150 Office Coordination jobs in Malaysia

Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails
  
  

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

#J-18808-Ljbffr

Administrative Assistant - Business Support

KPMG Malaysia

Full-time

Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

#J-18808-Ljbffr

Office Management Executive About the job

Key Responsibilities

• Manage daily office operations, including maintaining a clean and organized office environment.
• Handle document filing, organization, and management to ensure data accuracy and confidentiality.
• Coordinate meetings, travel arrangements, and calendar management.
• Assist with office procurement and inventory management.
• Manage office supplies for onboarding and asset recovery for offboarding.
• Liaise with vendors, service providers, and external partners to ensure quality service.
• Organize company events, team-building activities, and other internal initiatives.
• Handle office correspondence, emails, and other communication tasks.
• Perform other administrative tasks as assigned by the management.

Job Requirements

• Diploma or above in Administration, Business Management, or related fields is preferred.
• Minimum 1 year of relevant experience in administrative roles. Previous experience in startups is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills.
• Strong organizational and multitasking abilities.

#J-18808-Ljbffr

Administrative Executive (with HR Support)

We are looking for a proactive and well-organized Administrative Executive (with HR Support) to ensure the smooth running of our daily office operations. This role is primarily administrative in nature, with some involvement in coordinating and supporting HR-related tasks. It's a great opportunity for candidates who want to build a solid foundation in administration while gaining exposure to HR functions.

Key Responsibilities:

• Office Administration: Oversee day-to-day administrative operations, manage supplies, coordinate with vendors, ensure office cleanliness, manage assets, organize meetings and events, and maintain documentation.
• HR Support (in coordination with Corporate HR): Serve as the point of contact for HR services, support performance management, organize employee engagement activities, and perform other duties as assigned.

Requirements:

• Diploma or Degree in Business Administration, Human Resource Management, or related field
• 1–3 years of relevant experience in administrative roles (HR exposure is a plus)
• Proficient in Microsoft Office
• Strong organizational and communication skills
• Ability to work independently

How to Apply:

Please attach your updated resume in Jobstreet. Only shortlisted candidates will be contacted.

#J-18808-Ljbffr

This job is for an Office Administrator/Administrative Assistant. You might like this job because you'll keep important company documents organized, track expenses, and help improve how teams share information. Great for detail-oriented folks!

• Maintain a comprehensive and systematic filing system (both physical and digital) for all company documents
• Ensure that all key documentation — including licenses, contracts, teaching permits, and certificates — is securely filled and regularly updated.
• Organize and archive outdated documents in a structured, easily retrievable manner.

Monthly Billing & Expense Tracking

• File and track all monthly company expenses
• Gather necessary billing documents and receipts for claims, audits or management review.

Internal Systems & Process Support

• Help improve internal documentation processes by ensuring accuracy, consistency, and easy retrieval of information.
• Perform checks and data backups of critical company documents and records routinely.
• Manage access control to sensitive files and passwords.
• Manage document sharing and accessing rights based on internal guidelines.

Communication & Coordination

• Communicate with external parties such as publishers, licensing bodies, suppliers, and service providers in checking internal processes and identifying responsible PICs for relevant documentation or workflow tasks.
• Coordinate with vendors for document submission, renewals, or technical support related to educational platforms.

Job Requirements

• Organized, detail-oriented & proactive.
• Possess strong communicative and problem solving skill.

Skills

Scheduling

File Organization

Effective Communication

Accountability

Open Mindset

Company Benefits

Certifications for Cambridge professional development and marking workshops.

Work-life balance

We're sure you hate replying to emails and calls in the middle of the night or bringing work back home.

Celebrations

Annual lunch/dinner and also dinners for special occasions.

Ethos The IGCSE Education Centre was founded in 2006 with the vision of providing high-quality and personalized education. Starting as a small, dedicated learning hub, we quickly earned a reputation for its supportive teaching environment and focus on holistic student development. Over the years, it has grown into a dynamic education centre known for its innovative teaching methods, open and inclusive culture, and.

#J-18808-Ljbffr

This job is for an Office Administrator who helps keep the office running smoothly while supporting HR and accounting tasks. You might like this job because it lets you engage in various activities, from managing supplies to assisting with employee records!

We are seeking a detail-oriented and proactive Office Administrator / Admin & HR Accounts Assistant to join our operations team. This role supports general office administration, assists in HR-related processes, and contributes to light accounting and finance coordination.

The ideal candidate will be responsible for maintaining smooth day-to-day office operations while providing essential support in handling HR documentation, claims , and accounting-related tasks through our internal software systems.

Responsibilities are as below: A. General Administration

• Manage office supplies, vendor coordination, courier handling, and basic upkeep of office environment.
• Handle front-desk duties including phone calls, incoming mail, and guest reception.
• Maintain documentation filing (physical and digital) for company records, contracts, and SOPs.
• Assist with scheduling, travel arrangements, and meeting logistics for management.

B. HR Administrative Support

• Assist in managing staff records, onboarding documents, leave tracking, and claims submission via HR software (e.g., Kakitangan or similar).
• Support payroll & claims data entry, timesheet collation, and staff communication related to HR matters.
• Prepare basic HR letters (e.g., confirmation, increment, resignation acknowledgements) using standard templates.
• Coordinate staff insurance enrolment, SOCSO/EPF documentation, and relevant compliance forms under HR guidance.

C. Accounts & Finance Coordination

• Assist in preparing and submitting vendor invoices, quotations, payment requests, and petty cash claims.
• Liaise with external accountants or finance department on documentation required for bookkeeping, tax filing, and bank payments.
• Monitor basic expense tracking, compile monthly claims, and assist with reconciliations as guided.
• Use accounting software (e.g., Bukku, SQL, QuickBooks, or Excel-based systems) to input transaction data as required.

Job Requirements

• SPM, Diploma or Bachelor’s Degree in Office Administration, Business Studies, Accounting, Human Resource Management, or a related field.
• Equivalent working experience (1–2 years) in administration, accounting support, or HR coordination will also be considered.
• Proficient in Microsoft Office (Excel, Word, Outlook) and familiar with digital HR/accounting platforms (e.g. Kakitangan, Bukku, SQL, or similar).
• Good organisational skills with attention to detail and accuracy.
• Able to handle confidential information professionally and with discretion.
• Effective communication skills and a proactive, service-oriented mindset.

Right to Work Requirements

• Candidates with an existing right to work in the country are preferred
• Local citizens of this country
• Permanent residents (PR) of this country
• Candidates who already have a work permit for this country

Working Arrangement

• On Site

Skills

Trustworthiness

Document Management

Effective Communication

Employee Onboarding

Client Confidentiality

Company Benefits

Includes statutory contributions (EPF, SOCSO, EIS), performance bonuses, project allowances, and reimbursement claims.

Leave Entitlement

Annual leave, medical leave, public holidays, and special leave (e.g., marriage, bereavement) in accordance with the HR policy.

Travel Claims & Project Mobility

For roles requiring site visits or travel, claims are provided for transport, accommodation, and daily expenses.

LFM Consultancy began as a boutique creative consultancy with a big vision to fuse bold ideas, data-driven strategy, and cutting-edge technology into real-world impact. Founded in Malaysia, we built our reputation working with national brands like Maxis, where we didn’t just execute campaigns but engineered immersive experiences, shaped narratives, and delivered measurable results.Today, we’re a multidisciplinary.

#J-18808-Ljbffr

This job is for an Office Administrator/Administrative Assistant. You might like this job because you'll keep important company documents organized, track expenses, and help improve how teams share information. Great for detail-oriented folks! Maintain a comprehensive and systematic filing system (both physical and digital) for all company documents Ensure that all key documentation — including licenses, contracts, teaching permits, and certificates — is securely filled and regularly updated. Organize and archive outdated documents in a structured, easily retrievable manner. Monthly Billing & Expense Tracking File and track all monthly company expenses Gather necessary billing documents and receipts for claims, audits or management review. Internal Systems & Process Support Help improve internal documentation processes by ensuring accuracy, consistency, and easy retrieval of information. Perform checks and data backups of critical company documents and records routinely. Manage access control to sensitive files and passwords. Manage document sharing and accessing rights based on internal guidelines. Communication & Coordination Communicate with external parties such as publishers, licensing bodies, suppliers, and service providers in checking internal processes and identifying responsible PICs for relevant documentation or workflow tasks. Coordinate with vendors for document submission, renewals, or technical support related to educational platforms. Job Requirements

Organized, detail-oriented & proactive. Possess strong communicative and problem solving skill. Skills

Scheduling File Organization Effective Communication Accountability Open Mindset Company Benefits

Certifications for Cambridge professional development and marking workshops. Work-life balance

We're sure you hate replying to emails and calls in the middle of the night or bringing work back home. Celebrations

Annual lunch/dinner and also dinners for special occasions. Ethos The IGCSE Education Centre was founded in 2006 with the vision of providing high-quality and personalized education. Starting as a small, dedicated learning hub, we quickly earned a reputation for its supportive teaching environment and focus on holistic student development. Over the years, it has grown into a dynamic education centre known for its innovative teaching methods, open and inclusive culture, and.

#J-18808-Ljbffr

This job is for an Office Administrator who helps keep the office running smoothly while supporting HR and accounting tasks. You might like this job because it lets you engage in various activities, from managing supplies to assisting with employee records! We are seeking a detail-oriented and proactive

Office Administrator / Admin & HR Accounts Assistant

to join our operations team. This role supports general office administration, assists in HR-related processes, and contributes to light accounting and finance coordination. The ideal candidate will be responsible for maintaining smooth day-to-day office operations while providing essential support in handling HR documentation, claims , and accounting-related tasks through our internal software systems. Responsibilities are as below:

A. General Administration

Manage office supplies, vendor coordination, courier handling, and basic upkeep of office environment. Handle front-desk duties including phone calls, incoming mail, and guest reception. Maintain documentation filing (physical and digital) for company records, contracts, and SOPs. Assist with scheduling, travel arrangements, and meeting logistics for management. B. HR Administrative Support

Assist in managing staff records, onboarding documents, leave tracking, and claims submission via HR software (e.g., Kakitangan or similar). Support payroll & claims data entry, timesheet collation, and staff communication related to HR matters. Prepare basic HR letters (e.g., confirmation, increment, resignation acknowledgements) using standard templates. Coordinate staff insurance enrolment, SOCSO/EPF documentation, and relevant compliance forms under HR guidance. C. Accounts & Finance Coordination

Assist in preparing and submitting vendor invoices, quotations, payment requests, and petty cash claims. Liaise with external accountants or finance department on documentation required for bookkeeping, tax filing, and bank payments. Monitor basic expense tracking, compile monthly claims, and assist with reconciliations as guided. Use accounting software (e.g., Bukku, SQL, QuickBooks, or Excel-based systems) to input transaction data as required. Job Requirements

SPM, Diploma or Bachelor’s Degree in Office Administration, Business Studies, Accounting, Human Resource Management, or a related field. Equivalent working experience (1–2 years) in administration, accounting support, or HR coordination will also be considered. Proficient in Microsoft Office (Excel, Word, Outlook) and familiar with digital HR/accounting platforms (e.g. Kakitangan, Bukku, SQL, or similar). Good organisational skills with attention to detail and accuracy. Able to handle confidential information professionally and with discretion. Effective communication skills and a proactive, service-oriented mindset. Right to Work Requirements

Candidates with an existing right to work in the country are preferred Local citizens of this country Permanent residents (PR) of this country Candidates who already have a work permit for this country Working Arrangement

On Site Skills

Trustworthiness Document Management Effective Communication Employee Onboarding Client Confidentiality Company Benefits

Includes statutory contributions (EPF, SOCSO, EIS), performance bonuses, project allowances, and reimbursement claims. Leave Entitlement

Annual leave, medical leave, public holidays, and special leave (e.g., marriage, bereavement) in accordance with the HR policy. Travel Claims & Project Mobility

For roles requiring site visits or travel, claims are provided for transport, accommodation, and daily expenses. LFM Consultancy began as a boutique creative consultancy with a big vision to fuse bold ideas, data-driven strategy, and cutting-edge technology into real-world impact. Founded in Malaysia, we built our reputation working with national brands like Maxis, where we didn’t just execute campaigns but engineered immersive experiences, shaped narratives, and delivered measurable results.Today, we’re a multidisciplinary.

#J-18808-Ljbffr

Join to apply for the Project Management Office Lead role at Sime

Join to apply for the Project Management Office Lead role at Sime

Employment: Fixed-Term Contract (Project Base)

Project: Workday Implementation Project (HR)

Duration: Until 30 June 2027

PURPOSE

Oversee the Project Management Office (PMO) for a Workday implementation project. This role is responsible for establishing and managing governance, project tracking, reporting, and quality assurance standards across all Workday workstreams. The ideal candidate will bring deep expertise in enterprise SaaS implementations, preferably Workday, and will ensure successful delivery through structured project controls and strategic oversight.

JOB DESCRIPTION

• Establish and lead the PMO structure for the Workday program.
• Define and enforce project management methodologies, standards, and tools.
• Lead program governance, issue/risk management, and stakeholder communication.

Project Coordination:

• Coordinate surrounding Workday modules and integration workstreams.
• Support projects and workstream leads in planning, execution, and monitoring activities.
• Facilitate program-level meetings, decision-making forums, and steering committees.

Reporting & Tracking:

• Develop and maintain detailed program plans, RAID logs, status reports, and dashboards.
• Monitor key milestones, deliverables, dependencies, and critical paths.
• Provide executive-level updates and recommendations for course correction as needed.

Quality Assurance & Risk Management:

• Establish quality control measures and ensure deliverables meet defined standards.
• Identify project risks and issues, drive mitigation plans, and escalate when necessary.
• Stakeholder Engagement:
• Act as a central point of contact for project stakeholders, including HR, Finance, IT, and external vendors.
• Ensure clear communication and alignment across functional teams and leadership

JOB REQUIREMENTS

• Education / Professional Qualification
• Bachelor’s degree in business, Information Technology, or related field; PMP or equivalent certification preferred.
• 5+ years of experience in project or program management, with at least 3 years leading PMO functions.
• Experience managing Workday implementations or similar enterprise HCM.
• Strong understanding of Workday project lifecycle, including deployment methodologies (Launch, Accelerate, etc.).
• Demonstrated ability to manage complex, cross-functional programs in a fast-paced environment.
• Excellent communication, leadership, and stakeholder management skills.
• Proficiency with project management tools (e.g., MS Project, Smartsheet).

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Contract

Job function

• Job function Project Management, Information Technology, and Human Resources
• Industries Investment Management

Referrals increase your chances of interviewing at Sime by 2x

Get notified about new Project Management Office jobs in Petaling Jaya, Selangor, Malaysia .

Kota Damansara, Selangor, Malaysia 3 days ago

Cluster Project Management Office (Open to Fresh Graduates)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 hours ago

Petaling Jaya, Selangor, Malaysia 4 months ago

Kota Damansara, Selangor, Malaysia 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Petaling Jaya, Selangor, Malaysia 3 months ago

Petaling Jaya, Selangor, Malaysia 1 month ago

Telok Panglima Garang, Selangor, Malaysia 5 days ago

Project Manager - Operations, MY Marketplace

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

T&T Associate - Receptionist and Office Administrative Assistant - MY (Term-Hire)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Project Management Specialist - Operations, MY Marketplace

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Project Secretariat / PMO, Regional Cards Platform Project, Group Cards, CFS

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Expression of Interest: Strategic Project Manager

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia MYR4,000.00-MYR6,000.00 19 hours ago

Petaling Jaya, Selangor, Malaysia MYR4,000.00-MYR6,000.00 19 hours ago

Petaling Jaya, Selangor, Malaysia 23 hours ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Petaling Jaya, Selangor, Malaysia 2 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr