259 Office Coordination jobs in Malaysia

KPMG Malaysia

Full-time

Description:

KPMG, a place where bold, new ideas are welcome and dedication is rewarded, is made up of outstanding people with a broad range of interests, talents and motivations. We invite you to join our team in Johor Bahru and to experience the KPMG difference as we continue to be The Clear Choice to our clients from every sector of business and industry imaginable. Aspiring to be an Employer of Choice, we create an atmosphere in which our employees will be inspired to excel. To this end, Johor Bahru office is seeking highly motivated and results oriented individuals to fuel our growth and embark on a journey of self-discovery.

Responsibilities:

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails

Requirements :

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

• Provide administrative support
• Coordinating and preparation of deliverables in a timely manner
• Handling ad-hoc and general administrative responsibilities and tasks assigned
• Attending incoming and forwarding calls
• Attending incoming and outgoing mails
  
  

• Diploma in Business Administration or equivalent
• Accounting knowledge is an added advantage
• Good command of English and Bahasa Malaysia
• Good organizational and multi-tasking skills
• Minimum 1 year relevant working experience

Associate, Facilities & Office Management

Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Overview

The Associate, Facilities & Office Management will play a key role in ensuring smooth day-to-day operations and upkeep of company facilities. This position is responsible for hands-on maintenance work, minor repair tasks, and supporting compliance with workplace safety standards. The role also includes coordinating with vendors and building management to maintain a safe, functional, and well-maintained office environment.

Facilities Maintenance & Repair

• Carry out minor repairs and general maintenance such as light bulb replacement, plumbing fixes, minor carpentry works (furniture repair), painting and other ad-hoc works.
• Conduct routine facility inspections to identify maintenance needs and ensure workplace functionality.
• Respond promptly to employee requests and troubleshoot minor facility-related issues.
• Assist in coordinating and monitoring external vendors for facility-related services (e.g., electrical, plumbing, HVAC, pest control, cleaning).
• Prepare and manage documentation such as Permit-To-Work (PTW) submissions.
• Liaise with building management on facility issues, approvals, and compliance with building regulations.

Health, Safety & Compliance

• Support monthly workplace safety inspections with the Safety Coordinator in line with OSHA requirements.
• Actively serve as a member of the Emergency Response Team (ERT).
• Contribute to maintaining safety, health, and environmental compliance in the workplace.

Office Support & Administration

• Support the Assistant Manager in preventive maintenance planning and execution.
• Maintain inventory of tools, equipment, and spare parts for daily operations.
• Assist with office furniture, fixtures, and equipment setup as needed.

• Diploma/Certificate in Facilities Management, Mechanical/Electrical Engineering, Building Services, or related field.
• 1–3 years of experience in facilities, building maintenance, or office management support.
• Hands-on skills in basic maintenance and minor repair works (electrical, plumbing, furniture, etc.).
• Fit to perform physical task such as lifting, carrying, climbing ladders, etc.
• Strong communication and coordination skills to work with vendors and building management.
• Independent, detail-oriented, and proactive problem solver.
• Basic knowledge of safety regulations and PTW process.
• Possession of Chargeman certificate (A0/A1/A4) or equivalent will be a plus.
• Flexi working hours.
• Monthly eWallet allowance.
• Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service.
• Unlimited office pantry fruits, snacks and drinks.
• Mobile and broadband subscription reimbursement.
• Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits.
• Additional leave including family leave and paid care leave to care for family members.
• Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic.
• Corporate membership discount and many more to explore.

We believe that you have what it takes to fit into the Touch n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now!

Touch n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and calibre. It is Touch n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing:

Note: Only shortlisted candidates will be contacted.

Job Responsibilities

• Assist in managing front desk operations and provide a professional and welcoming experience for visitors.
• Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff.
• Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained.
• Administer and manage employee office access cards, including issuance and records updating.
• Support the planning and coordination of company activities and events.
• Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery.
• Maintain accurate inventory records and ensure sufficient stock levels at all times.
• Monitor and update departmental attendance records in a timely manner.
• Provide clerical and administrative support as required.
• Ensure the reception area remains neat, organized, and presentable at all times.
• Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies.
• Perform other ad-hoc tasks and assignments as required by management.

• Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field.
• At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field.
• Proficient in English and Bahasa Malaysia (spoken & written).
• Ability to converse in Mandarin will be an added advantage.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Independent, self-disciplined, and able to work with minimal supervision.
• Strong multitasking, organizational, and communication skills.
• Highly motivated with a systematic and detail-oriented approach to work.

Salary: RM2,300 - RM2,500 a month

TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

TNG Digital WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

We fuel the ideas and ambitions of our people with an environment built on Our DNA of Love, Entrepreneurship, Agility, and Passion – LEAP

We are a culture that empowers everyone to innovate and create solutions that will leave a positive impact on our communities and our nation, Touch ‘n Go will always be here to inspire our talents to grow as leaders and innovators giving you the power to make a difference.

• Office pantry management including breakfast arrangement, food and beverages order, ensuring timely replenishment with budgeting constraint.
• Manage staff access card including printing, distribution, attendance retrieval etc.
• Handle company insurance matters, such as reviewing policy coverage, coordinate with brokers, updating policies, and assisting with claims and compensation negotiations.
• Supervise cleaners’ duty including duty roaster creating and monitoring daily tasks to ensure service quality.
• Manage operational bills payment , including the compilation and submission of monthly corporate credit card claims.
• Coordinate office printing needs , such as corporate apparel printing, business card printing, digital business card management.
• Administer fixed asset management (non-IT equipment) including asset registration, disposal, sighting and inventory check. Plan and implementation initiatives to ensure company fixed asset inventory is updated within specific timeline.
• Assist on Procurement related task such as contracts management and small value purchases for the department.
• Oversee stationery supplies , including procurement, inventory tracking, and distribution as needed.
• Draft and publish internal communications as required by the management.
• Ensure compliance with workplace safety regulations .
• Promote sustainability initiatives , such as energy-saving measures, waste reduction, and other environmentally responsible practices within the office.
• Manage meeting rooms VC equipment in meeting rooms, propose improvement to enhance meeting room experience and provide basic troubleshooting support when needed.
• As a backup buddy to assist the team on business travel management and facilities related matters.
• Address to staff inquiries and provide general support to visitors.
• Provide administration support to other business unit as and when needed.
• Undertake any other office management duties as assigned by the line manager.

• Knowledge of office management and proven experience in office administration.
• Possess leadership, planning, and implementation skill.
• Highly organised and meticulous.
• Possess problem-solving and critical thinking skills.
• Enjoy brainstorm, possess a Can-do attitude, propose work process improvement.
• Possess sense of urgency, ability to prioritize work and be accountable to task.
• Proficient in Microsoft Office, Microsoft SharePoint, Microsoft Teams.
• At least 3 years or more of working experience in the field or in a related area.
• Diploma or equivalent preferred.
• Flexi working hours.
• Monthly eWallet allowance.
• Additional 1% employer EPF contribution from your 1st to 3rd year of service, with further increases based on your continued years of service.
• Unlimited office pantry fruits, snacks and drinks.
• Mobile and broadband subscription reimbursement.
• Flexibility to opt dependants coverage (spouse, child, parents or parents-in-law) for outpatient medical benefits.
• Additional leave including family leave and paid care leave to care for family members.
• Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic.
• Corporate membership discount and many more to explore.

We believe that you have what it takes to fit into the Touch ‘n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now!

Touch ‘n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and caliber. It is Touch ‘n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing:

Note: Only shortlisted candidates will be contacted.