80 Office Administrator jobs in Malaysia

Office Administrator

Ulu Tiram, Johor SALES INNOVATION SERVICES SDN. BHD.

Posted 3 days ago

Job Viewed

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Job Description

This job is an Office Administrator role at SALES INNOVATION SERVICES. You might like this job because it involves organizing office tasks, managing communication, and supporting daily operations in a growing company.

RM 2800 - RM 4000

NO 32 JALAN TANJONG 2, TAMAN DESA CEMERLANG, Selangor

SALES INNOVATION SERVICES SDN. BHD. is a company that specializes in comprehensive office administration services, business support and wholesale of various commodities. We provide flexible and efficient business solutions for all kinds of customers, and are committed to supporting the daily development of enterprises through professional operations and diversified commodity services. At present, the company is in a steady expansion stage, and we are looking for a careful, reliable and executive office administrator to assist in daily operations and administration.

Your responsibilities will include:

Assisting the company's daily office administration, including document management, attendance records, office supplies procurement and organization

Managing the company's telephone, email and visitor reception to ensure smooth internal and external communication

Following up administrative coordination and basic paperwork between the company and customers and suppliers

Assisting in preparing invoices, receipts, payment documents and monthly report information (no actuarial background required)

Coordinating meetings, arranging document printing, material distribution and office cleaning and maintenance arrangements

Cooperating with the company's business department to handle logistics related to wholesale, goods warehousing registration and other work

Completing other office support tasks assigned by superiors

Job Requirements

At least 1 year of office administration experience

Proficient in Microsoft Office (Word, Excel, Email)

Familiarity with Selangor/Kuala Lumpur geography and logistics routes is a plus (handling office procurement/document arrangements is more convenient)

Benefits and development:

Annual salary increase and year-end performance award

Annual leave/medical allowance/holiday benefits

Friendly team atmosphere, growth company development opportunities

Right to Work Requirements
  • The company is open to sponsoring a working visa for qualified candidates (subject to T&Cs)
  • Candidates with an existing right to work in the country are preferred
  • Local citizens of this country
  • Permanent residents (PR) of this country
  • Candidates who already have a work permit for this country
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Office Administrator

Kuala Lumpur, Kuala Lumpur Chip In

Posted 3 days ago

Job Viewed

Tap Again To Close

Job Description

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling internal or external meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Key Responsibilities:
  1. Serve as the point of contact for office maintenance, mailing, shipping, supplies, equipment, and errands.
  2. Organize and schedule meetings and appointments for the founders.
  3. Partner with HR to maintain office policies and manage administrative staff.
  4. Provide general support to visitors and assist in the onboarding process for new hires.
  5. Implement and maintain procedures/office administrative systems.
  6. Assist with travel arrangements and event planning for company activities.
  7. Support the founders in daily administrative tasks and coordinate with various departments to ensure company objectives are met.
  8. Facilitate internal communication, enhancing understanding of company policies and goals.
Skills and Qualification:
  1. Proven experience as an Office Administrator, Office Manager, or similar role.
  2. Strong organizational and planning skills in a fast-paced environment.
  3. A creative mind with an ability to suggest improvements.
  4. Strong attention to detail and problem-solving skills.
  5. Excellent written and verbal communication skills.
  6. Strong leadership and decision-making skills.
  7. Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  8. Knowledge of office administrator responsibilities, systems, and procedures.
What We Offer:
  1. Competitive salary and performance-based bonuses (starting from RM5,000/month, based on experience).
  2. Flexible hybrid working conditions (remote and office).
  3. Provision of necessary devices and equipment.
  4. Comprehensive medical benefits and more.
Application Process:

If you are eager to make a substantial impact in the fintech industry and are committed to learning and growing, we want to hear from you.

To apply, please provide the following:

  1. Updated CV: Detailing your educational background and any relevant work experience.
  2. Cover Letter: Explaining why you are a great fit for this role and how your interests align with our goals in fintech innovation.

Your application will give us insight into your potential as an Office Administrator and your enthusiasm for the role. We are more interested in your willingness to learn and grow than in perfect expertise.

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This advertiser has chosen not to accept applicants from your region.

Office Administrator

Petaling Jaya, Selangor Misteeq Media

Posted 3 days ago

Job Viewed

Tap Again To Close

Job Description

We’re looking for an Office Administrator to manage daily operations and ensure our workplace runs efficiently, safely, and smoothly. This role plays a key part in creating a clean, organized, and welcoming environment for both employees and visitors. You’ll support facilities management, general administration, and contribute to a positive employee experience.

Office Administrator

We’re looking for an Office Administrator to manage daily operations and ensure our workplace runs efficiently, safely, and smoothly. This role plays a key part in creating a clean, organized, and welcoming environment for both employees and visitors. You’ll support facilities management, general administration, and contribute to a positive employee experience.

Responsibilities:
  • Oversee daily office operations and maintain a well-functioning, organized workspace.
  • Monitor and replenish office supplies; ensure meeting rooms and shared spaces are clean and ready for use.
  • Manage mail distribution and coordinate courier services.
  • Maintain access systems, lockers, and seating arrangements.
  • Conduct routine checks to ensure facilities and equipment are in good condition.
  • Support onboarding and offboarding processes from a workplace and facilities perspective.
  • Liaise with vendors for maintenance, cleaning, minor repairs, and pantry restocking.
  • Ensure pantry and catering standards meet company expectations and budget.
  • Coordinate regular inspections of office furniture and equipment.
  • Enforce health and safety protocols, including upkeep of first aid kits and fire safety gear.
  • Oversee maintenance of office plants and festive decorations.
  • Assist employees with general office-related inquiries.
  • Collaborate with the finance team on invoice processing and related documentation.
  • Manage meeting room schedules and support team coordination.
  • Participate in internal projects and company-wide administrative initiatives as needed.
Ideal Candidate:
  • Minimum 2 years’ experience in office admin or facilities management.
  • Well-organized, proactive, and dependable with a strong sense of accountability.
  • Open to feedback and continuously looking to improve systems and workflows.
  • Strong communication skills, both written and verbal.
  • Able to juggle multiple tasks and adapt quickly in a dynamic environment.
  • Familiar with basic office software and digital tools.
  • Detail-oriented and committed to maintaining a positive, clean, and safe workplace.
  • Collaborative team player with the ability to manage vendor relationships effectively.
Workplace Culture:
  • We foster a respectful, inclusive, and collaborative culture. Professionalism, integrity, and emotional intelligence are highly valued, along with a hands-on attitude and ownership mindset. We strive to create a work environment that supports employee well-being and operational excellence.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Advertising Services

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 3 months ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

Sales Admin Executive (Property Division)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Administrative Assistant – Contract Based (12 Months)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

T&T Associate - Receptionist and Office Administrative Assistant - MY (Term-Hire)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago

Junior Sales Admin Executive (Property Division)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Petaling Jaya, Selangor, Malaysia MYR2,300.00-MYR2,800.00 1 month ago

Legal Administrative Executive Assistant

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Admin Assistant - ACT Regional (Petaling Jaya) Administration Assistant/Officer - ACT (Petaling Jaya)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Petaling Jaya, Selangor, Malaysia MYR1,700.00-MYR2,500.00 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,200.00 16 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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Office Administrator

Kuala Lumpur, Kuala Lumpur Chip In

Posted today

Job Viewed

Tap Again To Close

Job Description

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling internal or external meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Key Responsibilities:

Serve as the point of contact for office maintenance, mailing, shipping, supplies, equipment, and errands. Organize and schedule meetings and appointments for the founders. Partner with HR to maintain office policies and manage administrative staff. Provide general support to visitors and assist in the onboarding process for new hires. Implement and maintain procedures/office administrative systems. Assist with travel arrangements and event planning for company activities. Support the founders in daily administrative tasks and coordinate with various departments to ensure company objectives are met. Facilitate internal communication, enhancing understanding of company policies and goals. Skills and Qualification:

Proven experience as an Office Administrator, Office Manager, or similar role. Strong organizational and planning skills in a fast-paced environment. A creative mind with an ability to suggest improvements. Strong attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong leadership and decision-making skills. Proficiency in MS Office (MS Excel and MS Outlook, in particular). Knowledge of office administrator responsibilities, systems, and procedures. What We Offer:

Competitive salary and performance-based bonuses (starting from RM5,000/month, based on experience). Flexible hybrid working conditions (remote and office). Provision of necessary devices and equipment. Comprehensive medical benefits and more. Application Process:

If you are eager to make a substantial impact in the fintech industry and are committed to learning and growing, we want to hear from you. To apply, please provide the following: Updated CV:

Detailing your educational background and any relevant work experience. Cover Letter:

Explaining why you are a great fit for this role and how your interests align with our goals in fintech innovation. Your application will give us insight into your potential as an Office Administrator and your enthusiasm for the role. We are more interested in your willingness to learn and grow than in perfect expertise.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office Administrator

Ulu Tiram, Johor SALES INNOVATION SERVICES SDN. BHD.

Posted today

Job Viewed

Tap Again To Close

Job Description

This job is an Office Administrator role at SALES INNOVATION SERVICES. You might like this job because it involves organizing office tasks, managing communication, and supporting daily operations in a growing company. RM 2800 - RM 4000 NO 32 JALAN TANJONG 2, TAMAN DESA CEMERLANG, Selangor SALES INNOVATION SERVICES SDN. BHD. is a company that specializes in comprehensive office administration services, business support and wholesale of various commodities. We provide flexible and efficient business solutions for all kinds of customers, and are committed to supporting the daily development of enterprises through professional operations and diversified commodity services. At present, the company is in a steady expansion stage, and we are looking for a careful, reliable and executive office administrator to assist in daily operations and administration. Your responsibilities will include: Assisting the company's daily office administration, including document management, attendance records, office supplies procurement and organization Managing the company's telephone, email and visitor reception to ensure smooth internal and external communication Following up administrative coordination and basic paperwork between the company and customers and suppliers Assisting in preparing invoices, receipts, payment documents and monthly report information (no actuarial background required) Coordinating meetings, arranging document printing, material distribution and office cleaning and maintenance arrangements Cooperating with the company's business department to handle logistics related to wholesale, goods warehousing registration and other work Completing other office support tasks assigned by superiors Job Requirements

At least 1 year of office administration experience Proficient in Microsoft Office (Word, Excel, Email) Familiarity with Selangor/Kuala Lumpur geography and logistics routes is a plus (handling office procurement/document arrangements is more convenient) Benefits and development: Annual salary increase and year-end performance award Annual leave/medical allowance/holiday benefits Friendly team atmosphere, growth company development opportunities Right to Work Requirements

The company is open to sponsoring a working visa for qualified candidates (subject to T&Cs) Candidates with an existing right to work in the country are preferred Local citizens of this country Permanent residents (PR) of this country Candidates who already have a work permit for this country

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office Administrator

Petaling Jaya, Selangor Misteeq Media

Posted today

Job Viewed

Tap Again To Close

Job Description

We’re looking for an Office Administrator to manage daily operations and ensure our workplace runs efficiently, safely, and smoothly. This role plays a key part in creating a clean, organized, and welcoming environment for both employees and visitors. You’ll support facilities management, general administration, and contribute to a positive employee experience. Office Administrator We’re looking for an Office Administrator to manage daily operations and ensure our workplace runs efficiently, safely, and smoothly. This role plays a key part in creating a clean, organized, and welcoming environment for both employees and visitors. You’ll support facilities management, general administration, and contribute to a positive employee experience. Responsibilities: Oversee daily office operations and maintain a well-functioning, organized workspace. Monitor and replenish office supplies; ensure meeting rooms and shared spaces are clean and ready for use. Manage mail distribution and coordinate courier services. Maintain access systems, lockers, and seating arrangements. Conduct routine checks to ensure facilities and equipment are in good condition. Support onboarding and offboarding processes from a workplace and facilities perspective. Liaise with vendors for maintenance, cleaning, minor repairs, and pantry restocking. Ensure pantry and catering standards meet company expectations and budget. Coordinate regular inspections of office furniture and equipment. Enforce health and safety protocols, including upkeep of first aid kits and fire safety gear. Oversee maintenance of office plants and festive decorations. Assist employees with general office-related inquiries. Collaborate with the finance team on invoice processing and related documentation. Manage meeting room schedules and support team coordination. Participate in internal projects and company-wide administrative initiatives as needed. Ideal Candidate:

Minimum 2 years’ experience in office admin or facilities management. Well-organized, proactive, and dependable with a strong sense of accountability. Open to feedback and continuously looking to improve systems and workflows. Strong communication skills, both written and verbal. Able to juggle multiple tasks and adapt quickly in a dynamic environment. Familiar with basic office software and digital tools. Detail-oriented and committed to maintaining a positive, clean, and safe workplace. Collaborative team player with the ability to manage vendor relationships effectively. Workplace Culture:

We foster a respectful, inclusive, and collaborative culture. Professionalism, integrity, and emotional intelligence are highly valued, along with a hands-on attitude and ownership mindset. We strive to create a work environment that supports employee well-being and operational excellence.

Seniority level

Seniority level Entry level Employment type

Employment type Full-time Job function

Job function Administrative Industries Advertising Services Referrals increase your chances of interviewing at Misteeq Media by 2x Sign in to set job alerts for “Office Administrator” roles.

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 3 months ago Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago Kuala Lumpur City, Federal Territory of Kuala Lumpur, Malaysia 4 weeks ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago Sales Admin Executive (Property Division)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago Administrative Assistant – Contract Based (12 Months)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago T&T Associate - Receptionist and Office Administrative Assistant - MY (Term-Hire)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago Petaling Jaya, Selangor, Malaysia 6 months ago Petaling Jaya, Selangor, Malaysia 6 months ago Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago Junior Sales Admin Executive (Property Division)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago Petaling Jaya, Selangor, Malaysia MYR2,300.00-MYR2,800.00 1 month ago Legal Administrative Executive Assistant

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago Admin Assistant - ACT Regional (Petaling Jaya)

Administration Assistant/Officer - ACT (Petaling Jaya)

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago Petaling Jaya, Selangor, Malaysia MYR1,700.00-MYR2,500.00 1 month ago Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,200.00 16 hours ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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Office Administrator/Administrative Assistant

Kuala Lumpur, Kuala Lumpur Ethos The IGCSE Education Centre

Posted 3 days ago

Job Viewed

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Job Description

This job is for an Office Administrator/Administrative Assistant. You might like this job because you'll keep important company documents organized, track expenses, and help improve how teams share information. Great for detail-oriented folks!

  • Maintain a comprehensive and systematic filing system (both physical and digital) for all company documents
  • Ensure that all key documentation — including licenses, contracts, teaching permits, and certificates — is securely filled and regularly updated.
  • Organize and archive outdated documents in a structured, easily retrievable manner.

Monthly Billing & Expense Tracking

  • File and track all monthly company expenses
  • Gather necessary billing documents and receipts for claims, audits or management review.

Internal Systems & Process Support

  • Help improve internal documentation processes by ensuring accuracy, consistency, and easy retrieval of information.
  • Perform checks and data backups of critical company documents and records routinely.
  • Manage access control to sensitive files and passwords.
  • Manage document sharing and accessing rights based on internal guidelines.

Communication & Coordination

  • Communicate with external parties such as publishers, licensing bodies, suppliers, and service providers in checking internal processes and identifying responsible PICs for relevant documentation or workflow tasks.
  • Coordinate with vendors for document submission, renewals, or technical support related to educational platforms.
Job Requirements
  • Organized, detail-oriented & proactive.
  • Possess strong communicative and problem solving skill.
Skills

Scheduling

File Organization

Effective Communication

Accountability

Open Mindset

Company Benefits

Certifications for Cambridge professional development and marking workshops.

Work-life balance

We're sure you hate replying to emails and calls in the middle of the night or bringing work back home.

Celebrations

Annual lunch/dinner and also dinners for special occasions.

Ethos The IGCSE Education Centre was founded in 2006 with the vision of providing high-quality and personalized education. Starting as a small, dedicated learning hub, we quickly earned a reputation for its supportive teaching environment and focus on holistic student development. Over the years, it has grown into a dynamic education centre known for its innovative teaching methods, open and inclusive culture, and.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
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Office Administrator/Administrative Assistant

Kuala Lumpur, Kuala Lumpur LFM Consultancy Sdn Bhd

Posted 3 days ago

Job Viewed

Tap Again To Close

Job Description

This job is for an Office Administrator who helps keep the office running smoothly while supporting HR and accounting tasks. You might like this job because it lets you engage in various activities, from managing supplies to assisting with employee records!

We are seeking a detail-oriented and proactive Office Administrator / Admin & HR Accounts Assistant to join our operations team. This role supports general office administration, assists in HR-related processes, and contributes to light accounting and finance coordination.

The ideal candidate will be responsible for maintaining smooth day-to-day office operations while providing essential support in handling HR documentation, claims , and accounting-related tasks through our internal software systems.

Responsibilities are as below: A. General Administration
  • Manage office supplies, vendor coordination, courier handling, and basic upkeep of office environment.
  • Handle front-desk duties including phone calls, incoming mail, and guest reception.
  • Maintain documentation filing (physical and digital) for company records, contracts, and SOPs.
  • Assist with scheduling, travel arrangements, and meeting logistics for management.
B. HR Administrative Support
  • Assist in managing staff records, onboarding documents, leave tracking, and claims submission via HR software (e.g., Kakitangan or similar).
  • Support payroll & claims data entry, timesheet collation, and staff communication related to HR matters.
  • Prepare basic HR letters (e.g., confirmation, increment, resignation acknowledgements) using standard templates.
  • Coordinate staff insurance enrolment, SOCSO/EPF documentation, and relevant compliance forms under HR guidance.
C. Accounts & Finance Coordination
  • Assist in preparing and submitting vendor invoices, quotations, payment requests, and petty cash claims.
  • Liaise with external accountants or finance department on documentation required for bookkeeping, tax filing, and bank payments.
  • Monitor basic expense tracking, compile monthly claims, and assist with reconciliations as guided.
  • Use accounting software (e.g., Bukku, SQL, QuickBooks, or Excel-based systems) to input transaction data as required.
Job Requirements
  • SPM, Diploma or Bachelor’s Degree in Office Administration, Business Studies, Accounting, Human Resource Management, or a related field.
  • Equivalent working experience (1–2 years) in administration, accounting support, or HR coordination will also be considered.
  • Proficient in Microsoft Office (Excel, Word, Outlook) and familiar with digital HR/accounting platforms (e.g. Kakitangan, Bukku, SQL, or similar).
  • Good organisational skills with attention to detail and accuracy.
  • Able to handle confidential information professionally and with discretion.
  • Effective communication skills and a proactive, service-oriented mindset.
Right to Work Requirements
  • Candidates with an existing right to work in the country are preferred
  • Local citizens of this country
  • Permanent residents (PR) of this country
  • Candidates who already have a work permit for this country
Working Arrangement
  • On Site
Skills

Trustworthiness

Document Management

Effective Communication

Employee Onboarding

Client Confidentiality

Company Benefits

Includes statutory contributions (EPF, SOCSO, EIS), performance bonuses, project allowances, and reimbursement claims.

Leave Entitlement

Annual leave, medical leave, public holidays, and special leave (e.g., marriage, bereavement) in accordance with the HR policy.

Travel Claims & Project Mobility

For roles requiring site visits or travel, claims are provided for transport, accommodation, and daily expenses.

LFM Consultancy began as a boutique creative consultancy with a big vision to fuse bold ideas, data-driven strategy, and cutting-edge technology into real-world impact. Founded in Malaysia, we built our reputation working with national brands like Maxis, where we didn’t just execute campaigns but engineered immersive experiences, shaped narratives, and delivered measurable results.Today, we’re a multidisciplinary.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office Administrator/Administrative Assistant

Kuala Lumpur, Kuala Lumpur Ethos The IGCSE Education Centre

Posted today

Job Viewed

Tap Again To Close

Job Description

This job is for an Office Administrator/Administrative Assistant. You might like this job because you'll keep important company documents organized, track expenses, and help improve how teams share information. Great for detail-oriented folks! Maintain a comprehensive and systematic filing system (both physical and digital) for all company documents Ensure that all key documentation — including licenses, contracts, teaching permits, and certificates — is securely filled and regularly updated. Organize and archive outdated documents in a structured, easily retrievable manner. Monthly Billing & Expense Tracking File and track all monthly company expenses Gather necessary billing documents and receipts for claims, audits or management review. Internal Systems & Process Support Help improve internal documentation processes by ensuring accuracy, consistency, and easy retrieval of information. Perform checks and data backups of critical company documents and records routinely. Manage access control to sensitive files and passwords. Manage document sharing and accessing rights based on internal guidelines. Communication & Coordination Communicate with external parties such as publishers, licensing bodies, suppliers, and service providers in checking internal processes and identifying responsible PICs for relevant documentation or workflow tasks. Coordinate with vendors for document submission, renewals, or technical support related to educational platforms. Job Requirements

Organized, detail-oriented & proactive. Possess strong communicative and problem solving skill. Skills

Scheduling File Organization Effective Communication Accountability Open Mindset Company Benefits

Certifications for Cambridge professional development and marking workshops. Work-life balance

We're sure you hate replying to emails and calls in the middle of the night or bringing work back home. Celebrations

Annual lunch/dinner and also dinners for special occasions. Ethos The IGCSE Education Centre was founded in 2006 with the vision of providing high-quality and personalized education. Starting as a small, dedicated learning hub, we quickly earned a reputation for its supportive teaching environment and focus on holistic student development. Over the years, it has grown into a dynamic education centre known for its innovative teaching methods, open and inclusive culture, and.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office Administrator/Administrative Assistant

Kuala Lumpur, Kuala Lumpur LFM Consultancy Sdn Bhd

Posted today

Job Viewed

Tap Again To Close

Job Description

This job is for an Office Administrator who helps keep the office running smoothly while supporting HR and accounting tasks. You might like this job because it lets you engage in various activities, from managing supplies to assisting with employee records! We are seeking a detail-oriented and proactive

Office Administrator / Admin & HR Accounts Assistant

to join our operations team. This role supports general office administration, assists in HR-related processes, and contributes to light accounting and finance coordination. The ideal candidate will be responsible for maintaining smooth day-to-day office operations while providing essential support in handling HR documentation, claims , and accounting-related tasks through our internal software systems. Responsibilities are as below:

A. General Administration

Manage office supplies, vendor coordination, courier handling, and basic upkeep of office environment. Handle front-desk duties including phone calls, incoming mail, and guest reception. Maintain documentation filing (physical and digital) for company records, contracts, and SOPs. Assist with scheduling, travel arrangements, and meeting logistics for management. B. HR Administrative Support

Assist in managing staff records, onboarding documents, leave tracking, and claims submission via HR software (e.g., Kakitangan or similar). Support payroll & claims data entry, timesheet collation, and staff communication related to HR matters. Prepare basic HR letters (e.g., confirmation, increment, resignation acknowledgements) using standard templates. Coordinate staff insurance enrolment, SOCSO/EPF documentation, and relevant compliance forms under HR guidance. C. Accounts & Finance Coordination

Assist in preparing and submitting vendor invoices, quotations, payment requests, and petty cash claims. Liaise with external accountants or finance department on documentation required for bookkeeping, tax filing, and bank payments. Monitor basic expense tracking, compile monthly claims, and assist with reconciliations as guided. Use accounting software (e.g., Bukku, SQL, QuickBooks, or Excel-based systems) to input transaction data as required. Job Requirements

SPM, Diploma or Bachelor’s Degree in Office Administration, Business Studies, Accounting, Human Resource Management, or a related field. Equivalent working experience (1–2 years) in administration, accounting support, or HR coordination will also be considered. Proficient in Microsoft Office (Excel, Word, Outlook) and familiar with digital HR/accounting platforms (e.g. Kakitangan, Bukku, SQL, or similar). Good organisational skills with attention to detail and accuracy. Able to handle confidential information professionally and with discretion. Effective communication skills and a proactive, service-oriented mindset. Right to Work Requirements

Candidates with an existing right to work in the country are preferred Local citizens of this country Permanent residents (PR) of this country Candidates who already have a work permit for this country Working Arrangement

On Site Skills

Trustworthiness Document Management Effective Communication Employee Onboarding Client Confidentiality Company Benefits

Includes statutory contributions (EPF, SOCSO, EIS), performance bonuses, project allowances, and reimbursement claims. Leave Entitlement

Annual leave, medical leave, public holidays, and special leave (e.g., marriage, bereavement) in accordance with the HR policy. Travel Claims & Project Mobility

For roles requiring site visits or travel, claims are provided for transport, accommodation, and daily expenses. LFM Consultancy began as a boutique creative consultancy with a big vision to fuse bold ideas, data-driven strategy, and cutting-edge technology into real-world impact. Founded in Malaysia, we built our reputation working with national brands like Maxis, where we didn’t just execute campaigns but engineered immersive experiences, shaped narratives, and delivered measurable results.Today, we’re a multidisciplinary.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
 

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  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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