6,871 Junior Admin jobs in Malaysia

1. Administer satisfaction surveys to key stakeholders.

   Ensure the accurate and timely collection of survey responses.

   Maintain confidentiality and integrity throughout the survey process.

2. Data Collection and Analysis:

   • Gather and compile survey data using designated tools and platforms.
   • Analyse survey results to identify trends, patterns, and areas for improvement.
   • Prepare clear and concise reports summarising survey findings.

3. Stakeholder Engagement:

   • Engage with MD and government stakeholders to encourage participation in surveys.
   • Provide assistance and support to stakeholders regarding survey-related inquiries.
   • Foster positive relationships with stakeholders to enhance participation and satisfaction.

4. Coordination and Logistics:

   • Coordinate survey logistics, including scheduling, distribution, and follow-up communications.
   • Ensure all survey materials and resources are prepared and readily available.
   • Collaborate with team members to streamline survey processes and improve efficiency.

5. Documentation and Reporting:

   • Maintain accurate records of survey activities and participant responses.
   • Prepare comprehensive reports detailing survey outcomes, insights, and recommendations.
   • Present survey findings to internal stakeholders and contribute to decision-making processes.

6. Administrative Support

   • Maintain an organised government database, contacts.
   • Assist and collaborate with internal divisions in information gathering and provide assistance or advisory government related matters.

Temporary Staff, Stakeholder Relations

Stakeholder Relations

Temporary

CYBERJAYA, SELANGOR, MALAYSIA

2 weeks ago

1 week from now

Job Purpose

Responsible for advocating and facilitating the adoption of trade tech that support the development of a digitalised trade environment in Malaysia that aligns with national and organisational priorities and goals. The role is expected to include conducting research and analysis, developing strategic insights, formulating recommendations, developing/executing initiatives and programmes and bringing together public and private sectors, international organisations, and technology leaders to share knowledge, align priorities and highlight areas of opportunities and interventions required towards fostering linkages and collaborations.

Duties & Responsibilities

Strategic Insights & Analysis

• Conduct research & analysis on current trade tech, future trends and developments.
• Identify and analyse key developments at regional/global level that are aligned to national priorities.
• Gather and compile relevant statistics, data and measurement.
• Identify opportunities and challenges to support the development of a digitalised trade environment in Malaysia.
• Synthesise findings, develop strategic insights and propose recommendations.

Strategic Planning & Programme Development

• Strategise, plan and develop project plans.
• Identify potential stakeholders and ecosystem partners.
• Facilitate linkages and bring together public and private sectors, international organisations, and technology leaders to share knowledge, and align on priorities.
• Organise and facilitate workshops/labs/roundtables with identified stakeholders to obtain inputs.
• Recommend and escalate proposed new programmes for approval and ensure overall programme execution are according to plan and align with overall MDEC’s and Department’s plans.
• Consolidate input and prepare reports for reporting to the management and relevant taskforces/committees with recommendations if required.

Project Management

• Develop and implement project plans, including schedules, budgets, resource allocation, and deliverables monitoring.
• Identify and highlight issues requiring intervention and make recommendations for improvement.
• Keep track of and report on project progress as well as ensure that requirements and deliverables of the project are met.
• Coordinate, monitor and report on project execution and implementation in a timely manner, including timely reporting and escalation of issues.
• Ensure timely delivery of outcomes.

Others

• Conduct tasks and assignments and assist to coordinate departmental reporting to management and ministries as and when required.
• Undertake special assignment, ad-hoc functions, and related duties as may be assigned.
• Prepare and develop input where required to ministries/agencies and management.

Qualifications

• Bachelor's degree in Management/Information Technology/Computer Science/Business Administration/Economics or other relevant fields, with additional knowledge or electives in Project Management.
• At least 7 years of working experience in related fields.

Competency

Soft Skills:

• Problem solving & Decision Making
• Strategic / Analytical Thinking
• Values / Organizational Commitment
• Report Writing (Analysis Reporting)
• Communication Skills, ability to influence and engage
• Able to work under pressure
• Able to multitask, prioritize and manage time efficiently

Technical Skills:

• Good understanding of digital trade, technology parameters, and articulation of resolutions to problems and issues based on facts and trends
• Have excellent computer literacy skills, especially in Word, Powerpoint and Excel.
• Project & Stakeholder Management - Proven experience in executing national-level projects and engaging with public and private sectors.
• Assist in identifying and researching potential partners (e.g. financial institutions, tech providers, industry bodies).
• Support partner onboarding, documentation, and administrative tasks in line with MDEC’s SOP.
• Help coordinate partner meetings, briefings, and joint initiatives.
• Assist in preparing reports, dashboards, and presentation materials.
• Support monitoring of MSME participation and digital adoption impact.

Practical Trainee, Corporate Communications

Requirements :

• Currently pursuing Degree in Communications, Public Relations, Media Studies , Mass Communications or a related field.
• Basic skills in photography and videography

Intermediate proficiency in:

• Microsoft and Excel
• PowerPoint
• Good written and verbal communication skills in English
• Strong attention to detail and ability to multitask
• Willingness to learn, adapt, and work in a team-oriented environment

Key Responsibilities:

• Provide day-to-day administrative assistance to management and staff
• Maintain organized filing systems and ensure proper documentation
• Manage mail, courier services, and correspondence tracking
• Assist in scheduling, coordination, and general office operations
• Handle phone calls, inquiries, and internal communication support
• Ensure compliance with company policies in administrative processes
• Perform other ad-hoc tasks as assigned by management

Requirements:

• Minimum Diploma or equivalent qualification
• At least 1 year of administrative experience (fresh graduates are encouraged to apply)
• Proficient in MS Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Good communication and interpersonal skills
• Ability to work independently and as part of a team

Job description

Equipmax is a foodservice equipment supplier based in Kajang, Selangor with a service network all around Singapore. We are looking for a team member who would like to expand their horizons in the F&B and HORECA industries, working in multi-cultural working environment, with renowned international brands.

We are looking for a detail-oriented and proactive Administrative Support to join our team. The successful candidate will play a key role in supporting daily operations, ensuring smooth office administration, and assisting various departments to achieve business objectives.

You will be supporting the Company in day-to-day tasks:

• Provide general administrative and clerical support to the team.
• Manage correspondence, emails, phone calls, and filing systems.
• Prepare, format, and distribute documents, reports, and presentations.
• Coordinate meetings, appointments, travel arrangements, and office events.
• Assist in data entry, record keeping, and updating internal databases.
• Liaise with vendors, suppliers, and service providers as required.
• Support HR and Finance teams in documentation and administrative tasks.
• Ensure compliance with company policies and office procedures.

What We Offer:

• Competitive salary.
• Opportunities for career growth and development.
• Supportive and collaborative work environment.
• Comprehensive benefits package.

Requirements:

• Ability to understand and work efficiently with Basic Microsoft Office especially Excel
• Attention to details
• Energetic with positive can-do attitude
• Priorities will be given to candidates who can join us soon

Job Types: Full-time, Permanent

Pay: RM2, RM2,500.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Work Location: In person

Job Description

• Assist the team leader or unit head with general administrative support, including compiling and generating necessary reports, performing data analytics, and handling other documentation tasks.
• Manage and organize documentation, filing systems, and correspondence.
• Support ad-hoc projects and initiatives as assigned by the department.
• Collaborate with cross-functional teams to ensure operational efficiency.

Job Requirements

• Fresh graduates are welcome to apply. Minimum requirement: Bachelor's Degree in Banking, Finance, Engineering, or any other related discipline.
• Good command of spoken and written English. Proficiency in other languages would be an added advantage.
• Strong interpersonal skills with a positive working attitude.
• Open-minded individual who enjoys working in a fast-paced and challenging environment.
• Highly motivated, team-oriented, and able to work independently.
• Detail-oriented, meticulous, and strong in analytical skills.

Responsibilities

• Receiving and verifying invoices for accuracy.
• To process supplier invoices into Oracle system according to standard work instruction.
• Investigating failed PO matching invoices, and upon identifying underlying issues, perform the necessary resolution steps to enable posting of invoices.
• Communicating invoice status internally (buyer) and externally (vendor)
• Perform other duties and additional tasks as assigned and deemed necessary

Qualification

• Diploma/ Bachelor's Degree in Accounting and Finance or equivalent.
• Diligent, meticulous and detail-oriented.
• Candidate with good communication skill and similar working experience will be preferred.
• Proficiency in Microsoft Office Suite (Excel, Word) is essential.
• Fresh graduates are welcomed to join us

Job description

We are seeking a motivated Administrative Support to join our growing technology team.

Key Responsibilities:

• Manage and organize daily administrative tasks, including scheduling, filing, and correspondence.
• Prepare, review, and maintain documents, reports, and spreadsheets.
• Handle email and inquiries in a timely and professional manner.
• Assist in bookkeeping tasks (e.g., invoice processing, expense tracking, and basic financial record-keeping).
• Coordinate meetings, appointments, and travel arrangements as needed.
• Support project management tasks such as tracking progress, preparing updates, and following up with team members.
• Liaise with clients, vendors, and partners when required.
• Perform other ad hoc administrative duties to support the team.

Technical Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).
• Experience with basic accounting/bookkeeping knowledge
• Comfortable using online collaboration tools (e.g., Zoom, Google Meet).
• Strong typing and data entry accuracy.
• Ability to handle confidential information with discretion.

Soft Skills:

• Good problem-solving abilities
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision as well as collaboratively within a team.
• Adaptable, flexible, and able to manage multiple tasks under tight deadlines.
• Professional attitude with a focus on delivering high-quality support.

What We Offer:

• Remote work arrangement
• Competitive starting salary
• EPF, SOCSO, EIS

Employer Questions:

• What's your expected monthly basic salary?
• When is your earliest available start date?
• How many years' experience do you have as an Administrative Support?

Job Type: Full-time

Pay: RM3,000 per month

Job Type: Full-time

Pay: RM3,000.00 per month

Application Question(s):

• When is your earliest available start date?

Language:

• Cantonese (Preferred)

Work Location: Remote

Administrative Support

Key Responsibilities

• General Office Administration
• Handle correspondence, filing, scanning, photocopying, and data entry
• Manage incoming/outgoing emails, letters, parcels, and phone calls
• Maintain office supplies, stationery, and equipment
• Assist in document preparation, reports, and spreadsheets
• Clerical & Record Keeping
• Maintain proper filing systems (physical & digital)
• Update company databases, records, and registers
• Track deadlines and assist in monitoring task progress
• Meeting & Event Support
• Arrange meeting schedules, prepare agendas and documents
• Book meeting rooms and handle logistics (refreshments, materials, setup)
• Take minutes of meetings and circulate notes when required
• Staff & HR Assistance (Basic)
• Assist in onboarding new staff (forms, orientation, materials)
• Maintain attendance/leave records if required
• Support in HR/admin coordination with staff
• Finance & Purchasing (Simple)
• Handle petty cash reimbursements and basic bookkeeping (if applicable)
• Assist with vendor invoices, purchase orders, and payment follow-up
• Liaise with suppliers for office needs and quotations
• Ad-hoc Support
• Assist management or team members with administrative tasks as required
• Run simple errands or handle small projects assigned by superior

Skills & Qualities

• Strong organizational and multitasking skills
• Good communication (written & verbal)
• Computer literate (MS Office, email, basic Excel/Google Sheets)
• Detail-oriented, reliable, and proactive

Job Type: Full-time

Pay: RM1, RM2,500.00 per month

Work Location: In person

Administrative Support Assistant / Executive for 1) Product Customization or 2) Inventory Support Department

Job Responsibilities:

1) Product Customization

• Dealing with internal / external party to process the job order
• To perform quality check on finished products or repaired products.
• To prepare job orders to production or supplier.
• To plan and manage working schedule for the work order with settler.
• Data entry/paperwork (Goods receive, Invoice & Goods transfer).
• Compile and record data.
• Other administrative task as assigned

2) Inventory Support

• To fulfil the customer orders from E-Commerce platforms and various sales channels.
• Handle stock packaging and shipment for customer order.
• Checking and ensure the stock allocated for customer order is correct.
• Support general administrative work within the department.
• Support Jewellery Fair & Event when necessary.
• Ad-hoc tasks assigned by superior from time to time.

Requirement

• Minimum SPM / Certificate / Diploma holder in any fields.
• Fresh graduate is encouraged to apply.
• Good accuracy in working with figures and calculations.
• Computer literate.
• Good personality and able to work independently.
• Able to work overtime during peak season / when required.
• Preferable candidate with 1-year relevant working experience.

Qualifications:

Fresh graduates are welcome to apply.

Proficiency in English, Bahasa Malaysia and Mandarin is an advantage.

Basic knowledge of AutoCount, Microsoft Word & Excel.

Good attitude, willingness to learn, positive and conscientious.

Responsibilities:

Managing relevant paperwork and filing

Develop and maintain a filing system

Manage daily administrative tasks

Benefits:

Performance Bonus (Yearly)

Insurance coverage (After confirmation)

Company Trip

EPF / SOCSO