73 Office Assistance jobs in Malaysia
Office Administration
Posted 11 days ago
Job Viewed
Job Description
- To perform day to day general administrative tasks
- Attend to incoming and outgoing phone customer phone calls
- Monitor documents despatch and received
- Recording documents flow and filing
- Candidates must possess at least Primary School/Secondary School/SPM/âOâ Level
- Language required: English, Mandarin, Bahasa Malaysia
- Fresh graduates are encouraged to apply
- Computer literate and knowledge in Microsoft Office (Word and Excel)
- Internet savvy
- Excellent communication skills.
- EPF
- SOCSO
- Medical claim included
- Annual and medical leave shall be in accordance with the prevailing Labour Law
ASSISTANT MANAGER, OFFICE ADMINISTRATION
Posted 4 days ago
Job Viewed
Job Description
The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership to make palm oil sustainable. Today, the RSPO is a global, non-profit organisation with over 6,000 voluntary members across 104 countries and territories, representing every link in the supply chain: oil palm producers, palm oil processors and traders, consumer goods manufacturers, retailers, banks and investors, environmental or nature conservation non-governmental organisations (NGOs), and social or developmental NGOs.
At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development.
The Assistant Manager will provide a wide range of office administration support in RSPO Secretariat office in Kuala Lumpur and oversee the efficient function of office operations in other RSPO offices i.e. Jakarta, Bogota as well as all shared offices. The incumbent will also provide support to implement employee engagement activities to improve staff engagement, productivity, efficiency and working conditions within the Secretariat.
The location of this role is Kuala Lumpur, Malaysia.
Key Roles & Responsibilities
Duties include but will not be limited to the following:
Office Administration
- Provide guidance to administrative staff in the regions and responsible for office administration budgeting, keeping track and monitoring expenses as well as reporting on utilization.
- Manage and coordinate all office administration tasks, ensuring smooth day-to-day operations and compliance with organisational policies.
- Serve as the primary point of contact for office maintenance, mailing, courier services, utilities, and equipment management.
- Oversee vendor management, office licenses, office insurance policies, and service providers to maintain high service standards.
- Oversee office rentals, including negotiating lease agreements, and ensuring timely renewal or termination of contracts.
- Monitor and replenish office and pantry supplies to ensure availability at all times.
- Ensure the office environment is safe, secure, functional, and aesthetically pleasing, including proper labeling of meeting rooms, cabinets, and other areas.
- Process and manage office-related monthly payments, including utility bills, rentals, supplies, and equipment, ensuring compliance with organisational policies.
- Oversee and manage the General & Admin (G&A) budget, providing accurate and timely reporting.
- Arrange travel and accommodation for staff when required, ensuring adherence to travel policies.
- Ensure all our offices comply with OSHA regulations and other applicable health and safety requirements.
- Implement and maintain health and safety policies and procedures as directed.
- Ensure emergency supplies (e.g., first aid kits, fire extinguishers) are stocked and accessible.
- Timely reporting of all OSHA-related matters such as incident reporting, safety training and drills.
- Collaborate with Organisational Development (OD) unit to plan and implement employee engagement activities, including festive celebrations, competitions, and wellbeing initiatives.
- Organise and manage activities that promote understanding and adoption of the organisation’s core values.
- Assist in planning and executing in-house and external events hosted at the office by other divisions.
- Provide general assistance to visitors and new joiners, ensuring a positive and welcoming first impression.
THE SUCCESSFUL APPLICANT
Education
- Degree in Business Administration or related
- Minimum 5 years in general administration function and processes
- Effective coordination and collaboration skills
- Effective organisation & time management skills
- Excellent communication skills
- Proficient in Microsoft office and Google platform
- Strong proficiency in English
- Require to be full-time onsite
Qualified applicants are invited to send in their updated CV giving comprehensive details of educational background, work experience, and related achievements to Please state “Job Application – Assistant Manager, Office Administration” in your email subject line.
- RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified.
Office Facilitator, Administration
Posted 11 days ago
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Job Description
CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia
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CLSA Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia
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The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.
Key Areas of Responsibilities
- Manage, sort and distribute all incoming mail.
- Organize, manage and coordinate courier service (both local and overseas).
- Hand deliver or pick-up urgent letters and parcels.
- Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
- Photocopy, fax, bind and file company documents as required.
- Assist with moving of IT equipment, archive boxes and furniture.
- Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
- Organize presentation equipment and refreshments in meeting rooms when required.
- Assist with corporate events held in the office.
- Maintain lobby and front desk area, keeping it clean and free from clutter.
- Monitor office supplies and order accordingly.
- Ensure and provide support/assistance towards workplace safety and well being.
- Carry out routine maintenance work including changing of light bulbs.
- Provide BAU coverage for Tea Lady during leave.
Requirements
- Secondary school qualifications.
- Previous administrative experience.
- Excellent written and verbal communication skills.
- Team player.
- Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
- Confident with all Microsoft Office functions.
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
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Sign in to set job alerts for “Office Associate” roles.Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 days ago
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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago
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#J-18808-LjbffrOffice Facilitator, Administration
Posted 20 days ago
Job Viewed
Job Description
The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.
Key Areas of Responsibilities
Manage, sort and distribute all incoming mail.
Organize, manage and coordinate courier service (both local and overseas).
Hand deliver or pick-up urgent letters and parcels.
Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
Photocopy, fax, bind and file company documents as required.
Assist with moving of IT equipment, archive boxes and furniture.
Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
Organize presentation equipment and refreshments in meeting rooms when required.
Assist with corporate events held in the office.
Maintain lobby and front desk area, keeping it clean and free from clutter.
Monitor office supplies and order accordingly.
Ensure and provide support/assistance towards workplace safety and well being.
Carry out routine maintenance work including changing of light bulbs.
Provide BAU coverage for Tea Lady during leave.
Requirements
Secondary school qualifications.
Previous administrative experience.
Excellent written and verbal communication skills.
Team player.
Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
Confident with all Microsoft Office functions.
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About UsCITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies. Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit
#J-18808-LjbffrData Entry Processor
Posted today
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Job Description
Join to apply for the Data Entry Processor role at OCBC
Join to apply for the Data Entry Processor role at OCBC
Who We Are
As Singapore’s longest established bank, we have been dedicated to enabling individuals and businesses to achieve their aspirations since 1932. How? By taking the time to truly understand people. From there, we provide support, services, solutions, and career paths that meet their individual needs and desires.
Who We Are
As Singapore’s longest established bank, we have been dedicated to enabling individuals and businesses to achieve their aspirations since 1932. How? By taking the time to truly understand people. From there, we provide support, services, solutions, and career paths that meet their individual needs and desires.
Today, we’re on a journey of transformation. Leveraging technology and creativity to become a future-ready learning organisation. But for all that change, our strategic ambition is consistently clear and bold, which is to be Asia’s leading financial services partner for a sustainable future.
We invite you to build the bank of the future. Innovate the way we deliver financial services. Work in friendly, supportive teams. Build lasting value in your community. Help people grow their assets, business, and investments. Take your learning as far as you can. Or simply enjoy a vibrant, future-ready career.
Your Opportunity Starts Here.
This is the broad job description of the job profile. Definitive job description should be reviewed and discussed between you and your manager.
- Handle daily processing/data input of customer requests on timely and accurate basis.
- Verify completeness of the requests and documents and ensure all requests are properly authorized before processing.
- Process/perform data entry for all verified requests on timely and accurate basis
- Check and ensure all input performed by the Maker are accurate via online system check/online system approval.
- Attend to enquiries on processing status of customer request/any issues pertaining to the request handling.
- Escalate exception cases to Team Lead/Section Head promptly
- Observe and comply with documented policies/procedures and regulatory requirements (e.g. Banking Secrecy, Anti-Money Laundering etc)
- Perform ad-hoc assignments given by the Team Lead/Section Head/Head of Department.
- Contribute and provide feedback to Team Lead or Section Head on process related issues and give suggestion for improvement
- Completes processing of daily requests within the agreed Service Level Agreements (SLA) with Business Units
- Achieves zero defect and operating losses
- Achieves zero customer complaints/ negative feedback
- Fully conversant with process/ SLAs/ regulatory requirements
- Provide support functions from time to time (e.g. compilation of statistics, report extraction)
- Support team lead in achieving their KPI requirement and achieve good audit rating
- Preferably with Degree in any discipline
- Self-motivated and able to work as a team
- Possess positive attitude and willingness to learn
- Able to work fast, independently and under pressure
Competitive base salary. A suite of holistic, flexible benefits to suit every lifestyle. Community initiatives. Industry-leading learning and professional development opportunities. Your wellbeing, growth and aspirations are every bit as cared for as the needs of our customers. Seniority level
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries Banking
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Sign in to set job alerts for “Data Processor” roles.Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago
DRSC T&L: Data Entry Analyst (Non-Standard/Shift Hours)Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR3,000.00-MYR3,800.00 1 week ago
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago
Data Analyst - SG Business Intelligence (Open for fresh graduates)Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago
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Data Specialist (PADS – Parts Automotive Data Specialist)Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 months ago
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#J-18808-LjbffrData Entry Clerk
Posted 6 days ago
Job Viewed
Job Description
Job Title: Data Entry Clerk
Department: Administaration
Employment Type: Full-Time
Reporting To: Collections Manager / Team Leader
___
Job Purpose
To ensure timely and accurate entry, verification, and maintenance of customer and debtor information into the agency’s collection systems, enabling smooth and compliant recovery operations.
___
️ Key Responsibilities
1. Data Management
o Input and update debtor information in the database/system accurately.
o Verify data with source documents for accuracy (e.g., contracts, invoices, call records).
o Maintain proper electronic and physical filing systems.
2. Compliance & Confidentiality
o Ensure data entry is in line with company policies and regulatory requirements (e.g., PDPA).
o Maintain strict confidentiality of client and debtor records.
3. Coordination & Support
o Work closely with collection officers to ensure updated information is available for follow-up.
o Communicate with internal teams (Legal, Finance) for case tracking and documentation.
4. Monitoring & Reporting
o Generate basic reports on data entry status and errors.
o Alert supervisors about any inconsistencies or missing documents.
5. Quality Control
o Double-check critical data fields (IC No., loan amount, due dates, etc.) to reduce errors in recovery workflow.
o Perform periodic audits on entered data.
___
Job Requirements
• Education: Minimum SPM; Diploma in Office Admin, IT, or related field is preferred.
• Experience: At least 1 year of data entry/admin experience. Experience in finance or collections is a bonus.
• Skills:
o Fast and accurate typing (recommended >40 wpm).
o Proficient in MS Office, especially Excel.
o Familiarity with CRM or debt recovery software is an advantage.
o Strong attention to detail.
___
Key Attributes
• High sense of confidentiality and integrity
• Able to work under pressure and meet deadlines
• Organized, focused, and methodical
• Good communication and coordination skills
Salary Package & Benefits:
1) Basic Salary (Start on RM1,700.00)
2) Annual Bonus
3) Staff Medical Card
Location:
Wisma Mutiara, Pudu, Kuala Lumpur.
Interested? Kindly Contact (Whatsapp ONLY) :
(En. Ikhwan)
Job Info & Requirement
Contract Type Full-time
Job Type Non-Executive
Experience Level <1 year
Job Categories Admin/Data Entry
SPM
Language Required Bahasa Malaysia, English
Nationality Preferred Malaysians Only
All Genders
Own Transport None
Salary & Other benefits
RM 1,700 to RM 2,000 per month
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#J-18808-LjbffrData Entry Specialist
Posted 10 days ago
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Job Description
Senior Data Entry Specialist page is loadedSenior Data Entry Specialist Apply locations Kuala Lumpur time type Full time posted on Posted Yesterday job requisition id R-621930
Change people’s lives and love what you do! Cochlear develops world-leading medical devices that help people hear. As a top 100 medical device company and market-leader in implantable hearing devices, more people choose a Cochlear-branded cochlear implant system than any other. Our employees tell us that the number one reason they enjoy working for Cochlear is the opportunity to make a difference to people’s lives.
The Senior Data Entry Specialist plays a critical role in managing and maintaining high-quality data that supports regulatory compliance and business operations. This includes collecting, verifying, analyzing, and updating data in internal systems, especially data related to Unique Device Identification (UDI) and other regulatory requirements for medical devices.
This role requires close collaboration with global teams such as Research & Development (R&D), Clinical Affairs, Regulatory Affairs, and Quality Assurance to ensure that all data is accurate, complete, and aligned with both internal standards and external regulations. The specialist also provides guidance on data requirements and ensures that data processes are followed consistently.
Key Responsibilities:
UDI Data Collection, Analysis, Management & Maintenance
Data Collection & Entry.
Follow established procedures to collect product data required for regulatory submissions and business operations.
Enter data into the Product Information Management (PIM) system, ensuring accuracy and completeness.
Regularly review and verify data updates to maintain current and compliant records.
Ensure data meets regulatory standards such as FDA GUDID, EU EUDAMED, and GDSN.
Cross-Functional Collaboration
Work with internal teams across multiple global sites to gather and validate data.
Coordinate with external database vendors to understand system requirements and implement updates.
Provide timely data to support product launches and regulatory submissions.
Communicate data needs and changes clearly to internal stakeholders.
Data Publishing
Collaborate with regional regulatory and quality teams to publish data into official regulatory databases.
Ensure published data meets both business and legal requirements for each market.
UDI Process Development
Roadmap & Strategy
Develop and maintain a roadmap for implementing UDI in new markets based on local regulatory requirements.
Identify gaps and opportunities for improving UDI processes across regions.
Documentation & Procedures
Assist in creating and updating Standard Operating Procedures (SOPs) and Work Instructions for UDI data collection and maintenance.
Ensure timely review, approval, and implementation of documentation in collaboration with cross-functional teams.
Regulatory Compliance
Support the compilation and review of documentation related to product development, manufacturing, and quality assurance.
Ensure all documentation aligns with UDI regulatory standards and internal policies.
Training & Education
Provide training sessions to internal teams on UDI requirements and data integrity.
Promote awareness and understanding of regulatory expectations across departments.
Process Improvement
Identify inefficiencies in current data workflows and propose improvements.
Work with IT and business teams to enhance data accuracy and submission processes.
Industry Awareness
Stay informed about changes in global UDI regulations, standards, and industry best practices.
Share relevant updates with internal teams to ensure ongoing compliance.
Regulatory Data Management
Maintain regulatory data in internal systems to support planning and coordination of compliance activities.
Ensure data is structured and accessible for audits, inspections, and regulatory reporting.
Monitor data integrity and proactively resolve discrepancies or inconsistencies.
Team Role
Act as an individual contributor, working independently while collaborating with others.
Follow quality procedures to ensure data accuracy and compliance.
Participate in audits and quality reviews when trained.
Suggest improvements to systems and processes to enhance data management.
Comply with all safety procedures and report any workplace hazards or incidents.
Required Skills:
Data Analysis & Interpretation: Ability to read, interpret, and analyze data from multiple sources.
Attention to Detail: Exceptional accuracy in data entry and validation.
Decision-Making: Capable of making informed decisions even when faced with unclear or incomplete information.
Communication: Strong written and verbal communication skills; able to explain data requirements and collaborate effectively.
Problem-Solving: Good analytical skills to identify and resolve data-related issues.
Collaboration: Ability to build relationships and work with cross-functional teams.
Desired Skills:
Experience with regulatory databases such as GDSN, EUDAMED, or GUDID.
At least 4 years of experience in medical device labeling or UDI compliance.
Familiarity with evaluating data for compliance with regulatory standards, laws, and industry guidelines.
Knowledge of medical device regulations, such as FDA, EU MDR, and ISO standards.
Cochlear Malaysia provides shared services to support Cochlear’s global operations. The growing team of professionals in Malaysia provides critical support in areas such as IT infrastructure and applications, development and testing, business intelligence development and support, procurement, customer service, service and repairs and returned device analysis engineering.
If you feel that you have the skills and experience to be successful in this role and take on new challenges to build your career with Cochlear, please start your application by clicking the apply button below.
#CochlearCareers
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Data Entry Clerk
Posted 11 days ago
Job Viewed
Job Description
This part-time role plays a key part in maintaining data integrity across our finance systems and supporting the overall efficiency of the Finance Department's daily operations.
Key Responsibilities
- Accurately input and update financial data into accounting and internal management systems (e.g., invoices, payment records, journal entries)
- Organize and maintain digital and physical financial documents relevant to ongoing transactions, on a part-time support basis
- Support month-end closing activities by preparing documentation or basic reports
- Coordinate with other departments to validate and update financial information as required
- Perform data checks and quality control to ensure completeness and accuracy
- Maintain strict confidentiality of financial and sensitive company data
- Provide general administrative assistance to the Finance team as assigned
- Minimum SPM / Diploma in Accounting, Business Administration, or related field
- 1-2 years of data entry or finance administrative experience preferred
- High attention to detail and accuracy in data entry tasks
- Familiarity with accounting systems (e.g., SQL, SAP, QuickBooks) is an advantage
- Proficient in Microsoft Excel and basic computer skills
- Good time management and ability to handle repetitive tasks efficiently
- Strong sense of integrity, responsibility, and confidentiality
Data Entry Assistant
Posted 11 days ago
Job Viewed
Job Description
Experian unlocks the power of data to create opportunities for consumers, businesses and society. We gather, analyze and process data in ways others can’t. We help individuals take financial control and access financial services, businesses make smarter decision and thrive, lenders lend more responsibly, and organizations prevent identity fraud and crime. For more than 125 years, we’ve helped consumers and clients prosper, and economies and communities flourish – and we’re not done. Our 17,800 people in 45 countries believe the possibilities for you, and our world, are growing. We’re investing in new technologies, talented people and innovation so we can help create a better tomorrow.
Job DescriptionWe’re looking for a Operation Assistant to update and maintain information on our company database system.
The purpose of this role is to collect the information from the audited financial statements and enter it into our company database system for storage and analysis. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. In addition, data entry must verify and correct data as needed to ensure and maintain the data accuracy, up-to-date information in our systems.
What you’ll need to bring to the team:
- To maintain confidentiality of the data entry and exhibit a high integrity level with attention to detail,
- Able to provide a strong commitment in order to deliver quality data entry in a timely and accurately manner
What you’ll be doing
- Analyses audited financial statements
- Enter financial data in database system in a timely and accurately manner
- Verify and correct data entry errors by comparing it to source documents
- Organise paperwork after entering data, prepare relevant reports as needed
- Perform and achieve the KPI as assigned
- Work independently and as part of a team
- Minimum Diploma/ Degree in any field of studies
- Great attention to detail
- Ability to enter data into system quickly and accurately
- Data entry experience or related office experience
Experian Careers - Creating a better tomorrow together
#J-18808-LjbffrData Entry Assistant
Posted 11 days ago
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Job Description
Add expected salary to your profile for insights.
We’re looking for a Data Entry Assistant to update and maintain information on our company database system. The purpose of this role is to perform data verification, collect information from various sources, and enter it into our company database to keep and maintain up-to-date information.
Our ideal candidate has essential data entry skills, such as fast typing, attention to detail, and familiarity with spreadsheets and online forms. The role also involves verifying and correcting data to ensure accuracy and currency in our systems.
What you’ll need to bring to the party
- Responsibility and reliability; maintain confidentiality; exhibit integrity
- High attention to detail and a commitment to delivering quality data entry accurately and timely
- Willingness to challenge when appropriate and drive activity within business areas
What you’ll be doing
- Enter information from data sources into the database system accurately and promptly
- Provide accurate processing, data entry, and timely reports
- Verify and correct data entry errors by comparing to source documents
- Organize paperwork after data entry and prepare relevant reports
- Achieve KPIs as assigned; work independently and as part of a team
More about you:
- Diploma, Advanced/Higher/Graduate Diploma or equivalent
- Great attention to detail
- Ability to enter data quickly and accurately
- Data entry or related office experience
Salary, number of applicants, skills match
Your application will include the following questions:
- Which of the following statements best describes your right to work in Malaysia?
- What is your expected monthly basic salary?
- What qualifications do you have?
- Do you have data entry experience?
- How would you rate your English skills?
Company: Experian, a global information services company with 22,000 employees across 32 countries. We empower consumers and clients to manage data confidently, helping individuals access financial services, and enabling businesses to make smarter decisions.
This job posting is active and available.
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