259 Office Administrator jobs in Malaysia

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling internal or external meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Key Responsibilities:

1. Serve as the point of contact for office maintenance, mailing, shipping, supplies, equipment, and errands.
2. Organize and schedule meetings and appointments for the founders.
3. Partner with HR to maintain office policies and manage administrative staff.
4. Provide general support to visitors and assist in the onboarding process for new hires.
5. Implement and maintain procedures/office administrative systems.
6. Assist with travel arrangements and event planning for company activities.
7. Support the founders in daily administrative tasks and coordinate with various departments to ensure company objectives are met.
8. Facilitate internal communication, enhancing understanding of company policies and goals.

Skills and Qualification:

1. Proven experience as an Office Administrator, Office Manager, or similar role.
2. Strong organizational and planning skills in a fast-paced environment.
3. A creative mind with an ability to suggest improvements.
4. Strong attention to detail and problem-solving skills.
5. Excellent written and verbal communication skills.
6. Strong leadership and decision-making skills.
7. Proficiency in MS Office (MS Excel and MS Outlook, in particular).
8. Knowledge of office administrator responsibilities, systems, and procedures.

What We Offer:

1. Competitive salary and performance-based bonuses (starting from RM5,000/month, based on experience).
2. Flexible hybrid working conditions (remote and office).
3. Provision of necessary devices and equipment.
4. Comprehensive medical benefits and more.

Application Process:

If you are eager to make a substantial impact in the fintech industry and are committed to learning and growing, we want to hear from you.

To apply, please provide the following:

1. Updated CV: Detailing your educational background and any relevant work experience.
2. Cover Letter: Explaining why you are a great fit for this role and how your interests align with our goals in fintech innovation.

Your application will give us insight into your potential as an Office Administrator and your enthusiasm for the role. We are more interested in your willingness to learn and grow than in perfect expertise.

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The Office Administrator is responsible for managing the day-to-day operations of the office to ensure a safe, efficient, and welcoming environment for all employees and guests. This role supports office functionality, facility coordination, and employee experience across a variety of administrative tasks.

You will:

• Oversee daily office operations and ensure the smooth running of all office facilities.
• Manage office supplies and ensure meeting rooms and common areas are clean, functional, and well-stocked.
• Handle incoming and outgoing mail and manage courier services.
• Maintain access cards, lockers, and seating/workstation allocations.
• Conduct regular checks on the office space and ensure proper maintenance.
• Coordinate employee onboarding and offboarding processes from a workplace/facility standpoint.
• Liaise with vendors for repairs, minor renovations, cleaning services, and pantry restocking.
• Ensure pantry supplies and catering meet both quality and budgetary standards.
• Conduct regular inspections of office equipment and furnishings.
• Oversee compliance with office health and safety requirements, including monitoring of first aid kits and fire safety equipment.
• Manage care and maintenance of office plants and seasonal decorations.
• Support employees with day-to-day queries related to office matters.
• Assist in company-wide initiatives and administrative projects as required.

What makes you a great fit:

• At least 2 years prior experience in office administration, facilities coordination, or related functions is preferred.
• Strong organizational skills and a proactive, can-do attitude.
• Resourceful, accountable, dependable, and mature in handling responsibilities.
• Open to feedback and committed to continuous improvement.
• Excellent communication skills, both verbal and written.
• Ability to multitask, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Comfortable with using basic office software and digital tools.
• High attention to detail and commitment to creating a clean, safe, and engaging office environment.
• Able to collaborate well across teams and manage vendor relationships effectively.

Professional Conduct and Attitude

We promote a collaborative, respectful, and inclusive workplace. Team members are expected to demonstrate reliability, professionalism, and emotional intelligence in all interactions. We value integrity, ownership, and a hands-on attitude, fostering a supportive environment that prioritizes well-being and operational excellence.

What we offer along the way:

• Competitive and attractive compensation
• Extensive learning opportunities, such as professional training and certifications, soft skills development, free English courses, and trading workshops
• Health and life insurance for employees, spouses, and children, including vaccinations, tests, mental health care, and coverage for vision and dental care
• Generous time off, including 21 days of annual leave and paid sick leave
• Allowance for sports club memberships or other physical exercise activities
• Holiday flight tickets and accommodation coverage (within the yearly limit)
• Meal and transportation allowance
• Education allowance for your children’s school and kindergarten fees
• Outstanding team-building experiences and corporate parties

Your journey after applying:

• First interview (up to 30 minutes)
• Interview with Hiring Manager (1 hour)
• Task Assessment (1 hour)
• Final interview with your future team (1 hour)

Sounds like you? Apply.

Please note: We occasionally amend or withdraw Exness jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Exness/Exness Group companies around the world. Exness Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Exness. Anyone who demands such a fee is not an authorized Exness representative and you are strongly advised to refuse any such demand.

At Exness, we're an equal opportunity employer where every individual is valued. No matter your race, color, religion, sex, national origin, sexual orientation, gender identity or disability, we welcome you. As an international fintech company, we embrace the richness of our diverse team, respecting each individual and promoting gender equality for all genders in our workforce.

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Get AI-powered advice on this job and more exclusive features.

Our client is seeking a proactive Office Administrator to join their operations team in Kuala Lumpur. In this role, you’ll work closely with the Office Manager and leadership team to ensure smooth day-to-day office operations and facilities management. This position is hands-on, dynamic, and requires both leadership and strong collaboration across teams.

What You’ll Do

• Manage office operations & facilities (housekeeping, supplies, repairs, equipment, infrastructure)
• Coordinate events, meetings, and office activities
• Liaise with vendors, building management, and service providers
• Oversee office renovations, seating plans, and insurance renewals
• Handle vendor invoices, petty cash, and office subscriptions
• Support travel arrangements and conference logistics
• Supervise office assistants and update emergency/crisis procedures
• Ability to work on weekend on occasional situations

What We’re Looking For

• Bachelor's Degree
• 4+ years’ experience in office administration, ideally in professional services
• Strong communication & interpersonal skills
• Highly organized, detail-oriented, and proactive
• Ability to multi-task in a fast-paced environment

Why Join Us?

This is a fantastic opportunity to be part of a high-performing team where your contributions directly impact the success of the office. You’ll enjoy a collaborative environment, diverse responsibilities, and the chance to develop your career in operations and business support.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Business Consulting and Services

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

ASSISTANT MANAGER, OFFICE ADMINISTRATION

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 1 day ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 17 hours ago

Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,500.00-MYR5,000.00 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,800.00-MYR4,000.00 1 day ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,500.00-MYR3,500.00 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,500.00-MYR3,500.00 1 week ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 4 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 hour ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 13 minutes ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 7 months ago

Administrative Assistant - EPH Publishing (M) Sdn. Bhd.

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 months ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 hours ago

Contractor (Office Administrator) - 4 Month Fixed-Term Contract

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 4 days ago

Executive Assistant (6 Months Contract) - Immediately Available

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR4,500.00-MYR5,000.00 5 minutes ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,200.00-MYR2,800.00 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,200.00-MYR2,800.00 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

This job is for an Office Administrator who keeps our workspace running smoothly. You might like this job because you’ll manage supplies, help new hires, and plan fun staff events—all while enjoying a great work-life balance with no overtime!

We are seeking a detail-oriented Office Admin to join our team. This role is crucial for maintaining office operations and ensuring the accuracy of records.

Job Descriptions:

• Manage office supplies, assets, and maintenance to ensure a smooth work environment.
• Organise and update office records for accuracy and accessibility.
• Process invoices and track office expenses within budget.
• Prepare work equipment and support new employee onboarding.
• Maintain the office calendar and schedule meetings.
• Plan and coordinate staff events to foster team engagement.

Company Benefits:

• Accessible Location: Office is within walking distance from the MRT.
• Work Assets Provided: All necessary work tools and equipment are supplied.
• Annual Leave Encashment: Get paid for unused leave.
• Office is accessible by MRT, within walking distance.

Job Requirements

• Diploma in Business Administrations or other equivalents.
• Fluent in written and spoken Chinese and English is required.
• Well-presented and maintains a professional appearance, appropriate for front-facing duties and representing the company's brand image.
• 1 year experience in office administration preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer and email use.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

Skills

Microsoft Excel

Google Sheets

Google Calendar

Public Announcement

Malay Language

Company Benefits Cafeteria

Our cafeteria provides a variety of food and drinks to keep everyone energized and motivated.

A dynamic and supportive environment that values collaboration, creativity, and growth.

Working time

Balanced work, balanced life — your well-being matters.

Team bonding

We foster a sense of belonging through meaningful team interactions and engagement.

Music

Music-friendly spaces support concentration, comfort, and a positive vibe.

Become a world-class fintech platform company

#J-18808-Ljbffr

Job Responsibility

• To perform day to day general administrative tasks
• Attend to incoming and outgoing phone customer phone calls
• Monitor documents despatch and received
• Recording documents flow and filing
  
  

Job Requirements

• Candidates must possess at least Primary School/Secondary School/SPM/âOâ Level
• Language required: English, Mandarin, Bahasa Malaysia
• Fresh graduates are encouraged to apply
• Computer literate and knowledge in Microsoft Office (Word and Excel)
• Internet savvy
• Excellent communication skills.
  
  

Job Benefits

• EPF
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law

#J-18808-Ljbffr

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities

• Support the Department's respective Head(s) in office management-related matters.
• Prepare and update the Department's organisation on charts, liaise with HR Department on staff attendance, leave administration, updating of staff information, arranging for travel warrants and travel arrangements and other relevant follow-up on HR Matters.
• Ensure adequate availability of workstations, office supplies/stationeries and equipment such as computers, telephones, photocopier machines etc for the Department.
• Ensure overall Good Housekeeping practices for the Department.
• Ensure effective filing systems for the Department.
• Attend to all incoming telephone calls for the Heads of Department and to update them accordingly.
• Distribute the company’s circulars/information to all staff in the Department.
• Responsible for purchasing and recording all printing, stationery items and fixed assets ie. Computer/laptop via capex requisition

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work

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Government officials will NEVER ask you to transfer money or disclose bank log-in details over a phone call. Call the 24/7 ScamShield Helpline at 1799 if you are unsure if something is a scam.

E-BRIDGE PRE-SCHOOL PTE. LTD.

Typically Replies in 30 DaysOffice Administrator MCF-

MTOWER, 460 ALEXANDRA ROAD

Permanent, Full Time

Fresh/entry level

1 year exp

Admin / Secretarial

$2,500 to $4,000 Monthly 176 applications Posted 14 Jul 2025 Closed on 13 Aug 2025

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Microsoft Office

Microsoft Excel

Arranging

Office Management

Administration

Guest Relations

Payroll

Event Management

Inventory Control

Office Administration

Communication Skills

Administrative Support

Hospitality

#J-18808-Ljbffr

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling internal or external meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Key Responsibilities:

Serve as the point of contact for office maintenance, mailing, shipping, supplies, equipment, and errands. Organize and schedule meetings and appointments for the founders. Partner with HR to maintain office policies and manage administrative staff. Provide general support to visitors and assist in the onboarding process for new hires. Implement and maintain procedures/office administrative systems. Assist with travel arrangements and event planning for company activities. Support the founders in daily administrative tasks and coordinate with various departments to ensure company objectives are met. Facilitate internal communication, enhancing understanding of company policies and goals. Skills and Qualification:

Proven experience as an Office Administrator, Office Manager, or similar role. Strong organizational and planning skills in a fast-paced environment. A creative mind with an ability to suggest improvements. Strong attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong leadership and decision-making skills. Proficiency in MS Office (MS Excel and MS Outlook, in particular). Knowledge of office administrator responsibilities, systems, and procedures. What We Offer:

Competitive salary and performance-based bonuses (starting from RM5,000/month, based on experience). Flexible hybrid working conditions (remote and office). Provision of necessary devices and equipment. Comprehensive medical benefits and more. Application Process:

If you are eager to make a substantial impact in the fintech industry and are committed to learning and growing, we want to hear from you. To apply, please provide the following: Updated CV:

Detailing your educational background and any relevant work experience. Cover Letter:

Explaining why you are a great fit for this role and how your interests align with our goals in fintech innovation. Your application will give us insight into your potential as a Office Administrator and your enthusiasm for the role. We are more interested in your willingness to learn and grow than in perfect expertise. CHIP IN SDN. BHD. -H))

#J-18808-Ljbffr

The Office Administrator is responsible for managing the day-to-day operations of the office to ensure a safe, efficient, and welcoming environment for all employees and guests. This role supports office functionality, facility coordination, and employee experience across a variety of administrative tasks. You will:

Oversee daily office operations and ensure the smooth running of all office facilities. Manage office supplies and ensure meeting rooms and common areas are clean, functional, and well-stocked. Handle incoming and outgoing mail and manage courier services. Maintain access cards, lockers, and seating/workstation allocations. Conduct regular checks on the office space and ensure proper maintenance. Coordinate employee onboarding and offboarding processes from a workplace/facility standpoint. Liaise with vendors for repairs, minor renovations, cleaning services, and pantry restocking. Ensure pantry supplies and catering meet both quality and budgetary standards. Conduct regular inspections of office equipment and furnishings. Oversee compliance with office health and safety requirements, including monitoring of first aid kits and fire safety equipment. Manage care and maintenance of office plants and seasonal decorations. Support employees with day-to-day queries related to office matters. Assist in company-wide initiatives and administrative projects as required. What makes you a great fit:

At least 2 years prior experience in office administration, facilities coordination, or related functions is preferred. Strong organizational skills and a proactive, can-do attitude. Resourceful, accountable, dependable, and mature in handling responsibilities. Open to feedback and committed to continuous improvement. Excellent communication skills, both verbal and written. Ability to multitask, manage multiple priorities, and meet deadlines in a fast-paced environment. Comfortable with using basic office software and digital tools. High attention to detail and commitment to creating a clean, safe, and engaging office environment. Able to collaborate well across teams and manage vendor relationships effectively. Professional Conduct and Attitude

We promote a collaborative, respectful, and inclusive workplace. Team members are expected to demonstrate reliability, professionalism, and emotional intelligence in all interactions. We value integrity, ownership, and a hands-on attitude, fostering a supportive environment that prioritizes well-being and operational excellence. What we offer along the way:

Competitive and attractive compensation Extensive learning opportunities, such as professional training and certifications, soft skills development, free English courses, and trading workshops Health and life insurance for employees, spouses, and children, including vaccinations, tests, mental health care, and coverage for vision and dental care Generous time off, including 21 days of annual leave and paid sick leave Allowance for sports club memberships or other physical exercise activities Holiday flight tickets and accommodation coverage (within the yearly limit) Meal and transportation allowance Education allowance for your children’s school and kindergarten fees Outstanding team-building experiences and corporate parties Your journey after applying:

First interview (up to 30 minutes) Interview with Hiring Manager (1 hour) Task Assessment (1 hour) Final interview with your future team (1 hour) Sounds like you? Apply.

Please note: We occasionally amend or withdraw Exness jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Exness/Exness Group companies around the world. Exness Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Exness. Anyone who demands such a fee is not an authorized Exness representative and you are strongly advised to refuse any such demand. At Exness, we're an equal opportunity employer where every individual is valued. No matter your race, color, religion, sex, national origin, sexual orientation, gender identity or disability, we welcome you. As an international fintech company, we embrace the richness of our diverse team, respecting each individual and promoting gender equality for all genders in our workforce.

#J-18808-Ljbffr