59 Office Operations jobs in Malaysia

This job is all about being the friendly face and trusted organizer of our office. You might like this job because you enjoy welcoming guests, managing tasks, and ensuring everything runs smoothly. Plus, you'll help coordinate fun events!

We're on the lookout for a dynamic individual who can seamlessly blend hospitality with administrative prowess. As our Front Desk Ambassador / Office Administrator, you'll set the tone for our organization, ensuring every guest feels welcomed and every task is handled efficiently.

The Job:

Front Desk Management : Serve as the first point of contact for calls and visitors. This includes answering incoming calls, registering visitors, and maintaining a warm and welcoming atmosphere. Ensure the cleanliness and orderliness of the office spaces.

Administrative Support : Manage office supplies inventory, handle supplier invoices, office utility bills, and prepare monthly summary reports for office maintenance and supplies. Assist C-suites managers with administrative tasks as and when required.

Facility Oversight : Manage all aspects of facility bookings, ensuring smooth operations, oversee equipment functionality, and coordinate timely property maintenance.

Meeting and Event Coordination : Handle the coordination of meetings and events, from sending out invitations to setting up the venue. Guarantee that all necessary requirements, ranging from hardware devices to refreshments if any, are meticulously arranged and executed.

The Person:

• Possess at least 2 years of experience in office administration or as a front desk manager.
• Excellent communication and interpersonal skills.
• Good command of English & Bahasa Malaysia (written and spoken).
• Strong organizational skills with the ability to multitask and prioritize.
• Proficiency in Google Suite (i.e Google Spreadsheet, Google Doc, etc).
• A proactive approach to problem-solving and decision-making.
• A team player with the ability to work independently with minimal supervision.

• Front Office
• Administrative Support
• Office Administration

Medical and Insurance Coverages: We have got you covered!

Additional annual leave will be credited to you on a yearly basis.

Enhancing your well-being, we offer optical and dental subsidies.

It's your chance to work alongside international colleagues and expand your horizons, network and mindset.

Play hard, work harder with people of diverse skill sets and experiences!

• Full-time
• Rank: Senior Associate
• Employment Type: Permanent Full Time

About MUFG Investor Services:

MUFG Investor Services is a trusted partner to many of the world’s largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign exchange overlay, corporate and regulatory services, custody, business consulting, and more.

Operating from 17 locations worldwide, we help clients mitigate risk, enhance efficiency, and navigate the operational complexities of today’s investment management landscape. As a division of Mitsubishi UFJ Financial Group (MUFG), one of the world’s largest financial institutions with approximately $3 trillion in assets, we combine deep expertise with the strength and stability of a leading financial institution.

1. Operate and oversee reconciliation technology to ensure a full reconciled Gross Asset Value to the Client Operations team including cash, position, dividend & interest reconciliations.
2. Ensure trade processing is complete, corporate actions have been booked correctly & security pricing is accurate.
3. Review pricing and Profit & Loss of portfolios including Equities, Options, Futures, Fixed Income, OTC derivatives and Forwards.
4. Manage the new client onboarding processes.
5. Maintain professional relationships with internal and external stakeholders.
6. Respond to client queries promptly and efficiently.
7. Adhere strictly to client SLAs.
8. Liaise with custodians and other counterparties, providing feedback to management.
9. Oversee reconciliation and data transmission technology as needed.
10. Perform shift work: 2pm to 11pm.

• University degree in Computer Science, Math, Finance, Accounting or related field.
• Understanding of securities such as equities, bonds, forwards, futures, options & OTC products.
• Ability to deliver excellent client service.
• Willingness to adopt new technologies and improve processes.

• Reconciliation experience within Fund Administration or Asset Management.
• Experience with process reengineering or Robotic Process Automation.
• Proficiency in SQL, Python, or other programming languages.
• Passion for process improvement and operational efficiency.

MUFG Investor Services supports hybrid working, offering flexibility to work remotely while maintaining team connectivity. We offer an attractive compensation package, including base salary, medical insurance, pension scheme, professional subscription reimbursements, paid holidays, and gym membership support.

We thank all applicants; only those selected for an interview will be contacted. We are committed to fair recruitment and accessible processes for all candidates.

• Full-time
• Rank: Senior Associate
• Employment Type: Permanent Full Time

About MUFG Investor Services:

MUFG Investor Services is a trusted partner to many of the world’s largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign exchange overlay, corporate and regulatory services, custody, business consulting, and more.

Operating from 17 locations worldwide, we help clients mitigate risk, enhance efficiency, and navigate the operational complexities of today’s investment management landscape. As a division of Mitsubishi UFJ Financial Group (MUFG), one of the world’s largest financial institutions with approximately $3 trillion in assets, we combine deep expertise with the strength and stability of a leading financial institution.

• Operate and oversee reconciliation technology to ensure a full reconciled Gross Asset Value to the Client Operations team including cash, position, dividend & interest reconciliations.
• Ensure trade processing is complete, corporate actions have been booked correctly & security pricing is accurate.
• Review pricing and Profit & Loss of portfolios including Equities, Options, Futures, Fixed Income, OTC derivatives and Forwards.
• Manage the new client onboarding processes.
• Ensure all professional relationships internal and external are maintained to a high level.
• Respond to client queries in a timely and efficient manner;
• Ensure client SLA’s are strictly adhered to.
• Liaise with custodians and other counterparties on an ongoing basis and provide feedback to management.
• Additional responsibilities may include oversight of reconciliation and data transmission technology.
• Comfortable to perform shift work: 2pm to 11pm.
• University degree in Computer Science, Math, Finance, Accounting or an equivalent combination of education and related work experience;
• Understanding of securities such as equities, bonds, forwards, futures, options & OTC products;
• Aware of the needs of clients and an ability to deliver an excellent client service
• Willing to embrace new technologies to identify new solutions & inefficient processes

Preference will be given to candidates who have:

• Reconciliation experience within Fund Administration or Asset Management
• Experience with process reengineering and or Robotic Process Automation
• Experience with SQL, Python or other programming languages
• Proven passion to improve processes and increase efficiency
• Creativity in exploring solutions to improve day-to-day operational efficiency

At MUFG Investor Services, we are exceptionally proud of our approach to Hybrid Working. It enables the flexibility to thrive from wherever our employees work and, stay connected to their team and our culture. When we make Hybrid Working plans, we get to know the individual and pride ourselves in underpinning all our decisions with fairness and consistency.

MUFG Investor Services provides all of its employees with an extremely attractive compensation package. In addition to base salary, there is a group medical insurance scheme, group pension scheme, reimbursement of professional subscriptions, paid holidays and assistance towards gym memberships.

We thank all candidates for applying; however, only those proceeding to the interview stage will be contacted. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only to provide an accessible candidate experience.

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NEXT Ventures Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Executive, Back-Office Operations (FX & CFDs Industry) - Roster Basis role at NEXT Ventures

NEXT Ventures Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

2 days ago Be among the first 25 applicants

Join to apply for the Executive, Back-Office Operations (FX & CFDs Industry) - Roster Basis role at NEXT Ventures

Who We Are

NEXT Ventures is where ambition takes shape and momentum becomes movement. As a global platform revolutionising access to performance-based capital, we empower the world’s most driven individuals to rise. Through our flagship brand, FundedNext, we empower dreamers to become doers, and potential to turn into performance. With 500+ driven minds across five countries, we power a global rhythm—220,000+ daily users from 170+ nations, each chasing greatness in their own way.

Who We Are

NEXT Ventures is where ambition takes shape and momentum becomes movement. As a global platform revolutionising access to performance-based capital, we empower the world’s most driven individuals to rise. Through our flagship brand, FundedNext, we empower dreamers to become doers, and potential to turn into performance. With 500+ driven minds across five countries, we power a global rhythm—220,000+ daily users from 170+ nations, each chasing greatness in their own way.

Your Role in Our Mission

As a Back-Office Operations Executive at NEXT Ventures, you’ll play a vital role in maintaining the efficiency and integrity of our internal operations. In this fast-paced environment, your focus will be on supporting core business functions through accurate data management, seamless coordination, and operational oversight. You’ll be responsible for organizing and analyzing business data, ensuring clear communication across teams, and contributing to informed, data-driven decisions. Your attention to detail, process-oriented mindset, and cross-functional collaboration will be essential in driving smooth, scalable operations across the organization.

How You’ll Make An Impact

Operational Support & Coordination

• Coordinate and support daily business operations to ensure efficiency and consistency.
• Communicate effectively via email to align teams and maintain smooth workflows.
• Execute assigned tasks accurately and in a timely manner as directed by the Supervisor.
  
  
  

• Gather, process, and analyze relevant data to support operational and strategic needs.
• Identify key findings and share actionable insights to assist the Manager in data-driven decision-making.
  
  
  

• Work collaboratively with other departments to support project coordination and successful execution.
• Facilitate smooth handoffs and integration across functional areas.
  
  
  

• Recommend and implement improvements to data management and operational workflows.
• Develop specifications for data capture and ensure data consistency, quality, and integrity across systems.
  
  
  

• Bachelor’s degree in Business, or a related field.
• 1-3 years of relevant experience with FX and CFDs trading environment.
• Strong analytical and problem-solving abilities with a critical thinking mindset.
• Excellent written and verbal communication skills in English, capable of conveying complex ideas clearly.
• Basic proficiency in Google Workspace (Docs, Sheets, Slides) and Microsoft Office tools.
  
  
  

• Demonstrates proactive problem-solving with a focus on continuous process improvement.
• Understands the broader impact of tasks and communicates data-driven insights clearly.
• Adapts flexibly to changing priorities while maintaining accuracy and effective cross-team communication.
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Information Technology
• Industries IT Services and IT Consulting

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We are looking for a reliable and detail-oriented Office Clerk cum Cleaner to support administrative functions through accurate data entry and to ensure the cleanliness and orderliness of the office environment. The ideal candidate should be organized, trustworthy, and able to manage both desk-based and physical tasks effectively.

Job Description

Data Entry & Office Duties:

Accurately enter data into spreadsheets, databases, or internal systems.

Maintain and update records, files, and documents in both digital and physical formats.

Perform basic administrative tasks such as filing, data entry, photocopying, scanning, and sorting documents.

Assist with handling incoming and outgoing correspondence.

Support other departments as required with clerical tasks.

Cleaning & Maintenance Duties:

Clean and maintain office premises including meeting rooms, pantry, and restroom.

Dust, sweep, vacuum floors, and empty trash bins regularly.

Replenish cleaning and hygiene supplies as needed.

Ensure cleanliness of kitchen appliances, surfaces, and utensils.

Report any maintenance issues or safety hazards to management promptly.

Job Requirement

- Diploma holder with at least 3 years of relevant work experiences in office environment

- Knowledge in warehouse management

- Proficient in MS Office – Excel/PowerPoint/Word

- Good attention to detail and accuracy in data handling

- Ability to perform light physical tasks and cleaning duties

- Honest, punctual, reliable, and able to work independently

- Fresh graduate encouraged to apply

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? Which of the following languages are you fluent in? How would you rate your English language skills? Which of the following Microsoft Office products are you experienced with?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

Researching careers? Find all the information and tips you need on career advice.

We are seeking a talented individual to join our Middle Office team at Marsh & McLennan Asia Business Services (MMABS) . This role will be based in our Pavilion Damansara Corporate Towers, Kuala Lumpur office. This is a hybrid role that has a requirement of working as per respective team's arrangement.

Operations Specialist - Middle Office (Broking support for Hong Kong market)

• To provide support to Client Executives and Brokers, facilitate placement of policies and deliver excellent client service for the businesses.
• To contribute towards and meet internal targets in respect of error reduction, quality checking and processing

We will count on you to:

• Coordinate end-to-end client onboarding including system setup, compliance checks, and documentation.
• Liaise with brokers, insurers, and internal teams to gather necessary client and placement information.
• Process insurance transactions such as invoices, slips, cover notes, and premium payments in accordance with guidelines.
• Maintain and update records for contracts, adjustments, endorsements, and financial postings.
• Prepare and review policy documentation to ensure accuracy and compliance with company standards.
• Monitor workflow progress, manage deadlines, and escalate delays to ensure timely policy servicing.

What you need to have:

• Possess a bachelor’s degree in any field with a minimum of 3 years of working experience in insurance operations, policy servicing or a related support function.
• Must be fluent in Cantonese to support the Hong Kong market and proficiency in English and Malay is also essential .
• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines.
• Proficient in Microsoft Office applications and comfortable working with insurance systems and digital tools.

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh, a business of Marsh McLennan (NYSE: MMC), is the world’s top insurance broker and risk advisor. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit

The Executive will support the Assessment and Special Projects team in the smooth execution of examinations and administrative processes for the undergraduate programme(s) at the NUS Business School. The role calls for a detail-oriented and organized individual who can manage multiple tasks and timelines effectively.

Key responsibilities include:

1. Examination Planning and Coordination:

• Assist in the planning, scheduling, and coordination of final examinations and invigilation duties each semester, including special terms.
• Support examination logistics such as venue booking, preparation of exam materials, and coordination of necessary resources.

2. Student and Faculty Support:

• Provide administrative support on invigilation matters, including communication with invigilators.
• Provide timely assistance and advice to students on examination-related matters, including policies, procedures, and scheduling.

3. Examination Results Processing and Follow-up:

• Assist in processing examination results, including managing the award of academic prizes and medals.
• Support follow-up actions after the release of examination results, addressing queries and ensuring accurate record-keeping.
• Verify students' eligibility for graduation in accordance with academic requirements.

4. Curriculum and Special Projects:

• Assist the Undergraduate Studies Office in implementing curriculum policies and related academic matters.
• Provide support for ad-hoc projects and new initiatives under the Undergraduate Programmes Office.

5. General Administration:

• Carry out other administrative duties as assigned by the Deanery team or the Head of Undergraduate Studies.

• University degree in any discipline.
• Preferably 1–2 years of relevant administrative or student services experience.
• Strong organisational skills with attention to detail.
• Ability to multi-task, work under pressure, and meet tight deadlines.
• Good understanding of undergraduate student policies and concerns (an advantage).
• Strong interpersonal, verbal, and written communication skills.
• Friendly, approachable, and team-oriented.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Some experience in supporting process improvements and familiarity with digital enabling tools.
• Adaptable, meticulous, and proactive in handling administrative processes.

Drive your career

Lear, a global automotive technology leader in Seating and E-Systems, enables superior in-vehicle experiences for consumers around the world. Our diverse team of talented employees in 38 countries is driven by a commitment to innovation, operational excellence, and sustainability. Lear is Making Every Drive Better by providing the technology for safer, smarter, and more comfortable journeys. Lear, headquartered in Southfield, Michigan, serves every major automaker in the world and ranks #179 on the Fortune 500. Further information about Lear is available at lear.com or follow us on Twitter @LearCorporation.

As a member ofGlobal Purchasing team, theTactical Buyer to focus on tactical and transactional sourcing activities in relation to non-production spend, not covered by strategic category management teams. Based at UOA Business Park, Shah Alam, this role reports to the Manager.

The Role

Key Responsibilities

• Handling inbound and outbound Requests/ calls/ email.
• Lead the delivery of tactical buying activity for operational planned spend opportunities within defined operational spend levels.
• Manage transactional buying desk activities and support wider strategic category management including raising purchase orders in line with Lear P2P system.
• Deliver additional value to operational buying on orders – interpreting and meeting operational requirements/specifications, demand and delivery of solutions.
• Support of category sourcing that continuously improves suppliers’ and contractors’ compliance with Global, Category and Regionals standards.
• Work closely with category managers and business units to establish and deliver procurement requirements, strategic benefits and compliance to existing procurement contracts.
• Ensures products and services are purchased in the most cost- and time-efficient manner, delivering ‘agile’ solutions to implement and ensure purchasing best practices
• Evaluates, re-tenders, renegotiates or extends contracts and suppliers in order to facilitate tactical and strategic sourcing with relevant stakeholders.
• Engagement with operational teams to review pipeline and track regional and national opportunities.
• Deliver additional value to operational buying activities - supporting operational requirements/specifications, demand and delivery of solutions
• Identification of suppliers and supplier engagement in buying activities.
• Quotation analysis and recommendations, consideration suitability/reliability of suppliers to meet operational requirements
• Monitor and challenge non-compliant buying activities.
• Report on compliance, procurement and operational KPIs.
• Utilization of eProcurement solutions, including eAuctions.

Qualification/ Requirement:

• Degree in Business/ Supply Chain or any related studies.
• Applicants with at least 1 year of working experience is preferred.
• Experience gained within large multinationals in departments such as Finance, Logistics, HR, Procurement and or IT.
• Enthusiastic and “can do” personality.
• Excellent attention to detail, able to work well as part of a team and autonomously.
• Highly service oriented and responsive to requests.
• Multilingual/ Proficient in Chinese language is an advantage.
• Willing to work at UOA Business Park, Shah Alam.

Advantages Of Working At Lear

• Join the growing team at one of Fortune magazine’s World’s Most Admired Companies 2024.
• Be on the front end of multiple initiatives in Malaysia and building talents.
• Enjoy an inclusive work environment that encourages innovation and creativity.