680 Office Administrator jobs in Malaysia

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling internal or external meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

1. Serve as the point of contact for office maintenance, mailing, shipping, supplies, equipment, and errands.
2. Organize and schedule meetings and appointments for the founders.
3. Partner with HR to maintain office policies and manage administrative staff.
4. Provide general support to visitors and assist in the onboarding process for new hires.
5. Implement and maintain procedures/office administrative systems.
6. Assist with travel arrangements and event planning for company activities.
7. Support the founders in daily administrative tasks and coordinate with various departments to ensure company objectives are met.
8. Facilitate internal communication, enhancing understanding of company policies and goals.

1. Proven experience as an Office Administrator, Office Manager, or similar role.
2. Strong organizational and planning skills in a fast-paced environment.
3. A creative mind with an ability to suggest improvements.
4. Strong attention to detail and problem-solving skills.
5. Excellent written and verbal communication skills.
6. Strong leadership and decision-making skills.
7. Proficiency in MS Office (MS Excel and MS Outlook, in particular).
8. Knowledge of office administrator responsibilities, systems, and procedures.

1. Competitive salary and performance-based bonuses (starting from RM5,000/month, based on experience).
2. Flexible hybrid working conditions (remote and office).
3. Provision of necessary devices and equipment.
4. Comprehensive medical benefits and more.

If you are eager to make a substantial impact in the fintech industry and are committed to learning and growing, we want to hear from you.

To apply, please provide the following:

1. Updated CV: Detailing your educational background and any relevant work experience.
2. Cover Letter: Explaining why you are a great fit for this role and how your interests align with our goals in fintech innovation.

Your application will give us insight into your potential as an Office Administrator and your enthusiasm for the role. We are more interested in your willingness to learn and grow than in perfect expertise.

Job Responsibility

• Maintain office supplies and work assets; manage maintenance tasks to ensure a functional office environment.
• Organize and update office records, ensuring accuracy and timeliness.
• Process invoices and manage office budgets.
• Prepare work equipment and assist with the setup of new hires.
• Assist the organizationâs HR functions by keeping personnel records up to date and updating financial documents.
• Update the office calendar and send reminders for upcoming meetings and events.
• Assist in preparing training materials or other forms of PowerPoint presentations for seminars and internal training sessions.

• Diploma in Business Administrations or other equivalents.
• Fluent in written and spoken Chinese and English is required.
• Well-presented and maintains a professional appearance, appropriate for front-facing duties and representing the company's brand image.
• 1 year experience in office administration preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer and email use.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

• Accessible Location: Office is within walking distance from the MRT.
• Transportation Allowance: Monthly transportation & parking allowances.
• Fixed Working Hour: No overtime, weekend, or public holiday work required.
• Work Assets Provided: All necessary work tools and equipment are supplied.

The Office Administrator is responsible for managing the day-to-day operations of the office to ensure a safe, efficient, and welcoming environment for all employees and guests. This role supports office functionality, facility coordination, and employee experience across a variety of administrative tasks.

• Oversee daily office operations and ensure the smooth running of all office facilities.
• Manage office supplies and ensure meeting rooms and common areas are clean, functional, and well-stocked.
• Handle incoming and outgoing mail and manage courier services.
• Maintain access cards, lockers, and seating/workstation allocations.
• Conduct regular checks on the office space and ensure proper maintenance.
• Coordinate employee onboarding and offboarding processes from a workplace/facility standpoint.
• Liaise with vendors for repairs, minor renovations, cleaning services, and pantry restocking.
• Ensure pantry supplies and catering meet both quality and budgetary standards.
• Conduct regular inspections of office equipment and furnishings.
• Oversee compliance with office health and safety requirements, including monitoring of first aid kits and fire safety equipment.
• Manage care and maintenance of office plants and seasonal decorations.
• Support employees with day-to-day queries related to office matters.
• Assist in company-wide initiatives and administrative projects as required.

• At least 2 years prior experience in office administration, facilities coordination, or related functions is preferred.
• Strong organizational skills and a proactive, can-do attitude.
• Resourceful, accountable, dependable, and mature in handling responsibilities.
• Open to feedback and committed to continuous improvement.
• Excellent communication skills, both verbal and written.
• Ability to multitask, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Comfortable with using basic office software and digital tools.
• High attention to detail and commitment to creating a clean, safe, and engaging office environment.
• Able to collaborate well across teams and manage vendor relationships effectively.

We promote a collaborative, respectful, and inclusive workplace. Team members are expected to demonstrate reliability, professionalism, and emotional intelligence in all interactions. We value integrity, ownership, and a hands-on attitude, fostering a supportive environment that prioritizes well-being and operational excellence.

• Competitive and attractive compensation
• Extensive learning opportunities, such as professional training and certifications, soft skills development, free English courses, and trading workshops
• Health and life insurance for employees, spouses, and children, including vaccinations, tests, mental health care, and coverage for vision and dental care
• Generous time off, including 21 days of annual leave and paid sick leave
• Allowance for sports club memberships or other physical exercise activities
• Holiday flight tickets and accommodation coverage (within the yearly limit)
• Meal and transportation allowance
• Education allowance for your children’s school and kindergarten fees
• Outstanding team-building experiences and corporate parties

• First interview (up to 30 minutes)
• Interview with Hiring Manager (1 hour)
• Task Assessment (1 hour)
• Final interview with your future team (1 hour)

Please note: We occasionally amend or withdraw Exness jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Exness/Exness Group companies around the world. Exness Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Exness. Anyone who demands such a fee is not an authorized Exness representative and you are strongly advised to refuse any such demand.

At Exness, we're an equal opportunity employer where every individual is valued. No matter your race, color, religion, sex, national origin, sexual orientation, gender identity or disability, we welcome you. As an international fintech company, we embrace the richness of our diverse team, respecting each individual and promoting gender equality for all genders in our workforce.

Key Responsibilities:

• Prepare office-related reports within given deadlines.
• Review and verify invoices, utility bills, and payments in compliance with procedures.
• Handle purchasing and procurement of office supplies, equipment, and services while ensuring cost-effectiveness and compliance with company policies.
• Assist in asset management, including maintaining accurate records of office equipment, inventory, and fixed assets.
• Coordinate with vendors and suppliers for quotations, purchase orders, and deliveries.
• Perform basic accounting tasks such as invoice processing, expense tracking, and petty cash management.
• Draft proposals, memos, and letters on administrative matters as directed.
• Maintain proper documentation and filing systems, including email correspondences, for easy reference.
• Attend to inquiries and feedback related to administrative matters.
• Assist the Office Manager/HOD with administrative tasks and provide recommendations where necessary.
• Perform other duties as assigned by management.

Qualifications & Experience:

• Bachelor's degree in office administration, Business Administration, Accounting, or a related field (preferred).
• 1-2 years of experience in administration, procurement, asset management, or clerical roles.
• Basic knowledge of purchasing processes, vendor management, and inventory tracking.
• Familiarity with simple accounting tasks such as invoice processing and expense tracking.

Skills & Competencies:

• Strong verbal and written communication skills.
• Excellent time management skills with attention to detail.
• Ability to prioritize tasks and meet deadlines effectively.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and relevant accounting or procurement software.
• Ability to work independently and as part of a team.
• Problem-solving skills and a proactive approach to administrative challenges.

Tanggungjawab Anda

Menyediakan katalog & dokumen tender secara kreatif dan profesional.

Memastikan dokumen lengkap serta dihantar mengikut tarikh tutup.

Menyemak syarat tender & membantu dalam penyusunan dokumen yang diperlukan.

Memberi idea reka bentuk & kandungan untuk menyokong permohonan tender.

Menggunakan Microsoft Office, Canva, Adobe Illustrator / Photoshop untuk grafik & persembahan.

Menyusun fail & maklumat tender dengan sistematik.

Bekerja secara berdikari & menyokong pasukan dalam tugasan.

Kelayakan Diperlukan

Minimum SPM/Diploma dalam bidang berkaitan.

Mahir asas dalam Microsoft Office, Canva & Adobe Illustrator/Photoshop (tidak wajib)

Boleh bekerja sendiri & juga bekerjasama dalam pasukan.

Disiplin, kreatif & menepati masa.

Fasih dalam Bahasa Melayu & Inggeris.

Pengalaman dalam penyediaan dokumen tender adalah satu kelebihan (tidak wajib).

Job Type: Full-time

Pay: RM1, RM2,000.00 per month

Benefits:

• Meal provided
• Opportunities for promotion
• Professional development

Work Location: In person

About the role

Winter Frozen Enterprise Sdn Bhd is seeking an experienced Office Admin to join our team in Taman Desa Tebrau / Taman Desa Cemerlang Johor.

What you'll be doing

1. Handling a variety of administrative tasks such as filing, data entry, and document management
2. Providing customer service support to clients and other stakeholders
3. Assist in preparing reports, letters, and other business correspondence.
4. Manage phone calls, emails, and communication with clients and suppliers.
5. Providing general support to management team as required

What we're looking for

1. Minimum 1 years of experience in an administrative or office support role
2. Strong organisational and time management skills with attention to detail
3. Able to communicate clearly and work well with others as part of a team
4. Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint)
5. Responsible, organized, and willing to learn.

What we offer

At Winter Frozen Enterprise Sdn Bhd, we are committed to providing our employees with a supportive and collaborative work environment. You can look forward to competitive remuneration, opportunities for career development, and a range of employee benefits that prioritise your well-being.

About us

Winter Frozen Enterprise Sdn Bhd is a leading provider of frozen food products in the region. With a strong focus on quality and innovation, we are committed to delivering exceptional products and services to our customers. Our team is passionate about what we do, and we are always looking for talented individuals to join us on our journey.

If you believe you have the skills and experience to excel in this role, we encourage you to apply now.

This is an excellent opportunity to work with an established rubber estates company that has deep roots in Malaysia's agricultural sector. You'll be joining a family-owned business with a strong heritage in rubber plantation management, where you can contribute to essential administrative operations while being part of a company that plays a vital role in Malaysia's agricultural economy. This position offers stability and growth potential within the plantation industry while providing exposure to various administrative functions in a traditional yet evolving business environment.

• Administrative Operations Management - Handle comprehensive day-to-day administrative tasks including correspondence management, filing systems, and office coordination to ensure smooth operational flow and efficient business processes.
• Document & Record Management - Maintain accurate records, prepare reports, and manage important documentation related to plantation operations, ensuring compliance with regulatory requirements and company policies.
• Communication Coordination - Serve as a key communication link between different departments, external parties, and management, facilitating effective information flow and maintaining professional relationships.
• Office Support Services - Provide essential administrative support to management and various departments, including scheduling appointments, organizing meetings, and handling general office duties that support productivity.
• Data Management & Reporting - Assist in data entry, maintain databases, and prepare routine reports that support decision-making processes and provide valuable insights into operational performance.

• Educational Background - Candidates with relevant educational qualifications in Business Administration, Office Management, or related fields, or equivalent experience that demonstrates administrative competency.
• Administrative Skills - Professionals with strong organizational abilities, attention to detail, and experience in office administration, document management, or similar administrative roles in business environments.
• Communication Excellence - Individuals with excellent verbal and written communication skills who can interact professionally with internal teams, external stakeholders, and management at various levels.
• Computer Proficiency - Strong skills in Microsoft Office applications including Word, Excel, and PowerPoint, along with general computer literacy for data management and administrative tasks.
• Language Skills - Proficiency in English and Bahasa Malaysia, with additional language skills being advantageous for communicating with diverse stakeholders in Malaysia's multicultural business environment.
• Professional Attributes - Reliable, trustworthy individuals who can handle confidential information discretely while maintaining professional standards and demonstrating strong work ethics in all interactions.

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us

We encourage organized and detail-oriented professionals who are interested in contributing to Malaysia's agricultural sector to apply for this stable and rewarding opportunity.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

Work Arrangement: 5 days work week

About Us
Ikon Science is a global provider of geopredictive and knowledge management software and solutions to optimize subsurface discovery and production. For over 20 years, Ikon's dedicated service-minded teams have applied deep scientific expertise and technology innovation to help customers extract more actionable knowledge from sophisticated subsurface data. Ikon helps customers make the best moves – improving accessibility and accuracy, accelerating results and lowering costs.

With offices located around the world in including; London, Houston, Kuala Lumpur, Calgary and Rio de Janeiro, Ikon services all major hydrocarbon geographies – delivering global solutions with local service and support. Award winning RokDoc geopredictive software, Curate knowledge management software, QI Solutions, GeoPressure and GeoMechanics Consultancy, and Roknowledge Studies make Ikon the proven partner for subsurface success.

About The Role
The Office Administrator will have responsibility for the smooth running of the Kuala Lumpur office, ensuring that facilities, health and safety and reception duties are maintained.

This role will also provide Accounts Payable support when required.

Key Responsibilities:
Reception

• Answering, screening, and forwarding incoming calls.
• Meeting and greeting visitors to the business.
• Issuing and keeping an up-to-date record of staff and visitor access cards.
• Managing car park access when required.
• Planning and organizing teambuilding events for Kuala Lumpur office.
• Internal mail distribution and dispatch of outgoing post and organizing couriers as and when necessary.
• Ensuring cleaners maintain reception, meeting rooms and pantry areas in a tidy state.

Office management

• Reporting communal areas building faults to landlord as and when necessary.
• Establishing and maintaining a schedule of repair works for the office.
• Responsible for the Health and Safety checks and maintain relevant records for inspection.
• Liaising with the Landlord, Ilham Tower, on fire drills and ensuring fire safety equipment is regularly maintained.
• Arranging contractors to attend site to repair/maintain any issues relating to the office.
• Responsible for ensuring the work carried out by office cleaners is up to standard.
• Monitoring and ordering office supplies including stationery, groceries and refreshments as required.
• Responsible for the ordering and setting up of lunches/refreshments throughout training courses.
• Ensure records are maintained and reporting to Account Payable for all items purchased.
• Maintain and distribute list of public holidays and absence data and filing.
• Assisting with Maxis queries.
• Provide additional support to the Finance team as and when required.
• Managing print material for training and marketing.

Travel

• Arrange employees' access to travel booking tool so they can book their own travel.
• Provide ad-hoc support for organising travel and visas and resolve travel issues.
• Booking local accommodation for visiting staff members.
• Booking taxis as and when requested.

Other

• Collect and provide quarterly/yearly reporting on company's ESG (Environmental, Social and Governance) measures including recycling, CO2 emissions and charitable activities.
• Complete ad-hoc administrative work as directly by the line manager, from time to time.

*Key Responsibilities: *

• Responsible for managing the maintenance of the office space and compliance with Health and Safety requirements.
• Monitoring of office supplier and resources.
• Collation and reporting of office ESG measures.

Experience

• Experience of using Microsoft office products is essential. In particular, Outlook, Excel, and Word.
• Will have experience of working in an office environment.
• Experience of office management and maintaining Health and Safety compliance.
• Previous experience providing sales support would be advantageous.

Qualifications

• Minimum SPM Certificate holder.
• Proficiency in English and Bahasa Malaysia.
• Diploma or Degree holder is desirable.

Technical Competencies

• Excellent communication skills both written and verbal.
• Strong attention to detail.
• Excellent planning and organizational skills
• Ability to work to deadlines and manage own workload.

Behaviour
Competencies

• Ability to work as part of a team.
• Willingness to roll sleeves up to get things done.
• Collaborative and strong desire to help work colleagues.
• Self-Starter / able to work unsupervised.
• Curious and enthusiastic, willingness to learn.
• An ability to multitask is essential.

Manage and support day-to-day office administration tasks

Handle documentation, filing, and data entry

Assist team members with administrative support when required

Prepare reports, maintain office records

Liaise and coordinate with internal departments and external parties

职位类型:全职

薪资: RM2,800.00至RM3,000.00(每月 )

教育背景:

• High school or equivalent (首选)

工作经验:

• 工作: 3 年 (首选)

工作语言:

• 华语 马来文 英文 (首选)

工作地点:

• Kepong (首选)

Work Location: 现场办公