714 Office Admin jobs in Malaysia

Overview

Job Responsibility

Job Purpose
To provide comprehensive executive support to the CEO and overall administrative coordination across departments. The role ensures smooth functioning of executive operations, facilitates internal and external communication, and supports strategic and operational initiatives.

• Manage CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare and coordinate internal and external communications
• Liaise and coordinate with all departmental heads for administrative and strategic matters.
• Organize and manage documentation, filing systems, and confidential information.
• Support planning, scheduling, and logistics for senior management sessions, and key events.
• Follow up on tasks assigned by CEO and ensure timely completion.
• Provide general administrative and office management support.
• Act as the central liaison for all inter-departmental coordination.

• Possess minimum Diploma or Bachelor’s degree in Engineering, Information Technology, Marketing, Finance, Business Management and any other related academic background.

• Minimum of 1-4 years of experiences in Information Technology, Finance, Administration, and any other related fields.

• MS Office (Word, Excel, PowerPoint, Outlook)
• Calendar and travel management
• Office administration and document control
• Report and presentation preparation
• Event coordination

• Good written and verbal communication
• Good organizational and multitasking abilities
• High discretion and confidentiality
• Interpersonal skills to engage with cross-functional teams
• Proactive, adaptable, and detail-oriented

• Minimum of 1-4 years of experiences in Information Technology, Finance, Administration, and any other related fields.

The incumbent is accountable for ensuring the efficient coordination and execution of executive-level administrative support to the CEO, including managing the CEO’s calendar, appointments, meetings, and travel arrangements. This role is responsible for the timely preparation and dissemination of internal and external communications, maintaining organized documentation and filing systems, and liaising with departmental heads on administrative matters. The incumbent is also expected to coordinate planning and logistics for senior management sessions and key corporate events, follow up on tasks delegated by the CEO to ensure timely completion, provide general office administration support, and serve as the central liaison for inter-departmental coordination to support seamless operational alignment across the organization.

Company Description

Innovatz Global is a leading provider of Management Consulting, Technology Services, and Business Process Outsourcing solutions. Headquartered in Kuala Lumpur, Malaysia, Innovatz has a strong presence in major global markets, including America, China, India, Australia, Korea, Hong Kong, Singapore, Thailand, Philippines, Indonesia, and Vietnam. With a skilled workforce of over 500 professionals, Innovatz specializes in delivering innovative and agile staffing solutions to meet the evolving needs of Fortune 500 companies. Leveraging a Human Centered Design Approach, Innovatz partners with clients to enhance productivity, competency, and flexibility, providing end-to-end workforce management solutions.

Role Description

This is a contract role for an Office Admin, located on-site in Kuala Lumpur. The Office Admin will handle a variety of administrative tasks including managing communications, providing customer service, assisting with accounting activities, and overseeing office administration. The role requires a highly organized individual capable of managing multiple responsibilities and providing support to ensure smooth office operations.

Qualifications ( Locals Only)

• Strong Communication and Customer Service skills
• Proficiency in Administrative Assistance and Office Administration tasks
• Experience with Accounting practices
• Ability to work independently and manage multiple tasks efficiently
• High level of organization and attention to detail
• Previous experience in a similar role is preferred
• Bachelor's degree in Business Administration or related field is advantageous
• Experience minimum 6 months maximum 3 years
• Language chinese and Mandarin is must.

Some of your key responsibilities will include but are not limited to the following:

Office Admin

• License renewal/application – for all Company premises
• Office maintenance for all Company premises – including contractor sourcing, cost comparison, and coordinator role for repair/maintenance with building management.
• Office Equipment renewal /purchases – notebook, mobile contract, new request, roaming activation, etc
• Keep track of utility account application and monthly billing –Manage the new application and monthly billing and ensure they are passed on to Finance for payment on time.
• Courier management: To ensure all courier requests are properly recorded and verified before being submitted to Finance for payment.
• Pantry/stationery replenishment
• Assist in office celebration/ Company trip planning – look for quotations, cost comparison, and propose to GM
• Draft letter/MEMO for business related as needed.
• To stand by in the office after working hours for infra software upgrades or renovation
• Any ad hoc as per request

HR Admin

• On boarding – ensure the new joiner notebook, parking card, mobile phone are ready before joining. Co-ordinate with outsourcing and Regional IT for PC set up
• Filling of Sick leave certificate
• Staff insurance renewal
• Any ad hod as per request

Sales /Logistic Admin

• To be responsible with the sales order processing for E-com/ weekly stock adjustment/ Sample request
• To back up the other sales order during staff's absence
• Any ad hoc as per request

REQUIREMENTS:

• The candidate must possess at least a Diploma degree.
• This position is 12-month contract with potential to become permanent.
• 3 years minimum experience in the food industry or multinational fast-moving consumer products (FMCG) environment.
• Required language(s): Fluency in English and Mandarin speaking and writing to effectively communicate with Mandarin-speaking clients.
• Good in computer literacy including Word and Excel (experience in operating formulas is an added advantage)
• Positive attitude, proactive, and outspoken
• Committed and able to meet the deadline assigned.
• Detail-oriented & good follow-up skills
• Good team player with strong communication skills at all level
• Willing to put in extra effort to learn new skills

Syarat-syarat

1. ► Warganegara Malaysia

► Min SPM

► Umur : 19 tahun - 35 tahun

► Transport Sendiri

► Boleh mendengar arahan

► EPF/ SOCSO/EIS

► Basic Microsoft Excel / Autocount (Optional)

Job Responsibilities :

• Able to handle general administration work & clerical duties such as issuing Quotation, Sales Invoice, Credit Note, Purchase Order, Purchase Return

• Following up on overdue payments and manage collections

• Stock receiving and monitor stock inventory

• Maintain proper filing and record-keeping systems

• Handle incoming calls and emails

• Willing to learn and committed to work

• Other administrative tasks as assigned

Responsibilities

• Office Operations: Manage daily office activities, including organizing supplies and maintaining office equipment.
• Administrative Support: Assist with scheduling meetings, handling correspondence, and preparing documents.
• Record Keeping: Maintain and update office records and files.
• Financial Administration: Process invoices and track office expenses.
• Health & Safety Compliance: Ensure adherence to office safety protocols.

Requirements

• Education: Diploma in Business Administration or related field.
• Experience: Prior administrative experience preferred.
• Skills: Proficiency in Microsoft Office Suite; strong organizational and communication skills.

Job Types: Full-time, Permanent

Pay: RM2, RM2,700.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person

Working Hours:

Monday to Friday (8.30am to 6.30pm)

At least 1 years experience

Know basic accounting and finance

Good in numbers and calculation

Willing to learn and gain experiences

Be responsible

Job Type: Full-time

Pay: RM2, RM2,500.00 per month

Application Question(s):

• Willing to work Monday to Friday (9.00am to 6.00pm)?

Experience:

• Account and Finance: 1 year (Preferred)

Work Location: In person

We are a food service distributor which focuses and supply food ingredients to the Hotel, Restaurant and Cafe (HoReCa) industry.

What we are looking for in a candidate:

• Attentive and responsible in their line of work
• Good problem solving skills

What the candidates are expected of:

• To issue invoices, handle filings and is responsible for all invoice related matters
• To reply and solve customer inquires

What we will provide:

• SOCSO and EPF will be provided
• Food Allowances will be provided
• Staff discount for all products sold in the Company

Job Type: Full-time

Pay: RM1, RM2,000.00 per month

Benefits:

• Maternity leave

Experience:

• Administrative: 1 year (Preferred)

Position type: Full Time (Based in Bintulu, Sarawak).

Working hours:8.00 am to 5.30 pm (Mon-Fri), 8.00 am to 12.00 pm (Sat).

RESPONSIBILITIES:

• Maintain and update documents on-time, in compliance with Malaysian Sustainable Palm Oil (MSPO).
• Assist with internal and external audits by providing the necessary documentation, information and respond to auditor inquiries.
• Manage communication channels, including answering phones, responding to emails and handling customer / clients / stakeholder inquiries or complaints.
• Communicate and engaged with the stakeholders, if required.
• Perform other duties as required by supervisor / Assist with other administrative tasks, if required.
• Maintain, check, enter data accurately and update the records in databases.
• Handle and organize paperwork, documents and files.

REQUIREMENTS:

• SPM, STPM, Diploma or Equivalent.
• Required language(s): Bahasa Malaysia (BM) and English (ENG).
• Good in communication skills, personality, analytical and problem-solving skills.
• Computer literate.
• Required skill(s): MS Office / MS Excel / Power Point and the other related software's.
• Good at typing and performing data entry with high accuracy.
• Willing to work in Bintulu, Sarawak.
• Diligent, hardworking and strong attention to detail.
• High level of integrity, professionalism and reliability.
• Possess good teamwork and willing on continuous learning from time to time.
• Keep company's information/data/documents confidential.
• Able to work independently with minimum supervision and as part of the team.
• Positive and professional attitude in interactions with clients, stakeholders, visitors and colleagues.
• Fresh graduates are encouraged to apply.

Interested candidates are invited to email us with a detailed resume or CV atkingungenterprise.comuntil 30 September 2025.

Only shortlisted candidates will be contacted for interview.

Lokasi: Pasir Tumboh, Kota Bharu

Waktu Berkerja: 9.00am - 5.00pm (Cuti Jumaat)

Elaun Bulanan: RM300

Job Description

• Assist with document management, data entry, and filing
• Support office supply management and inventory tracking.
• Maintain records and update databases as needed.
• Ensure smooth communication between departments.
• Print parcel for every purchase or any document need to print out.
• Admin related jobs

Job Requirement

• Basic knowledge of office administration and clerical tasks.
• Familiarity with Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational skills and attention to detail.
• Ability to handle emails, data entry, and document filing.
• Good communication skills for internal coordination.
• Ability to multitask and prioritize tasks effectively.

Job Type: Internship

Pay: RM300.00 per month

Benefits:

• Flexible schedule
• Free parking
• Opportunities for promotion
• Professional development

Application Question(s):

• Bilakah tarikh internship anda?

Work Location: In person