177 Office Administrator jobs in Malaysia

Joel & Co is hiring a Full time Office Administrator role in Kota Damansara, Selangor. Apply now to be part of our team.

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• No experience required for this role

Job Description and Responsible

· Assist in executing day-to-day administrative tasks.

· Responsible for administrative support including data entry and monitor all relevant documents required for the job.

· Ensure smooth documentation and administration by maintaining proper filing and record system.

· Undertake ad hoc duties as assigned.

Requirements:

· Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma in any field or equivalent

· Proficient in Microsoft Excel, PowerPoint and Words

· Able to converse in Mandarin, English and Bahasa Malaysia

Your Key Responsibilities

• Ensure office is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures)
• Maintain office security by following safety procedures and controlling access via the reception desk (e.g. monitor logbook, issue & return visitor badges)
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Direct visitors to the appropriate person and office
• Supervise contractor's (e. G. Cleaning service or other contractors)
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Order office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Prepare meeting rooms for upcoming meetings.
• Support in preparing company events
• Keep updated records of office expenses and costs

Your Qualifications

• Proven experience as an office manager or in a similar administrative role, demonstrating a history of success in efficiently managing office operations.
• Strong organizational skills with the ability to manage multiple responsibilities and effectively prioritize tasks in a dynamic, fast-paced environment.
• Exceptional verbal and written communication skills to foster collaboration and teamwork.
• Proficiency in the Microsoft Office Suite and familiarity with SAP, scheduling tools, etc.
• Experience in planning and organizing office events, team-building activities, or community outreach programs.
• Understanding of workplace safety standards, legal requirements, and industry best practices to ensure a secure and compliant office environment.

• Provide full administrative support to the Head of Malaysia and Malaysian team, including calendar management, travel coordination, and expense reporting.
• Handle incoming phone calls and manage visitors’ inquiries professionally.
• Draft correspondence and maintain accurate business documentation.
• Maintain and regularly update the Malaysian contact register (clients, partners, suppliers, etc.).
• Ensure proper record keeping and maintain an organized filing system.
• Liaise with external suppliers, manage office orders, and handle related queries.
• Oversee maintenance and servicing schedules for office equipment.
• Manage procurement and stock control of office supplies (stationery, pantry, etc.).
• Maintain company vehicle records, including insurance, road tax, and servicing.
• Coordinate catering arrangements for meetings and in-office events.
• Update and manage petty cash records as required.
• Onboarding and offboarding processes for employees
• Supervise duties performed by office cleaners, if applicable.
• Carry out additional administrative tasks as directed.
  
  

• Strong interpersonal and communication skills with a collaborative mindset.
• Effective and organized approach to office management.
• High level of accountability and problem-solving ability.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanor in both written and verbal communications.
• Self-motivated with the ability to work independently and take initiative.
• Process-oriented, with a proactive approach to improvement and efficiency.
• Adaptable and flexible in a dynamic, fast-paced environment.
• Excellent time management and ability to meet tight deadlines.
  
  

• Flexi-benefit of MYR1,500 per annum
• Medical coverage for employee & family
• 20 days of Annual Leave
• Childcare Leave

• To perform day to day general administrative tasks
• Attend to incoming and outgoing phone customer phone calls
• Monitor documents despatch and received
• Recording documents flow and filing
  
  

• Language required: English, Mandarin, Bahasa Malaysia
• Candidates must possess at least Primary/Secondary School/SPM/âOâ Level
• Computer literate and knowledge in Microsoft Office (Word and Excel)
• Fresh graduates are encouraged to apply
• Internet savvy
• Excellent communication skills.
  
  

• KWSP
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law

• Provide administrative assistance to the APAC Replenishment Lead and SEA Demand Planning & Order Management Manager.
• Manage travel arrangements, accommodation, visa applications, and catering needs.
• Coordinate business meetings for global and regional visitors; manage agendas and send timely reminders.
• Greet and assist external visitors and customers.
• Handle all incoming and outgoing mail and courier deliveries.
  
  

• Oversee office equipment and supply maintenance (e.g., photocopiers, printers, telephone systems).
• Order office stationery, pantry supplies, and printing materials as required.
• Perform occasional out-of-office tasks such as visits to banks, visa centers, government agencies (e.g., for business license renewal), and suppliers.
• Support new hire onboarding, including seasonal parking, access cards, name cards, and printed materials.
• Coordinate post-renovation facilities setup and follow up on monthly maintenance of office utilities.
• Manage office rental agreement renewals, insurance coverage, and related documentation.
  
  

• Liaise with service providers including travel agencies, couriers, cleaning services, and contractors.
• Manage purchase order creation in the P2P system and follow up on vendor billing and payments related to administrative services.
  
  

• Coordinate and support company CSR initiatives and global philanthropy programs.
• Participate in employee engagement activities, including office decoration and event planning.
• Assist with training arrangements and coordination as needed.
  
  

• Diploma or Degree in Business Administration or a related field
• Minimum of 2 years’ experience in administrative or office management roles
• Strong interpersonal and communication skills
• Excellent multitasking and time management abilities
• High level of integrity and discretion in handling confidential information
• Strong problem-solving and organizational skills
• Sound negotiation and vendor management capabilities
• Proficient in spoken and written English
• Detail-oriented, dependable, and self-motivated
  
  

• We collaborate Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.
  
  

This job is for an Office Administrator who manages office operations by organizing meetings, ordering supplies, managing databases, and handling internal communications. You might like this job because it offers a variety of tasks to keep you organized and engaged.

• Keep employee records (physical and digital)
• Maintain a filing system for data on customers and external partners
• Distribute incoming and outgoing mail
• Prepare regular reports and presentations
• Organize, store and print company documents as needed
• Answer and redirect phone calls
• Make travel arrangements
• Handle queries from managers and employees
• Update office policies and ensure compliance with them

Requirements and skills

• Proven experience as an Administrator, Administrative Assistant or relevant role
• Familiarity with office equipment, including printers and fax machines
• Knowledge of office policies and procedures
• Experience with office management tools (MS Office software, in particular)
• Excellent organizational and time-management skills
• Strong written and oral communication skills
• Problem-solving attitude with an eye for detail
• High school cert or diploma; additional qualifications as an Office Administrator or Secretary is a plus but not compulsory.

Microsoft Office

Office Management

Claim medical bill

Group Incentive and employees reward system Keeper Points - To earn extra monthly income via job participation

Free Vending Machine DrinksPantry with discounted food items

Since 1999, Linear Channel Sdn Bhd focus into Renew, recycle of IT equipment. With the successful role out the SMARTRENTAL.ASIA - IT subscription model, we will be bridging the digital cap. Smart SME and Smart Consumer program allow saving of 87% cash outlay to role out IT needs.Website:

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Opportunity:

To provide comprehensive administrative and coordination support to the Supply Chain Planning Manager & Order Management Manager.

The role ensures the smooth functioning of the Global Supply Chain Hub by managing office operations, supporting internal teams, and liaising with external service providers in compliance with company policies and regulations.

What Your Impact Will Be:

Administrative Support

• Provide administrative assistance to the APAC Replenishment Lead and SEA Demand Planning & Order Management Manager.
• Manage travel arrangements, accommodation, visa applications, and catering needs.
• Coordinate business meetings for global and regional visitors; manage agendas and send timely reminders.
• Greet and assist external visitors and customers.
• Handle all incoming and outgoing mail and courier deliveries.

Office & Facilities Management

• Oversee office equipment and supply maintenance (e.g., photocopiers, printers, telephone systems).
• Order office stationery, pantry supplies, and printing materials as required.
• Perform occasional out-of-office tasks such as visits to banks, visa centers, government agencies (e.g., for business license renewal), and suppliers.
• Support new hire onboarding, including seasonal parking, access cards, name cards, and printed materials.
• Coordinate post-renovation facilities setup and follow up on monthly maintenance of office utilities.
• Manage office rental agreement renewals, insurance coverage, and related documentation.

Vendor & Procurement Management

• Liaise with service providers including travel agencies, couriers, cleaning services, and contractors.
• Manage purchase order creation in the P2P system and follow up on vendor billing and payments related to administrative services.

Employee Engagement & CSR

• Coordinate and support company CSR initiatives and global philanthropy programs.
• Participate in employee engagement activities, including office decoration and event planning.
• Assist with training arrangements and coordination as needed.

What We’re Looking For:

• Diploma or Degree in Business Administration or a related field
• Minimum of 2 years’ experience in administrative or office management roles
• Strong interpersonal and communication skills
• Excellent multitasking and time management abilities
• High level of integrity and discretion in handling confidential information
• Strong problem-solving and organizational skills
• Sound negotiation and vendor management capabilities
• Proficient in spoken and written English
• Detail-oriented, dependable, and self-motivated

Don’t meet every single requirement?At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

How We Work:

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Our Approach to Flexible Work:

We embrace a flexible work model designed to empower a culture of growth, optimism, and wellbeing, where every employee can reach their full potential. Combining purposeful in-person collaboration with flexibility, our focus is to optimize performance and drive connection for moments that matter.

Who We Are:

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences.Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at and .

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy