and in compliance with service level agreements, company policies, procedures and controls Obtaining appropriate approval for payment based on company Chart of Authority Supporting preparation of analytic reports and/ or accounting schedules Responding to queries and resolving any issues during the transaction handling and explaining the procedures and control requirements according to internal SOP in order to ensure timely completion of tasks as assigned Reviewing monthly reconciliation and ensure outstanding items are resolved within specific time frame (For .e.g clearing of aged AP items) Supporting internal / external audit Closely follow-up with related parties (eg. AP Invoicing team) on errors on posted document detected during quality check Cooperation with cross function teams within FSS for monthly closing activities Identifying and developing process improvements plans when required. Working with the business functions to maintain the payments pipeline, managing day-to-day responsibilities such as monitoring & researching the cause of rejected payments, daily reconciling of payment processing statements for high volume transactions Developing and documenting systems, operations processes and reporting flows Verifying supplier accounts by reconciling monthly statements and related transactions Assisting in the financial month and year end closing process Other ad-hoc AP duties as required Treating all information received as strictly confidential Accountabilities The position-holder will be measured against: Meeting financial deadlines Accounting accuracy Ensure compliance of Chart of Authority Delivering of relevant, timely and accurate information Compliance of accounting policies and procedures Compliance of Audit, Tax, and regulations KPI’s specified in SLA Health & Safety As an employee: The employee is responsible to adhere to the company’s health and safety* requirements to ensure their own safety and the safety of their colleagues by: participating in risk assessment processes in the workplace completing required health and safety training and certifications following safe work practices and procedures and use personal protective equipment (PPE) when required inspecting equipment and the workplace regularly and actively eliminating hazards reporting accidents, incidents, injuries, near misses, safety risks and issues of non-compliance with health and safety procedures according to internal procedure Developing the safety culture at own workplace and cooperating with others on matters relating to health and safety *this includes physical as well as psychosocial health and safety Qualifications

Bachelor’s degree preferably in Accounting or Finance 2+ years of relevant experience in finance, preferably processing in a high volume environment Good knowledge of accounting principles Previous experience in a similar Accounts Payable environment within an organisation or SSC/BPO environment is advantageous Computer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.) Good command of the English language (spoken & written). Additional European / Middle Eastern / Asian language(s) skills will be advantageous Additional preferences Excellent communication skills and cultural awareness Positive attitude, customer centric mindset and willingness to go the extra mile to meet organizational goals Previous experience in migration process and/or system implementation preferred Proven ability to learn and understand new software/accounting systems Ability to build good relationships with different stakeholders Attentive to detail and deadlines Structured and well-organised Ability to resolve problems and deal with high volume transactions Analytical skills Sharp judgment Ability to multi-task and prioritize Accountability and responsibility, independent working style Process Involvement AP Month End Closing WSS Policies & Procedures FSS Work instructions Monthly Financial Reporting Auditing

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We are seeking a Payment Specialist to join our digital banking team focused on Small and Medium Enterprises (SMEs) in Malaysia. The ideal candidate will be responsible for overseeing end-to-end payment operations, ensuring seamless execution of domestic and cross-border transactions, and supporting payment product enhancements tailored to SME needs. This role will bridge operational efficiency, compliance, and customer experience in the digital banking ecosystem.

Please contact Nabila Huda and email your CV directly in word format with Job ID: 15120 to

Please note that due to the high number of applications only shortlisted candidates will be contacted. If you do not hear from us in the next 5 business days, we regret to inform you that your application for this position was unsuccessful.

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The TCM Payment Specialist manages treasury processes within the FSC, supporting system implementation, documentation, compliance, and reporting. The role focuses on continuous improvement to enhance end-to-end processes for Novartis divisions.

About the Role

Service Delivery:

• Supports transitions, knowledge transfer, and monitors critical deliverables.
• Oversees operations to provide high-quality services, handling exceptions, and guiding team members. Collaborates proactively within FRA and Business Functions to ensure accurate accounting and reporting. Resolves escalated issues and disputes.
• Works with key stakeholders, including auditors.
• Acts as a Subject Matter Expert for relevant policies and processes.
• Initiates and participates in process improvements, cost reduction, and standardization efforts, especially related to global ERP/SAP systems.
• Supports measurement and achievement of service levels and KPIs.
• Challenges the status quo with fact-based recommendations.
• Ensures proper document management and compliance with NFCM and audit requirements.
• Supports Master Data Maintenance related to TCM in collaboration with business functions.
• Ensures correct accounting of financial transactions and addresses accounting questions.
• Maintains adequate accounting records per local laws and Novartis standards.
• Applies banking requirements and country regulations, ensuring timely payments.

Key Performance Indicators:

• No unsatisfactory audit ratings and timely action plan execution.
• Standardization of business processes and realization of benefits.
• Customer satisfaction aligned with SLAs.
• Stable service delivery, including outsourced operations.
• Successful rollout of core systems and processes.

Qualifications:

• University degree in Business Administration, Economics, Finance, or related field.
• 4-6 years of financial experience, especially in payment execution.
• Fluent in English; Mandarin skills are highly preferred.
• Experience working in multinational, matrix organizations.
• Previous experience managing financial services.
• SAP knowledge.

Skills:

• Compliance and Controls
• Continuous Process Improvement
• Critical Thinking
• Analytical Skills
• Engagement and Communication
• Stakeholder Management

Why Novartis:

Our purpose is to reimagine medicine to improve lives. Join us to be part of a passionate community driving innovation and breakthroughs in healthcare.

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We are seeking a Payment Specialist to join our digital banking team focused on Small and Medium Enterprises (SMEs) in Malaysia. The ideal candidate will be responsible for overseeing end-to-end payment operations, ensuring seamless execution of domestic and cross-border transactions, and supporting payment product enhancements tailored to SME needs. This role will bridge operational efficiency, compliance, and customer experience in the digital banking ecosystem. Please contact Nabila Huda and email your CV directly in word format with Job ID: 15120 to

Please note that due to the high number of applications only shortlisted candidates will be contacted. If you do not hear from us in the next 5 business days, we regret to inform you that your application for this position was unsuccessful.

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The TCM Payment Specialist manages treasury processes within the FSC, supporting system implementation, documentation, compliance, and reporting. The role focuses on continuous improvement to enhance end-to-end processes for Novartis divisions. About the Role

Service Delivery: Supports transitions, knowledge transfer, and monitors critical deliverables. Oversees operations to provide high-quality services, handling exceptions, and guiding team members. Collaborates proactively within FRA and Business Functions to ensure accurate accounting and reporting. Resolves escalated issues and disputes. Works with key stakeholders, including auditors. Acts as a Subject Matter Expert for relevant policies and processes. Initiates and participates in process improvements, cost reduction, and standardization efforts, especially related to global ERP/SAP systems. Supports measurement and achievement of service levels and KPIs. Challenges the status quo with fact-based recommendations. Ensures proper document management and compliance with NFCM and audit requirements. Supports Master Data Maintenance related to TCM in collaboration with business functions. Ensures correct accounting of financial transactions and addresses accounting questions. Maintains adequate accounting records per local laws and Novartis standards. Applies banking requirements and country regulations, ensuring timely payments. Key Performance Indicators: No unsatisfactory audit ratings and timely action plan execution. Standardization of business processes and realization of benefits. Customer satisfaction aligned with SLAs. Stable service delivery, including outsourced operations. Successful rollout of core systems and processes. Qualifications: University degree in Business Administration, Economics, Finance, or related field. 4-6 years of financial experience, especially in payment execution. Fluent in English; Mandarin skills are highly preferred. Experience working in multinational, matrix organizations. Previous experience managing financial services. SAP knowledge. Skills: Compliance and Controls Continuous Process Improvement Critical Thinking Analytical Skills Engagement and Communication Stakeholder Management Why Novartis: Our purpose is to reimagine medicine to improve lives. Join us to be part of a passionate community driving innovation and breakthroughs in healthcare.

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Large Corp | SME | Digital Banking | GTB

Job Description

• Verify and authorize remittance transactions (MEPS, TT, Demand Draft, CO/Corporate Cheque, etc.) within approved limits.
• Handle exceptions for Callback, Signature Verification, and Payment Processing independently. Liaise with customers, branches, and business units to resolve discrepancies.
• Work with the team to meet SLA targets consistently.
• Ensure prompt resolution of internal and external customer queries, feedback, and complaints.
• Monitor system availability, escalate issues to management promptly, and manage situations to avoid payment service delays.
• Participate in UAT and projects as required.

Job Qualifications

• Preferably 1-2 years of experience in processing remittances like TT, MEPS, drafts, etc.
• Knowledge of SWIFT provisions, regulations, and guidelines governing remittances.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Good communication and coordination skills; able to interact effectively with team members and clients.
• Resourceful, capable of multitasking independently in a time-critical environment.
• Self-motivated, proactive, and focused on operational efficiency and process improvements.
• Risk-conscious, ensuring compliance with internal controls and procedures.
• Meticulous, detail-oriented, and accurate.
• Confident, diplomatic, and tactful in problem-solving and decision-making.
• Customer-oriented with a strong belief in quality discipline.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Banking industry

This job posting is active and not expired.

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Job Description

• To verify and authorise remittance transactions (MEPS, TT, Demand Draft, CO/Corporate Cheque etc) within stipulated approved limits.
• Comply with exceptions for Callback, Signature Verification and Payment
• Processing in which respective role needs to be performed independently.
• To liaise with customers/branches/business units on any discrepancy/doubt in their instructions till resolution.
• Together with the team, to work and target SLA is always met.
• To ensure quick action/resolution in managing both internal and external customers’ queries, feedback, and complaints.
• To monitor system availability & escalate promptly to management whenever required and to manage situation such that payment service timelines are not impacted.
• To participate in UAT/Projects as and when required.

Job Qualifications

• Preferably at least 1 to 2 years of knowledge and experience in processing/transacting remittances like TT, MEPS, drafts etc
• Conversant in SWIFT knowledge and provisions, regulations and other guidelines governing remittances.
• Proficient in Microsoft Windows applications – Word, Excel & Power-point
• Possesses good oral/communication and co-ordination skills; and able to interact well with team members and business units/bankers/customers.
• Resourceful and able to multi-task independently with confidence in time critical environment
• A self-motivated & pro-active person in managing operational efficiency and promote process improvements.
• A risk-conscious person who ensures internal controls and procedures are complied with closely.
• A meticulous and accurate person with an eye for details.
• A confident, diplomatic, and tactful person in problem resolution and decision making.
• A passionate person with customer-oriented mindset and firm believer of Quality discipline.

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Large Corp | SME | Digital Banking | GTB

Job Description Verify and authorize remittance transactions (MEPS, TT, Demand Draft, CO/Corporate Cheque, etc.) within approved limits. Handle exceptions for Callback, Signature Verification, and Payment Processing independently. Liaise with customers, branches, and business units to resolve discrepancies. Work with the team to meet SLA targets consistently. Ensure prompt resolution of internal and external customer queries, feedback, and complaints. Monitor system availability, escalate issues to management promptly, and manage situations to avoid payment service delays. Participate in UAT and projects as required. Job Qualifications Preferably 1-2 years of experience in processing remittances like TT, MEPS, drafts, etc. Knowledge of SWIFT provisions, regulations, and guidelines governing remittances. Proficient in Microsoft Office applications (Word, Excel, PowerPoint). Good communication and coordination skills; able to interact effectively with team members and clients. Resourceful, capable of multitasking independently in a time-critical environment. Self-motivated, proactive, and focused on operational efficiency and process improvements. Risk-conscious, ensuring compliance with internal controls and procedures. Meticulous, detail-oriented, and accurate. Confident, diplomatic, and tactful in problem-solving and decision-making. Customer-oriented with a strong belief in quality discipline. Seniority level

Associate Employment type

Full-time Job function

Administrative Banking industry This job posting is active and not expired.

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