346 Office Management jobs in Malaysia

• Handle administrative tasks such as minutes writing for meetings and drafting formal letters.
• Prepare new/renewal tenancy agreements, business licenses, and submissions to government agencies (SSM, MBSJ, CIDB, MOF, e-Perolehan, SEDA, etc.).
• Coordinate schedules, arrange meetings, and manage calendar events.
• Oversee content creation, copywriting, and post scheduling for company social media (Facebook).
• Assist in organizing and preparing materials for meetings and presentations.
• Support budgeting processes, track expenses, and assist with invoice processing.
• Maintain and update internal records and documentation.
• Provide support to management by preparing reports, summaries, and other correspondence.
• Conduct research and provide administrative support on various ad hoc projects.
• Manage office supplies, handle calls, and perform other general office duties.
• Coordinate events or meetings, including logistics and preparation of materials.
• Oversee the maintenance of office cleanliness and order.
• Coordinate with vendors for office maintenance and repairs.
• Manage office security systems and staff access.

• Possess own transportation.
• Strong organizational and multitasking skills.
• Good communication and writing skills in (English/Bahasa Malaysia – adjust based on your portal).
• Proficient in MS Office and familiar with general office systems.
• Ability to work independently and as part of a team.

• Attention to detail and accuracy.
• Proactive and resourceful in problem-solving.
• Strong interpersonal and teamwork skills.
• Ability to maintain confidentiality.

Overview

Subang Jaya, Selangor, Malaysia

Office Management – Office Management

Permanent, Full-time

On-site

Salary: RM2,300 - RM2,500 a month

• Assist in managing front desk operations and provide a professional and welcoming experience for visitors.
• Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff.
• Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained.
• Administer and manage employee office access cards, including issuance and records updating.
• Support the planning and coordination of company activities and events.
• Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery.
• Maintain accurate inventory records and ensure sufficient stock levels at all times.
• Monitor and update departmental attendance records in a timely manner.
• Provide clerical and administrative support as required.
• Ensure the reception area remains neat, organized, and presentable at all times.
• Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies.
• Perform other ad-hoc tasks and assignments as required by management.

• Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field.
• At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field.
• Proficient in English and Bahasa Malaysia (spoken & written).
• Ability to converse in Mandarin will be an added advantage.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Independent, self-disciplined, and able to work with minimal supervision.
• Strong multitasking, organizational, and communication skills.
• Highly motivated with a systematic and detail-oriented approach to work.

Associate, Facilities & Office Management

Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Overview

The Associate, Facilities & Office Management will play a key role in ensuring smooth day-to-day operations and upkeep of company facilities. This position is responsible for hands-on maintenance work, minor repair tasks, and supporting compliance with workplace safety standards. The role also includes coordinating with vendors and building management to maintain a safe, functional, and well-maintained office environment.

Facilities Maintenance & Repair

• Carry out minor repairs and general maintenance such as light bulb replacement, plumbing fixes, minor carpentry works (furniture repair), painting and other ad-hoc works.
• Conduct routine facility inspections to identify maintenance needs and ensure workplace functionality.
• Respond promptly to employee requests and troubleshoot minor facility-related issues.
• Assist in coordinating and monitoring external vendors for facility-related services (e.g., electrical, plumbing, HVAC, pest control, cleaning).
• Prepare and manage documentation such as Permit-To-Work (PTW) submissions.
• Liaise with building management on facility issues, approvals, and compliance with building regulations.

Health, Safety & Compliance

• Support monthly workplace safety inspections with the Safety Coordinator in line with OSHA requirements.
• Actively serve as a member of the Emergency Response Team (ERT).
• Contribute to maintaining safety, health, and environmental compliance in the workplace.

Office Support & Administration

• Support the Assistant Manager in preventive maintenance planning and execution.
• Maintain inventory of tools, equipment, and spare parts for daily operations.
• Assist with office furniture, fixtures, and equipment setup as needed.

• Diploma/Certificate in Facilities Management, Mechanical/Electrical Engineering, Building Services, or related field.
• 1–3 years of experience in facilities, building maintenance, or office management support.
• Hands-on skills in basic maintenance and minor repair works (electrical, plumbing, furniture, etc.).
• Fit to perform physical task such as lifting, carrying, climbing ladders, etc.
• Strong communication and coordination skills to work with vendors and building management.
• Independent, detail-oriented, and proactive problem solver.
• Basic knowledge of safety regulations and PTW process.
• Possession of Chargeman certificate (A0/A1/A4) or equivalent will be a plus.
• Flexi working hours.
• Monthly eWallet allowance.
• Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service.
• Unlimited office pantry fruits, snacks and drinks.
• Mobile and broadband subscription reimbursement.
• Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits.
• Additional leave including family leave and paid care leave to care for family members.
• Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic.
• Corporate membership discount and many more to explore.

We believe that you have what it takes to fit into the Touch n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now!

Touch n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and calibre. It is Touch n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing:

Note: Only shortlisted candidates will be contacted.

We fuel the ideas and ambitions of our people with an environment built on Our DNA of Love, Entrepreneurship, Agility, and Passion – LEAP

We are a culture that empowers everyone to innovate and create solutions that will leave a positive impact on our communities and our nation, Touch 'n Go will always be here to inspire our talents to grow as leaders and innovators giving you the power to make a difference.

Job Brief:

This role will play a key role in ensuring smooth day-to-day operations and upkeep of company facilities. This position is responsible for hands-on maintenance work, minor repair tasks, and supporting compliance with workplace safety standards. The role also includes coordinating with vendors and building management to maintain a safe, functional, and well-maintained office environment.

Job Responsibilities:

Facilities Maintenance & Repair

• Carry out minor repairs and general maintenance such as light bulb replacement, plumbing fixes, minor carpentry works (furniture repair), painting and other ad-hoc works.
• Conduct routine facility inspections to identify maintenance needs and ensure workplace functionality.
• Respond promptly to employee requests and troubleshoot minor facility-related issues.

Vendor & Building Management Coordination

• Assist in coordinating and monitoring external vendors for facility-related services (e.g., electrical, plumbing, HVAC, pest control, cleaning).
• Prepare and manage documentation such as Permit-To-Work (PTW) submissions.
• Liaise with building management on facility issues, approvals, and compliance with building regulations.

Health, Safety & Compliance

• Support monthly workplace safety inspections with the Safety Coordinator in line with OSHA requirements.
• Actively serve as a member of the Emergency Response Team (ERT).
• Contribute to maintaining safety, health, and environmental compliance in the workplace.

Office Support & Administration

• Support the Assistant Manager in preventive maintenance planning and execution.
• Maintain inventory of tools, equipment, and spare parts for daily operations.
• Assist with office furniture, fixtures, and equipment setup as needed.

Job Requirements:

• Diploma/Certificate in Facilities Management, Mechanical/Electrical Engineering, Building Services, or related field.
• 1–3 years of experience in facilities, building maintenance, or office management support.
• Hands-on skills in basic maintenance and minor repair works (electrical, plumbing, furniture, etc.).
• Fit to perform physical task such as lifting, carrying, climbing ladders, etc.
• Strong communication and coordination skills to work with vendors and building management.
• Independent, detail-oriented, and proactive problem solver.
• Basic knowledge of safety regulations and PTW process.
• Advantage: Possession of Chargeman certificate (A0/A1/A4) or equivalent.

Our Perks & Benefits:

• Flexi working hours.
• Monthly eWallet allowance.
• Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service.
• Unlimited office pantry fruits, snacks and drinks.
• Mobile and broadband subscription reimbursement.
• Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits.
• Additional leave including family leave and paid care leave to care for family members.
• Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine ("TCM") and Chiropractic.
• Corporate membership discount and many more to explore.

We believe that you have what it takes to fit into the Touch 'n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now

Touch 'n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and calibre. It is Touch 'n Go's policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing:

Note: Only shortlisted candidates will be contacted.

ABOUT US

At Xsolla, we believe that great games begin as ideas, driven by the curiosity, dedication, and grit of creators around the world. Our mission is to empower these visionaries by providing the support and resources they need to bring their games to life. We are committed to leveling the playing field, ensuring that every creator has the opportunity to share their passion with the world.

Headquartered in Los Angeles, with offices in Berlin, Seoul, and beyond, we partner with industry leaders like Valve, Twitch, and Ubisoft to clear the paths for innovation in gaming. Our global reach spans over 200 geographies, offering more than 700 payment methods in 130+ currencies.

LongevityOpportunityVisionEnjoy the game

ABOUT YOU

As an Office Management Intern at Xsolla, you will play a vital role in the care team. This internship opportunity will provide valuable hands-on experience in administrative coordination and office support.

As an Office Management Intern, you will play a crucial role in ensuring smooth operations and efficient administrative processes within our organization.

RESPONSIBILITIES

• Assist with various day-to-day office tasks to ensure efficient operations.
• Handle incoming and outgoing communications, including emails, phone calls, and other forms of correspondence.
• Assist with office management tasks, such as maintaining office supplies, managing inventory, and coordinating with vendors and service providers.
• Assist with coordinating office maintenance and repairs, liaising with vendors to ensure a functional and well-maintained environment.
• Support office building administration, including managing access cards, overseeing utilities and rental management, and tracking office-related expenses.
• Assist in coordinating and organizing company events and functions, handling logistics, invitations, and event coordination.
• Aid in financial administration tasks, such as invoice processing and expense tracking.

REQUIREMENTS

• Bachelor's degree in Business Administration, Business Management, and Human Resource Management
• Ability to work and be flexible in a fast-paced environment and good in multitasking
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong interpersonal skills and the ability to work effectively in a team environment.
• Problem-solving and multitasking abilities.

Convenient work tools

Google Chat, Gmail, Google Drive, Confluence

Professional growth

Rich knowledge exchange within the company

More perks

No dress code

Comfortable and new office environment

The duties of this position may change from time to time so the individual and organization can achieve their results. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive. Xsolla KL Sdn Bhd takes your privacy very seriously, and will not sell or externally distribute any data received during the hiring process. Pursuant to the Personal Data Protection Act 2010 ("PDPA"), Xsolla KL Sdn Bhd is mindful and committed to the protection of your personal information and your privacy. Please direct any inquiries regarding your data privacy to

Position: Internship Program – Office Management

Drop your CV or resume to :

Location: Seksyen 15, Shah Alam, Selangor

Are you eager to explore the world of chemical manufacturing while strengthening your administrative and technical skills? Do you enjoy working with data, documents, and technical reports that support production and quality processes? If so, this internship is a great opportunity for you to gain valuable hands-on exposure in the chemical industry.

Why Join Us?

· Practical Experience: Be directly involved in administrative and technical support for chemical manufacturing operations.

· Industry Exposure: Learn how production, quality, and compliance are managed in a chemical manufacturing environment.

· Skill Development: Enhance your technical knowledge, documentation skills, and understanding of industrial practices.

Position Objective:

· Provide administrative and technical support to ensure smooth operations in production and quality departments.

· Assist in managing documentation, reports, and compliance records related to chemical manufacturing.

Job Description:

· Prepare, update, and maintain technical and administrative documentation (SOPs, reports, and production records).

· Support data entry, tracking, and analysis of production and quality control results.

· Assist in compiling and reviewing reports related to chemical usage, safety, and compliance requirements.

· Coordinate with production and QA/QC teams to ensure accurate and timely documentation flow.

· Help organize filing systems (physical and digital) for technical and compliance records.

· Participate in administrative tasks such as scheduling, document control, and progress reporting.

Minimum Qualifications:

· Students pursuing studies in Business Administration / Business Management / Administrative Management / Diploma in Administrative Management are encourage to Apply

· Good organizational and communication skills.

· Detail-oriented with interest in technical documentation and compliance.

· Basic knowledge of chemical processes or safety standards is a plus, but not required.

Allowance Range:

RM500 – RM600

Job Type: Internship

Pay: RM RM600.00 per month

Benefits:

• Free parking
• Meal allowance

Application Question(s):

• Do you possess or have access to your own transportation?
• The duration of the internship program, including the start and end dates

Work Location: In person

Job Description

Despatch Documentation and Payment Handling

• Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.
• Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.
• Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

Office Supplies and Consumables Inventory Management

• Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.
• Conduct regular stock audits and place orders as needed to maintain inventory levels.

Staff Accommodation and Utility Management (Sunway Villa)

• Coordinate staff accommodation assignments and manage any accommodation-related concerns.
• Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

Courier/Postage Management and Office License Renewal Support

• Oversee the office courier and postage services, ensuring accurate dispatching and billing.
• Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

Job Requirements

• Minimum 2–3 years of experience in office administration, logistics, or a related role.
• A valid motorcycle license and access to a motorbike are an advantage, as the role includes dispatch-related tasks.
• Hands-on experience in dispatch and office operations is highly advantageous.
• Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred.
• Strong organizational skills, with the ability to manage multiple tasks and meet deadlines.
• Good communication skills, both written and verbal, with the ability to liaise effectively with internal staff and external authorities.
• Proficient in basic MS Office applications (Word, Excel, PowerPoint, Outlook).
• Attention to detail with a proactive approach to problem-solving.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Job Type: Full-time

Pay: RM2, RM4,000.00 per month

Benefits:

• Dental insurance
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Vision insurance

Work Location: In person

Job Description

Despatch Documentation and Payment Handling

• Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.
• Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.
• Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

Office Supplies and Consumables Inventory Management

• Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.
• Conduct regular stock audits and place orders as needed to maintain inventory levels.

Staff Accommodation and Utility Management (Sunway Villa)

• Coordinate staff accommodation assignments and manage any accommodation-related concerns.
• Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

Courier/Postage Management and Office License Renewal Support

• Oversee the office courier and postage services, ensuring accurate dispatching and billing.
• Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

Job Requirement

• sMinimum 2–3 years of experience in office administration, logistics, or a related role
• .A valid motorcycle license and access to a motorbike are an advantage, as the role includes dispatch-related tasks
• .Hands-on experience in dispatch and office operations is highly advantageous
• .Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred
• .Strong organizational skills, with the ability to manage multiple tasks and meet deadlines
• .Good communication skills, both written and verbal, with the ability to liaise effectively with internal staff and external authorities
• .Proficient in basic MS Office applications (Word, Excel, PowerPoint, Outlook)
• .Attention to detail with a proactive approach to problem-solving
• .Ability to maintain confidentiality and handle sensitive information appropriately

.