28 Office Coordination jobs in Malaysia

Officer - Office Management cum Despatch

Selangor, Selangor Sunway Malls

Posted 13 days ago

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Job Description

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Despatch Documentation and Payment Handling

  • Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.
  • Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.
  • Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

Office Supplies and Consumables Inventory Management

  • Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.
  • Conduct regular stock audits and place orders as needed to maintain inventory levels.

Staff Accommodation and Utility Management (Sunway Villa)

  • Coordinate staff accommodation assignments and manage any accommodation-related concerns.
  • Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

Courier/Postage Management and Office License Renewal Support

  • Oversee the office courier and postage services, ensuring accurate dispatching and billing.
  • Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

Required Knowledge, Skills, and Abilities

  • At least 2-3 years of experience in office administration, logistics, or a related role. Experience in despatch operations is highly advantageous. Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred
  • Strong organizational skills with the ability to manage multiple tasks and deadlines
  • Good communication skills, both written and verbal, with the ability to liaise effectively with external authorities and internal staff
  • Basic in MS Office (Word, Excel, PowerPoint, Outlook)
  • Attention to detail and a proactive approach to problem-solving
  • Ability to maintain confidentiality and handle sensitive information
  • A valid motorcycle license and motorbike , as the role involves handling dispatch-related tasks
  • Must be open to a 6-month contract , with the possibility of renewal and potential for permanent employment based on performance
Seniority level
  • Seniority level Not Applicable
Employment type
  • Employment type Contract
Job function
  • Job function Administrative and Other
  • Industries Retail

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Elmina City, Selangor, Malaysia 1 month ago

Petaling Jaya, Selangor, Malaysia 1 day ago

Executive, Project Management (Technology) Business Development Executive/ Assistant Manager Assistant/Officer - Accounts Receivable - Finance (Car Park)

Petaling Jaya, Selangor, Malaysia 12 hours ago

Puchong, Selangor, Malaysia MYR2,200 - MYR3,000 5 months ago

Global Business Services KL Hub - Legal Intern

Puchong, Selangor, Malaysia MYR2,500 - MYR2,800 1 month ago

Puchong, Selangor, Malaysia MYR3,000 - MYR4,500 1 week ago

Puchong, Selangor, Malaysia MYR3,200 - MYR4,000 1 month ago

Petaling Jaya, Selangor, Malaysia 5 hours ago

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Contract Workplace Experience Associate - Office management (6 months)

Kuala Lumpur, Kuala Lumpur ShopBack group

Posted 6 days ago

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Job Description

Our Journey

ShopBack began in 2014 as a late-night spark of inspiration between Henry and Joel — not just to build a Cashback platform, but to reimagine how brands and consumers connect. As former advertisers, they understood the limitations of traditional marketing, and saw an opportunity to deliver more value on both sides. That idea quickly turned into action, with the first prototype built during a 24-hour sprint. Today, ShopBack serves over 50 million users across 13 markets, partners with 20,000+ merchants, and powers over half a million transactions daily. We're building The World’s Most Rewarding Way to Shop — and looking for bold, driven individuals to join us.

This is a 6 months contract role from August 2025 - January 2026


Your Adventure Ahead
  • Ensure an exceptional workplace experience for our 180 MY based ShopBackers (and growing!).
  • Work closely with People Team colleagues to shape memorable new hire experiences.
  • Work closely with the Senior HRBP, General Manager and other HOD’s and leads for work and team related matters, such as engagement activities, related documentation/administrative functions, etc.
  • Manage the issuance and tracking of IT equipment, such as laptops, monitors, etc.
  • Oversee and manage all office services for our new ShopBack Malaysia office in Kuala Lumpur, including: Lease compliance, food and beverage, event and space planning, inventory management, office equipment, supplies, repairs and maintenance.
  • Maintain relationships with vendors that provide services and goods. Ensure all vendors have contractual documentation in place.
  • Be the first point of contact for building emergencies such as plumbing, air conditioning, building inspections, etc.
  • Manage office budgets, planning, requests and office-related payments.
  • Manage, implement and improve administrative office documentation/filing
Essentials to Succeed
  • Diploma/Degree in Hospitality, Business Administration or related disciplines.
  • 2-7 years’ work experience in a customer-facing role. Experience in hospitality, secretary, human resource, property or facilities management is an advantage.
  • Good organizational skills and willing and able to manage physical office inventory
  • Demonstrated customer-orientation in solving problems.
  • Exemplary communication skills, with the ability to build relationships and communicate effectively with employees at all levels of the organization.
  • Calm under pressure, managing multiple competing priorities and constantly re-prioritizing in a fast-paced, ever-changing environment.
  • Accountable, resourceful and proactive.
  • Able to learn new technology, programs and skills quickly.

ShopBackers' DNA

Grit - We tackle all challenges head-on, working together to solve problems and achieve success.

Hunger - We value hard work, and having relentless drive.

Speed - We move fast and have a bias for action, all to deliver maximum impact.

Impact - We focus on results, always aiming for the best possible outcomes and timelines.

Growth - We embrace a growth mindset, constantly striving to learn, improve, and excel in our roles.

Exclusively for ShopBackers

Career progression paths and opportunities to take on greater challenges that help you realise your ambitions.

Be part of a winning team on a journey to global scale.

Competitive compensation based on your performance.

Candid, open, and collaborative culture where feedback is valued, for everyone to grow and improve every day.

Flow Day Thursday (1-day a week, optional to work from home or office)

ShopBack is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable laws. Join our team and help us make a difference!

We are committed to protecting your data and ensuring fairness in our recruitment process. As part of this process, we use AI tools to assist with tasks such as application screening and candidate matching. These tools are designed to enhance efficiency and reduce bias, and their use complies with applicable data protection laws and our commitment to fair employment practices. Your personal data will be processed securely and transparently, and final hiring decisions are always made by our recruitment team, not by automated systems. If you have any questions about how your data is used, or wish to exercise any of your rights including the right to such processing, please contact us at

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Clerical/Administrative Support —

Itik Enak - PG Lean Hwa Trading Sdn. Bhd.

Posted 7 days ago

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Job Description

Qualification: Bachelor's Degree/Post Graduate Diploma/Professional Degree

Employment Type: Internship

Responsibilities:

  1. Prepare cash sale and invoice for walk-in customers.
  2. Handle daily cash collection from cash sales (cash, credit card payment).
  3. Process sales orders from existing customers and salesmen.
  4. Prepare and maintain proper documentation of petty cash records and transactions.
  5. Maintain a systematic filing system and administrative records.
  6. Liaise with Customer Service Representatives or salespersons and follow up with customers on AR issues and queries raised by headquarters.
  7. Perform general administrative duties.
  8. Handle incoming customer phone calls.
  9. Follow up on customer overdue payments.
  10. Arrange goods delivery with drivers/courier companies/transportation companies.
  11. Perform any ad-hoc tasks and responsibilities assigned by the superior.

Job Location: Penang

Other Location: Sungai Jawi

Years of Experience: 0

Monthly Salary: MYR600-MYR800

Requirements:

  1. Prior administrative experience.
  2. Excellent computer skills, especially typing.
  3. Attention to detail.
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Program Management Office Coordinator

Kuala Lumpur, Kuala Lumpur RiDiK (A subsidiary of CLPS. Nasdaq: CLPS)

Posted 2 days ago

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Job Description

1 month ago Be among the first 25 applicants

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Direct message the job poster from RiDiK (a Subsidiary of CLPS. Nasdaq: CLPS)

Talent Acquisition Specialist | Overseas Recruitment ExpertHelping global professionals connect with exciting overseas career opportunities

We seek a detail-oriented Junior PMO Coordinator to support project governance and operational efficiency. Your primary focus will be ensuring accurate time reporting across consulting teams while assisting broader PMO functions. This role offers growth opportunities in project management methodologies and cross-functional collaboration.

Key Responsibilities:

Time Reporting Management (40%)

  • Collect, validate, and consolidate weekly/monthly time reports from consultants
  • Identify discrepancies and collaborate with project managers to resolve variances
  • Maintain centralized time tracking databases using
  • Generate utilization rate analyses for resource planning

Project Support (30%)

  • Assist in maintaining project documentation (charters, RAID logs, status reports)
  • Coordinate cross-functional meetings including agenda preparation and minute-taking
  • Monitor project timelines and flag delivery risks proactively

Process Optimization (20%)

  • Streamline data collection processes through automation templates
  • Conduct quarterly audits of PMO documentation compliance
  • Support adoption of new PMO tools/systems with user training

Stakeholder Communication (10%)

  • Serve as liaison between consultants, finance, and HR for time-related queries

Qualifications:

  • Bachelor's in Business Admin, Management, or related field (or equivalent experience)
  • 0-2 years experience in HR coordination roles (internships included)
  • Advanced Excel skills (PivotTables, VLOOKUP, macros)
  • Obsessive attention to data accuracy with 100% deadline adherence

Preferred

  • Exposure to professional services/consulting environments
Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Analyst
  • Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at RiDiK (a Subsidiary of CLPS. Nasdaq: CLPS) by 2x

Sign in to set job alerts for “Human Resources Administrator” roles.

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Administrative Support Specialist - Medical Affairs

Kuala Lumpur, Kuala Lumpur ResMed

Posted 7 days ago

Job Viewed

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Job Description

The Medical Affairs team collaborates with the leaders of Sleep, Respiratory Care, SaaS, ResMed Healthcare, and Asia Growth Markets to ensure our work, especially our clinical research and market access projects, align with their strategic priorities. We also review key government policies, as part of the continuous evaluation and improvement process that helps us maintain global compliance across an ever-shifting landscape of legal and regulatory requirements. The two, research and compliance, work hand-in-hand, and when balanced properly allow us to generate important clinical, economic and market evidence, that improves the lives of patients in ways that are scientifically valid, clinically relevant and ethically sound.

Let's speak about the team:

The Administrative Support Specialist in the Medical Affairs department, part of the Operational Excellence team, will provide crucial administrative assistance for global tasks. This role includes preparing contracts, managing purchase orders and invoices, organizing meetings, data entry, and administering Medical Affairs software tools.

Let's speak about the role:

  1. Prepare and process contracts for the Medical Affairs department.
  2. Manage purchase orders and invoice processing.
  3. Organize and coordinate meetings, including scheduling and logistics.
  4. Perform data entry and ensure accurate maintenance of records.
  5. Administer and support the use of Medical Affairs software tools.
  6. Collaborate with team members within Medical Affairs and other support functions (Legal, Supply Chain) to ensure smooth operation of administrative tasks.
  7. Assist in the preparation of reports and presentations.
  8. Provide general administrative support as required.

Let's speak about you:

Required:

  1. Proven experience in an administrative support role.
  2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  3. Strong organizational and time-management skills.
  4. Excellent communication skills, both written and verbal.
  5. Attention to detail and accuracy in all tasks.
  6. Ability to work independently and as part of a team.

Preferred:

  1. Experience in a similar role within a Medical Affairs department or clinical team.
  2. Familiarity with contract preparation and management.
  3. Knowledge of purchase requisition, order and invoice processing.
  4. Experience with meeting organization and coordination.
  5. Familiarity with software tools with review and approval workflows.

Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.

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Administrative Support Specialist - Medical Affairs

Kuala Lumpur, Kuala Lumpur ResMed Inc

Posted 7 days ago

Job Viewed

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Job Description

Administrative Support Specialist - Medical Affairs page is loadedAdministrative Support Specialist - Medical Affairs Apply locations Kuala Lumpur, Malaysia time type Full time posted on Posted Yesterday job requisition id JR_039376

The Medical Affairs team collaborates with the leaders of Sleep, Respiratory Care, SaaS, ResMed Healthcare, and Asia Growth Markets to ensure our work, especially our clinical research and market access projects, align with their strategic priorities. We also review key government policies, as part of the continuous evaluation and improvement process that helps us maintain global compliance across an ever-shifting landscape of legal and regulatory requirements. The two, research and compliance, work hand-in-hand, and when balanced properly allow us to generate important clinical, economic and market evidence, that improves the lives of patients in ways that are scientifically valid, clinically relevant and ethically sound.

Let's speak about the team:

The Administrative Support Specialist in the Medical Affairs department, part of the Operational Excellence team, will provide crucial administrative assistance for global tasks. This role includes preparing contracts, managing purchase orders and invoices, organizing meetings, data entry, and administering Medical Affairs software tools.

Let's speak about the role:

  • Prepare and process contracts for the Medical Affairs department.
  • Manage purchase orders and invoice processing.
  • Organize and coordinate meetings, including scheduling and logistics.
  • Perform data entry and ensure accurate maintenance of records.
  • Administer and support the use of Medical Affairs software tools.
  • Collaborate with team members within Medical Affairs and other support functions (Legal, Supply Chain) to ensure smooth operation of administrative tasks.
  • Assist in the preparation of reports and presentations.
  • Provide general administrative support as required.

Let's speak about you:

Required
  • Proven experience in an administrative support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong organizational and time-management skills.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and accuracy in all tasks.
  • Ability to work independently and as part of a team.
Preferred
  • Experience in a similar role within a Medical Affairs department or clinical team.
  • Familiarity with contract preparation and management.
  • Knowledge of purchase requisition, order and invoice processing.
  • Experience with meeting organization and coordination.
  • Familiarity with software tools with review and approval workflows.

Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.

About Us

Resmed (NYSE:RMD, ASX: RMD) creates life-changing health technologies that people love. We’re relentlessly committed to pioneering innovative technology to empower millions of people in more than 140 countries to live happier, healthier lives. Our AI-powered digital health solutions, cloud-connected devices and intelligent software make home healthcare more personalized, accessible and effective. Ultimately, Resmed envisions a world where every person can achieve their full potential through better sleep and breathing, with care delivered in their own home. Learn more about how we’re redefining sleep health at Resmed.com and follow @Resmed.

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Administrative Support Specialist - Medical Affairs

Kuala Lumpur, Kuala Lumpur Resmed

Posted 12 days ago

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Job Description

Administrative Support Specialist - Medical Affairs

Resmed Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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Join to apply for the Administrative Support Specialist - Medical Affairs role at Resmed

Administrative Support Specialist - Medical Affairs

Resmed Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Join to apply for the Administrative Support Specialist - Medical Affairs role at Resmed

The Medical Affairs team collaborates with the leaders of Sleep, Respiratory Care, SaaS, ResMed Healthcare, and Asia Growth Markets to ensure our work, especially our clinical research and market access projects, align with their strategic priorities. We also review key government policies, as part of the continuous evaluation and improvement process that helps us maintain global compliance across an ever-shifting landscape of legal and regulatory requirements. The two, research and compliance, work hand-in-hand, and when balanced properly allow us to generate important clinical, economic and market evidence, that improves the lives of patients in ways that are scientifically valid, clinically relevant and ethically sound.

Introduction


The Medical Affairs team drives ResMed’s mission by integrating medicine, science, health economics, public policy, and innovation. We collaborate across ResMed to ensure our clinical research, product strategies, and evidence-generation projects align with global priorities, supporting innovation and improved patient outcomes. The Health Research team, within the Medical Affairs team, is specifically focused on generating, applying and translating scientific evidence-generation research.

Let’s speak about the team:


The Administrative Support Specialist in the Medical Affairs department, part of the Health Research team, will provide crucial administrative assistance for global tasks. This role includes preparing contracts, managing purchase orders and invoices, organizing meetings, data entry, and administering Medical Affairs software tools.

Let’s speak about the role: (Responsibilities)


  • Prepare and process contracts for the Medical Affairs department.
  • Manage purchase orders, invoice processing and tracking.
  • Organize and coordinate meetings, including scheduling and logistics.
  • Perform data entry and ensure accurate maintenance of records.
  • Administer and support the use of Medical Affairs software tools.
  • Collaborate with team members within Medical Affairs and other support functions (e.g. Legal, Procurement) to ensure smooth operation of administrative tasks.
  • Assist in the preparation of reports and presentations.
  • Provide general administrative support as required.


Let’s speak about you:


Required

  • Proven experience in an administrative support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong organizational and time-management skills.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and accuracy in all tasks.
  • Ability to work independently and as part of a global team.
  • Ability to learn new systems (ways of working and new applications).


Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Software Development, IT Services and IT Consulting, and Medical Equipment Manufacturing

Referrals increase your chances of interviewing at Resmed by 2x

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About the latest Office coordination Jobs in Malaysia !

Administrative Support Specialist - Medical Affairs

Kuala Lumpur, Kuala Lumpur ResMed

Posted 6 days ago

Job Viewed

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Job Description

The Medical Affairs team collaborates with the leaders of Sleep, Respiratory Care, SaaS, ResMed Healthcare, and Asia Growth Markets to ensure our work, especially our clinical research and market access projects, align with their strategic priorities. We also review key government policies, as part of the continuous evaluation and improvement process that helps us maintain global compliance across an ever-shifting landscape of legal and regulatory requirements. The two, research and compliance, work hand-in-hand, and when balanced properly allow us to generate important clinical, economic and market evidence, that improves the lives of patients in ways that are scientifically valid, clinically relevant and ethically sound. Let's speak about the team: The Administrative Support Specialist in the Medical Affairs department, part of the Operational Excellence team, will provide crucial administrative assistance for global tasks. This role includes preparing contracts, managing purchase orders and invoices, organizing meetings, data entry, and administering Medical Affairs software tools. Let's speak about the role: Prepare and process contracts for the Medical Affairs department. Manage purchase orders and invoice processing. Organize and coordinate meetings, including scheduling and logistics. Perform data entry and ensure accurate maintenance of records. Administer and support the use of Medical Affairs software tools. Collaborate with team members within Medical Affairs and other support functions (Legal, Supply Chain) to ensure smooth operation of administrative tasks. Assist in the preparation of reports and presentations. Provide general administrative support as required. Let's speak about you: Required: Proven experience in an administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational and time-management skills. Excellent communication skills, both written and verbal. Attention to detail and accuracy in all tasks. Ability to work independently and as part of a team. Preferred: Experience in a similar role within a Medical Affairs department or clinical team. Familiarity with contract preparation and management. Knowledge of purchase requisition, order and invoice processing. Experience with meeting organization and coordination. Familiarity with software tools with review and approval workflows. Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.

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Administrative Support Specialist - Medical Affairs

Kuala Lumpur, Kuala Lumpur ResMed Inc

Posted 10 days ago

Job Viewed

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Job Description

Administrative Support Specialist - Medical Affairs page is loaded Administrative Support Specialist - Medical Affairs Apply locations Kuala Lumpur, Malaysia time type Full time posted on Posted Yesterday job requisition id JR_039376 The Medical Affairs team collaborates with the leaders of Sleep, Respiratory Care, SaaS, ResMed Healthcare, and Asia Growth Markets to ensure our work, especially our clinical research and market access projects, align with their strategic priorities. We also review key government policies, as part of the continuous evaluation and improvement process that helps us maintain global compliance across an ever-shifting landscape of legal and regulatory requirements. The two, research and compliance, work hand-in-hand, and when balanced properly allow us to generate important clinical, economic and market evidence, that improves the lives of patients in ways that are scientifically valid, clinically relevant and ethically sound. Let's speak about the team: The Administrative Support Specialist in the Medical Affairs department, part of the Operational Excellence team, will provide crucial administrative assistance for global tasks. This role includes preparing contracts, managing purchase orders and invoices, organizing meetings, data entry, and administering Medical Affairs software tools. Let's speak about the role: Prepare and process contracts for the Medical Affairs department. Manage purchase orders and invoice processing. Organize and coordinate meetings, including scheduling and logistics. Perform data entry and ensure accurate maintenance of records. Administer and support the use of Medical Affairs software tools. Collaborate with team members within Medical Affairs and other support functions (Legal, Supply Chain) to ensure smooth operation of administrative tasks. Assist in the preparation of reports and presentations. Provide general administrative support as required. Let's speak about you: Required

Proven experience in an administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational and time-management skills. Excellent communication skills, both written and verbal. Attention to detail and accuracy in all tasks. Ability to work independently and as part of a team. Preferred

Experience in a similar role within a Medical Affairs department or clinical team. Familiarity with contract preparation and management. Knowledge of purchase requisition, order and invoice processing. Experience with meeting organization and coordination. Familiarity with software tools with review and approval workflows. Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.

About Us

Resmed (NYSE:RMD, ASX: RMD)

creates life-changing health technologies that people love. We’re relentlessly committed to pioneering innovative technology to empower millions of people in more than 140 countries to live happier, healthier lives. Our AI-powered digital health solutions, cloud-connected devices and intelligent software make home healthcare more personalized, accessible and effective. Ultimately, Resmed envisions a world where every person can achieve their full potential through better sleep and breathing, with care delivered in their own home. Learn more about how we’re redefining sleep health at Resmed.com and follow @Resmed.

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Administrative Support Specialist - Medical Affairs

Kuala Lumpur, Kuala Lumpur Resmed

Posted 12 days ago

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Job Description

Administrative Support Specialist - Medical Affairs

Resmed Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia Join or sign in to find your next job

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Administrative Support Specialist - Medical Affairs

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Resmed Administrative Support Specialist - Medical Affairs

Resmed Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia Join to apply for the

Administrative Support Specialist - Medical Affairs

role at

Resmed The Medical Affairs team collaborates with the leaders of Sleep, Respiratory Care, SaaS, ResMed Healthcare, and Asia Growth Markets to ensure our work, especially our clinical research and market access projects, align with their strategic priorities. We also review key government policies, as part of the continuous evaluation and improvement process that helps us maintain global compliance across an ever-shifting landscape of legal and regulatory requirements. The two, research and compliance, work hand-in-hand, and when balanced properly allow us to generate important clinical, economic and market evidence, that improves the lives of patients in ways that are scientifically valid, clinically relevant and ethically sound.

Introduction

The Medical Affairs team drives ResMed’s mission by integrating medicine, science, health economics, public policy, and innovation. We collaborate across ResMed to ensure our clinical research, product strategies, and evidence-generation projects align with global priorities, supporting innovation and improved patient outcomes. The Health Research team, within the Medical Affairs team, is specifically focused on generating, applying and translating scientific evidence-generation research.

Let’s speak about the team:

The Administrative Support Specialist in the Medical Affairs department, part of the Health Research team, will provide crucial administrative assistance for global tasks. This role includes preparing contracts, managing purchase orders and invoices, organizing meetings, data entry, and administering Medical Affairs software tools.

Let’s speak about the role: (Responsibilities)

Prepare and process contracts for the Medical Affairs department. Manage purchase orders, invoice processing and tracking. Organize and coordinate meetings, including scheduling and logistics. Perform data entry and ensure accurate maintenance of records. Administer and support the use of Medical Affairs software tools. Collaborate with team members within Medical Affairs and other support functions (e.g. Legal, Procurement) to ensure smooth operation of administrative tasks. Assist in the preparation of reports and presentations. Provide general administrative support as required.

Let’s speak about you:

Required

Proven experience in an administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational and time-management skills. Excellent communication skills, both written and verbal. Attention to detail and accuracy in all tasks. Ability to work independently and as part of a global team. Ability to learn new systems (ways of working and new applications).

Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant. Seniority level

Seniority level Entry level Employment type

Employment type Full-time Job function

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