136 Office Admin jobs in Malaysia

1) Routes and screens telephone call, greets visitors, responds to inquiries, and provides information about the organization in a professional manner.

2) Carries out e-procurement system, i.e. raise PO and closing PO for office supplies.

3) Arranges invoices, bills, and purchase orders for utilities, office supplies, and equipment to be submitted for approval.

4) Compiles monthly departmental cost reports for usage of telephones, photocopiers, petrol, courier services, and postal services.

6) Assist on monthly Payroll i.e. temp and casual workers in an accurate and timely manner.

7) Handling documents & parcels delivered

8) Organized employee engagement events

9) Handling staff's Learning & Development registration and record

10) Other ad-hoc task given by manager

Requirements :

1) Diploma in Business Studies or any other field

2) Must be detail-oriented and able to meet deadlines

3) Strong interpersonal skills

4) Able to work independently

5) Able to travel and work at Sunway Velocity / Sunway Putra Mall / Sunway 163 Mall office when required.

6)Fresh graduates are welcome to apply !

Add expected salary to your profile for insights.

We are seeking a reliable and organised Office Admin Clerk to manage administrative functions and coordinate with suppliers/vendors for office and project support.

Responsibilities:

• Liaise and negotiate with office and project-related suppliers/vendors on pricing, delivery, and terms
• Handle administrative tasks including documentation, filing, correspondence, and office supplies
• Assist in the preparation and stamping of contracts such as construction contracts, tenancy agreements, and service agreements
• Coordinate with insurance agents on company-related insurance matters
• Manage records related to CIDB, UPKJ, and SCORE (if applicable)
• Support the project and management teams on related office administration

Requirements:

• Diploma in Business Administration, or relevant field
• Minimum 1 year working experience, preferably in a construction-related company
• Good communication and negotiation skills
• Proficient in Microsoft Word and Excel
• Well-organised, responsible, and able to work independently

Interested candidates please submit your resume with expected salary and relevant certificates together with a recent passport-sized photo to (emailprotected) on or before 30 August 2025. Only shortlisted candidates will be contacted.

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• What's your expected monthly basic salary?
• Which of the following Microsoft Office products are you experienced with?
• Do you have data entry experience?
• Which of the following languages are you fluent in?

Pembinaan Jaya Maju Sdn Bhd is a fast growing construction company based in Kuching. Due to our rapid business expansion, we are seeking dynamic and resourceful team players to be part of our success and growth.

Come and join us!

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Office Administrator?

We are looking for a trustworthy and well-organized Personal Assistant to support senior management in day-to-day operations, while also handling accounting duties using UBS system and HR responsibilities such as payroll processing. This is a dynamic role suited for someone who is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

1. Assist with personal tasks and ad hoc errands for management as required
2. Handle confidential information with a high level of discretion
3. Perform data entry and maintain accurate accounting records using UBS accounting software
4. Prepare and issue invoices, payment vouchers, receipts, and credit notes
5. Monitor accounts payable and receivable
6. Assist in month-end closing and preparation of financial reports
7. Maintain proper filing of accounting documents
8. Handle monthly payroll processing, including salary, claims, and statutory deductions (EPF, SOCSO, PCB, etc.)

1. Minimum Diploma in Accounting, Business Administration, HR, or a related field
2. At least 1 year of relevant working experience is preferred
3. Willing to learn and use UBS Accounting Software (training provided)
4. Proficient in Microsoft Office (Excel, Word, Outlook, etc.)
5. Good communication skills and ability to maintain confidentiality
6. Strong organizational skills and able to work independently

1. Experience supporting senior management
2. Familiarity with local tax submission and SST requirements
3. Knowledge of Malaysia HR and payroll regulations

Salary, match Number of applicants, Skills match

• What is your expected monthly basic salary?
• Which of the following qualifications do you have?
• How many years of experience do you have as a Personal Assistant?
• Which Microsoft Office products are you experienced with?
• Do you have previous invoicing experience?
• How many years of taxation experience do you have?
• Do you have data entry experience?
• Do you have secretarial experience?

Please include any other relevant details that prompted you to report this job ad as fraudulent, misleading, or discriminatory.

Company Background:

Our client is a pioneering company specializing in cutting-edge solar energy systems, with headquarters in Johor Bahru, Malaysia. They focus on innovative renewable energy solutions such as solar, biogas, biomass, and geothermal technologies. Their vision is to replace a significant portion of fossil fuel generation with sustainable alternatives, leading the transition to a greener energy landscape.

Job Description:

• Handle bookkeeping and maintain accounts records.
• Assist with accounting transactions, including checking, verification, and follow-up.
• Prepare payments to vendors and claims, including processing payments, invoices, payment vouchers, receipts, and cheques.
• Maintain proper filing of accounting documents for record keeping.
• Provide general administrative support and perform other relevant ad-hoc tasks as assigned.
• Liaise with authorities and government agencies for application and approval processes.
• Coordinate with forwarders and logistics companies for import and export shipments.
• Perform additional tasks assigned by the supervisor.

· Provide high-level administrative and personal support to director

· Manage schedules, calendars, meetings and appointment

· Handle confidential correspondence and communication

· Make travel arrangements and prepare details itineraries

· Assist with personal tasks as required by the director

Office Administrative Duties:

· Oversee general office operations, supplies and maintenance

· Organize and maintain office filling systems

· Manage incoming calls, emails and correspondence

· Ensure compliance with company policies and procedures

Travel Support:

· Accompany the director on business trips when necessary

· Provide on-the-go administrative support during travel

· Handle travel-related logistics such as bookings, meeting arrangements and expense reporting

Requirements

· Diploma or Degree in Business Administration or related field

· Proven experience as a Personal Assistant, Office Administrator, or similar role are preferable

· Excellent verbal and written communication skills in English and Malay, Mandarin is an added advantage

· Strong organizational and time management skills

· Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

· Ability to work independently and handle multiple tasks

· High level to discretion and professionalism

· Willingness to travel at short notice

· Familiarity with travel logistics and corporate event planning

· Mandarin is added advantage

Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Personal Assistant? Which of the following Microsoft Office products are you experienced with? Are you willing to travel for this role when required? Do you have secretarial experience? Which of the following languages are you fluent in?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

Some of your key responsibilities will include but are not limited to the following:

Office Admin

• License renewal/application – for all Company premises
• Office maintenance for all Company premises – including contractor sourcing, cost comparison, and coordinator role for repair/maintenance with building management.
• Office Equipment renewal /purchases – notebook, mobile contract, new request, roaming activation, etc
• Keep track of utility account application and monthly billing –Manage the new application and monthly billing and ensure they are passed on to Finance for payment on time.
• Courier management: To ensure all courier requests are properly recorded and verified before being submitted to Finance for payment.
• Pantry/stationery replenishment
• Assist in office celebration/ Company trip planning – look for quotations, cost comparison, and propose to GM
• Draft letter/MEMO for business related as needed.
• To stand by in the office after working hours for infra software upgrades or renovation
• Any ad hoc as per request

HR Admin

• On boarding – ensure the new joiner notebook, parking card, mobile phone are ready before joining. Co-ordinate with outsourcing and Regional IT for PC set up
• Filling of Sick leave certificate
• Staff insurance renewal
• Any ad hod as per request

Sales /Logistic Admin

• To be responsible with the sales order processing for E-com/ weekly stock adjustment/ Sample request
• To back up the other sales order during staff’s absence
• Any ad hoc as per request

REQUIREMENTS:

• The candidate must possess at least a Diploma degree.
• 3 years minimum experience in the food industry or multinational fast-moving consumer products (FMCG) environment.
• Required language(s): Fluency in English and Mandarin speaking and writing.
• Good in computer literacy including Word and Excel (experience in operating formulas is an added advantage)
• Positive attitude, proactive, and outspoken
• Committed and able to meet the deadline assigned.
• Detail-oriented & good follow-up skills
• Good team player with strong communication skills at all level
• Willing to put in extra effort to learn new skills

• Seniority level Associate

• Employment type Contract

• Job function Administrative
• Industries Food and Beverage Services

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Get notified about new Office Associate jobs in Petaling Jaya, Selangor, Malaysia .

Puchong, Selangor, Malaysia MYR2,800.00-MYR3,500.00 4 days ago

Federal Territory of Kuala Lumpur, Malaysia 6 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

Petaling Jaya, Selangor, Malaysia 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,200.00 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 weeks ago

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Petaling Jaya, Selangor, Malaysia MYR2,000.00-MYR3,000.00 3 days ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Petaling Jaya, Selangor, Malaysia 6 months ago

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Federal Territory of Kuala Lumpur, Malaysia 1 week ago

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This job is for a Cantonese-speaking individual who will manage accounting and administrative tasks. You might like this job because it offers a diverse role with opportunities in finance, office support, and organization.

RM 2500 - RM 4498

Full-Time

few hours ago

The Account Executive cum Admin will be responsible for managing both administrative and accounting functions. The role involves maintaining financial records, processing invoices, assisting with financial reports, and providing general administrative support to ensure the smooth running of the office.

• Accounting Duties:
  • Maintain and update accounting records, including ledgers, accounts payable/receivable, and payroll.
  • Process and manage invoices, receipts, and payments.
  • Prepare monthly financial reports and assist with budget forecasting.
  • Reconcile bank statements and maintain financial accuracy.
  • Assist in tax filings and audits as required.
  • Handle accounts payable/receivable and ensure timely payment collections.
• Administrative Support:
  • Provide general office administrative support, including scheduling meetings, organizing travel arrangements, and managing office supplies.
  • Manage internal documentation, filing systems, and company records.
  • Liaise with external vendors and service providers for office-related needs.
  • Assist in HR-related tasks, such as maintaining employee records and processing leave applications.
  • Answer phone calls, handle inquiries, and manage email correspondence efficiently.

Requirements:

• Diploma or Degree in Accounting, Business Administration, or related fields.
  • Proven experience in both accounting and administrative roles.
  • Familiarity with accounting software (e.g., QuickBooks, Xero) and MS Office Suite (Excel, Word, PowerPoint).
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • High attention to detail and accuracy in financial reporting.
  • Fluency in Cantonese, Mandarin, and English is required for both written and verbal communication.

Personal Attributes:

• Ability to work independently and as part of a team.
  • Strong problem-solving skills.
  • Good time management and ability to meet deadlines.
  • Professional and proactive approach to work.

• Professional Responsibility
• Internal Communications
• Internal Reporting

4 - 7 Years of Experience

Junior Executive

General / Cost Accounting, HR Operations (Payroll, Admin, Office Management), Talent Acquisition / Recruitment

IGSGlobal Solution Sdn Bhd
Established in Hong Kong in 2007, Integrated Global Solutions Limited (IGS) is an IT solutions and service provider with over a decade of business experience, focusing on IT Service Management (ITSM), infrastructure management solutions, applications development, data analytics, big data solutions and open-source technologies.

IGS is ISO9001:2015 certified, for the provision of IT system development, implementation and maintenance support services.

We are looking for a reliable and detail-oriented Office Clerk cum Cleaner to support administrative functions through accurate data entry and to ensure the cleanliness and orderliness of the office environment. The ideal candidate should be organized, trustworthy, and able to manage both desk-based and physical tasks effectively.

Job Description

Data Entry & Office Duties:

Accurately enter data into spreadsheets, databases, or internal systems.

Maintain and update records, files, and documents in both digital and physical formats.

Perform basic administrative tasks such as filing, data entry, photocopying, scanning, and sorting documents.

Assist with handling incoming and outgoing correspondence.

Support other departments as required with clerical tasks.

Cleaning & Maintenance Duties:

Clean and maintain office premises including meeting rooms, pantry, and restroom.

Dust, sweep, vacuum floors, and empty trash bins regularly.

Replenish cleaning and hygiene supplies as needed.

Ensure cleanliness of kitchen appliances, surfaces, and utensils.

Report any maintenance issues or safety hazards to management promptly.

Job Requirement

- Diploma holder with at least 3 years of relevant work experiences in office environment

- Knowledge in warehouse management

- Proficient in MS Office – Excel/PowerPoint/Word

- Good attention to detail and accuracy in data handling

- Ability to perform light physical tasks and cleaning duties

- Honest, punctual, reliable, and able to work independently

- Fresh graduate encouraged to apply

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? Which of the following languages are you fluent in? How would you rate your English language skills? Which of the following Microsoft Office products are you experienced with?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

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