2,563 Office Specialist jobs in Malaysia

This job involves helping clients get started with our services by reviewing their documents and answering their questions. It offers a dynamic and rewarding environment through daily client interaction and problem-solving. Assist with client onboarding, including reviewing KYC documents and updating client data. Provide updates to customers by identifying issues and addressing inquiries via email and other communication channels. Engage with new and existing client applications, supporting the local team with KYC cases. Support clients during onboarding to ensure application approval. Job Requirements

Candidate profile: Proficient in Microsoft Office applications. High attention to detail and client-centric approach. Experience in FX is advantageous but not required. Excellent communication skills and a team player. Fluent in English; additional African languages are a plus. Self-motivated, dynamic, and competitive with a strong desire to succeed. Ability to work independently and in a team with a positive attitude. RE5 FAIS Qualification is a plus. Skills

Customer Service, Front and Back Office Applications Company Benefits

Corporate Parking: Fully claimable parking provided. Medical Coverage: Comprehensive health plans. Hybrid Working Arrangement: WFH options after probation, depending on role. Wellness Membership: Access to online therapy, gym, and fitness perks post-probation. Loaded Pantry: Snacks and beverages available. Free Lunch: Weekly complimentary lunch every Wednesday. Our story began in 2022 with a vision to make consulting engaging and straightforward. Based in Kuala Lumpur, our passionate team strives to shake up the consulting industry and deliver exceptional service.

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Overview

Our client, a leading multi-regulated Australian broker with over 20 years of global success, is seeking a Back-Office Specialist to join their team in Malaysia. This role focuses on client onboarding, KYC processes, and providing smooth operational support in a dynamic, multicultural environment. If you’re detail-oriented, tech-savvy, and passionate about delivering excellent client service, this role offers growth, stability, and international exposure with competitive benefits.

Reporting to

Reporting to: Head of Back Office

Responsibilities

• Assist with the onboarding of clients, including reviewing KYC documents and updating client data
• Provide essential updates to customers by identifying problems and assisting with queries via email and other supported communication channels
• Coordinate with all new and existing client applications and assist the Local Team in processing outstanding KYC cases
• Engage with clients during onboarding to move applications toward approval

Candidate profile

• Computer literacy with excellent working knowledge of Microsoft Office applications
• High attention to detail and client-centric
• Knowledge and experience in FX will be considered advantageous but not essential
• A team player with excellent communication skills
• Fluent in verbal and written English (Additional African languages are highly advantageous)
• Dynamic, self-motivated, competitive and strong desire to succeed
• Ability to work well independently as well as in a team and a can-do attitude
• RE5 FAIS Qualification will be an advantage

The offer

• Welcoming, young and multicultural team with approachable leadership
• High level of autonomy, support of ideas and putting your expertise into best practices for the company
• Continuous personal development, training budget, growth with the company and opportunity to learn from industry leaders
• Competitive remuneration, regular salary reviews and performance-based incentive schemes
• Comprehensive medical and insurance coverage to support your health and well-being
• Corporate parking is provided, with a claimable amount if a designated parking spot is unavailable
• Vibrant company life: from team activities to global celebrations
• Free access to multiple sports and wellness facilities across the country
• A gift and a day off on your Birthday
• Access to 24/7 mental health support through licensed external therapists and psychologists

The application process

• Interview with People team (30 min - 35 min)
• Interview with your future manager (45 min - 1 hour) to assess match to the job and the team and discuss role expectations

Working hours

Working hours: Regular (6am - 2pm)

Apply

Apply and join a team that's making waves in the financial trading industry. Submit your CV, salary expectations, and notice period. As part of the process, your CV will be shared directly with our client to expedite your placement. Your privacy and data protection are our top priorities.

The following consent is included for this specific job: By applying, you consent to your CV being shared with the client in accordance with our privacy policy and GDPR regulations.

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Overview

Our client, a leading multi-regulated Australian broker with over 20 years of global success, is seeking a Back-Office Specialist to join their team in Malaysia. This role focuses on client onboarding, KYC processes, and providing smooth operational support in a dynamic, multicultural environment. If you’re detail-oriented, tech-savvy, and passionate about delivering excellent client service, this role offers growth, stability, and international exposure with competitive benefits. Reporting to

Reporting to:

Head of Back Office Responsibilities

Assist with the onboarding of clients, including reviewing KYC documents and updating client data Provide essential updates to customers by identifying problems and assisting with queries via email and other supported communication channels Coordinate with all new and existing client applications and assist the Local Team in processing outstanding KYC cases Engage with clients during onboarding to move applications toward approval Candidate profile

Computer literacy with excellent working knowledge of Microsoft Office applications High attention to detail and client-centric Knowledge and experience in FX will be considered advantageous but not essential A team player with excellent communication skills Fluent in verbal and written English (Additional African languages are highly advantageous) Dynamic, self-motivated, competitive and strong desire to succeed Ability to work well independently as well as in a team and a can-do attitude RE5 FAIS Qualification will be an advantage The offer

Welcoming, young and multicultural team with approachable leadership High level of autonomy, support of ideas and putting your expertise into best practices for the company Continuous personal development, training budget, growth with the company and opportunity to learn from industry leaders Competitive remuneration, regular salary reviews and performance-based incentive schemes Comprehensive medical and insurance coverage to support your health and well-being Corporate parking is provided, with a claimable amount if a designated parking spot is unavailable Vibrant company life: from team activities to global celebrations Free access to multiple sports and wellness facilities across the country A gift and a day off on your Birthday Access to 24/7 mental health support through licensed external therapists and psychologists The application process

Interview with People team (30 min - 35 min) Interview with your future manager (45 min - 1 hour) to assess match to the job and the team and discuss role expectations Working hours

Working hours: Regular (6am - 2pm) Apply

Apply and join a team that's making waves in the financial trading industry. Submit your CV, salary expectations, and notice period. As part of the process, your CV will be shared directly with our client to expedite your placement. Your privacy and data protection are our top priorities. The following consent is included for this specific job:

By applying, you consent to your CV being shared with the client in accordance with our privacy policy and GDPR regulations.

#J-18808-Ljbffr

This job opportunity is only available for residents of Malaysia with work permit.

Our client is a well-established multi regulated Australian broker offering traders access to CFDs across Forex, Indices, Commodities, Stocks and Cryptocurrencies. As a globally recognized broker, it is known for its exceptional trading conditions, award-winning customer service, and over 20 years of industry experience. With a commitment to transparency and cutting-edge technology, the company offers traders a reliable and secure platform to achieve their financial goals. Our client is growing and looking to recruit a Full-time Back-Office Specialist

Reporting to: Head of Back Office

Responsibilities:

• Assist with the onboarding of clients which includes reviewing their KYC documents and updating client's data
• Provide essential updates to customers by identifying problems and assisting with incoming queries by email and other supported communication channels of the company
• Actively connect with all our New & Existing Client applications and assist the Local Team in receiving outstanding clients KYC cases
• Actively engage with clients who are in the onboarding process and ultimately have these clients applications approved

Candidate profile:

• Computer literacy with excellent working knowledge of Microsoft Office applications
• High attention to detail and client-centric
• Knowledge and experience in FX will be considered advantageous but not essential
• A team player with excellent communication skills
• Fluent in verbal and written English (Additional African languages are highly advantageous )
• Dynamic, self-motivated, competitive and strong desire to succeed
• Ability to work well independently as well as in a team and can-do attitude
• RE5 FAIS Qualification will be an advantage

The offer:

• Welcoming, young and multicultural team with approachable leadership
• High level of autonomy, support of ideas and putting your expertise into the best practices for the company
• Continuous personal development, training budget, growth with the company and opportunity to learn from industry leaders
• Competitive remuneration, regular salary reviews and performance-based incentive schemes
• Comprehensive medical and insurance coverage to support your health and well-being
• Corporate parking is provided, with a claimable amount if a designated parking spot is unavailable
• Vibrant company life: from team activities to global celebrations
• Free access to multiple sports and wellness facilities across the country
• A gift and a day off on your Birthday
• Access to 24/7 mental health support through licensed external therapists and psychologists

The application process will be handled directly by the client and include:

• Interview with People team (30 min - 35 min).
• Interview with your future manager (45 min - 1 hour) to assess match to the job and the team and discuss role expectations.

Working hours: Regular (6am - 2pm)

Apply and join a team thats making waves in the financial trading industry! Submit your CV, along with your salary expectations and notice period. As part of the application process, your CV will be shared directly with our client to expedite your placement. Rest assured, your privacy and data protection are our top priorities.

For this specific job position, please be aware that your CV will be sent directly to our client as part of the application process. While this is an exception to our usual practice, it is necessary for this role. By applying, you consent to your CV being shared with the client. Please rest assured that this will be done in accordance with our privacy policy and GDPR regulations.

Overview

Canon Machinery (Malaysia) Sdn Bhd, established in 1996, specializes in the manufacturing and sales of semiconductor and factory automation machinery and parts. With a staff strength of approximately 200, Canon Machinery is recognized for its quality products and services, having been awarded the ISO 9001 certification.

Role Description

This is a full-time on-site role located in Shah Alam for an MD Office cum HR Specialist (Japanese Speaker). The MD Office cum HR Specialist will manage office administration tasks, provide support to the Managing Director, and handle various HR functions. Responsibilities include coordinating meetings, preparing documentation, assisting in recruitment processes, managing employee records, and ensuring compliance with HR policies.

Qualifications

• Fluency in Japanese and English language skills
• Experience in office administration and HR functions
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Proficiency in using office software and HR management systems
• Ability to work independently and as part of a team
• Knowledge of Malaysian labor laws and regulations is a plus
• Bachelor’s degree in Human Resources, Business Administration, or related field is preferred

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources

Industries

• Machinery Manufacturing

Referrals increase your chances of interviewing at CANON MACHINERY (MALAYSIA) SDN. BHD. by 2x

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Overview

Canon Machinery (Malaysia) Sdn Bhd, established in 1996, specializes in the manufacturing and sales of semiconductor and factory automation machinery and parts. With a staff strength of approximately 200, Canon Machinery is recognized for its quality products and services, having been awarded the ISO 9001 certification. Role Description

This is a full-time on-site role located in Shah Alam for an MD Office cum HR Specialist (Japanese Speaker). The MD Office cum HR Specialist will manage office administration tasks, provide support to the Managing Director, and handle various HR functions. Responsibilities include coordinating meetings, preparing documentation, assisting in recruitment processes, managing employee records, and ensuring compliance with HR policies. Qualifications

Fluency in Japanese and English language skills Experience in office administration and HR functions Excellent organizational and multitasking skills Strong communication and interpersonal skills Proficiency in using office software and HR management systems Ability to work independently and as part of a team Knowledge of Malaysian labor laws and regulations is a plus Bachelor’s degree in Human Resources, Business Administration, or related field is preferred Seniority level

Entry level Employment type

Full-time Job function

Human Resources Industries

Machinery Manufacturing Referrals increase your chances of interviewing at CANON MACHINERY (MALAYSIA) SDN. BHD. by 2x

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Operations Specialist - Middle Office (Broking support)

Marsh Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Join or sign in to find your next job

Join to apply for the Operations Specialist - Middle Office (Broking support) role at Marsh

Operations Specialist - Middle Office (Broking support)

Marsh Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Operations Specialist - Middle Office (Broking support) role at Marsh

We are seeking a talented individual to join our Middle Office team at Marsh McLennan Malaysia. This role will be based in Kuala Lumpur Shared Services Operations Office. This is a hybrid role that has a requirement of working at least three days a week in the office.

Operations Specialist – Middle Office (Supporting the Hong Kong Market)

To provide support to Client Executives and Brokers, facilitate placement of policies and deliver excellent client service for the businesses.

To contribute towards and meet internal targets in respect of:

• Error reduction
• Quality checking
• Processing
  
  

We will count on you to:

• Client On-Boarding
• Arrange for new clients to be set up on our systems, monitor progress of on-boarding/due diligence of clients, intermediaries, and markets. Liaison with country business teams.
• Assist CEs and brokers to set-up and manage the placement in the broking system.
• File appropriate documentation (covering BOR, ToE etc.) in the broking system.
• Assist country business teams with updating / monitoring of MPower.
  
  

Placement

• Prepare quotes, contracts, agreements and bids. EOIs and LOUs (where requested) using our document templates and adapt these based on information received from our clients and input from the CE/ Broking teams.
• Endorsement preparation to include Loss Payee, Adjustments and Profit Commissions.
• Review the renewal reports prepared by the Pre-Renewal Team and identify any risks that are not required, 90 days ahead of the renewal date. Working with the CE to ensure that all documents are accurate and ready to proceed with the renewal (i.e. endorsements are included in the renewal contracts, where applicable and finer details).
• Review of risks being renewed and checking to see that the relevant premium has been paid to insurers.
• Support the placement of insurance contracts through specific digital platforms where necessary.
• Ensure appropriate records of negotiations/communications with client and insurers is maintained within the broking system.
• Where applicable, issuance of Confirmation letters.
• Preparation of tax schedules where necessary.
• Review and check all documentation for content accuracy in accordance with internal procedures, compliance standards and regulatory body guidelines.
  
  

Policy Servicing

• Monitor and manage workflow, coordinate the flow of business into policy servicing teams.
• Provide clear direction to Policy Servicing Teams through the Work Request Form (WRF).
• Review and respond to queries emanating from operation teams and manage these to close in a timely manner.
• Ensure timely authorization of documentation, and distribution to markets/client - debit notes, invoices and evidence of cover.
• Develop and sustain supportive and productive working relationship with both CE/Broker and policy servicing teams.
• Where required, assist with Fiduciary related queries (funds not received, funds received not paid to insurers).
• Query resolution between policy servicing teams and Middle Office.
• Where required, liaison with Insurers and Clients.
  
  

What you need to have:

• Excellent organizational skills
• Interpersonal skills – includes country business teams, clients and insurers
• Ability to work under pressure
  
  

What makes you stand out?

• Client executive experience or underwriting support experience
  
  

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.
  
  

Marsh, a business of Marsh McLennan (NYSE: MMC), is the world’s top insurance broker and risk advisor. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

R_

Seniority level

• Seniority level Not Applicable

Employment type

• Employment type Full-time

Job function

• Job function Management and Manufacturing
• Industries Insurance and Business Consulting and Services

Referrals increase your chances of interviewing at Marsh by 2x

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Operations Specialist - Middle Office (Broking support)

Marsh Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia Join or sign in to find your next job

Join to apply for the

Operations Specialist - Middle Office (Broking support)

role at

Marsh Operations Specialist - Middle Office (Broking support)

Marsh Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia Join to apply for the

Operations Specialist - Middle Office (Broking support)

role at

Marsh We are seeking a talented individual to join our Middle Office team at Marsh McLennan Malaysia. This role will be based in Kuala Lumpur Shared Services Operations Office. This is a hybrid role that has a requirement of working at least three days a week in the office.

Operations Specialist – Middle Office (Supporting the Hong Kong Market)

To provide support to Client Executives and Brokers, facilitate placement of policies and deliver excellent client service for the businesses.

To contribute towards and meet internal targets in respect of:

Error reduction Quality checking Processing

We will count on you to:

Client On-Boarding Arrange for new clients to be set up on our systems, monitor progress of on-boarding/due diligence of clients, intermediaries, and markets. Liaison with country business teams. Assist CEs and brokers to set-up and manage the placement in the broking system. File appropriate documentation (covering BOR, ToE etc.) in the broking system. Assist country business teams with updating / monitoring of MPower.

Placement

Prepare quotes, contracts, agreements and bids. EOIs and LOUs (where requested) using our document templates and adapt these based on information received from our clients and input from the CE/ Broking teams. Endorsement preparation to include Loss Payee, Adjustments and Profit Commissions. Review the renewal reports prepared by the Pre-Renewal Team and identify any risks that are not required, 90 days ahead of the renewal date. Working with the CE to ensure that all documents are accurate and ready to proceed with the renewal (i.e. endorsements are included in the renewal contracts, where applicable and finer details). Review of risks being renewed and checking to see that the relevant premium has been paid to insurers. Support the placement of insurance contracts through specific digital platforms where necessary. Ensure appropriate records of negotiations/communications with client and insurers is maintained within the broking system. Where applicable, issuance of Confirmation letters. Preparation of tax schedules where necessary. Review and check all documentation for content accuracy in accordance with internal procedures, compliance standards and regulatory body guidelines.

Policy Servicing

Monitor and manage workflow, coordinate the flow of business into policy servicing teams. Provide clear direction to Policy Servicing Teams through the Work Request Form (WRF). Review and respond to queries emanating from operation teams and manage these to close in a timely manner. Ensure timely authorization of documentation, and distribution to markets/client - debit notes, invoices and evidence of cover. Develop and sustain supportive and productive working relationship with both CE/Broker and policy servicing teams. Where required, assist with Fiduciary related queries (funds not received, funds received not paid to insurers). Query resolution between policy servicing teams and Middle Office. Where required, liaison with Insurers and Clients.

What you need to have:

Excellent organizational skills Interpersonal skills – includes country business teams, clients and insurers Ability to work under pressure

What makes you stand out?

Client executive experience or underwriting support experience

Why join our team:

We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh, a business of Marsh McLennan (NYSE: MMC), is the world’s top insurance broker and risk advisor. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

R_ Seniority level

Seniority level Not Applicable Employment type

Employment type Full-time Job function

Job function Management and Manufacturing Industries Insurance and Business Consulting and Services Referrals increase your chances of interviewing at Marsh by 2x Sign in to set job alerts for “Operational Specialist” roles.

Operations - General Recruitment (2025 Intake)

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Petaling Jaya, Selangor, Malaysia 2 months ago Petaling Jaya, Selangor, Malaysia 1 day ago Compliance & Driver Operations Associate – ShopeeFood

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago Petaling Jaya, Selangor, Malaysia 2 days ago Federal Territory of Kuala Lumpur, Malaysia 2 days ago Petaling Jaya, Selangor, Malaysia 2 days ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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Overview

Join to apply for the Customer Service role at Muhibbah Alliance Capital Sdn Bhd .

Base pay range and responsibilities are provided by Muhibbah Alliance Capital Sdn Bhd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range Job Responsibilities

• SKILL:
• Good in Microsoft Excel, and Word.
• Wellcommunication skills, both written and verbal.
• Problem-solving abilities and attention to detail.
• A proactive attitude and willingness to learn.

Job Requirements

• F3MALE
• RANGE: 20-35
• LANGUAGE: MALAY, ENGLISH

Job Benefits

• Allowance Provided
• EPF / SOCSO / PCB
• Annual Bonus
• Annual Leave

Seniority level

• Associate

Employment type

• Full-time

Job function

• Customer Service

Content notes: the listing includes multiple postings and dates for other roles; this refined description focuses on the Customer Service role at Muhibbah Alliance Capital Sdn Bhd and preserves the stated qualifications and benefits from the original content.

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