55 Law Office jobs in Malaysia

• To perform day to day general administrative tasks
• Attend to incoming and outgoing phone customer phone calls
• Monitor documents despatch and received
• Recording documents flow and filing
  
  

• Language required: English, Mandarin, Bahasa Malaysia
• Candidates must possess at least Primary/Secondary School/SPM/âOâ Level
• Computer literate and knowledge in Microsoft Office (Word and Excel)
• Fresh graduates are encouraged to apply
• Internet savvy
• Excellent communication skills.
  
  

• KWSP
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law

This job is all about keeping the office running smoothly! You’ll manage paperwork, answer calls, and handle supplies. You might like this job because you enjoy helping others and tackling a variety of tasks each day.

• Oversee all administrative responsibilities within the department.
• Execute fundamental office tasks including filing, data entry, and handling phone inquiries.
• Maintain and upkeep office maintenance and services.
• Procure office supplies and support basic accounting activities such as verifying payments.
• Provide assistance and take on additional tasks or assignments as requested by management as needed.

• The applicant should have at least 5 years of experience in an administrative support capacity.
• Essential Skills: Proficient in computer use, including Microsoft Office, Microsoft Excel, and Microsoft Outlook.
• Capable of managing multiple tasks, working autonomously with little oversight, and willing to extend working hours as necessary to achieve deadlines and goals.
• Detail-oriented with a strong focus on accuracy.
• Ability to communicate effectively with individuals at all organizational levels.

Job Description

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

We are looking for a Receptionist cum Office Administration to support our Malaysia Kuala Lumpur Office.

About the role:

You will report directly to the HR Lead. You will manage the reception matter and assisting in Office administration work.

Reception Counter

· Answering telephone calls and taking messages.

· Attending to visitors and record their details in the visitors Log

· Clearing of daily incoming normal mails from Lobby mailbox

· Inward / outwards daily mail and courier service.

· Ordering of Taxis. Periodicals for circulation if any

· File and scan supplier purchase order, email to dept to do GRN

· Managed meeting rooms booking and housekeeping

· Maintaining the emergency numbers and knowing the necessary procedures

General HR Admin Support

· Provide general HR admin support as required

· Assist in pre-employment checkup for new hire

· Prepare general travel / visa application letters

· Assist in HRD Corp grant application and follow up

· Raise PR for any Items purchase e.g long service plaque

· Assist Internship management from recruitment to monthly payment process

· Assist with other administrative duties as and when required.

About you

• Certificate in Business Studies or equivalent.
• Min. 2 years in front line service experience.
• Good interpersonal and communication skills
• English language skill

What Fugro offers

• Competitive salary with Annual Wage Supplement
• Generous paid leave
• Career & training opportunities
• Collective health insurance and outpatient benefits.
• Employee Assistance Programme (EAP) to provide help when you need extra support.
• Additional benefits: Long Service Awards etc.)

**Benefits may vary according to position/contract/grade level.

Are you interested?

Please visit our Company Page to find out more on what it is like to work at Fugro.

Here's how to apply:

• Please include your latest resume in the application.
• We regret to inform that we will only process applications made via our Careers website (and other linked portals) and only shortlisted applicants will be contacted.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated .

Location: i-Park, Kulai, Johor

Position Summary

We are looking for a proactive and reliable Senior Executive to support day-to-day administrative operations and facilities management at our manufacturing site. This role will require strong coordination skills across departments, a hands-on approach to employee support services, and involvement in logistics and event planning. Candidates who are comfortable managing diverse operational and cultural requirements will thrive in this role.

• Manage office communications: handle incoming calls, correspondence, and announcements.
• Prepare purchase requests, manage GRNs, and oversee office supply inventory (stationery, uniforms, PPE, refreshments, etc.).
• Support internal event planning, including biweekly company gatherings and annual community-focused activities.
• Coordinate food-related functions while being mindful of dietary requirements and preferences.
• Oversee transport arrangements for employees and guests (e.g., daily factory transport, medical, banking, and visitor logistics).
• Supervise company hostel operations: conduct monthly inspections and respond to urgent matters during off-hours as needed.
• Handle hotel and travel bookings for staff, visitors, and assigned personnel.
• Maintain cleanliness and readiness of meeting rooms; manage name cards, document disposal, and office equipment servicing.
• Liaise with service providers (e.g., pest control, water dispensers) and monitor routine maintenance.
• Support audit preparation for ISO, CSR, and company compliance programs.
• Participate actively in 6S activities and drive continuous improvement within the department.
  

• Diploma or Bachelor's Degree in Business Administration or related field.
• At least 2 years of relevant experience in office administration, facility support, or workforce coordination.
• Familiarity with audit processes and standards such as ISO, CSR, or equivalent frameworks.
• Strong organizational, interpersonal, and multitasking abilities.
• Willingness to respond to weekend or off-hour calls in urgent situations (e.g., accommodation or transport support).
• Fluency in Mandarin is essential , as the role involves coordinating with Mandarin-speaking stakeholders.
• Only open to candidates legally eligible to work in Malaysia (no foreign work pass sponsorship available).

The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

Manage, sort and distribute all incoming mail.

Organize, manage and coordinate courier service (both local and overseas).

Hand deliver or pick-up urgent letters and parcels.

Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.

Photocopy, fax, bind and file company documents as required.

Assist with moving of IT equipment, archive boxes and furniture.

Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.

Organize presentation equipment and refreshments in meeting rooms when required.

Assist with corporate events held in the office.

Maintain lobby and front desk area, keeping it clean and free from clutter.

Monitor office supplies and order accordingly.

Ensure and provide support/assistance towards workplace safety and well being.

Carry out routine maintenance work including changing of light bulbs.

Provide BAU coverage for Tea Lady during leave.

Requirements

Secondary school qualifications.

Previous administrative experience.

Excellent written and verbal communication skills.

Team player.

Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.

Confident with all Microsoft Office functions.

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