3 Office Coordinator jobs in Malaysia
GBS Office Coordinator
Posted 3 days ago
Job Viewed
Job Description
Select how often (in days) to receive an alert:
At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future.We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide.We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!
About the role
A GBS Office Coordinator ensures a smooth office experience by overseeing administrative support, document management, compliance, and engagement activities. This role requires strong coordination skills to facilitate efficient operations and support a well-organized workplace. Additionally, the position will serve as a backup to the GBS Office Administrator and collaborate with the Site Lead on office engagement initiatives.
Key Responsibilities includes
1. Facilities Management
• Liaise with and be the main point of contact for building management for office premises defect, rectification issues and day-to-day office management including office security contact
• Liaise with external vendors / service providers for any office and facilities related issues e.g.: Office Lights, Air-con, Coffee machine, Office Furniture, copier machine, monitor performance of cleaning services vendor/cleaner on office cleanliness.
• Manage relationships with facility vendors
• Support office expansion and scope up projects
• Assess office requirements for supplies, equipment, or services and coordinate with departments to consolidate purchase needs
• Ensure office equipment, utilities and facilities are in good working condition
• Conduct safety checks and coordinate fire drills and emergency response plan
• Ensure workplace safety compliance and liaise with building management on regulatory requirements.
• Manage vendor negotiations for office supplies and services
• Manage vendor contracts for cleaning, security, pantry supplies and office maintenance
• Monitor office supplies, stationery, pantry items and equipment
• Ensure meeting rooms are well equipped and maintained for daily use
• Coordinate with building management for facility concerns
• Ensuring service agreement/expiry date are kept up-to-date such as Fire Extinguisher, Water Dispenser.
2. Employee Engagement & Experience Initiatives
• Partner with the Site Lead to design and execute employee engagement activities for the site.
• Plan and execute Factory and Academy experiences for the GBS KL Hub.
• Support internal employee experience programs, including team building activities and wellbeing initiatives.
• Coordinate with vendors for event setup, branding materials and giveaways
• Manage logistics for site-wide celebrations (eg: festive events)
• Organize internal & external GBS conferences and meetings including invitations, itineraries, meeting rooms, catering, transport and meeting agenda, etc.)
• Ensure effective communication within the GBS
• Ensure timely dissemination of important updates, policy changes and key initiatives
• Managing internal communication channels (eg: Microsoft Teams, Share points etc.)
• Collaborate and supporting activities with HR Team
3. Document Management
• Assist in document scanning, coding, and filing
• Manage all incoming local and international couriers and mail, including distribution and maintaining records of received documents and parcels.
• Create and submit purchase request
• Track status of purchase requests and escalate delays if needed
• Performing other ad-hoc duties when needed
4. Backup to GBS Office Administrator
• Provide coverage for the GBS Office Administrator as needed, ensuring smooth front desk operations
• Assist with visitor management, office coordination, and other administrative tasks when required.
About you
• Possess at least Diploma/Degree in Office Management or Administration or secretarial science or any other related fields.
• Minimum 3 years working experience in office management or administration
• Competency in Microsoft applications
• Experience in handling office errands, refreshments, and basic administrative tasks is an advantage
• Experience in a GBS (Global Business Services) environment is a plus
• Organizational and coordination skills
• Strong in English communication (Verbal & Written)
• Experience in event planning and coordination is an added advantage
• Fully on-site with no hybrid due to the nature of the role. Working hours are Monday - Friday, 9:00AM - 6:00PM
At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong.#oneBC - Diverse People, Sustainable Growth.
If you want to learn more about Barry Callebaut, please find further informationhere .
Were you missing anything in this job ad? Please share your feedback with us by clicking here .
#J-18808-LjbffrGBS Office Coordinator
Posted 3 days ago
Job Viewed
Job Description
Join to apply for the GBS Office Coordinator role at Barry Callebaut Group
1 day ago Be among the first 25 applicants
Join to apply for the GBS Office Coordinator role at Barry Callebaut Group
About The Role
A GBS Office Coordinator ensures a smooth office experience by overseeing administrative support, document management, compliance, and engagement activities. This role requires strong coordination skills to facilitate efficient operations and support a well-organized workplace. Additionally, the position will serve as a backup to the GBS Office Administrator and collaborate with the Site Lead on office engagement initiatives.
About The Role
A GBS Office Coordinator ensures a smooth office experience by overseeing administrative support, document management, compliance, and engagement activities. This role requires strong coordination skills to facilitate efficient operations and support a well-organized workplace. Additionally, the position will serve as a backup to the GBS Office Administrator and collaborate with the Site Lead on office engagement initiatives.
Key Responsibilities Includes
- Facilities Management
- Liaise with and be the main point of contact for building management for office premises defect, rectification issues and day-to-day office management including office security contact
- Liaise with external vendors / service providers for any office and facilities related issues e.g.: Office Lights, Air-con, Coffee machine, Office Furniture, copier machine, monitor performance of cleaning services vendor/cleaner on office cleanliness.
- Manage relationships with facility vendors
- Support office expansion and scope up projects
- Assess office requirements for supplies, equipment, or services and coordinate with departments to consolidate purchase needs
- Ensure office equipment, utilities and facilities are in good working condition
- Conduct safety checks and coordinate fire drills and emergency response plan
- Ensure workplace safety compliance and liaise with building management on regulatory requirements.
- Manage vendor negotiations for office supplies and services
- Manage vendor contracts for cleaning, security, pantry supplies and office maintenance
- Monitor office supplies, stationery, pantry items and equipment
- Ensure meeting rooms are well equipped and maintained for daily use
- Coordinate with building management for facility concerns
- Ensuring service agreement/expiry date are kept up-to-date such as Fire Extinguisher, Water Dispenser.
- Employee Engagement & Experience Initiatives
- Partner with the Site Lead to design and execute employee engagement activities for the site.
- Plan and execute Factory and Academy experiences for the GBS KL Hub.
- Support internal employee experience programs, including team building activities and wellbeing initiatives.
- Coordinate with vendors for event setup, branding materials and giveaways
- Manage logistics for site-wide celebrations (eg: festive events)
- Organize internal & external GBS conferences and meetings including invitations, itineraries, meeting rooms, catering, transport and meeting agenda, etc.)
- Ensure effective communication within the GBS
- Ensure timely dissemination of important updates, policy changes and key initiatives
- Managing internal communication channels (eg: Microsoft Teams, Share points etc.)
- Collaborate and supporting activities with HR Team
- Document Management
- Assist in document scanning, coding, and filing
- Manage all incoming local and international couriers and mail, including distribution and maintaining records of received documents and parcels.
- Create and submit purchase request
- Track status of purchase requests and escalate delays if needed
- Performing other ad-hoc duties when needed
- Backup to GBS Office Administrator
- Provide coverage for the GBS Office Administrator as needed, ensuring smooth front desk operations
- Assist with visitor management, office coordination, and other administrative tasks when required.
- Possess at least Diploma/Degree in Office Management or Administration or secretarial science or any other related fields.
- Minimum 3 years working experience in office management or administration
- Competency in Microsoft applications
- Experience in handling office errands, refreshments, and basic administrative tasks is an advantage
- Experience in a GBS (Global Business Services) environment is a plus
- Organizational and coordination skills
- Strong in English communication (Verbal & Written)
- Experience in event planning and coordination is an added advantage
- Fully on-site with no hybrid due to the nature of the role. Working hours are Monday - Friday, 9:00AM - 6:00PM
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Administrative
- Industries Food and Beverage Services and Food and Beverage Manufacturing
Referrals increase your chances of interviewing at Barry Callebaut Group by 2x
Get notified about new Office Coordinator jobs in Petaling Jaya, Selangor, Malaysia .
Kota Damansara, Selangor, Malaysia 4 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago
Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 3 months ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,200.00 2 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,200.00 8 hours ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago
Shah Alam, Selangor, Malaysia MYR2,800.00-MYR3,500.00 13 hours ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago
Admin Assistant - ACT Regional (Petaling Jaya)Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago
Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago
Administration Assistant/Officer - ACT (Petaling Jaya)Petaling Jaya, Selangor, Malaysia MYR2,300.00-MYR2,800.00 1 month ago
T&T Associate - Receptionist and Office Administrative Assistant - MY (Term-Hire)Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago
Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia 1 week ago
Petaling Jaya, Selangor, Malaysia 5 months ago
Sales Admin Executive (Property Division)Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago
Administrative Assistant – Contract Based (12 Months)Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago
WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago
Puchong, Selangor, Malaysia MYR3,500.00-MYR5,000.00 1 day ago
Petaling Jaya, Selangor, Malaysia 5 months ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-LjbffrProgram Management Office Coordinator
Posted 3 days ago
Job Viewed
Job Description
1 month ago Be among the first 25 applicants
Get AI-powered advice on this job and more exclusive features.
Direct message the job poster from RiDiK (a Subsidiary of CLPS. Nasdaq: CLPS)
Talent Acquisition Specialist | Overseas Recruitment ExpertHelping global professionals connect with exciting overseas career opportunitiesWe seek a detail-oriented Junior PMO Coordinator to support project governance and operational efficiency. Your primary focus will be ensuring accurate time reporting across consulting teams while assisting broader PMO functions. This role offers growth opportunities in project management methodologies and cross-functional collaboration.
Key Responsibilities:
Time Reporting Management (40%)
- Collect, validate, and consolidate weekly/monthly time reports from consultants
- Identify discrepancies and collaborate with project managers to resolve variances
- Maintain centralized time tracking databases using
- Generate utilization rate analyses for resource planning
Project Support (30%)
- Assist in maintaining project documentation (charters, RAID logs, status reports)
- Coordinate cross-functional meetings including agenda preparation and minute-taking
- Monitor project timelines and flag delivery risks proactively
Process Optimization (20%)
- Streamline data collection processes through automation templates
- Conduct quarterly audits of PMO documentation compliance
- Support adoption of new PMO tools/systems with user training
Stakeholder Communication (10%)
- Serve as liaison between consultants, finance, and HR for time-related queries
Qualifications:
- Bachelor's in Business Admin, Management, or related field (or equivalent experience)
- 0-2 years experience in HR coordination roles (internships included)
- Advanced Excel skills (PivotTables, VLOOKUP, macros)
- Obsessive attention to data accuracy with 100% deadline adherence
Preferred
- Exposure to professional services/consulting environments
- Seniority level Entry level
- Employment type Full-time
- Job function Analyst
- Industries IT Services and IT Consulting
Referrals increase your chances of interviewing at RiDiK (a Subsidiary of CLPS. Nasdaq: CLPS) by 2x
Sign in to set job alerts for “Human Resources Administrator” roles.Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago
Sentul Garden, Federal Territory of Kuala Lumpur, Malaysia 2 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago
Talent Acquisition Coordinator - Senior Process Executive Junior HR Associate – Open to Fresh Grads (KL)WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago
Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia 5 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 20 hours ago
WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
MYR2,500.00
-
MYR4,000.00
1 day ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
MYR2,500.00
-
MYR3,000.00
4 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
MYR1,700.00
-
MYR1,900.00
1 week ago
Petaling Jaya, Selangor, Malaysia 1 day ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago
WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,500 - MYR3,000 4 weeks ago
Petaling Jaya, Selangor, Malaysia MYR2,500 - MYR3,000 2 months ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,500 - MYR3,000 4 weeks ago
Recruitment Specialist (HR Team - Immediate Starter Preferred)Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia MYR3,000 - MYR4,500 2 weeks ago
WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-LjbffrBe The First To Know
About the latest Office coordinator Jobs in Malaysia !