18 Legal Administration jobs in Malaysia

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• Draft and vet legal documents
• Provide legal advice to business units
• Identify legal issues and recommend risk management techniques
• Engage in negotiations with external parties
• Coordinate with law firms where law firms are instructed
• Handle legal aspects of special projects
• Any other duties and responsibilities that may be assigned to you by the management from time to time, within your category of employment in the organization and for the effective implementation, maintenance and continual improvement of the Quality Management System of TDCX.
  
  
  

• Candidate must possess at least a bachelor's degree in law from a common law jurisdiction
• Preferable with 2+ years of relevant experience in the related field is required for this position
• Proficient in verbal and written communication skills in English and Mandarin
• Ability to communicate and work with middle and top line management as well as work with cross-functional teams.
• Experience in one or more of the following areas of law: HR, personal data protection, real property, contracts, companies, mergers and acquisitions, compliance with BPO industry law
• High degree of professional ethics and integrity
• Sound judgement and ability to analyse situations and information
  
  
  

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Job Segment: Compliance, M&A, Risk Management, BPO, Advertising, Legal, Management, Finance, Operations, Marketing

This job is a Legal Secretary role where you'll support lawyers by organizing documents, scheduling meetings, and communicating with clients. You might like this job because it allows you to be an essential part of the legal process while honing your organizational skills!

We are seeking a dedicated and detail-oriented Legal Secretary to join our team. The successful candidate will provide essential secretarial and administrative support to our legal team, ensuring smooth and efficient day-to-day operations.

• Prepare, format, and proofread legal documents such as contracts, pleadings, and correspondence
  
• Manage lawyers' calendars, schedule appointments, and organize meetings and court dates
  
• Maintain and organize legal files and documents, both electronically and in hard copy
  
• Liaise with clients, courts, and other external parties in a professional manner
  
• Handle incoming calls, emails, and correspondence on behalf of the legal team
  
• Conduct basic legal research and assist with case preparation
  
• Manage billing, timekeeping, and legal documentation filing systems
  
• Ensure confidentiality and security of all firm and client information
  

• Diploma or Degree in Secretarial Studies, Business Administration, or related field
  
• At least 2–3 years of relevant experience in a law firm or legal department preferred
  
• Good knowledge of legal terminology, court procedures, and documentation standards
  
• Excellent command of English and Bahasa Malaysia (spoken and written)
  
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems
  
• Strong organizational skills with attention to detail
  
• High level of discretion and ability to handle confidential information
  
• Able to work independently and as part of a team
  
• Positive attitude and a strong sense of responsibility

Job Summary

The Company Secretary is responsible for ensuring the company’s compliance with Singapore’s corporate laws and regulations while managing legal risks and corporate governance. The role involves handling ACRA and MAS filings, managing board meetings, maintaining statutory records, drafting resolutions and/or legal agreements, handling corporate filings and advising on business contracts, managing legal risks and regulatory matters.

KEY RESPONSIBILITIES

Corporate Governance & Compliance

• Ensure compliance with Companies Act, ACRA regulations, MAS guidelines and other corporate laws.
• File annual returns, board resolutions and other necessary filings with ACRA.
• Maintain statutory registers and records.
• Advise the board on legal and regulatory obligations.
• Keep the board and management updated on legal and regulatory changes.

Board and Shareholders Meetings

• Organize board meetings, annual general meetings (AGMs) and committee meetings.
• Draft agenda, minutes, resolutions and notices.
• Prepare and ensure timely submission of resolutions and regulatory filings.

Statutory Documentation

• Handle company incorporation, director appointments, share transfers, restructuring and other corporate actions.
• Ensure compliance with ACRA and other reporting obligations.
• Maintain and update Memorandum & Articles of Association.

Contract Management

• Draft, review and negotiate contracts, MOUs, NDAs, service agreements and other legal documents.
• Ensure legal compliance in commercial agreements and vendor contracts.

Regulatory & Statutory Compliance

• Advise on corporate laws, labor laws, intellectual property and industry – specific regulations.
• Liaise with regulatory authorities (ACRA, MAS, IRAS, NEA, SLA, JTC, etc)

Risk Management & Advisory

• Identify potential legal risks and provide proactive solutions.
• Develop and implement legal policies and frameworks.

QUALIFICATIONS AND SKILLS

• Qualified Company Secretary (SAICSA/ICSA Certification required).
• Law Degree (LLB) from a recognized university/institution preferred.
• Minimum of 5 to 8 years of experience in corporate secretarial and legal functions.
• Experience in a listed company, financial institution or MNC preferred.
• Strong knowledge of Singapore corporate laws, ACRA regulations, SGX rules, MAS compliance and contract law;
• Excellent drafting, negotiation and communication skills;
• Ability to manage multiple legal, corporate governance and compliance matters simultaneously;
• Strong analytical and problem-solving abilities.

Interviewdate:Immediate

Workinghours : 5 days aweek

Responsibilities

• To draft, review and revise contracts related to our business (e.g. letters ofappointment, development agreements) both in English and in Mandarin

• To handle legal issues arising from our business and regulations governing ourbusiness and propose appropriate mitigating solutions

• To advise on dispute resolution and coordinate advice from external solicitors

• Prepare standard legal contract templates and precedents for the company

• Keeping management updated on latest legislative and regulatory changes.

Requirements

• Candidate must possess at least a Bachelor’s Degree in Law (Min 2nd Upper)

• At least 2-3 years of working experience (preferably with in-house experience)

• Good command of written and spoken English, Mandarin and Malay

1. JUNIOR LEGAL ASSISTANT

2. CHAMBERING STUDENT

3. FINANCE CLERK

Reference:

20252844

Date Published:

19 August 2025

Job Type:

Lawyer; Pupil; Other

Job Location:

Employer:

Employer: FAIZAL RAHMAN & CO

Address: NO. 25-2 BLOK A PLAT, JALAN LANGKAWI 2, SETAPAK, WILAYAH PERSEKUTUAN KUALA LUMPUR, Malaysia

Tel:

Job Description:

• Assist the Partners; able to work independently with minimal supervision.
• Attend to clients and handle legal tasks assigned by the firm.
• Work efficiently under pressure and meet deadlines.
• Possess good research, drafting, and opinion-writing skills.
• Be a good team player and collaborate well with colleagues.
• Interested in practicing both civil and criminal litigation.
• Fresh graduates are encouraged to apply.

• Interest in Litigation field.
• Diligent, honest, hardworking, and efficient.
• Willing to learn.
• Good research, drafting, and opinion-writing skills.
• Ability to work well with the team.
• Available to start as soon as possible.
• Own transport is an advantage.

• Maintain records of all transactions.
• Issue bills and legal fee schedules.

Select how often (in days) to receive an alert:

Date: 3 Aug 2025

Service Line / Portfolios: Business Tax

Location:

Penang, MY

What impact will you make?

At Deloitte, we offer a unique and exceptional career experience to inspire and empower talents like you to make an impact that matters for our clients, people and community. Whatever your aspirations, Deloitte offers you a highly inclusive, collaborative workplace and unrivalled opportunities to realize your full potential. We are always looking for people with the relentless energy to push themselves further, and to find new avenues and unique ways to reach our shared goals.

So what are you waiting for? Join the winning team now.

Work you’ll do

• Provide supporttotax complianceadvisory servicesfor clients in various industries
• Compile and prepare tax returns as well as conduct the following tasks - compliance and reporting, tax management and risk, as well as control assessment
• Conduct research and consult with team members on various tax matters
• Work closely with clients and liaise with various government agencies e.g. Inland Revenue Board, Ministry of Finance and other government agencies
• Any other ad hoc matters where necessary

Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We expect our people to embrace and live our purpose and shared values, challenging themselves everyday to identify issues that are most important to our clients, our people and the communities, and to make an impact that matters. In addition to living our purpose, Associates across our Firm are expected to:

• Understand objectives for stakeholders, clients and Deloitte whilst aligning own performance to objectives and sets personal priorities.
• Develop themselves by actively seeking opportunities for growth, shares knowledge and experiences with others, and acts as a strong brand ambassador.
• Seek opportunities to challenge themselves, collaborate with others to deliver and takes accountability for results.
• Build relationships and communicates effectively in order to positively influence peers and stakeholders.
• Work effectively in diverse teams within a highly inclusive team culture where everyone is supported, respected and recognized for their contribution.

Requirements

• Possess minimum a Bachelor Degree in related disciplines such as Accounting/Economics/Tax or Professional Qualification (CPA/ACCA/MIA/MICPA)
• Candidates should have 2 years of related working experience
• Strong proficiency in both written and spoken English and Bahasa Malaysia
• Possess good organizational skills and able to prioritize work to meet tight deadlines
• A strong team player and willing to share responsibilities as a team
• Possess good working knowledge of Microsoft office
• Fresh graduates are encouraged to apply

Due to volume of applications, we regret only shortlisted candidates will be notified.

Requisition ID: 66021

In Malaysia, the services are provided by Deloitte and other related entities in Malaysia ("Deloitte in Malaysia"), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Malaysia, which is within the Deloitte Network, is the entity that is providing this Website.