239 Office Admin jobs in Malaysia

Overview

Job Responsibility

Job Purpose
To provide comprehensive executive support to the CEO and overall administrative coordination across departments. The role ensures smooth functioning of executive operations, facilitates internal and external communication, and supports strategic and operational initiatives.

• Manage CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare and coordinate internal and external communications
• Liaise and coordinate with all departmental heads for administrative and strategic matters.
• Organize and manage documentation, filing systems, and confidential information.
• Support planning, scheduling, and logistics for senior management sessions, and key events.
• Follow up on tasks assigned by CEO and ensure timely completion.
• Provide general administrative and office management support.
• Act as the central liaison for all inter-departmental coordination.

• Possess minimum Diploma or Bachelor’s degree in Engineering, Information Technology, Marketing, Finance, Business Management and any other related academic background.

• Minimum of 1-4 years of experiences in Information Technology, Finance, Administration, and any other related fields.

• MS Office (Word, Excel, PowerPoint, Outlook)
• Calendar and travel management
• Office administration and document control
• Report and presentation preparation
• Event coordination

• Good written and verbal communication
• Good organizational and multitasking abilities
• High discretion and confidentiality
• Interpersonal skills to engage with cross-functional teams
• Proactive, adaptable, and detail-oriented

• Minimum of 1-4 years of experiences in Information Technology, Finance, Administration, and any other related fields.

The incumbent is accountable for ensuring the efficient coordination and execution of executive-level administrative support to the CEO, including managing the CEO’s calendar, appointments, meetings, and travel arrangements. This role is responsible for the timely preparation and dissemination of internal and external communications, maintaining organized documentation and filing systems, and liaising with departmental heads on administrative matters. The incumbent is also expected to coordinate planning and logistics for senior management sessions and key corporate events, follow up on tasks delegated by the CEO to ensure timely completion, provide general office administration support, and serve as the central liaison for inter-departmental coordination to support seamless operational alignment across the organization.

Ziel Global Sdn Bhd is passionate about equipping professionals with essential technical and non-technical skills. We are a fast-paced, team-oriented business consultancy and training firm seeking a full-time and/or part-time Office Admin/Runner.

Role: Office Admin/Runner
Opportunity Type: Full-Time
Location: Combined onsite & remote working
Vacancy Type: Monthly rolling
Hours Per Week: 48 hrs - 6 working days a week from Monday to Saturday (flexible)

Required languages: English and Bahasa Malaysia

Providing full support to senior management, including (but not limited to):

• Binding reports, stocking and inventory of office supplies, and miscellaneous assignments.
• Assisting with routine office and clerical duties such as maintaining paperwork, filing, typing reports, scanning, copying, relocating boxes, answering phones, and assisting clients.
• Managing phone calls, emails, and other correspondence.
• Submitting reports and preparing proposals and presentations as needed.
• Purchasing supplies as required.
• Attending meetings and working alongside senior management.
• Compiling and presenting daily reports.
• Organising and managing daily tasks.
• Having a vehicle/bike with a valid driver’s license and insurance coverage is required (mileage reimbursable).
• Transporting valuable, sensitive, or confidential legal documents within Malaysia.
• Supporting bookkeeping and budgeting procedures.
• Creating and updating expense databases and records.
• Tracking and replenishing office supplies.
• Carrying out tasks in an appropriate and cost-effective manner.
• Acting as a focal point for the company as required.

• At least a higher secondary/STPM/A-Level/Pre-U and diploma, or higher/higher graduate diploma in any field.
• Ability to work independently and as part of a team with flexibility.
• Willingness to travel within Malaysia.
• Driven, confident, and eager to learn in challenging environments.
• Excellent team player and people skills.
• Good problem-solving, time management, and communication skills.
• Motivated, results-oriented, with a positive attitude.
• Trustworthy, responsible, and committed to high-quality results.
• Effective communication skills both in person and via telephone.
• Proficiency in English and Bahasa Malaysia, with fast typing skills.

What we offer:

• Travel expenses fully paid.
• Flexible working schedule combining onsite and remote work.
• Coaching and mentoring to support your career and personal growth.

1) Routes and screens telephone call, greets visitors, responds to inquiries, and provides information about the organization in a professional manner.

2) Carries out e-procurement system, i.e. raise PO and closing PO for office supplies.

3) Arranges invoices, bills, and purchase orders for utilities, office supplies, and equipment to be submitted for approval.

4) Compiles monthly departmental cost reports for usage of telephones, photocopiers, petrol, courier services, and postal services.

6) Assist on monthly Payroll i.e. temp and casual workers in an accurate and timely manner.

7) Handling documents & parcels delivered

8) Organized employee engagement events

9) Handling staff's Learning & Development registration and record

10) Other ad-hoc task given by manager

Requirements :

1) Diploma in Business Studies or any other field

2) Must be detail-oriented and able to meet deadlines

3) Strong interpersonal skills

4) Able to work independently

5) Able to travel and work at Sunway Velocity / Sunway Putra Mall / Sunway 163 Mall office when required.

6)Fresh graduates are welcome to apply !

HR + Office Admin (MACPHERSON)

Responsibilities:

• Manage HR administration issues related to employee lifecycle efficiently and ensure compliance to the Singapore employment regulations
• Handle all work pass applications, issuance, appeal, renewal and cancellation
• Support recruitment process including internship plan and arrangement
• Manage payroll process and submission of Government-paid maternity & childcare Leave & IR21
• Administer HR related trainings to staff and process training claims
• In charge of the staff engagement activities and company events
• Administer employee insurance programme
• Participate in assigned surveys and portals (MOM, SNEF, OED)
• Coordinate with other offices’ HR representatives on HR projects and reports
• Preparation of routine data and reports
• Full spectrum on office’s facilities and adminstrative management
• Run errands at times when required
• Support Managing Director and HR Manager
• Other ad-hoc duties assigned

Requirements:

• Degree / Diploma in Human Resource Management or Business Administration
• Minimum 3-4 years of experience in a HR generalist and administrative role
• Strong organisational and multitasking skills with attention to detail
• Excellent communication and interpersonal abilities to liaise with employees at all levels
• Proficient in Microsoft Office applications
• Knowledge of HR best practices and relevant employment laws and regulations