13 Patent Prosecution jobs in Malaysia

We are looking for bright and dedicated Team Secretary in providing assistance to IP Branding team with their day-to-day administrative matters & secretarial support. This role requires exceptional attention to detail, strong organisational skills, and a proactive attitude to ensure smooth operations and excellent client service.

Key Responsibilities:

• Manage and maintain internal database, ensuring all client's records are updated to the latest information.
• Open, read, distribute and file incoming mail and other material, and prepare answers to routine letters.
• Draft, review, amend, format, compare and/or print correspondence, letters and documents.
• Adhere to Firm's file management protocols including maintaining up to date electronic and physical filing of records.
• Preparing important documents and alerting team members about impending deadlines for high efficiency levels.
• Attend to general administrative tasks such as scanning, printing, document binding, reservations, billing, data entry and other general administrative tasks.
• Support all team, office and client activities and requirements in a proactive manner.
• Support the overall administration of intellectual property registration processes and be familiar with the agencies/bodies that relates to it such as MyIPO, BruIPO, IPOS and WIPO;

Job Requirements:

• Holds a diploma in Private Secretary studies or a degree in administration from a recognised academic institution.
• Minimum of 2 years' experience in a related job function. Experience in a law firm or intellectual property agency is an advantage.
• Excellent oral and written communication skills in both English and Bahasa Malaysia.
• Proficiency in Microsoft office with fast and accurate typing skills.
• Able to adapt and work in a fast-paced environment, under pressure and meet deadlines.
• Proven effective team player with strong sense of responsibility and initiative, interpersonal skills and a pleasant personality.
• Strong time management, sense of responsibility and prioritisation skills, and can work independently with limited supervision.
• Demonstrate a high level of discretion and ethical conduct.
• Able to multitask, prioritise and juggle multiple work demands.
• Attention to detail is a must.
• Adaptable, efficient, and able to manage repetitive or routine administrative tasks.

Why Join Us?

Be part of a forward-thinking team that values your growth and contribution. Gain exposure to a wide range of legal practices while fostering a supportive and collaborative environment. We are committed to your professional growth and provide opportunities to develop your skills in a fast-paced, forward-thinking workplace.

Application:

Submit your CV and a brief cover letter to -

We look forward to welcoming you to our team

We are looking for bright and dedicated talent in providing administrative support to lawyers and IP executives in the day-to-day management of the IP Prosecution unit. This role requires exceptional attention to detail, strong organisational skills, and a proactive attitude to ensure smooth operations and excellent client service.

Key Responsibilities:

• Assist with administering and managing IP portfolios
• Manage and maintain IP Database, ensuring all client's records are updated to the latest information.
• Open, read, distribute and file incoming mail and other material, and prepare answers to routine letters.
• Maintain paper and electronic filing systems for records, correspondence and document.
• Learn to operate new office technologies as they are developed and implemented.
• Assist IP Executive and LAWP SG Office admin work;
• Be familiar with how Trademark and Branding department works and aware of the agencies/bodies that relates to it such as MyIPO, BruIPO, IPOS and WIPO;

Job Specification:

• Full time position
• Minimum Diploma in Administration, HR, Secretarial studies with work experience of 1-2 years.
• Fresh graduates (any field) are encouraged to apply.
• Able to adapt and work in a fast-paced environment, under pressure and meet deadlines.
• Possess strong sense of responsibility and initiative, interpersonal skills and a pleasant personality.
• Proficient in MS Office applications and IT savvy (e.g., basic understanding on networking and database).
• Fluent in verbal and written English and Bahasa Malaysia.
• Being diligent, and an eye for details IS A MUST
• Strong time management, prioritization skills and work independently with limited supervision.
• Fast learner with a strong service mind and "can-do" attitude.
• Prior experience in the trademark administration or in IP prosecution matters is an added advantage

Why Join Us?

Be part of a forward-thinking team that values your growth and contribution. Gain exposure to a wide range of legal practices while fostering a supportive and collaborative environment. We are committed to your professional growth and provide opportunities to develop your skills in a fast-paced, forward-thinking workplace.

Application:

Submit your CV and a brief cover letter to -

We look forward to welcoming you to our team

We're Hiring: Intellectual Property Lawyer
We are seeking an experienced and detail-oriented Intellectual Property Lawyer to join our legal team. The ideal candidate will have expertise in patent, trademark, copyright, and trade secret law to protect and manage our intellectual property portfolio while providing strategic legal counsel.

Location:
Penang, Malaysia

Work Mode:
Work From Office

Role:
Intellectual Property Lawyer

What You'll Do
Draft and prosecute patent and trademark applications

Conduct IP due diligence and freedom-to-operate analyses

Handle IP litigation and dispute resolution matters

Negotiate and draft licensing agreements and IP contracts

Develop IP protection strategies for clients

Perform trademark searches and clearance studies

What We're Looking For
Law degree with specialization in Intellectual Property

3+ years of IP law experience

Strong analytical and research skills

Excellent written and verbal communication abilities

Experience with patent prosecution and trademark registration

Knowledge of Malaysian IP laws and regulations

Ready to protect innovation? Apply now and join our legal team

Company Description

JCIP International is a full-service intellectual property consulting firm specializing in the protection and enforcement of trademarks, designs, copyrights, patents, and other intangible assets. We help businesses and individual creators secure and enforce their rights in key markets globally. Located in WP. Kuala Lumpur, our team of seasoned legal and technical experts brings decades of experience in IP registration and enforcement. We tailor our strategies to suit each client's goals, budget, and market, offering strategic, practical, and cost-effective IP solutions.

Role Description

This is a full-time hybrid role for an Intellectual Property Associate located in WP. Kuala Lumpur, with some work-from-home flexibility. The Intellectual Property Associate will be responsible for handling day-to-day tasks related to intellectual property law, including preparation and prosecution of patents, managing trademarks, and providing legal advice on IP matters. The role also involves researching and analyzing IP issues, drafting and reviewing legal documents, and supporting enforcement actions when necessary.

Qualifications

• Strong knowledge of Intellectual Property Law and Patent Law
• Experience in Patent Preparation and handling Trademarks
• Competence in general Law practices related to intellectual property
• Excellent research, analytical, and problem-solving skills
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a hybrid work environment
• Bachelor's degree in Law or a related field; a Master's degree or higher is a plus
• Experience in a legal firm specializing in intellectual property is an advantage

Intellectual Property Management Administrator

About the Position:

Adastra IP is expanding its Patent team and we are seeking an Intellectual Property Management Administrator with strong organizational and communication skills to join our dynamic office in Bangsar, Kuala Lumpur, Malaysia.

This role is focused on supporting the effective management of patent and IP portfolios, ensuring timely handling of deadlines, coordinating communications, and assisting in the administration of intellectual property matters.

Job Responsibilities:

• Coordinate with clients to support patent related projects, ensuring timely follow-up and clear communication.
• Liaise with internal technical executives, attorneys, and external partners to facilitate project execution.
• Monitor and track deadlines across the entire patent lifecycle, including filings, prosecution, grant, and renewals.
• Send reminders and alerts to relevant stakeholders on upcoming deadlines and required actions.
• Review communications emails related to the "Director of Patents", flagging important notifications and escalating wherever necessary.
• Maintain and update records of IP portfolios in internal databases and management systems.
• Assist with preparation and submission of IP-related documents, forms, and correspondence.
• Generate regular reports on the status of IP matters and portfolios for management review and assist with any other tasks assigned by Director of Patents.
• Support overall IP management processes to ensure compliance with internal procedures and external regulations.

Job Qualifications / Requirements:

• Possess at least a Bachelor's Degree in Business Administration, Law, Science, or a related field.
• Prior experience in IP portfolio management, patent administration, legal docketing, or patent paralegal will be an added advantage.
• Ability to stay organized and manage tasks in a timely manner, ensuring deadlines are met with reliability.
• Strong organizational and time-management skills, with attention to detail.
• Fluent in both written and spoken English.
• Proficiency with MS Office, MS Excel, or IP management software is preferred.
• A proactive team player with good interpersonal skills and the ability to work in a fast-paced environment.

Key Responsibilities:

• Take ownership of the entire IP process in R&D — from monitoring to maintaining, you're the go-to expert.
• Partner with R&D engineers to identify cutting-edge technologies and inventions, evaluating them for patentability, infringement risk, freedom to operate, and state-of-the-art insights.
• Lead and energize internal patent forums that keep innovation front and center.
• Dive into inventions, perform IP searches, and handle the drafting and prosecution of patent applications — both in Malaysia and internationally.
• Coordinate with external parties such as legal firms and patent offices to ensure smooth and timely IP filings.
• Always look for smarter, more efficient ways to improve our IP processes and support business goals.
• Ensure everything we do aligns with ISO 9001, ISO 14001, and ISO 45001 standards.

What We're Looking For:

• A Bachelor's or Master's Degree in Mechanical, Manufacturing, Mechatronics, Chemical, Electrical & Electronics Engineering, or a related field — especially with experience or exposure to Intellectual Property.
  
  (A solid academic track record from a reputable university, with a CGPA of 3.0 / Second Upper or above)
• A good understanding of air-conditioning systems and components will be an added advantage.
• Experience in project handling or cross-functional collaboration will be an added advantage.
• Strong communication and interpersonal skills — you'll be working with engineers, legal teams, and external stakeholders.
• Sharp decision-making and problem-solving abilities to keep our IP processes running smoothly.
• Solid project management skills to juggle timelines, documents, and innovation with ease.

This role is perfect for someone who's passionate about innovation, detail-oriented, and excited to work at the intersection of technology and legal protection. You'll help shape the future by making sure our best ideas stay ours

We are looking for a motivated individual to support our intellectual property team in handling day-to-day administrative and paralegal tasks. This position is suitable for fresh graduates or those with clerical/administrative experience who are eager to gain exposure in intellectual property. While prior experience is not required, strong proficiency in Malay and English is essential, and training will be provided.

Job Responsibility

• Draft and prepare letters, status reports, and client correspondence related to IP matters.
• Conduct preliminary trademark searches and provide basic procedural support.
• ·Track and monitor IP deadlines, renewal dates, and other critical timelines to ensure compliance.
• Handling IP portfolio management and renewals ·
• Handle administrative tasks and support daily operations for smooth workflow.
• Coordinate with external IP attorneys, agents, and regulatory bodies as needed.

Qualification

• Candidate must possess at least Diploma/Pre-U, Professional Certificate in Business Studies/Administration/Management, Law or equivalent.
• Must be fluent in Malay & English, Mandarin will be an added advantage
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Fresh graduates are welcome to apply as training will be provided; Candidates with intellectual property working experience is preferred.

If you're ready to kick-start your legal career in IP and be part of an agile, forward-thinking firm, send us your resume to

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2, RM3,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person

MISSION
We are seeking an Intellectual Property Senior Legal Officer to join our team. This role is critical in ensuring the protection of the intellectual property assets of MKS Pamp, in close collaboration with the Legal Team in Geneva.

Main Activities And Responsibilities

• Perform trademark availability searches, review and select relevant results
• Perform filings in the jurisdictions (WIPO, national authorities), prepare all related documentation including applications for registration of trademarks
• Deal with objections issued by IP offices and responses to oppositions initiated by third parties, coordinate with external counsels
• Handle registration process
• Handle renewal of IP rights
• Manage and update internal IP database
• Create new files/records as needed, docket and monitor deadlines
• Watch publications of competitive trademarks
• Coordinate with local external counsels the filing and follow up of oppositions
• Conduct investigation on potentially infringing products, due diligence
• Gather, organize and store evidence of use materials to support IP portfolio and enforcement activity
• Watching of conflicting domain names, coordination of enforcement actions
• Prepare cease and desist letters in infringement matters
• Prepare various standard IP documents (letters, agreements, internal documentation etc.) and drafts of routine correspondence, including documents in support of intellectual property prosecution
• Review and approve invoices and expenditures, ensure cost management in line with the IP budget
• Liaise with Customs authorities to coordinate anti-counterfeiting investigations and seizures including communication of proper documentation and drafting of various forms, including border protection notices
• Perform other duties as requested

Required Education And Experience

• A Master's degree in law
• 3+ years of experience working in an in-house counsel environment, specializing in contract management and legal administration.
• Expertise in contract structure, legal terminology, and contract management processes.
• Experience in a law firm, work in an intellectual property firm or in an in-house legal department would be an asset
• Familiarity with contract compliance and legal practices in Asia, UK (US, EU as a plus).

Qualifications

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Experience liaising with cross-functional or international teams; strong organizational and time-management skills.
• Experience liaising with cross-functional or international teams; strong organizational and time-management skills.
• Proficiency in document management systems, e-signature platforms (e.g., DocuSign, AdobeSign), and CRM tools.
• Effective written and verbal communication skills (fluent English is required);
• Ability to work independently and as part of a team.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Rigor and high attention to detail
• Motivation and proactivity, will to expand knowledge and responsibilities
• Malaysian national or holder of a valid work permit in Malaysia.

Department Legal Role Legal Officer Locations Kuala Lumpur

Colleagues

Priscilla Calmes

Head of Human resources

Current Job Openings

• Senior Legal Officer / Contract Management Spec. Legal
• Kuala Lumpur

More jobs

Kuala Lumpur

Our Culture

MKS PAMP has a unique culture based on its family history, deeply linked to the founder's worldview, which makes it a formidable force in the success of our business.

About MKS PAMP
MKS PAMP is the primary company of the MKS PAMP GROUP. We provide financial & physical trading services and operate a state-of-the-art precious metals refinery.

Founded in 1979

Co-workers About 350

Legal

• Kuala Lumpur

Intellectual Property Senior Legal Officer

If you recognize yourself in this profile, and would like to join a multicultural, motivated and dynamic team with excellent values, we are looking forward to receiving your application

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MISSION

We are seeking an Intellectual Property Senior Legal Officer to join our team. This role is critical in ensuring the protection of the intellectual property assets of MKS Pamp, in close collaboration with the Legal Team in Geneva.

MAIN ACTIVITIES AND RESPONSIBILITIES

• Perform trademark availability searches, review and select relevant results
• Perform filings in the jurisdictions (WIPO, national authorities), prepare all related documentation including applications for registration of trademarks
• Deal with objections issued by IP offices and responses to oppositions initiated by third parties, coordinate with external counsels
• Handle registration process
• Handle renewal of IP rights
• Manage and update internal IP database
• Create new files/records as needed, docket and monitor deadlines
• Watch publications of competitive trademarks
• Coordinate with local external counsels the filing and follow up of oppositions
• Conduct investigation on potentially infringing products, due diligence
• Gather, organize and store evidence of use materials to support IP portfolio and enforcement activity
• Watching of conflicting domain names, coordination of enforcement actions
• Prepare cease and desist letters in infringement matters
• Prepare various standard IP documents (letters, agreements, internal documentation etc.) and drafts of routine correspondence, including documents in support of intellectual property prosecution
• Review and approve invoices and expenditures, ensure cost management in line with the IP budget
• Liaise with Customs authorities to coordinate anti-counterfeiting investigations and seizures including communication of proper documentation and drafting of various forms, including border protection notices
• Perform other duties as requested

REQUIRED EDUCATION AND EXPERIENCE

• A Master's degree in law
• 3+ years of experience working in an in-house counsel environment, specializing in contract management and legal administration.
• Expertise in contract structure, legal terminology, and contract management processes.
• Experience in a law firm, work in an intellectual property firm or in an in-house legal department would be an asset
• Familiarity with contract compliance and legal practices in Asia, UK (US, EU as a plus).

QUALIFICATIONS

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Experience liaising with cross-functional or international teams; strong organizational and time-management skills.
• Experience liaising with cross-functional or international teams; strong organizational and time-management skills.
• Proficiency in document management systems, e-signature platforms (e.g., DocuSign, AdobeSign), and CRM tools.
• Effective written and verbal communication skills (fluent English is required);
• Ability to work independently and as part of a team.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Rigor and high attention to detail
• Motivation and proactivity, will to expand knowledge and responsibilities
• Malaysian national or holder of a valid work permit in Malaysia.