627 Office Coordinator jobs in Malaysia

About the role

We are looking for an experienced Office Coordinator to join our team at YONG FOO RESOURCES SDN. BHD. in Petaling Jaya, Selangor. This full-time position will be responsible for overseeing the efficient operation of our office and providing administrative support to ensure the smooth running of our business.

What you'll be doing

• Coordinating office operations and procedures
• Managing the office's administrative systems and processes
• Providing support to the management team and other staff as needed
• Handling a variety of administrative tasks such as data entry, filing, and document organisation
• Serving as the primary point of contact for internal and external inquiries
• Ordering office supplies and maintaining inventory
• Assisting with event planning and coordination
• Providing reception duties and welcoming visitors

What we're looking for

• At least 5 years of experience in an office coordinator or administrative support role
• Strong organisational and multitasking skills with the ability to prioritise tasks
• Excellent written and verbal communication skills
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint)
• A detail-oriented and proactive approach to work
• Ability to work independently and as part of a team
• Excellent customer service skills and a friendly, professional demeanour

What we offer

At YONG FOO RESOURCES SDN. BHD., we are committed to creating a positive and supportive work environment. We offer competitive compensation, opportunities for career growth and development, and a range of benefits to support our employees' wellbeing.

About us

YONG FOO RESOURCES SDN. BHD. is a leading provider of office solutions and support services in the Petaling Jaya area. We pride ourselves on our commitment to excellence, innovation, and customer satisfaction. Our team of dedicated professionals work together to deliver high-quality services and support to our clients.

If you're excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.

WeTrade Capital Limited is a financial broker regulated by Labuan FSA dedicated to cultivating confidence and trust amount traders, operating internationally across Southeast Asia and Latin America. WeTrade provides a secure seamless and user-friendly platform for growth in the world of trading.

Why WeTrade?

Up to 15% EPF Employer Contribution: Enjoy a generous employer contribution of up to 15% towards your Employees Provident Fund (EPF) for long-term financial security.

Team Engagement: Monthly lunches and company events.

Free-Flowing Snacks and Beverages: Unlimited sips and bites at your fingertips

About the role:

We are seeking a proactive and detail-oriented Backoffice Coordinator to support the day-to-day operations of our business. This role ensures the smooth functioning of internal workflows, efficient client servicing, and strong coordination across departments including Sales, Marketing, Customer Service, and IT.

Your Mission:

Cross-Departmental Operational Support

• Provide administrative and operational support across departments such as Sales, Customer Service, Marketing, and IT.
• Liaise with vendors and service providers to resolve issues efficiently.

System & Issue Tracking

• Track and document system bugs or technical issues reported by Sales or clients.
• Coordinate with the IT team to escalate and follow through on resolution of platform-related issues.

Partner Account Setup & Maintenance

• Assist in the setup and linkage of managed or grouped trading accounts, ensuring proper configuration and user permissions.
• Support onboarding and ongoing servicing of business partners (e.g., affiliates or referral agents), including tier setup, commission structures, and portal access.
• Respond promptly and professionally to client inquiries via email.

Reporting & Data Management

• Prepare and maintain weekly and monthly reports on client engagement, sales performance, and operational KPIs.
• Monitor lead conversion and campaign success through CRM or tracking tools.
• Ensure proper documentation and filing of agreements, KYC forms, and client-related compliance records.

What we're looking for:

• Diploma or Degree in Business Administration, Operations, or a related field.
• 1–3 years of relevant experience preferred.
• Excellent organizational, communication, and multitasking skills.
• High attention to detail and strong problem-solving abilities.
• Ability to work independently in a fast-paced, high-pressure environment.
• Strong critical thinking skills and adaptability in handling operational challenges.
• Proficiency in Microsoft Office (especially Excel); familiarity with CRM or internal systems is an advantage.
• Proficient in English and Mandarin is a must to serve our Mandarin speaking clients.

Join our globally expanding company and grow with us as we continue to build a future of success, united by our core belief: In Trust We Succeed.

About the role

A GBS Office Coordinator ensures a smooth office experience by overseeing administrative support, document management, compliance, and engagement activities. This role requires strong coordination skills to facilitate efficient operations and support a well-organized workplace. Additionally, the position will serve as a backup to the GBS Office Administrator and collaborate with the Site Lead on office engagement initiatives.

What you'll be doing

Facilities Management

• Liaise with and be the main point of contact for building management for office premises defect, rectification issues and day-to-day office management including office security contact and other related vendors, e.g.: Office Lights, Air-con,
• Manage office requirements for supplies, equipment, or services and coordinate with departments to consolidate purchase needs ie coffee machine, office furniture, copier machine, monitor performance of cleaning services vendor/cleaner on office cleanliness.
• Conduct safety checks and coordinate fire drills and emergency response plan
• Ensure workplace safety compliance and liaise with building management on regulatory requirements.
• Manage vendor negotiations for office supplies and services
• Manage vendor contracts for cleaning, security, pantry supplies and office maintenance
• Monitor office supplies, stationery, pantry items and equipment
• Ensure meeting rooms are well equipped and maintained for daily use
• Ensuring service agreement/expiry date are kept up-to-date such as Fire Extinguisher, Water Dispenser.

Employee Engagement & Experience Initiatives

• Partner with the Site Lead to design and execute employee engagement activities for the site.
• Plan and execute Factory and Academy experiences for the GBS KL Hub.
• Support internal employee experience programs, including team building activities and wellbeing initiatives.
• Coordinate with vendors for event setup, branding materials and giveaways
• Manage logistics for site-wide celebrations (eg: festive events)
• Organize internal & external conferences and meetings including invitations, itineraries, meeting rooms, catering, transport and meeting agenda, etc.)
• Ensure effective communication within the GBS
• Ensure timely dissemination of important updates, policy changes and key initiatives
• Managing internal communication channels (eg: Microsoft Teams, Share points etc.)
• Collaborate and supporting activities with HR Team

Document Management

• Assist in document scanning, coding, and filing
• Manage all incoming local and international couriers and mail, including distribution and maintaining records of received documents and parcels.
• Create and submit purchase request
• Track status of purchase requests and escalate delays if needed
• Performing other ad-hoc duties when needed

Backup to GBS Office Administrator

• Provide coverage for the GBS Office Administrator as needed, ensuring smooth front desk operations
• Assist with visitor management, office coordination, and other administrative tasks when required.

What we're looking for

• At least 2-3 years of experience in an office coordinator or administrative support role
• Strong organisational and multitasking skills with the ability to prioritise tasks
• Excellent communication and interpersonal skills
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
• Proven experience in providing high-quality customer service
• A proactive and solution-oriented approach to problem-solving

What we offer

At Barry Callebaut, we are committed to providing our employees with a supportive and rewarding work environment. As the GBS Office Coordinator, you will have the opportunity to develop your skills and advance your career within a leading global organisation. We offer a competitive salary, comprehensive benefits package, and opportunities for professional development.

About us

Barry Callebaut is the world's leading manufacturer of high-quality chocolate and cocoa products. With over 175 years of experience, we are committed to driving innovation and sustainability in the industry. Our diverse and talented team works together to create products that delight customers and consumers around the world.

If you are interested in this exciting opportunity, please apply now.

Exciting Opportunity suitable for a candidate passionate about Customer Service Front Office Coordinator (Mandarin Fluent) to expand their skill set and be an integral part of an award-winning team at Alba Dental.

Dental and medical experience not required.

About Us

At Alba Dental, we live by the mantra of transforming smiles and transforming lives. We are an award-winning cosmetic dental practice highly regarded in the field of cosmetic dentistry and smile transformations for patients.

In partnership with Australia's largest cosmetic dental clinic, we are proud to be part of a combined team of over 500 professionals. Alba Dental is a brand-new, state-of-the-art clinic located in Pavilion Damansara, dedicated to delivering exceptional smile transformations and patient care.

Our vision is to be the leading cosmetic dental practice in Malaysia, and the go-to destination for cosmetic dentistry procedures. Our mission is to exceed client expectations, create beautiful and healthy smiles, and foster loyal, raving fans by living our core values:

• We Care and Respect
• We Deliver What We Say We Will Do
• We Do Everything with Passion
• We Pay Attention to Detail
• We Lead the Way

About the Role

As our practice rapidly expands with a growing waitlist of new clients, we are currently looking for a Customer Service Front Office Coordinator (no dental experience required – all training provided).

Key Responsibilities Include:

• Providing exceptional customer service, driving patient experience and satisfaction
• Performing reception duties including answering calls, handling enquiries, and data entry
• Taking payments and processing transactions accurately
• Booking appointments and managing the daily schedule efficiently

About You

To be successful in this role, you should display:

• Excellent conversational and interpersonal skills
• Exceptional customer service focus - be outgoing and able to go above and beyond.
• Confidence in fast-paced working environments
• Ability to multitask, problem-solve, and prioritise
• A calm, proactive approach under pressure
• Impeccable grooming and presentation
• Eagerness to learn and take on training opportunities
• Mandarin speaking preferred to support our diverse patient base

Remuneration is based on experience and capability.

Weekly schedule will be discussed during the interview.

Does this sound like you?

If so, we'd love to meet you

Please apply

Thank you,

Alba Dental

Job Responsibilities:

• Perform general administrative duties including data entry, record-keeping, and document filing
• Answer and direct incoming calls, take messages, or transfer calls appropriately
• Greet and assist visitors and clients in a professional and courteous manner
• Handle incoming and outgoing mail, packages, and deliveries
• Maintain and organize office supplies, place orders as necessary
• Coordinate inbound and outbound shipments, including freight, courier, and third-party logistics
• Liaise with suppliers, carriers, warehouses, and internal teams to schedule and track shipments
• Prepare and manage shipping documents such as bills of lading, commercial invoices, packing lists, and customs forms
• Monitor and update inventory records, delivery schedules, and shipment tracking reports
• Ensure compliance with transportation, customs, and safety regulations (local and international, where applicable)
• Handle logistics issues including delays, damages, or discrepancies and resolve them efficiently
• Support warehouse operations by organizing shipments, returns, and inventory reconciliation
• Follow up on logistics quotes and monitor logistics performance metrics

Job Requirements:

• Minimum education: High school diploma or equivalent; an Associate's or Bachelor's degree in Logistics, Supply Chain Management, or Business Administration is preferred
• Proficient in basic computer applications, including Microsoft Word, Excel, and Outlook
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Excellent communication and problem-solving skills
• Familiarity with international shipping processes, Incoterms, and customs procedures (Preferred)
• Prior experience in a logistics, administrative, or clerical role (Preferred)
• Ability to multitask and work well under pressure in a fast-paced environment
• Attention to detail and a proactive attitude toward completing tasks efficiently
• Experience in logistics, office coordination, or administrative support is an added advantage
• Primarily office-based, with occasional presence required at the warehouse or yard as operational needs arise
• Standard working hours: Monday to Friday, 8:00 AM – 5:00 PM
• May involve occasional after-hours coordination, especially for urgent logistics matters
• Occasional travel may be required, particularly if coordinating between multiple sites or managing international shipments

Job Type: Contract

Pay: RM4, RM4,500.00 per month

Benefits:

• Professional development

Application Question(s):

• What is your last drawn salary?
• What is your expected salary?

Experience:

• Logistics: 3 years (Required)

Work Location: In person

Expected Start Date: 09/09/2025

(MUST BE AVAILABLE TO WORK 3 TIME SHIFT)

1. To ensure smooth flow of corporate billing activities from admission to discharge.

2. Checking and handling over all authorized copies of bills to back office.

3. Sending deposit details to accounts department for preparing cheque for any refunds

4. Handling all bills dispatch process to Client Company and insurance company.

5. Interacting with all the internal or external corporate customers.

6. Attend queries and calls.

7. Assisting patients or patient relatives with pre-authorization form and documenting the required details

8. To trace the undertaking letter and guarantee letter from patient folder and attach with daily bill

9. Update daily bills (e.g. stock item need to executed or pharmacy item need to pack and collect)

10. To upload and fax the additional procedures or cross referral by consultant and to follow up every ½ hour to 1 hour (if pending more than 1 hour or any doubt to inform insurance coordinator)

11. Any deferment regarding doctor query, to liaise with the insurance coordinator or consultants.

12. To complete all the discharge bill daily

13. Any case which pending for initial guarantee letter please highlight to admission team and GL decline upon discharge

14. To contact patient if there is any refund and inform to credit control team and superior. 15. To inform superior if there's any patients waiting for Final GL more than 2 weeks

15. To complete and update daily bills during last day of the month and ensure no pending bills.

16. Once insurance approved for Final GL billing team must scan the final GL and insurance form filled by doctor and upload in track care.

17. To perform other related duties as assigned by the superior.

Job Type: Permanent

Pay: RM1, RM2,500.00 per month

Benefits:

• Health insurance

Education:

• STM/STPM (Preferred)

Language:

• Bahasa Melayu and English (Preferred)

Work Location: In person

Standard Job Responsibilities:

• Act as the communication link between guests, front office team, and other departments.
• Assist in coordinating daily front office operations including check-in, check-out, and room assignments.
• Maintain accurate records of guest information, reservations, and billing.
• Handle guest requests, inquiries, and complaints in a professional manner.
• Support front office staff by monitoring workload, schedules, and attendance.
• Ensure smooth coordination with housekeeping and maintenance for room readiness.
• Prepare and maintain reports related to front office activities.
• Assist in training and guiding new front office associates.
• Monitor lobby and reception areas to ensure they are presentable and welcoming.
• Ensure compliance with hotel policies, service standards, and guest satisfaction goals.

Job Types: Full-time, Fresh graduate

Pay: From RM1,700.00 per month

Benefits:

• Free parking
• Meal provided

Work Location: In person

Exciting Opportunity suitable for a candidate passionate about Customer Service Front Office Coordinator to expand their skill set and be an integral part of an award-winning team at Alba Dental.

Dental and medical experience not required.

About Us

At Alba Dental, we live by the mantra of transforming smiles and transforming lives. We are an award-winning cosmetic dental practice highly regarded in the field of cosmetic dentistry and smile transformations for patients.

In partnership with Australia's largest cosmetic dental clinic, we are proud to be part of a combined team of over 500 professionals. Alba Dental is a brand-new, state-of-the-art clinic located in Pavilion Damansara, dedicated to delivering exceptional smile transformations and patient care.

Our vision is to be the leading cosmetic dental practice in Malaysia, and the go-to destination for cosmetic dentistry procedures. Our mission is to exceed client expectations, create beautiful and healthy smiles, and foster loyal, raving fans by living our core values:

• We Care and Respect
• We Deliver What We Say We Will Do
• We Do Everything with Passion
• We Pay Attention to Detail
• We Lead the Way

About the Role

As our practice rapidly expands with a growing waitlist of new clients, we are currently looking for a Customer Service Front Office Coordinator (no dental experience required – all training provided).

Key Responsibilities Include:

• Providing exceptional customer service, driving patient experience and satisfaction
• Performing reception duties including answering calls, handling enquiries, and data entry
• Taking payments and processing transactions accurately
• Booking appointments and managing the daily schedule efficiently

About You

To be successful in this role, you should display:

• Excellent conversational and interpersonal skills
• Exceptional customer service focus - be outgoing and able to go above and beyond.
• Confidence in fast-paced working environments
• Ability to multitask, problem-solve, and prioritise
• A calm, proactive approach under pressure
• Impeccable grooming and presentation
• Eagerness to learn and take on training opportunities
• Mandarin speaking preferred to support our diverse patient base

Remuneration is based on experience and capability.

Weekly schedule will be discussed during the interview.

Does this sound like you?

If so, we'd love to meet you

Please apply

Thank you,

Alba Dental

Job Highlights

• Providing best career opportunities
• Conducive work environment
• Attractive remuneration package

Job Description

• Follow up on orders, especially those delayed or long pending

• Chase and update customer order status

• Coordinate between office, production, and suppliers

• Assist manager in handling supplier matters

• Prepare basic reports and documents

• Support daily administrative tasks

Job Requirements:

• Good communication and follow-up skills
• Organized and able to multitask
• Basic computer knowledge (Excel/Word)
• Team player, proactive attitude
• Candidate must possess at least SPM/"O" Level, STPM/"A" Level/ Pre-U in any field.
• Required language(s), Mandarin, Bahasa Malaysia, English.
• Fresh Graduate is also encouraged to apply.
• No Experience required: training will be provided.

Benefits:

• Basic Salary+ Attendance allowance + Meal allowance
• Medical claim, EPF, SOCSO
• Yearly Bonus & Increment
• 5.5 working days a week.