1,529 Office Support jobs in Malaysia

• Manage office and branch supplies to ensure efficient operations, including inventory control, ordering, and vendor coordination.
• Handle logistical arrangements and delivery of requested items to branches.
• Coordinate small maintenance issues and liaise with contractors for facility management at HQ and branch.
• Handle courier and postage services including monthly PosLaju reports, packaging, and distribution tracking.
• Assist in maintaining and updating reports for office logistics (equipment, stationery, etc.) on a weekly and monthly basis.
• Handle company asset management, particularly company vehicles – including usage records, servicing schedules, and maintenance coordination.
• Ad-hoc tasks assigned.

Requirements:

• Minimum SPM or equivalent qualification.
• Possess a valid motorcycle or car driving license (Class B2 / D).
• Familiar with routes and locations in Johor Bahru.
• Responsible, punctual, and trustworthy.
• Able to work independently with minimal supervision.

Job Types: Full-time, Permanent

Pay: RM2, RM2,500.00 per month

Benefits:

• Opportunities for promotion

Work Location: In person

Job Summary:

The Office Support Assistant plays a vital role in ensuring the smooth day-to-day operations of the office. This position is responsible for the timely delivery and collection of documents, internal and external mail, and provides general administrative and clerical support to various departments. The role requires reliability, discretion, and a professional demeanor at all times.

Key Responsibilities:

• Collect, sort, and distribute incoming and outgoing documents and correspondence.
• Hand-deliver documents to external offices, clients, government agencies, or vendors as required.
• Assist with filing, photocopying, scanning, and other routine office tasks.
• Maintain accurate records of document deliveries and pickups.
• Support the administrative team in organizing and maintaining office supplies.
• Ensure confidentiality and safe handling of sensitive documents.
• Run errands and perform messenger duties as requested by supervisors.
• Assist with meeting room setups and minor office maintenance tasks.
• Maintain cleanliness and organization in common areas (e.g., pantry, printing stations).
• Report any maintenance issues or supply shortages to the appropriate personnel.

Requirements:

• Proven experience in a similar office support or messenger role is an advantage.
• Good knowledge of the local area (for external deliveries).
• Strong sense of responsibility and punctuality.
• Basic organizational and communication skills.
• Ability to handle confidential information with discretion.
• Physical ability to walk and carry light packages/documents throughout the day.
• Polite and professional attitude.
• Possess own transport.

Preferred Attributes:

• Familiarity with office equipment such as photocopiers and scanners.
• A team player with a proactive approach to work.
• Flexible and adaptable to varying tasks and priorities.

Job Type: Full-time

Pay: From RM1,700.00 per month

Work Location: In person

Responsibilities:

Admin & Office Support:

• Coordinate office maintenance includes assets repairs, engage service providers for sourcing and purchasing office goods and services.
• Handle incoming and outgoing correspondence (emails, calls, courier, mail).
• Schedule and coordinate internal/external meetings, prepare meeting agendas, minutes, and presentation materials.
• Organize filing systems (physical and digital) for documents and records.
• Support basic accounting tasks (invoice processing, collection record, petty cash management).
• Maintain and update all statutory records, licenses, and business certificates in compliance with local regulations.
• Liaise with the company secretary for filings, annual returns, board resolutions, and statutory compliance matters.
• Ensure timely renewal of registrations, permits, and certificates required for business operations.
• Support audits, inspections, and compliance reviews as required.
• Handling Asia regional tasks : System maintenance and Standard Guidelines drafting.

Human Resources:

• Recruitment & Onboarding: Manage end-to-end recruitment process (job postings, screening, interviews, offers). Coordinate onboarding programs and ensure smooth new hire integration.
• Serve as a point of contact for employee queries and concerns.
• Support employee engagement initiatives and team-building activities.
• Maintain employee records and HR database accuracy.
• Prepare HR letters, contracts, and documentation.
• Support payroll inputs, leave management, and attendance tracking.
• Ensure compliance with local labor laws and company policies.

Qualifications

• Degree in Business Administrative/HR related courses, fresh graduates are welcome.
• Pro-active, self-motivated and ability to work independently.
• Highly skilled in multitasking and time management, with a strong ability to prioritize and complete tasks within deadlines.
• Demonstrates a deadline-driven mindset and consistent delivery under pressure.
• Strong creativity, problem-solving abilities and communication skills Basic knowledge in Microsoft Office and Excel.
• Candidates with Mandarin speaking and reading preferred for internal system usage.

Job Summary

Office and Administrative Support staff provide essential day-to-day assistance to ensure smooth operations of the organization. They handle documentation, scheduling, communication, and coordination across departments, while supporting managers and teams in achieving business objectives.

Key Responsibilities:

Clerical & Administrative Tasks

• Manage incoming and outgoing correspondence (emails, calls, letters, memos).
• Prepare, format, and file documents, reports, and presentations.
• Perform basic administrative tasks such as filing, data entry, photocopying, scanning, and sorting documents.
• Process invoices, expense claims, and basic finance-related admin.
• Support other departments as required with clerical tasks.

Scheduling & Coordination Tasks

• Manage calendars and organize appointments/meetings.
• Arrange travel and accommodation for staff/management.
• Handle travel arrangements and itineraries.
• Prepare meeting agendas, take minutes, and follow up on action items.

Office Management Tasks

• Ensure office supplies and equipment are stocked and maintained.
• Liaise with vendors, service providers, and building management.
• Support HR with onboarding, staff records, and training logistics.

Communication & Support Tasks

• Act as the first point of contact for internal and external stakeholders.
• Assist in preparing company communications, notices, and announcements.
• Provide support to multiple departments as needed.

Job Requirement

• Diploma or Degree in Business Administration, Office Management, or related field, with 2-4 years of administrative support experience
• Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint).
• Excellent written and verbal communication.
• Proficient in English (written & spoken) is a must.
• Ability to perform light physical tasks and cleaning duties
• Honest, punctual, reliable, and able to work independently
• Professional discretion and confidentiality

About finance

Payment collection and disbursement for project-related transactions

Expense reimbursement for office operations

Coordination with headquarters finance team

Liaison with local banks in Malaysia

About office management

• Organize and arrange corporate business receptions, including company
• introductions and brand promotion
• Draft official documents such as notices, announcements, requests, reports, and
• letters
• Conduct strict reviews and ensure proper management of company seals,
• contracts, and archives
• Handle procurement of office supplies

About HR

• Recruitment
• Coordination with relevant departments on employee insurance, provident fund

We are looking for a reliable and proactive Logistics & Office Support Assistant to join our growing team at Big Root Group. You will play a vital role in supporting our daily office operations, performing errands, assisting inter-department logistics, and ensuring timely delivery of essential documents and items across outlets and partners.

This role is ideal for individuals who enjoy being on the move, are trustworthy, and have strong attention to detail.

• Perform daily office errands such as bank transactions, government submissions, and supplier pickups.
• Ensure timely and safe delivery of documents, packages, and operational items between HQ, outlets, vendors, and authorities.
• Support office operations including stock checking, minor purchases, courier arrangements, and administrative runs.
• Provide logistics assistance during outlet openings, company events, or internal audits.
• Assist HR, Admin, Finance, and Ops teams with ad-hoc operational support as needed.
• Maintain basic recordkeeping for all dispatch jobs.
• Ensure company vehicle (if used) is kept in good condition, clean, and maintained on schedule.

• Possess a valid Motorcycle License (B2) or Car Driving License (D).
• Familiar with local roads and navigation apps (Waze, Google Maps).
• Minimum SPM qualification.
• Prior experience in dispatch, runner, or logistics roles is an advantage.
• Punctual, trustworthy, and able to work independently.
• Physically fit and willing to handle light lifting when required.

Job Title: Office Admin Staff

Location: Station 18, Ipoh

Job Type: Full-Time, Permanent

Salary Range: RM2000 - RM 2200

• Handle incoming phone calls and customer enquiries
• Manage daily office administrative tasks, filing, and documentation
• Liaise with government departments for company matters
• Assist management with clerical and coordination tasks
• Ensure smooth daily office operations

• Minimum SPM/Diploma or equivalent
• Good communication and organizational skills
• Proficient in Microsoft Office & basic computer knowledge
• Responsible, detail-oriented & able to work independently
• Prior admin/clerical experience is an added advantage

• Competitive salary with allowance
• Career growth opportunities
• Friendly and supportive work environment
• Staff medical benefits

Job Responsibilities:

• Provide general office administrative support (filing, data entry, document preparation).
• Assist in handling incoming calls, emails, and correspondence.
• Support in organizing and maintaining office records and supplies.
• Assist IT team with basic troubleshooting (e.g., software installation, printer setup, password resets).
• Help maintain office equipment and coordinate with vendors when necessary.
• Support staff in day-to-day operational tasks as assigned.

Requirements:

• Currently pursuing Diploma/Degree in Business Administration, Office Management, IT, or related field.
• Basic knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Interest in IT support and willingness to learn.
• Good communication, organizational, and problem-solving skills.
• Able to work independently and in a team.

1. Handle general office administration, including filing, data entry, and document management.
2. Manage training claim process (submission, follow-ups, and compliance tracking).
3. Support scheduling of meetings, appointments, and travel arrangements.
4. Handle training logistics such as venue booking, catering arrangements, printing of materials, and attendance tracking.
5. Support the sales team with quotations, invoices, and administrative documentation.
6. Coordinate with vendors for marketing collaterals, team building activities, and other event arrangements.
7. Act as point of contact for clients on training-related arrangements and inquiries.
8. Maintain and update the database of trainers, vendors, and venues.

• Diploma/Degree in Business Administration, or related field.
• Prefer at least1 year of experience in administrative support; experience in training/education industry is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with attention to detail.

• Good communication skills (verbal & written).

• Ability to work independently as well as collaboratively in a team.