34 Legal Secretary jobs in Malaysia

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Support the legal team in managing legal documentation, correspondence, and confidential records relevant to property development matters including conveyancing, tenancy and litigation matters.

Maintain proper filing systems for legal documentation to ensure easy retrieval and compliance with retention policies.

Liaise professionally with internal departments, external solicitors, and regulatory bodies to facilitate legal communications.

Monitor timelines, contract lifecycles, and relevant deadlines to ensure compliance with statutory and contractual obligations.

Assist in preparing legal documentation related to conveyancing matters such as State Consent applications, Memorandum of Transfer and other related documentation as well as legal documentation related to tenancy matters such as tenancy agreements and renewal of tenancies.

Uphold a high standard of confidentiality and integrity in handling sensitive legal and corporate information.

Qualification

Minimum 5 years of related working experience in law firm or property development company (experienced conveyancing clerks are encouraged to apply).

Strong working knowledge of conveyancing and tenancy matters is essential.

Strong command of English and Bahasa Malaysia, both written and spoken.

Familiarity with litigation procedures.

Good attitude and good team-worker.

High level of professionalism, discretion, and organisational skills.

Proficient in Microsoft Office and legal document formatting.

Able to handle multiple priorities and tasks and work under pressure with minimal supervision

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Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? How many years' experience do you have as a Conveyancing Clerk? How many years' experience do you have as a Legal Secretary and Assistant?

Mahajaya Group of Companies was founded by Dato' Tan Leong Min in the early 1970's as one of the major earthworks, civil engineering and building contractors. The group was subsequently transformed into a well-diversified group involving in property development, constructions, trading and manufacturing.

As an integrated property development and construction group, Mahajaya offers quality and affordable residential properties at strategic locations in the country.

Our Vision

To deliver sustainable homes for generations to come.

Our Mission

To inspire people to live life with intention by developing exceptional living spaces.

People

To be inspired to care about the individual, organization and community.To value everyone and work together for the common good.To commit to growth and excellence.

To embrace opportunities to learn and improve.To challenge the status quo.To develop new solutions to address new challenges.

Quality

To deliver on our promises and more.To strive to exceed industry standards.To never be satisfied with mediocrity.

More information is available on

Our Story

Mahajaya Group of Companies was founded by Dato' Tan Leong Min in the early 1970's as one of the major earthworks, civil engineering and building contractors. The group was subsequently transformed into a well-diversified group involving in property development, constructions, trading and manufacturing.

As an integrated property development and construction group, Mahajaya offers quality and affordable residential properties at strategic locations in the country.

Our Vision

To deliver sustainable homes for generations to come.

Our Mission

To inspire people to live life with intention by developing exceptional living spaces.

People

To be inspired to care about the individual, organization and community.To value everyone and work together for the common good.To commit to growth and excellence.

To embrace opportunities to learn and improve.To challenge the status quo.To develop new solutions to address new challenges.

Quality

To deliver on our promises and more.To strive to exceed industry standards.To never be satisfied with mediocrity.

More information is available on

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

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Add expected salary to your profile for insights Support the legal team in managing legal documentation, correspondence, and confidential records relevant to property development matters including conveyancing, tenancy and litigation matters. Maintain proper filing systems for legal documentation to ensure easy retrieval and compliance with retention policies. Liaise professionally with internal departments, external solicitors, and regulatory bodies to facilitate legal communications. Monitor timelines, contract lifecycles, and relevant deadlines to ensure compliance with statutory and contractual obligations. Assist in preparing legal documentation related to conveyancing matters such as State Consent applications, Memorandum of Transfer and other related documentation as well as legal documentation related to tenancy matters such as tenancy agreements and renewal of tenancies. Uphold a high standard of confidentiality and integrity in handling sensitive legal and corporate information. Qualification Minimum 5 years of related working experience in law firm or property development company (experienced conveyancing clerks are encouraged to apply). Strong working knowledge of conveyancing and tenancy matters is essential. Strong command of English and Bahasa Malaysia, both written and spoken. Familiarity with litigation procedures. Good attitude and good team-worker. High level of professionalism, discretion, and organisational skills. Proficient in Microsoft Office and legal document formatting. Able to handle multiple priorities and tasks and work under pressure with minimal supervision Unlock job insights

Salary match Number of applicants Skills match Your application will include the following questions: What's your expected monthly basic salary? How many years' experience do you have as a Conveyancing Clerk? How many years' experience do you have as a Legal Secretary and Assistant? Mahajaya Group of Companies was founded by Dato' Tan Leong Min in the early 1970's as one of the major earthworks, civil engineering and building contractors. The group was subsequently transformed into a well-diversified group involving in property development, constructions, trading and manufacturing. As an integrated property development and construction group, Mahajaya offers quality and affordable residential properties at strategic locations in the country. Our Vision To deliver sustainable homes for generations to come. Our Mission To inspire people to live life with intention by developing exceptional living spaces. People To be inspired to care about the individual, organization and community.To value everyone and work together for the common good.To commit to growth and excellence. To embrace opportunities to learn and improve.To challenge the status quo.To develop new solutions to address new challenges. Quality To deliver on our promises and more.To strive to exceed industry standards.To never be satisfied with mediocrity. More information is available on Our Story Mahajaya Group of Companies was founded by Dato' Tan Leong Min in the early 1970's as one of the major earthworks, civil engineering and building contractors. The group was subsequently transformed into a well-diversified group involving in property development, constructions, trading and manufacturing. As an integrated property development and construction group, Mahajaya offers quality and affordable residential properties at strategic locations in the country. Our Vision To deliver sustainable homes for generations to come. Our Mission To inspire people to live life with intention by developing exceptional living spaces. People To be inspired to care about the individual, organization and community.To value everyone and work together for the common good.To commit to growth and excellence. To embrace opportunities to learn and improve.To challenge the status quo.To develop new solutions to address new challenges. Quality To deliver on our promises and more.To strive to exceed industry standards.To never be satisfied with mediocrity. More information is available on To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory. Researching careers? Find all the information and tips you need on career advice.

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About the role

As a Legal Secretary, you will play a vital role in supporting our lawyers and ensuring the smooth running of our legal operations. This is a full-time position, offering a rewarding career opportunity within a reputable law firm. What you'll be doing Providing comprehensive secretarial support to our lawyers, including diary management, scheduling appointments, and coordinating meetings. Preparing and formatting legal documents, cause papers and bundles for filing in Court. Preparing and issuing letters and invoices. Liaising with Court and government agencies. Maintaining and keeping file records and court attendance dairy. Providing general office support, such as photocopying, scanning, and distribution of materials. What we're looking for Minimum of 1 years' experience as a Legal Secretary, preferably within a legal firm environment. Excellent typing and document formatting skills, with a strong command of English and Bahasa Malaysia (written and spoken). Proficient in using Microsoft Office applications, including Word, Excel, and Outlook. Exceptional organizational and time management skills, with the ability to prioritize tasks and work under pressure. A keen eye for detail and the ability to work independently as well as part of a team. What we offer At Linda Wang Su & Boo, we value our employees and strive to create a supportive and collaborative work environment. We offer competitive remuneration based on experience, opportunities for career development, and a range of benefits, including medical coverage. About us Linda Wang Su & Boo is a boutique intellectual property (IP) law firm. The firm's practice focuses on all aspects of IP including litigation, IP filings, commercialization, advisory and enforcement. Apply now If you are an ambitious and detail-oriented trademark professional, we encourage you to apply for this exciting opportunity. Click

apply now

to submit your application with adetailed resume including academic certificates/transcripts. Unlock job insights

Salary match Number of applicants Skills match Your application will include the following questions: Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a legal secretary? Which of the following Microsoft Office products are you experienced with? Do you have secretarial experience? To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory. Researching careers? Find all the information and tips you need on career advice.

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1 day ago Be among the first 25 applicants

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Ever wanted to shape employment practices across APAC and Australasia while ensuring legal compliance and strategic alignment? Step into the role of a Regional Legal Executive and be the driving force behind legal excellence and operational integrity!️

As a Regional Legal Executive, you’ll provide expert legal support across multiple jurisdictions in the APAC and Australasia regions. From drafting employment contracts to managing litigation and delivering legal training, your work will ensure NES Fircroft operates with precision and compliance.

What You’ll Be Doing:

• Contract Management: Draft and review employment contracts for Malaysia, Singapore, Brunei, Indonesia, the Philippines, Papua New Guinea, Australia, and New Zealand.
• Legal Compliance : Ensure business operations align with local labor laws and regulations across all jurisdictions.
• Litigation Support: Prepare documentation and collaborate with external legal firms on litigation cases, including witness statements and case summaries.
• Client Contract Review : Analyze client contracts for temporary and fixed-term placements, focusing on employment terms and conditions.
• Documentation: Draft legal correspondence, court letters, and business communications.
• Additional Duties: Take on additional responsibilities as delegated in line with business needs.
• Degree in Law (Malaysia) and completion of CLP exam.
• Called to the Malaysian Bar.
• Minimum 5 years post-qualification experience.
• At least 2 years of experience in civil/criminal litigation (including pupillage).
• Strong background in contract review and legal advisory.
• Proficient in Microsoft Office and legal document management systems.
• Competitive Compensation: We offer a rewarding salary package that reflects your expertise and contributions.
• Flexible Work Environment: Enjoy a hybrid work model and flexible hours that support a healthy work-life balance.
• Regional Exposure : Gain hands-on experience across APAC and Australasia, strengthening your legal capabilities beyond borders.
• Vibrant Culture: Be part of a fun, inclusive team with regular social events, team-building activities, and staff nights.
• Generous Leave Policy: Benefit from prorated annual leave during your contract period, ensuring you have time to recharge and unwind.

NES Fircroft is a global recruitment leader, specializing in connecting top talent with some of the most exciting projects in energy and other engineering sectors. Join our team to make a meaningful impact, while advancing your career in a supportive and dynamic environment. ️

NES Fircroft – Empowering with energy!

Seniority level

• Seniority level Associate

Employment type

• Employment type Contract

Job function

• Job function Legal
• Industries Staffing and Recruiting

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A Legal Assistant’s main responsibility is to aid Lawyers to ensure that clients receive the best possible representation. The specific duties of a Legal Assistant will often depend on the needs of the law firm or the Lawyer they assist, but normally include ; Communicating with clients via phone, by email and in person to conduct interviews and field questions. Performing initial background research and briefing the lawyer. Seeing to administrative tasks like making copies and sending invoices. Attending meetings alongside the Lawyer and taking accurate notes on proceedings. Organizing documents for court filing and record keeping. Transcribing and proofreading legal documents. Scheduling client appointments and court dates. Maintaining client confidentiality and privacy

1 day ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Ever wanted to shape employment practices across APAC and Australasia while ensuring legal compliance and strategic alignment? Step into the role of a Regional Legal Executive and be the driving force behind legal excellence and operational integrity!️ As a Regional Legal Executive, you’ll provide expert legal support across multiple jurisdictions in the APAC and Australasia regions. From drafting employment contracts to managing litigation and delivering legal training, your work will ensure NES Fircroft operates with precision and compliance. What You’ll Be Doing: Contract Management:

Draft and review employment contracts for Malaysia, Singapore, Brunei, Indonesia, the Philippines, Papua New Guinea, Australia, and New Zealand. Legal Compliance : Ensure business operations align with local labor laws and regulations across all jurisdictions. Litigation Support:

Prepare documentation and collaborate with external legal firms on litigation cases, including witness statements and case summaries. Client Contract Review : Analyze client contracts for temporary and fixed-term placements, focusing on employment terms and conditions. Documentation:

Draft legal correspondence, court letters, and business communications. Additional Duties:

Take on additional responsibilities as delegated in line with business needs. Degree in Law (Malaysia) and completion of CLP exam. Called to the Malaysian Bar. Minimum 5 years post-qualification experience. At least 2 years of experience in civil/criminal litigation (including pupillage). Strong background in contract review and legal advisory. Proficient in Microsoft Office and legal document management systems. Competitive Compensation:

We offer a rewarding salary package that reflects your expertise and contributions. Flexible Work Environment:

Enjoy a hybrid work model and flexible hours that support a healthy work-life balance. Regional Exposure : Gain hands-on experience across APAC and Australasia, strengthening your legal capabilities beyond borders. Vibrant Culture:

Be part of a fun, inclusive team with regular social events, team-building activities, and staff nights. Generous Leave Policy:

Benefit from prorated annual leave during your contract period, ensuring you have time to recharge and unwind. NES Fircroft is a global recruitment leader, specializing in connecting top talent with some of the most exciting projects in energy and other engineering sectors. Join our team to make a meaningful impact, while advancing your career in a supportive and dynamic environment. ️ NES Fircroft – Empowering with energy! Seniority level

Seniority level Associate Employment type

Employment type Contract Job function

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Direct message the job poster from Vaasan Chan & Chandran

Vaasan Chan & Chandran is located in Binjai 8, Level 23, Kuala Lumpur, Malaysia. The firm specializes in providing litigation, conveyancing and corporate legal services and is committed to upholding high standards of professional excellence. With a dedicated team of experienced professionals, Vaasan Chan & Chandran is well-positioned to meet the diverse legal needs of its clients.

Role Description

This is a full-time, on-site role for a Legal Assistant - Conveyancing at our Kuala Lumpur office. The Legal Assistant will be responsible for handling conveyancing matters including preparing the necessary agreements, forms and instruments, managing and organizing case files, and communications with clients. Day-to-day activities also include communicating with clients. The candidate should be familiar with the practices of Land Offices (particularly Kuala Lumpur & Selangor) and the processes involved in the conveyance of properties, leases, tenancies and other land matters. Some experience in corporate work would also be useful as the candidate may be required to support that area as well from time to time.

Qualifications

Called to the Malaysian Bar with at least 2-3 years post call experience as a solicitor in a legal firm

• Expertise in conveyancing practice and

Conveyancing legal forms and documents

• Excellent Communication skills, both written and verbal
• Strong organizational and time-management skill

s

• Ability to work independently and collaboratively

. Candidate will be reporting to partners on their work

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Legal

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We are seeking a highly organised and proactive Legal & Executive Assistant to provide comprehensive support to Senior Management across both executive and legal functions. This is a hybrid role combining high-level administrative responsibilities with hands-on legal and regulatory support. The ideal candidate will be detail-oriented, discreet, and capable of navigating dynamic business environments with professionalism and sound judgment.

Responsibilities:

1) Executive Support

• Manage complex calendars and schedules for Senior Management, including meeting coordination and reminders.
• Prepare meeting agendas, review materials, and take accurate minutes; chair internal meetings when necessary.
• Track and follow up on outstanding items, ensuring timely resolution and reporting.
• Coordinate seamless communication between management, departments, and external stakeholders.
• Organise comprehensive travel arrangements (visa, flight, accommodation, ground transport) and handle itinerary changes on short notice.

2) Legal & Transactional Support

• Draft, review, and support negotiation of basic agreements and commercial documents.
• Assist with legal due diligence, regulatory compliance reviews, and deal execution support.
• Support general legal operations, including legal research, internal memo drafting, and filing.

3) Compliance & Corporate Governance

• Assist in maintaining good corporate governance, including cross-border regulatory filings and license applications.
• Liaise with legal counsel, regulators, and stakeholders to support compliance processes.

4) Contract & Document Management

• Develop and maintain a centralised contract database, tracking key milestones, terms, and renewal dates.
• Ensure secure storage and proper execution of legal and corporate documentation.
• Monitor performance obligations and ensure compliance with contractual terms.

Requirements:

• Minimum Bachelor’s Degree in law, Legal Studies, or related discipline.
• At least 3 years of relevant experience as a Secretary / Executive Assistant
• Excellent communication skills and the ability to work with senior stakeholders.
• Strong sense of responsibility, discretion, and high professional ethics.
• Prior experience in legal documentation or corporate governance is advantageous.
• High attention to detail, strong multitasking abilities, and excellent organizational skills.
• High degree of professional ethics and integrity.
• Comfortable with business travel to Singapore, Kuala Lumpur, and other regional offices as required.

Additional Information :

• Candidates will undergo 2 rounds of interviews with some pre-employment assessment tests as part of the recruitment procedure.
• Kindly note that all new hires will be offered yearly renewable employment contract.

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We are seeking a highly organised and proactive

Legal & Executive Assistant

to provide comprehensive support to Senior Management across both executive and legal functions. This is a hybrid role combining high-level administrative responsibilities with hands-on legal and regulatory support. The ideal candidate will be detail-oriented, discreet, and capable of navigating dynamic business environments with professionalism and sound judgment. Responsibilities: 1) Executive Support Manage complex calendars and schedules for Senior Management, including meeting coordination and reminders. Prepare meeting agendas, review materials, and take accurate minutes; chair internal meetings when necessary. Track and follow up on outstanding items, ensuring timely resolution and reporting. Coordinate seamless communication between management, departments, and external stakeholders. Organise comprehensive travel arrangements (visa, flight, accommodation, ground transport) and handle itinerary changes on short notice. 2) Legal & Transactional Support Draft, review, and support negotiation of basic agreements and commercial documents. Assist with legal due diligence, regulatory compliance reviews, and deal execution support. Support general legal operations, including legal research, internal memo drafting, and filing. 3) Compliance & Corporate Governance Assist in maintaining good corporate governance, including cross-border regulatory filings and license applications. Liaise with legal counsel, regulators, and stakeholders to support compliance processes. 4) Contract & Document Management Develop and maintain a centralised contract database, tracking key milestones, terms, and renewal dates. Ensure secure storage and proper execution of legal and corporate documentation. Monitor performance obligations and ensure compliance with contractual terms. Requirements: Minimum Bachelor’s Degree in law, Legal Studies, or related discipline. At least 3 years of relevant experience as a Secretary / Executive Assistant Excellent communication skills and the ability to work with senior stakeholders. Strong sense of responsibility, discretion, and high professional ethics. Prior experience in legal documentation or corporate governance is advantageous. High attention to detail, strong multitasking abilities, and excellent organizational skills. High degree of professional ethics and integrity. Comfortable with business travel to Singapore, Kuala Lumpur, and other regional offices as required. Additional Information

: Candidates will undergo 2 rounds of interviews with some pre-employment assessment tests as part of the recruitment procedure. Kindly note that all new hires will be offered yearly renewable employment contract.

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