656 Office Pa jobs in Malaysia

Overview

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. We help clients with total transformation — inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. We deliver solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

The Executive Assistant (EA) provides administrative support to Managing Director & Partner, Partner & Principal, taking full responsibility for maintaining their demanding schedules. The goal is to leverage the Managing Director & Partner, Partner & Principal’s time and to enable her/him to successfully serve BCG clients by being an integral member of the client service team.

Tasks will vary, depending on the Managing Director & Partner, Partner & Principal’s working styles and the existing workload. The duties described below make up a typical, but not necessarily complete, list.

In addition, the EA works as part of the wider Southeast Asia EA team, and each EA needs to coordinate and cooperate with other EAs to ensure that work is completed. Overall, the EA should work in support of the partner group, each other, the office, and BCG as a whole in a manner consistent with BCG's stated values.

Responsibilities

• Manage complex calendars, with an understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of Managing Director & Partner, Partner & Principal’s time, and provide timely reminders as necessary.
• Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, offsite or virtual).
• Documentation: organize any needed material in advance of the meetings, maintain files/record keeping systems and confidential files
• Organize travel arrangements; anticipate and coordinate travel and logistics needs.
• Prepare and submit timesheets and expenses for Managing Director & Partner (MDP) in accordance with company guidelines.
• Provide professional support to BCG visitors, assist with settling in requirements and greet as appropriate.
• Support business objectives under guidance by building working relationships with clients and client assistants to facilitate information flow and scheduling.
• Establish and maintain systems to organize and manage details to ensure accuracy in all aspects.
• Receive, screen, and sort according to priority all incoming mail; respond promptly to inquiries as needed.
• Support case teams, internal committees, and practice area activities and information requests.
• Maintain highest levels of internal and external confidentiality.
• Provide general administrative support: typing, telephone support, mail, copying, filing, calendar functions, voice mail and e-mail distribution lists, maintaining marketing and any other databases as instructed from time to time.
• Provide back-up assistance to other EAs and Reception Desk as needed.

Note: This position is not restricted to the responsibilities above and the job scope and responsibilities are subject to change.

What'll Bring

• Between 2-4 years of work experience gained in a professional services environment
• Preferred: Previous experience in supporting C-level executives, particularly CEOs.
• Able to multi-task in a fast-paced, deadline driven, service-oriented environment
• Secretarial diploma or equivalent in related fields
• Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative
• Demonstrate strong interpersonal skills – able to work effectively with all levels of staff
• Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics
• Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups
• Excellent oral and written communication skills in English
• Consistently handle situations with tact and patience, and able to work well under pressure
• Highly motivated, energetic and resourceful
• Strong customer service orientation – responds to customers’ needs with a sense of urgency, and with a “How can I help” mindset.
• Able to work beyond normal office hours (sometimes weekends) during peak periods
• Excellent typing skills with strong Microsoft Office skills, especially in Word, Excel, PowerPoint

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

BCG is an E - Verify Employer. Click here for more information on E-Verify.

• Entry level

• Full-time

• Administrative

• Business Consulting and Services

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At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Technology, Talent Team, Brand Marketing and Communications, Business Development and Risk Management.

The opportunity

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

Your key responsibilities

The Executive Assistant will provide secretarial support to Partners & Directors in a department in EY. The Executive Assistant also serves as administrative support within the department who provide comprehensive quality services. The successful incumbent must be able to work independently, under tight datelines and handles a wide variety of activities and confidential matters with discretion. Other than that, your responsibilities include:

• Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings
• Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination
• Printing, scanning, and preparing documents for AR register
• Raise invoice/credit note (if any)
• Handling courier and by hand letters
• Booking of meeting rooms, arranging for refreshments and projectors.
• Maintain mailing list eg. for sending out greeting cards
• Handle department’s leave and MCs
• Handling timesheet and expenses
• Handle storage and raising invoices for advance storage
• Manage filing room’s files
• You’ll need to ensure smooth and efficient running of the department in all administrative matters.

Skills and attribute to success

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

To qualify for the role you must have

• At least Diploma in Business Administration / Management, or a related field
• Minimum of 3-5 years of work experience in the related field

Ideally, you’ll also have

• Experience in administrative support or equivalent

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience,where you’ll be rewarded for your individual and team performance. We are committed tobeingan inclusive employer and are happy to consider flexible working arrangements(FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

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EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

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Description

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Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

The Executive Assistant (EA) provides administrative support to Managing Director & Partner, Partner & Principal, taking full responsibility for maintaining their demanding schedules. The goal is to leverage the Managing Director & Partner, Partner & Principal’s time and to enable her/him to successfully serve BCG clients by being an integral member of the client service team.

Tasks will vary, depending on the Managing Director & Partner, Partner & Principal’s working styles and the existing workload. The duties described below make up a typical, but not necessarily complete, list.

In addition, the EA works is part of the wider Southeast Asia EA team setting, and each EA needs to coordinate and cooperate with other EAs to ensure that work is completed

Overall, the EA should work in support of the partner group, each other, the office, and BCG as a whole in a manner consistent with BCG's stated values.

YOU’RE GOOD AT

The duties and responsibilities are as follows but not limited to:

• Manage complex calendars, with an understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of Managing Director & Partner, Partner & Principal’s time, and provide timely reminders as necessary.
• Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, offsite or virtual).
• Documentation: organize any needed material in advance of the meetings, maintain files/record keeping systems and confidential files
• Organize travel arrangements; anticipate and coordinate travel and logistics needs.
• Prepare and submit timesheets and expenses for Managing Director & Partner (MDP) in accordance with company guidelines.
• Provide professional support to BCG visitors, assist with settling in requirements and greet as appropriate.
• Support business objectives under guidance by building working relationships with clients and client assistants to facilitate information flow and scheduling.
• Establish and maintain systems to organize and manage details to ensure accuracy in all aspects.
• Receive, screen, and sort according to priority all incoming mail; respond promptly to inquiries as needed.
• Support case teams, internal committees, and practice area activities and information requests.
• Maintain highest levels of internal and external confidentiality.
• Provide general administrative support: typing, telephone support, mail, copying, faxing, filing, calendar functions, voice mail and e-mail distribution lists, maintaining marketing and any other databases as instructed from time to time.
• Provide back-up assistance to other EAs and Reception Desk as needed.
  
  

• Ideally, minimum of 5 years of work experience gained in a professional services environment
• Preferred: Previous experience in supporting C-level executives, particularly CEOs.
• Able to multi-task in a fast-paced, deadline driven, service-oriented environment
• Secretarial diploma or equivalent in related fields
• Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative
• Demonstrate strong interpersonal skills – able to work effectively with all levels of staff
• Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics
• Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups
• Excellent oral and written communication skills in English
• Consistently handle situations with tact and patience, and able to work well under pressure
• Highly motivated, energetic and resourceful
• Strong customer service orientation – responds to customers’ needs with a sense of urgency, and with a “How can I help” mindset.
• Able to work beyond normal office hours (sometimes weekends) during peak periods
• Excellent typing skills with strong Microsoft Office skills, especially in Word, Excel, Powerpoint
  
  

Job Responsibilities

• Manage the Managing Director’s calendar, schedules, and travel arrangements efficiently.
• Act as the primary point of contact for internal and external communications.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate with Heads of Department (HODs) and teams to ensure timely updates and alignment.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential and sensitive information with the utmost discretion.
• Support the Managing Director in planning and executing company initiatives and events.
• Anticipate needs, resolve issues before they escalate, and ensure priorities are well managed.

• We are seeking a highly dependable and proactive Personal Assistant to support our Managing Director. This is a trusted role that requires excellent organisation, discretion, and the ability to anticipate needs while ensuring smooth day-to-day operations at the leadership level.

• Organised & Meticulous — Keeps track of details, deadlines, and priorities with ease.
• Proactive & Resourceful — Always one step ahead, able to solve problems independently.
• Discreet & Trustworthy — Handles confidential matters with integrity and professionalism.
• Strong Communicator — Confident in drafting correspondence and liaising with stakeholders.
• Adaptable & Calm — Thrives under pressure, adjusts quickly to changes and new priorities.
• Relationship Builder — Builds rapport with staff, management, and external partners.
• Positive & Reliable — A supportive partner who ensures the Managing Director stays focused on the big picture.

• Prior experience supporting C-level executives or senior management.
• Comfortable with digital tools (e.g., calendar management, project tracking, communication apps).

• We offer various types of performance incentives and rewards—from bonuses, vouchers, and recognition awards, to team celebrations.
• Your individual performance is noticed and rewarded, and we support your career growth and personal well-being through training, development, and health benefits.
• We also extend our care to your family, because one of our missions is to enhance employee’s quality of life.
• And we celebrate team wins, because success is always sweeter together.

• Managing CEO’s calendar, emails and travel arrangemen
• Organize itineraries and scheduling meetings
• Organizing documents and reports from various departments for virtual meetings via zoom
• Host zoom meetings on daily basis
• Conduct tasks professionally and confidentially with all levels of management, department and business associates
• Supporting general administrations tasks such as handling claims, approving POs via SAP, daily reminders on payments to be made
• Follow up on tasks assigned to managers
  
  

• Due to the job position, candidate should be committed to work related matters even after normal working hours
  
  

• Degree in Business Management / Administration with good communication skills in written and spoken language skills of Mandarin, English Language, Bahasa Malaysia
• Possess at least 2 years of working experience as an Executive Assistant / Personal Assistant to Senior Management
• Proficient in Microsoft Office and Zoom savvy
• Due to the job position, candidate should be committed to work related matters even after normal working hours
• Well-groomed with good people skills
  

EY Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Executive Assistant role at EY .

EY Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia. Get AI-powered advice on this job and more exclusive features. At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Technology, Talent Team, Brand Marketing and Communications, Business Development and Risk Management.

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

The Executive Assistant will provide secretarial support to Partners & Directors in a department in EY. The Executive Assistant also serves as administrative support within the department who provide comprehensive quality services. The successful incumbent must be able to work independently, under tight datelines and handles a wide variety of activities and confidential matters with discretion. Other than that, your responsibilities include:

• Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings
• Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination
• Printing, scanning, and preparing documents for AR register
• Raise invoice/credit note (if any)
• Handling courier and by hand letters
• Booking of meeting rooms, arranging for refreshments and projectors
• Maintain mailing list eg. for sending out greeting cards
• Handle department’s leave and MCs
• Handling timesheet and expenses
• Handle storage and raising invoices for advance storage
• Manage filing room’s files
• You’ll need to ensure smooth and efficient running of the department in all administrative matters.

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

• At least Diploma in Business Administration / Management, or a related field
• Minimum of 3-5 years of work experience in the related field

• Experience in administrative support or equivalent

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

• Receive, review, and verify invoices.
• Match invoices with purchase orders and receipts.
• Code invoices with correct accounting information.
  
  

• Prepare and process electronic transfers and payments.
• Handle check payments.
• Maintain a schedule for timely payment of invoices.
  
  

• Communicate with vendors regarding invoice discrepancies and payment issues.
• Reconcile vendor statements and resolve any outstanding balances or issues.
  
  

• Maintain and update AP files and records.
• Prepare and maintain accurate records of all payments.
• Assist with month-end closing processes and reports.
  
  

• Ensure compliance with company policies and procedures.
• Adhere to tax regulations and manage tax reporting for vendor payments.
  
  

• Create and send out invoices to customers.
• Ensure that invoices are accurate and complete.
  
  

• Monitor customer accounts for timely payments.
• Follow up with customers on overdue accounts.
• Process incoming payments via checks, credit cards, and electronic transfers.
  
  

• Respond to customer inquiries regarding billing issues and discrepancies.
• Work with customers to resolve payment disputes.
  
  

• Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Prepare aging reports to monitor outstanding balances.
  
  

• Generate regular reports on accounts receivable status and activities.
• Assist in the preparation of financial statements and analysis.
  
  

• Accurately enter financial data into accounting software.
• Update and maintain accounting databases and spreadsheets.
  
  

• Assist with internal and external audits by providing requested documentation and information.
• Ensure compliance with financial controls and procedures.
  
  

• Collaborate with other departments to ensure smooth financial operations.
• Support the finance team with other accounting tasks as needed.
  
  

• Identify and implement process improvements for greater efficiency.
• Stay updated with industry best practices and regulatory changes.
  
  

• Candidate must possess at least Diploma / Advanced/Higher Graduate Diploma in Finance/ Accountacy
• Required language Mandarin, English, Bahasa Malaysia
• At least 2 year of working experience in the related field is required for this position
• Required skill : Microsoft office, Microsoft Word, Accounting software
• Possess good personality, attitude and responsible
  
  

• Annual Bonus
• Company Trip
• Performance Bonus
• 6 days off per month
• Annual Increment
• Allowance
• Career advancement
• Annual Leave
• EPF / SOCSO / PCB

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Technology, Talent Team, Brand Marketing and Communications, Business Development and Risk Management.

The opportunity

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

Your Key Responsibilities

The Executive Assistant will provide secretarial support to Partners & Directors in a department in EY. The Executive Assistant also serves as administrative support within the department who provide comprehensive quality services. The successful incumbent must be able to work independently, under tight datelines and handles a wide variety of activities and confidential matters with discretion. Other than that, your responsibilities include:

• Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings
• Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination
• Printing, scanning, and preparing documents for AR register
• Raise invoice/credit note (if any)
• Handling courier and by hand letters
• Booking of meeting rooms, arranging for refreshments and projectors.
• Maintain mailing list eg. for sending out greeting cards
• Handle department’s leave and MCs
• Handling timesheet and expenses
• Handle storage and raising invoices for advance storage
• Manage filing room’s files
• You’ll need to ensure smooth and efficient running of the department in all administrative matters.
  
  

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment
  
  

• At least Diploma in Business Administration / Management, or a related field
• Minimum of 3-5 years of work experience in the related field
  
  

• Experience in administrative support or equivalent
  
  

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.