389 Officer Recruitment jobs in Malaysia

Overview

Summary

Responsible for managing the company's compensation and benefits programs, ensuring they align with organizational objectives, attract and retain talent, and comply with legal and regulatory standards. The role involves conducting market research, implementing competitive pay structures, and administering employee benefit programs.

• Design, implement, and maintain competitive and equitable compensation structures (salary bands, bonuses, incentives) based on market research and industry standards.
• Oversee the preparation and processing of payroll, ensuring accurate and timely payments; manage employee benefits programs (health insurance, retirement plans, etc.), including enrollment, claims, and issue resolution.
• Conduct salary surveys and compensation benchmarking to ensure that the organization's compensation offerings are competitive in the market and aligned with company goals.
• Provide guidance and support to employees regarding compensations queries, benefits enrollments, and pay-related concerns; ensure effective communications of compensation and benefits programs.
• Ensure compliance with local, regional, and national regulations regarding compensation and benefits; prepare and submit required reports to regulatory bodies.
• Work closely with the HR team to implement performance-based pay systems (e.g., annual salary reviews, bonus schemes); provide data analysis on compensation trends and recommendations for adjustments.
• Maintain and update HR information systems, including the development of the MyWave HRMS, to ensure accurate records of employee compensation and benefits data; generate regular reports for management and leadership.
• Create and review compensation policies and procedures to ensure they are in line with best practices and company goals; ensure alignment with internal equity and external competitiveness.
• Collaborate with IT and HR teams to develop and integrate the MyWave HRMS system, ensuring it supports the effective management of compensation and benefits data, streamlines payroll and benefits processes, and improve HR decision-making.
• Any other task assigned by Superior from time to time.

1. Education Level: At least Diploma in business or equivalent.
2. Year(s) of Experience: At least 3-5 years of experience in Compensation & Benefits management or HR operations, with at least 1-2 years of experience specifically in payroll processing, benefits administration, and related.
3. Capability: Payroll Management, knowledge of employment act, policy development, data interpretation, pro-active, initiative to perform taks.
4. Skill(s): Administrative on HRMS, Task Prioritization, Well communication, complict resolution, compliance management and etc.
5. Language: English is compulsory; Bahasa Malaysia and other language will be an added advantages.

We are looking for a Finance and HR to take on a wide-ranging role that blends finance management, HR support, and office administration. This is a vital position for ensuring smooth business operations, compliance with regulations, and a positive workplace culture.

Finance & Accounting

• Manage the full set of accounts including AP, AR, GL, bank reconciliations, and monthly closings.
• Prepare and review financial reports, budgets, and forecasts .
• Monitor aging reports and follow up on collections to ensure healthy cash flow.
• Liaise with external auditors, company secretary, tax agents, customs, Inland Revenue Board (LHDN) , and other regulatory authorities.
• Ensure timely and accurate submission of statutory requirements (SST, EPF, SOCSO, EIS, tax filings, etc.).

Human Resources

• Administer and ensure compliance with HR policies, the Employment Act, and labor laws .
• Manage monthly payroll processing (salary, allowances, overtime, deductions).
• Oversee employee records, leave management, and HR documentation .
• Coordinate recruitment, onboarding, and offboarding .
• Propose and coordinate staff training, development, and employee benefits .

Administration & Office Management

• Maintain office supplies, inventory, and equipment to ensure functionality.
• Support document management, filing, and record-keeping for efficient organization.
• Ensure proper documentation and compliance of all admin processes.
• Oversee compliance with office policies, health & safety, and workplace regulations .

Summary

To support the HR department in maintaining a stable and harmonious working environment by handling employee and industrial relations matters in line with Malaysia labour laws, while aligning with Japanese corporate culture, values, and standards. The role also supports internal communication, discipline, compliance, and employee engagement initiatives at the manufacturing site.

Employee Relations (ER):

• Act as the main point of contact for all employee concerns and workplace conflicts at the factory level.
• Conduct regular engagement sessions with employees and supervisors to identify concerns and build positive morale.
• Monitor absenteeism, punctuality, and employee behaviour trends; recommend and implement preventive actions.
• Facilitate onboarding sessions on company rules, code of conduct, grievance procedures, and discipline policies.
• Conduct exit interviews for operators and production staff; prepare reports on attrition trends with action plans.

Industrial Relations (IR):

• Manage all disciplinary actions including show-cause, counselling, investigations, and domestic inquiries in compliance with Malaysia labour laws and company procedures.
• Ensure disciplinary actions are conducted fairly, timely, and in compliance with Malaysia Employment Act and IR regulations.
• Maintain updated records of IR cases, warning letters, counselling sessions, and disciplinary outcomes and consistent application of disciplinary procedures.
• Support the management in coordinate Management-Staff Meeting including grievance handling, Management communication, while preserving harmonious relations.
• Represent the company at labour office visits or industrial court proceedings as needed.

Compliance & Process Control:

• Ensure compliance with Malaysia Employment Act, Industrial Relations Act, and other applicable laws and regulations.
• Assist in preparing documentation and participating in internal and external audits (e.g., Japanese HQ audits, customer compliance audits, labour inspections, ISO and etc).
• Regularly review and update company rules, HR policies, and disciplinary procedures, ensuring alignment with local legislation and Japanese group standards.
• Assist in reviewing and updating employee handbook, workplace rules, and ER/IR SOPs for manufacturing employees.

Cross-Cultural Communication:

• Support smooth communication between Japanese expatriate management and local employees by facilitating understanding of local labour practices, cultural expectations, and HR protocols.

Perform other assignments by Superior from time to time.

1. Education level: Bachelor’s Degree in Human Resources, Business Administration, Industrial Relations, Law, or a related field.
2. Year(s) of Experience: Preferable minimum 2–4 years of relevant experience in ER/IR, preferably in a manufacturing environment. Exposure to working with Japanese companies or Japanese expatriates is an added advantage.
3. Capability: (a) Strong understanding of Malaysia labour laws, IR practices, and labour department procedures; (b) Familiarity with factory-based HR operations and blue-collar workforce management.
4. Skill(s): (a) Strong interpersonal, communication, and conflict-resolution skills; (b) High level of integrity, professionalism, and discretion; (c) Well-organized and able to handle sensitive matters with diplomacy.
5. Language: English and Malay; Japanese proficiency is an added advantage.

Cotecna is a leading provider of testing, inspection and certification services. Founded in Switzerland in 1974, Cotecna started off as a family business and has now grown to become a world-class international player with over 7000 employees in more than 140 offices across 50 countries.

Provide support to human resource management, programs and services that contribute to company and employee goals

• Assist in posting job advertisements and schedule interviews and follow up with candidates.
• Prepare onboarding materials and coordinate orientation sessions for new hires.
• Apply grant and claim from HRDCorp for training class, either in-house or external class, co-ordinates with training provider.
• Maintain up-to-date, accurate employee records, including personal data, attendance, leave requests, and other HR-related documentation.
• Ensure proper filing and organization of confidential employee information in compliance with company policies and statutory requirements.
• Handle incoming and outgoing correspondence, maintain, and update administrative records, such as business licenses and group insurance.
• Schedule meetings and prepare meeting rooms.
• Prepare performance assessments for staff due for confirmation.
• Oversee the coordination of annual performance reviews.
• Support the HR team with ad-hoc projects and tasks when needed.

• A positive, proactive attitude with a genuine willingness to learn and grow in HR.
• Minimum Diploma or bachelor’s degree in human resources, Business Administration, or a related field.
• 2-3 years of experience in an HR and administrative role.
• Basic knowledge of key HR functions, such as recruitment, training and employee relations.
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal skills with the ability to work effectively with employees at all levels.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Outlook.
• Discretion with personal and confidential information.

We are seeking a dedicated and detail-oriented HR & Admin Officer to join our team. This role is pivotal in supporting both human resources and administrative functions, ensuring smooth daily operations and compliance with company policies and statutory requirements. The successful candidate will play an integral part in fostering a positive workplace culture and providing efficient support to employees and management.

• Support the end-to-end employee lifecycle including recruitment, onboarding, confirmation, performance management, and offboarding.
• Maintain accurate and up-to-date HR records, personnel files, and databases.
• Administer leave management, attendance, and employee benefits including insurance and medical claims.
• Assist in monthly payroll preparation by consolidating attendance, overtime, and other variable components.
• Ensure compliance with employment laws, statutory requirements, and internal HR policies.
• Coordinate training programs, employee engagement initiatives, and staff welfare activities.
• Act as a point of contact for HR-related queries, ensuring timely resolution.

• Oversee general office operations including procurement of office supplies, equipment, and services.
• Coordinate office maintenance, facilities management, and service providers (e.g. cleaning, security).
• Manage company correspondences, documentation, and filing systems.
• Provide administrative support for meetings, travel arrangements, and corporate events.
• Ensure effective implementation of company administrative policies and procedures.
• Liaise with vendors, government agencies, and external stakeholders as required.

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• At least 2–4 years of relevant working experience in HR and administration.
• Solid understanding of local employment laws and HR best practices.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational, coordination, and multitasking skills.
• Excellent communication and interpersonal skills.
• High level of confidentiality, professionalism, and attention to detail.
• Must be willing to work in Tuas area.

We are an equal opportunities employer. Applicants who are not invited within 2 months may consider their application unsuccessful. All applicants may be considered for other suitable positions with DCH Group/CITIC Group and will be deleted from our files after 6 months from the date of application.