2,077 Office Pa jobs in Malaysia

CEO Office Associate /PA

RM3500 – 5000

Location – Puchong Selangor with occasional travel

Reporting to Group CEO

This role offers direct exposure to the Group CEO and provides unique opportunity to learn the inner workings of a diversified engineering and industrial business

You'll work closely with the CEO on the key projects, strategic initiatives and operational support across multiple business units-gaining broad experience, mentorship and accelerated learning. Ideal for someone who's curious, adaptable and eager to go into a future leadership role.

Key Responsibilities

CEO Office Support

Assist the CEO in managing daily priorities, communications and follow-ups

Help prepare reports, presentations, meetings notes and business briefs

Attend internal and external meetings and keep track of key action items

Special Projects

Support project coordination and execution across departments such as Engineering, Sales, Operations or Business Development

Help track milestones, collect data and analyze findings for decision-making

Contribute ideas and assist in research for new business initiatives or partnerships

Business Insights and Coordination

Gather and summarize information from across the group for CEO review

Coordinate with multiple departments to ensure smooth communication and alignment

Learn and understand different business units and functions within the Group

What we're looking for

A Degree in Business, Engineering, Economics or related field

1-3 years of relevant work experience in related field

Proactive, responsible and eager to learn

Strong attention to detail and willingness to take on new challenges

Good communicator, confident with both numbers and words

Strong work ethic, integrity and discretion in handling confidential matters

Why Join Us

Work directly with the CEO of a successful Malaysian Industrial Group

Exposure to real-world decision making and business strategy

Opportunities to grow and move into other business or leadership roles over time

A fast moving entrepreneurial and supportive environment

Job Types: Full-time, Permanent

Pay: RM3, RM5,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Application Question(s):

• The said position will be stationed at Puchong, Selangor. Are you willing to relocate?

Language:

• Chinese (Required)

Work Location: In person

CEO Office Associate /PA

RM3500 – 5000

Location - Puchong Selangor with occasional travel

Reporting to Group CEO

This role offers direct exposure to the Group CEO and provides unique opportunity to learn the inner workings of a diversified engineering and industrial business

You'll work closely with the CEO on the key projects, strategic initiatives and operational support across multiple business units-gaining broad experience, mentorship and accelerated learning. Ideal for someone who's curious, adaptable and eager to go into a future leadership role.

Key Responsibilities

CEO Office Support

Assist the CEO in managing daily priorities, communications and follow-ups

Help prepare reports, presentations, meetings notes and business briefs

Attend internal and external meetings and keep track of key action items

Special Projects

Support project coordination and execution across departments such as Engineering, Sales, Operations or Business Development

Help track milestones, collect data and analyze findings for decision-making

Contribute ideas and assist in research for new business initiatives or partnerships

Business Insights and Coordination

Gather and summarize information from across the group for CEO review

Coordinate with multiple departments to ensure smooth communication and alignment

Learn and understand different business units and functions within the Group

What we're looking for

A Degree in Business, Engineering, Economics or related field

1-3 years of relevant work experience in related field

Proactive, responsible and eager to learn

Strong attention to detail and willingness to take on new challenges

Good communicator, confident with both numbers and words

Strong work ethic, integrity and discretion in handling confidential matters

Why Join Us

Work directly with the CEO of a successful Malaysian Industrial Group

Exposure to real-world decision making and business strategy

Opportunities to grow and move into other business or leadership roles over time

A fast moving entrepreneurial and supportive environment

Job Types: Full-time, Permanent

Pay: RM3, RM5,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Application Question(s):

• This role will be based at Puchong Selangor. Are you willing to relocate ?

Language:

• Chinese (Required)

Work Location: In person

1. Assist in managing the Procurement and Contract Management Unit.

2. Assist to develop Procurement Policies, Procedure Manuals in compliance with the applicable laws, JCorp's Group Procurement Policies, Company's Policies, Limit of Authority and industry best practices.

3. Assist to resolve issues arising from daily activities, providing guidance on procurement and contract matters ensuring in compliance with the policies and procedures.

4. Assist to manage and coordinate with diligence duties related directly or indirectly with job functions:

a) Policies and Procedures

• Establish and review related Policies and Procedures.
• Prepare recommendation to the management of the Company and/or Head of JCorp's Group Procurement for improvement.
• Provide awareness to the Company's staff and related companies for implementation and governance.

b) Purchasing Process and Analyse Purchase Request

• Review and analyse purchase request.
• Coordinate purchasing processes (RFQ/RFP) until issuance of the Purchase Order/Work Order and submission of relevant documents to f nance for payment process. Handling request for purchase via procurement software (such as e-procurement) etc.
• Negotiate with vendors, if required.
• Ensure that the purchase request process is in accordance to the Policy and Procedure.

c) Tender Management

• Coordinate tender processes until issuance of Letter of Award.
• Negotiate with vendors, if required.
• Ensure that the tender process is in accordance to the Policy and Procedure.

d) Contract Management

• Maintain contracts records.
• Ensure contracts are properly drafted and Company's interest are protected.
• Assist project manager/project owner to ensure that the Company meets its contractual obligations under the contract.
• Assist project manager/project owner to identify and manage risks that may arise through implementation of the contract and execute relevant operational controls.

e) Vendor Management

• Manage vendor registration and maintain approved vendor list.
• Manage performance evaluation.

f) Other tasks

• Preparation related documents for audit purpose.
• Perform other duties or assignments as instructed by the management.

Job Types: Contract, Temporary

Contract length: 6 months

Pay: RM1, RM3,000.00 per month

Benefits:

• Professional development

Application Question(s):

• Expected Salary

Experience:

• Procurement: 2 years (Preferred)

Work Location: In person

Overview

At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.

Manage day-to-day administrative operations, ensure efficiency of office functioning and provide support services across organizations. This position requires a proactive and detail-oriented individual who can coordinate logistics, ensure regulatory compliance, and serve as a key liaison between internal departments and external service providers.

• To coordinate and facilitate meetings, ensuring accurate documentation through comprehensive minute-taking and timely distribution.
• Manage visa application requests, end-to-end accommodation, travel arrangements, and logistical support for staff and visitors, ensuring efficiency, cost-effectiveness, and a seamless experience.
• Responsible and liaise with 3rd party service providers to ensure timely and compliant processing of Professional Visit Pass (PVP) application for both staff and external vendors.
• Manage with 3rd party service providers to ensure accommodation arrangements for long-stay foreign staff and vendors, including housing setup (apartment, condominium, or staff house), utility provisioning, and food delivery coordination.
• Participate in internal and external audits, ensure timely closure of audit findings with proper documentation and evidence.
• Ensure adherence to company policies and regulatory requirements, maintaining compliance across all administrative and operational activities.
• Coordinating with the canteen service provider to ensure consistent food quality, hygiene and food quantity to meet the daily operation’s needs and to audit canteen timely manner and attend external audit if needed.
• Manage telephone system and deal with service provider if having issue.
• To manage office furniture. To deal with vendor and raise purchase requisition for new added or replacement.
• Actively engage in safety, quality and compliance programs while providing comprehensive administrative support to operations.
• Serve as the primary contact for internal departments and external suppliers in managing administrative matters with efficiency and professionalism.
• Verify and review service provider / vendor billings to ensure accuracy, compliance with contractual terms, and timely processing.

• Degree in business administration or related field.
• Several years of experience working in an administrative role.
• Effective communication skills in multiple languages, both written and verbal to engage with different level of employees and service providers across diverse regions.
• Basic knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to handle sensitive information confidentially.

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork

Overview

At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.

Manage day-to-day administrative operations, ensure efficiency of office functioning and provide support services across organizations. This position requires a proactive and detail-oriented individual who can coordinate logistics, ensure regulatory compliance, and serve as a key liaison between internal departments and external service providers.

• To coordinate and facilitate meetings, ensuring accurate documentation through comprehensive minute-taking and timely distribution.
• Manage visa application requests, end-to-end accommodation, travel arrangements, and logistical support for staff and visitors, ensuring efficiency, cost-effectiveness, and a seamless experience.
• Responsible and liaise with 3rd party service providers to ensure timely and compliant processing of Professional Visit Pass (PVP) application for both staff and external vendors.
• Manage with 3rd party service providers to ensure accommodation arrangements for long-stay foreign staff and vendors, including housing setup (apartment, condominium, or staff house), utility provisioning, and food delivery coordination.
• Participate in internal and external audits, ensure timely closure of audit findings with proper documentation and evidence.
• Ensure adherence to company policies and regulatory requirements, maintaining compliance across all administrative and operational activities.
• Coordinating with the canteen service provider to ensure consistent food quality, hygiene and food quantity to meet the daily operation’s needs and to audit canteen timely manner and attend external audit if needed.
• Manage telephone system and deal with service provider if having issue.
• To manage office furniture. To deal with vendor and raise purchase requisition for new added or replacement.
• Actively engage in safety, quality and compliance programs while providing comprehensive administrative support to operations.
• Serve as the primary contact for internal departments and external suppliers in managing administrative matters with efficiency and professionalism.
• Verify and review service provider / vendor billings to ensure accuracy, compliance with contractual terms, and timely processing.

• Degree in business administration or related field.
• Several years of experience working in an administrative role.
• Effective communication skills in multiple languages, both written and verbal to engage with different level of employees and service providers across diverse regions.
• Basic knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to handle sensitive information confidentially.

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork

Location: Prai, Penang, 07, MY, 13600

State: 07

Country/Region: MY

Travel: Less than 10%

Requisition ID:

Alternative Locations:

Function: Administrative Support

Job Segment: Administrative Assistant, Executive Assistant, Secretary, Compliance, Law, Administrative, Legal

The ideal candidate will be responsible for many different tasks related to the operations of the business. They will field calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access.

Responsibilities

• Answer and direct all incoming phone calls
• Maintain calendars
• Establish communications between customers and executives
• Organize documents and reports

Qualifications

• Bachelor's degree or equivalent experience
• Experience in administrative role
• Strong written and verbal communication skills
• Ability to work in high intensity, fast-paced environment

About Khazanah Nasional ("Khazanah")

Khazanah Nasional Berhad ("Khazanah") is the sovereign wealth fund of Malaysia entrusted to deliver sustainable value for Malaysians. In line with its long-term strategy of Advancing Malaysia, Khazanah aims to deliver its purpose by investing in catalytic sectors, creating value through active stewardship, increasing its global presence, as well as building capacity and vibrant communities for the benefit of Malaysians. For more information on Khazanah, visit

Job Description

1. Diary management, meetings and appointments

2. Manage and maintain the team's diary;

3. Plan and schedule meetings and appointments for both internal and external meetings for the team; and

4. Coordinate and invite the appropriate people or team to attend to meetings/events and ensure guests attending the meeting with the team are well taken care of.

5. Travel and accommodation arrangement

6. Coordinate travel arrangements, flight reservation and accommodation requirements for the team in connection with relevant travel agents and hotels; and

7. Ensure arrangements are managed effectively and fulfil the team's requirements.

8. Internal and external office communications

9. Prepare correspondence on behalf of the team;

10. Review the applicability and/or priority of incoming memos, reports and other documents and highlight any urgent correspondence; and

11. Filter information, queries, phone calls and invitations to the team and redirect as appropriate.

12. Record keeping and file management

13. Create, maintain and keep an accurate and complete record of documents and correspondence on behalf of the team; and

14. Manage and maintain the team's contacts database to ensure this is up to date.

15. Policies and Procedures

16. Ensure effective and efficient implementation of policies and practices pertaining to the team related matters; and

17. Update and enhance processes and procedures to ensure relevancy to business and operational needs.

18. Reporting and monitoring

19. Develop, maintain and enhance periodic reporting for the team as required;

20. Ensure timely and accurate preparation of papers, reports and budget; and

21. Monitor actual expenditure against budget and undertake appropriate control measures to ensure expenses are within approved budget.

22. Stakeholder management

23. Manage and enhance relationships with relevant internal and external parties including vendors, consultants, government, statutory and regulatory bodies, industry practitioners and any other relevant organisations.

We encourage and value applications from all backgrounds, identities, and experiences whereby all qualified candidates will be assessed in a fair and equitable manner. Our employment decisions are based on merit, business needs, and job requirements.

We are seeking an Administrative Assistant (Mandarin Speaking) for our Malaysia office, who will play a pivotal role in ensuring the smooth operation of our office environment. You will work closely with the Head of HR & Operations to establish and optimize administrative workflow and processes.

Responsibilities

• Manage daily office operations to ensure a functional and welcoming work environment.
• Organizing and maintaining both physical and digital files, records, and databases accurately will be crucial for ensuring easy access to essential information.
• Assist HR with onboarding and other employee-related tasks.
• Collaborating with team members & stakeholders on special projects and initiatives.
• Handle travel arrangements and itinerary scheduling when applicable
• Plan and implement local employee engagement events and activities that enhance satisfaction and morale.
• Act as the primary point of contact for Malaysia office-related inquiries.
• Develop and implement local administrative policies and procedures.
• Support Ad-hoc tasks when required.

Qualifications

• Minimum 2 years working experience in office operations or administrative support
• High proficiency in speaking and writing English and Mandarin
• Strong organizational skills and attention to detail are required to ensure precise document administration.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Demonstrated ability to work independently and make sound judgments, while also being a collaborative team player.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Eagerness to learn and grow in office management and administrative support.
• Proactive attitude and willingness to take initiative in solving problems and improving processes.
• Legal authorization is required to work in the position’s location.

We offer a 5-day work week and a competitive remuneration package. Interested parties, please send full resume with current and expected salary to

All applications will be treated in strict confidence.

Freelancing Managed by Heyram Solutions (PG -P)