173 Office Operations jobs in Malaysia

Location: Damansara Intan , Petaling Jaya

Internship Duration: 3 – 6 months

Preferably start from Oct 2025

Allowance: RM1,000 – RM1,500/month + Car Park Allowance+Pantry& Free Snack provided

Job description

• Assist with general accounting tasks: data entry, invoice processing, accounts payable / receivable.
• Help with purchase orders / supplier quotations and procurement coordination.
• Support month-end close processes and ensure reports are ready for review.
• Maintain proper filing and document management for audit, tax & compliance.
• Bear part in daily administrative work, presentations, and office operations.
• Provide management support: help prepare reports, attend to internal requests.
• Work on ad-hoc tasks assigned by department heads.

What We Offer

Monthly allowance RM1,000 ‐ RM1,500 + Car Park Allowance +Snack provided

Real exposure to both accounting & office operations in the construction sector

Guidance from senior management and chance to broaden your skills

Possibility for full-time role for outstanding interns

• Full-time
• Rank: Senior Associate
• Employment Type: Permanent Full Time

About MUFG Investor Services:

MUFG Investor Services is a trusted partner to many of the world’s largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign exchange overlay, corporate and regulatory services, custody, business consulting, and more.

Operating from 17 locations worldwide, we help clients mitigate risk, enhance efficiency, and navigate the operational complexities of today’s investment management landscape. As a division of Mitsubishi UFJ Financial Group (MUFG), one of the world’s largest financial institutions with approximately $3 trillion in assets, we combine deep expertise with the strength and stability of a leading financial institution.

1. Operate and oversee reconciliation technology to ensure a full reconciled Gross Asset Value to the Client Operations team including cash, position, dividend & interest reconciliations.
2. Ensure trade processing is complete, corporate actions have been booked correctly & security pricing is accurate.
3. Review pricing and Profit & Loss of portfolios including Equities, Options, Futures, Fixed Income, OTC derivatives and Forwards.
4. Manage the new client onboarding processes.
5. Maintain professional relationships with internal and external stakeholders.
6. Respond to client queries promptly and efficiently.
7. Adhere strictly to client SLAs.
8. Liaise with custodians and other counterparties, providing feedback to management.
9. Oversee reconciliation and data transmission technology as needed.
10. Perform shift work: 2pm to 11pm.

• University degree in Computer Science, Math, Finance, Accounting or related field.
• Understanding of securities such as equities, bonds, forwards, futures, options & OTC products.
• Ability to deliver excellent client service.
• Willingness to adopt new technologies and improve processes.

• Reconciliation experience within Fund Administration or Asset Management.
• Experience with process reengineering or Robotic Process Automation.
• Proficiency in SQL, Python, or other programming languages.
• Passion for process improvement and operational efficiency.

MUFG Investor Services supports hybrid working, offering flexibility to work remotely while maintaining team connectivity. We offer an attractive compensation package, including base salary, medical insurance, pension scheme, professional subscription reimbursements, paid holidays, and gym membership support.

We thank all applicants; only those selected for an interview will be contacted. We are committed to fair recruitment and accessible processes for all candidates.

• Full-time
• Rank: Senior Associate
• Employment Type: Permanent Full Time

About MUFG Investor Services:

MUFG Investor Services is a trusted partner to many of the world’s largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign exchange overlay, corporate and regulatory services, custody, business consulting, and more.

Operating from 17 locations worldwide, we help clients mitigate risk, enhance efficiency, and navigate the operational complexities of today’s investment management landscape. As a division of Mitsubishi UFJ Financial Group (MUFG), one of the world’s largest financial institutions with approximately $3 trillion in assets, we combine deep expertise with the strength and stability of a leading financial institution.

• Operate and oversee reconciliation technology to ensure a full reconciled Gross Asset Value to the Client Operations team including cash, position, dividend & interest reconciliations.
• Ensure trade processing is complete, corporate actions have been booked correctly & security pricing is accurate.
• Review pricing and Profit & Loss of portfolios including Equities, Options, Futures, Fixed Income, OTC derivatives and Forwards.
• Manage the new client onboarding processes.
• Ensure all professional relationships internal and external are maintained to a high level.
• Respond to client queries in a timely and efficient manner;
• Ensure client SLA’s are strictly adhered to.
• Liaise with custodians and other counterparties on an ongoing basis and provide feedback to management.
• Additional responsibilities may include oversight of reconciliation and data transmission technology.
• Comfortable to perform shift work: 2pm to 11pm.
• University degree in Computer Science, Math, Finance, Accounting or an equivalent combination of education and related work experience;
• Understanding of securities such as equities, bonds, forwards, futures, options & OTC products;
• Aware of the needs of clients and an ability to deliver an excellent client service
• Willing to embrace new technologies to identify new solutions & inefficient processes

Preference will be given to candidates who have:

• Reconciliation experience within Fund Administration or Asset Management
• Experience with process reengineering and or Robotic Process Automation
• Experience with SQL, Python or other programming languages
• Proven passion to improve processes and increase efficiency
• Creativity in exploring solutions to improve day-to-day operational efficiency

At MUFG Investor Services, we are exceptionally proud of our approach to Hybrid Working. It enables the flexibility to thrive from wherever our employees work and, stay connected to their team and our culture. When we make Hybrid Working plans, we get to know the individual and pride ourselves in underpinning all our decisions with fairness and consistency.

MUFG Investor Services provides all of its employees with an extremely attractive compensation package. In addition to base salary, there is a group medical insurance scheme, group pension scheme, reimbursement of professional subscriptions, paid holidays and assistance towards gym memberships.

We thank all candidates for applying; however, only those proceeding to the interview stage will be contacted. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only to provide an accessible candidate experience.

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Executive, Back-Office Operations (FX & CFDs Industry) - Roster Basis

NEXT Ventures, Kuala Lumpur, Malaysia

Back-Office Operations Executive at NEXT Ventures. You’ll maintain the efficiency and integrity of internal operations, focusing on data management, seamless coordination, and operational oversight in a fast-paced environment.

• Coordinate and support daily business operations to ensure efficiency and consistency.
• Communicate effectively via email to align teams and maintain smooth workflows.
• Execute assigned tasks accurately and in a timely manner as directed by the Supervisor.
• Gather, process, and analyze relevant data to support operational and strategic needs.
• Identify key findings and share actionable insights to assist the Manager in data-driven decision-making.
• Work collaboratively with other departments to support project coordination and successful execution.
• Facilitate smooth handoffs and integration across functional areas.
• Recommend and implement improvements to data management and operational workflows.
• Develop specifications for data capture and ensure data consistency, quality, and integrity across systems.

• Bachelor’s degree in Business, or a related field.
• 1-3 years of relevant experience with FX and CFDs trading environment.
• Strong analytical and problem-solving abilities with a critical thinking mindset.
• Excellent written and verbal communication skills in English, capable of conveying complex ideas clearly.
• Basic proficiency in Google Workspace (Docs, Sheets, Slides) and Microsoft Office tools.

• Demonstrates proactive problem-solving with a focus on continuous process improvement.
• Understands the broader impact of tasks and communicates data-driven insights clearly.
• Adapts flexibly to changing priorities while maintaining accuracy and effective cross-team communication.

This role requires working based on a roster shift schedule. The candidate should be flexible and prepared to work assigned shifts to ensure continuous support for business operations.

At NEXT Ventures, we believe the right talent fuels breakthrough innovation. If you're driven to connect great minds with big ideas and want to shape the future of fintech, we’d love to meet you. Join our team of bold thinkers where technology meets transformation. Apply now and be part of our journey.

Responsibilities:

Admin & Office Support:

• Coordinate office maintenance includes assets repairs, engage service providers for sourcing and purchasing office goods and services.
• Handle incoming and outgoing correspondence (emails, calls, courier, mail).
• Schedule and coordinate internal/external meetings, prepare meeting agendas, minutes, and presentation materials.
• Organize filing systems (physical and digital) for documents and records.
• Support basic accounting tasks (invoice processing, collection record, petty cash management).
• Maintain and update all statutory records, licenses, and business certificates in compliance with local regulations.
• Liaise with the company secretary for filings, annual returns, board resolutions, and statutory compliance matters.
• Ensure timely renewal of registrations, permits, and certificates required for business operations.
• Support audits, inspections, and compliance reviews as required.
• Handling Asia regional tasks : System maintenance and Standard Guidelines drafting.

Human Resources:

• Recruitment & Onboarding: Manage end-to-end recruitment process (job postings, screening, interviews, offers). Coordinate onboarding programs and ensure smooth new hire integration.
• Serve as a point of contact for employee queries and concerns.
• Support employee engagement initiatives and team-building activities.
• Maintain employee records and HR database accuracy.
• Prepare HR letters, contracts, and documentation.
• Support payroll inputs, leave management, and attendance tracking.
• Ensure compliance with local labor laws and company policies.

Qualifications

• Degree in Business Administrative/HR related courses, fresh graduates are welcome.
• Pro-active, self-motivated and ability to work independently.
• Highly skilled in multitasking and time management, with a strong ability to prioritize and complete tasks within deadlines.
• Demonstrates a deadline-driven mindset and consistent delivery under pressure.
• Strong creativity, problem-solving abilities and communication skills Basic knowledge in Microsoft Office and Excel.
• Candidates with Mandarin speaking and reading preferred for internal system usage.

Job Summary

Office and Administrative Support staff provide essential day-to-day assistance to ensure smooth operations of the organization. They handle documentation, scheduling, communication, and coordination across departments, while supporting managers and teams in achieving business objectives.

Key Responsibilities:

Clerical & Administrative Tasks

• Manage incoming and outgoing correspondence (emails, calls, letters, memos).
• Prepare, format, and file documents, reports, and presentations.
• Perform basic administrative tasks such as filing, data entry, photocopying, scanning, and sorting documents.
• Process invoices, expense claims, and basic finance-related admin.
• Support other departments as required with clerical tasks.

Scheduling & Coordination Tasks

• Manage calendars and organize appointments/meetings.
• Arrange travel and accommodation for staff/management.
• Handle travel arrangements and itineraries.
• Prepare meeting agendas, take minutes, and follow up on action items.

Office Management Tasks

• Ensure office supplies and equipment are stocked and maintained.
• Liaise with vendors, service providers, and building management.
• Support HR with onboarding, staff records, and training logistics.

Communication & Support Tasks

• Act as the first point of contact for internal and external stakeholders.
• Assist in preparing company communications, notices, and announcements.
• Provide support to multiple departments as needed.

Job Requirement

• Diploma or Degree in Business Administration, Office Management, or related field, with 2-4 years of administrative support experience
• Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint).
• Excellent written and verbal communication.
• Proficient in English (written & spoken) is a must.
• Ability to perform light physical tasks and cleaning duties
• Honest, punctual, reliable, and able to work independently
• Professional discretion and confidentiality

About finance

Payment collection and disbursement for project-related transactions

Expense reimbursement for office operations

Coordination with headquarters finance team

Liaison with local banks in Malaysia

About office management

• Organize and arrange corporate business receptions, including company
• introductions and brand promotion
• Draft official documents such as notices, announcements, requests, reports, and
• letters
• Conduct strict reviews and ensure proper management of company seals,
• contracts, and archives
• Handle procurement of office supplies

About HR

• Recruitment
• Coordination with relevant departments on employee insurance, provident fund