152 Office Management jobs in Malaysia

Job Responsibilities

• Assist in managing front desk operations and provide a professional and welcoming experience for visitors.
• Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff.
• Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained.
• Administer and manage employee office access cards, including issuance and records updating.
• Support the planning and coordination of company activities and events.
• Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery.
• Maintain accurate inventory records and ensure sufficient stock levels at all times.
• Monitor and update departmental attendance records in a timely manner.
• Provide clerical and administrative support as required.
• Ensure the reception area remains neat, organized, and presentable at all times.
• Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies.
• Perform other ad-hoc tasks and assignments as required by management.

Job Requirements

• Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field.
• At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field.
• Proficient in English and Bahasa Malaysia (spoken & written).
• Ability to converse in Mandarin will be an added advantage.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Independent, self-disciplined, and able to work with minimal supervision.
• Strong multitasking, organizational, and communication skills.
• Highly motivated with a systematic and detail-oriented approach to work.

Salary: RM2,300 - RM2,500 a month

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TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Assistant Manager, Talent Acquisition (TNGD) | Fintech | We're hiring!

TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

We fuel the ideas and ambitions of our people with an environment built on Our DNA of Love, Entrepreneurship, Agility, and Passion – LEAP

We are a culture that empowers everyone to innovate and create solutions that will leave a positive impact on our communities and our nation, Touch ‘n Go will always be here to inspire our talents to grow as leaders and innovators giving you the power to make a difference.

Job Responsibilities:

• Office pantry management including breakfast arrangement, food and beverages order, ensuring timely replenishment with budgeting constraint.
• Manage staff access card including printing, distribution, attendance retrieval etc.
• Handle company insurance matters, such as reviewing policy coverage, coordinate with brokers, updating policies, and assisting with claims and compensation negotiations.
• Supervise cleaners’ duty including duty roaster creating and monitoring daily tasks to ensure service quality.
• Manage operational bills payment , including the compilation and submission of monthly corporate credit card claims.
• Coordinate office printing needs , such as corporate apparel printing, business card printing, digital business card management.
• Administer fixed asset management (non-IT equipment) including asset registration, disposal, sighting and inventory check. Plan and implementation initiatives to ensure company fixed asset inventory is updated within specific timeline.
• Assist on Procurement related task such as contracts management and small value purchases for the department.
• Oversee stationery supplies , including procurement, inventory tracking, and distribution as needed.
• Draft and publish internal communications as required by the management.
• Ensure compliance with workplace safety regulations .
• Promote sustainability initiatives , such as energy-saving measures, waste reduction, and other environmentally responsible practices within the office.
• Manage meeting rooms VC equipment in meeting rooms, propose improvement to enhance meeting room experience and provide basic troubleshooting support when needed.
• As a backup buddy to assist the team on business travel management and facilities related matters.
• Address to staff inquiries and provide general support to visitors.
• Provide administration support to other business unit as and when needed.
• Undertake any other office management duties as assigned by the line manager.

Job Requirements:

• Knowledge of office management and proven experience in office administration.
• Possess leadership, planning, and implementation skill.
• Highly organised and meticulous.
• Possess problem-solving and critical thinking skills.
• Enjoy brainstorm, possess a Can-do attitude, propose work process improvement.
• Possess sense of urgency, ability to prioritize work and be accountable to task.
• Proficient in Microsoft Office, Microsoft SharePoint, Microsoft Teams.
• At least 3 years or more of working experience in the field or in a related area.
• Diploma or equivalent preferred.
• Flexi working hours.
• Monthly eWallet allowance.
• Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service.
• Unlimited office pantry fruits, snacks and drinks.
• Mobile and broadband subscription reimbursement.
• Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits.
• Additional leave including family leave and paid care leave to care for family members.
• Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic.
• Corporate membership discount and many more to explore.

We believe that you have what it takes to fit into the Touch ‘n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now!

Touch ‘n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and caliber. It is Touch ‘n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing:

Note: Only shortlisted candidates will be contacted.

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Associate, Facilities & Office Management

Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia Overview The Associate, Facilities & Office Management will play a key role in ensuring smooth day-to-day operations and upkeep of company facilities. This position is responsible for hands-on maintenance work, minor repair tasks, and supporting compliance with workplace safety standards. The role also includes coordinating with vendors and building management to maintain a safe, functional, and well-maintained office environment. Job Responsibilities

Facilities Maintenance & Repair Carry out minor repairs and general maintenance such as light bulb replacement, plumbing fixes, minor carpentry works (furniture repair), painting and other ad-hoc works. Conduct routine facility inspections to identify maintenance needs and ensure workplace functionality. Respond promptly to employee requests and troubleshoot minor facility-related issues. Assist in coordinating and monitoring external vendors for facility-related services (e.g., electrical, plumbing, HVAC, pest control, cleaning). Prepare and manage documentation such as Permit-To-Work (PTW) submissions. Liaise with building management on facility issues, approvals, and compliance with building regulations. Health, Safety & Compliance Support monthly workplace safety inspections with the Safety Coordinator in line with OSHA requirements. Actively serve as a member of the Emergency Response Team (ERT). Contribute to maintaining safety, health, and environmental compliance in the workplace. Office Support & Administration Support the Assistant Manager in preventive maintenance planning and execution. Maintain inventory of tools, equipment, and spare parts for daily operations. Assist with office furniture, fixtures, and equipment setup as needed. Job Requirements

Diploma/Certificate in Facilities Management, Mechanical/Electrical Engineering, Building Services, or related field. 1–3 years of experience in facilities, building maintenance, or office management support. Hands-on skills in basic maintenance and minor repair works (electrical, plumbing, furniture, etc.). Fit to perform physical task such as lifting, carrying, climbing ladders, etc. Strong communication and coordination skills to work with vendors and building management. Independent, detail-oriented, and proactive problem solver. Basic knowledge of safety regulations and PTW process. Possession of Chargeman certificate (A0/A1/A4) or equivalent will be a plus. Flexi working hours. Monthly eWallet allowance. Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service. Unlimited office pantry fruits, snacks and drinks. Mobile and broadband subscription reimbursement. Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits. Additional leave including family leave and paid care leave to care for family members. Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic. Corporate membership discount and many more to explore. We believe that you have what it takes to fit into the Touch n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now! Touch n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and calibre. It is Touch n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing: Note: Only shortlisted candidates will be contacted.

#J-18808-Ljbffr

Job Responsibilities

Assist in managing front desk operations and provide a professional and welcoming experience for visitors. Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff. Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained. Administer and manage employee office access cards, including issuance and records updating. Support the planning and coordination of company activities and events. Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery. Maintain accurate inventory records and ensure sufficient stock levels at all times. Monitor and update departmental attendance records in a timely manner. Provide clerical and administrative support as required. Ensure the reception area remains neat, organized, and presentable at all times. Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies. Perform other ad-hoc tasks and assignments as required by management. Job Requirements

Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field. At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field. Proficient in English and Bahasa Malaysia (spoken & written). Ability to converse in Mandarin will be an added advantage. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint). Independent, self-disciplined, and able to work with minimal supervision. Strong multitasking, organizational, and communication skills. Highly motivated with a systematic and detail-oriented approach to work. Salary: RM2,300 - RM2,500 a month

#J-18808-Ljbffr

TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Assistant Manager, Talent Acquisition (TNGD) | Fintech | We're hiring! TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

We fuel the ideas and ambitions of our people with an environment built on Our DNA of Love, Entrepreneurship, Agility, and Passion – LEAP

We are a culture that empowers everyone to innovate and create solutions that will leave a positive impact on our communities and our nation, Touch ‘n Go will always be here to inspire our talents to grow as leaders and innovators giving you the power to make a difference.

Job Responsibilities:

Office pantry management

including breakfast arrangement, food and beverages order, ensuring timely replenishment with budgeting constraint.

Manage

staff access card

including printing, distribution, attendance retrieval etc.

Handle

company insurance

matters, such as reviewing policy coverage, coordinate with brokers, updating policies, and assisting with claims and compensation negotiations.

Supervise cleaners’

duty including duty roaster creating and monitoring daily tasks to ensure service quality.

Manage

operational bills payment , including the compilation and submission of monthly corporate credit card claims.

Coordinate office printing needs , such as corporate apparel printing, business card printing, digital business card management.

Administer

fixed asset management

(non-IT equipment) including asset registration, disposal, sighting and inventory check. Plan and implementation initiatives to ensure company fixed asset inventory is updated within specific timeline.

Assist on Procurement

related task such as contracts management and small value purchases for the department.

Oversee

stationery supplies , including procurement, inventory tracking, and distribution as needed.

Draft and publish internal communications

as required by the management.

Ensure compliance with

workplace safety regulations .

Promote sustainability initiatives , such as energy-saving measures, waste reduction, and other environmentally responsible practices within the office.

Manage meeting rooms VC equipment

in meeting rooms, propose improvement to enhance meeting room experience and provide basic troubleshooting support when needed.

As a backup buddy to assist the team on business travel management and facilities related matters.

Address to staff inquiries and provide general support to visitors.

Provide administration support to other business unit as and when needed.

Undertake any other

office management duties

as assigned by the line manager.

Job Requirements:

Knowledge of office management and proven experience in office administration.

Possess leadership, planning, and implementation skill.

Highly organised and meticulous.

Possess problem-solving and critical thinking skills.

Enjoy brainstorm, possess a Can-do attitude, propose work process improvement.

Possess sense of urgency, ability to prioritize work and be accountable to task.

Proficient in Microsoft Office, Microsoft SharePoint, Microsoft Teams.

At least 3 years or more of working experience in the field or in a related area.

Diploma or equivalent preferred.

Flexi working hours.

Monthly eWallet allowance.

Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service.

Unlimited office pantry fruits, snacks and drinks.

Mobile and broadband subscription reimbursement.

Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits.

Additional leave including family leave and paid care leave to care for family members.

Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic.

Corporate membership discount and many more to explore.

We believe that you have what it takes to fit into the Touch ‘n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now!

Touch ‘n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and caliber. It is Touch ‘n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing:

Note: Only shortlisted candidates will be contacted.

#J-18808-Ljbffr

Job Description Despatch Documentation and Payment Handling

• Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.
• Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.
• Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

Office Supplies and Consumables Inventory Management

• Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.
• Conduct regular stock audits and place orders as needed to maintain inventory levels.

Staff Accommodation and Utility Management (Sunway Villa)

• Coordinate staff accommodation assignments and manage any accommodation-related concerns.
• Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

Courier/Postage Management and Office License Renewal Support

• Oversee the office courier and postage services, ensuring accurate dispatching and billing.
• Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

Job Requirement

• Minimum 2–3 years of experience in office administration, logistics, or a related role
• A valid motorcycle license and access to a motorbike are an advantage, as the role includes dispatch-related tasks
• Hands-on experience in dispatch and office operations is highly advantageous
• Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred
• Strong organizational skills, with the ability to manage multiple tasks and meet deadlines
• Good communication skills, both written and verbal, with the ability to liaise effectively with internal staff and external authorities
• Proficient in basic MS Office applications (Word, Excel, PowerPoint, Outlook)
• Attention to detail with a proactive approach to problem-solving
• Ability to maintain confidentiality and handle sensitive information appropriately

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Job Description

Despatch Documentation and Payment Handling

Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties. Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing. Liaise with relevant authorities for document submissions and ensure compliance with legal requirements. Office Supplies and Consumables Inventory Management

Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations. Conduct regular stock audits and place orders as needed to maintain inventory levels. Staff Accommodation and Utility Management (Sunway Villa)

Coordinate staff accommodation assignments and manage any accommodation-related concerns. Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions. Courier/Postage Management and Office License Renewal Support

Oversee the office courier and postage services, ensuring accurate dispatching and billing. Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation. Job Requirement

Minimum 2–3 years of experience in office administration, logistics, or a related role A valid motorcycle license and access to a motorbike are an advantage, as the role includes dispatch-related tasks Hands-on experience in dispatch and office operations is highly advantageous Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred Strong organizational skills, with the ability to manage multiple tasks and meet deadlines Good communication skills, both written and verbal, with the ability to liaise effectively with internal staff and external authorities Proficient in basic MS Office applications (Word, Excel, PowerPoint, Outlook) Attention to detail with a proactive approach to problem-solving Ability to maintain confidentiality and handle sensitive information appropriately

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Performs clerical duties, provides support to other staff members and departments by handling routine administrative tasks.

Responsibilities

1. Compile and update usage summaries daily and monthly:

• Telco Summary – Maxis, Celcom
• Utilities Summary – TM, Syabas, IWK
• Track copier machine meter readings and generate user reports

Courier Service Summary – Citylink, DHL, and postage stamps

Order office consumables and manage stock:

• Process orders, track inventory, ensure timely delivery

Handle financial documentation:

• Close PO for payment processing
• Follow up on payment status and update records

Filing and organizing:

• Maintain files – Citylink lists, invoices, delivery orders, payment receipts

Conduct stationery inventory checks:

• Manage stock, perform regular checks, maintain inventory

Operate office equipment:

• Operate and perform basic maintenance on photocopiers, fax machines, shredders, etc.

Job Requirements Skills

• Organized with good multitasking skills
• Clear written and verbal communication
• Proficient in MS Office
• Ability to review and improve SOPs and work processes
• Vendor coordination and basic project management skills

Personal Qualities

• Self-motivated and independent
• Detail-oriented and thorough
• Proactive and adaptable

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Performs clerical duties, provides support to other staff members and departments by handling routine administrative tasks. Responsibilities

Compile and update usage summaries daily and monthly: Telco Summary – Maxis, Celcom Utilities Summary – TM, Syabas, IWK Track copier machine meter readings and generate user reports Courier Service Summary – Citylink, DHL, and postage stamps Order office consumables and manage stock: Process orders, track inventory, ensure timely delivery Handle financial documentation: Close PO for payment processing Follow up on payment status and update records Filing and organizing: Maintain files – Citylink lists, invoices, delivery orders, payment receipts Conduct stationery inventory checks: Manage stock, perform regular checks, maintain inventory Operate office equipment: Operate and perform basic maintenance on photocopiers, fax machines, shredders, etc. Job Requirements

Skills

Organized with good multitasking skills Clear written and verbal communication Proficient in MS Office Ability to review and improve SOPs and work processes Vendor coordination and basic project management skills Personal Qualities

Self-motivated and independent Detail-oriented and thorough Proactive and adaptable

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