556 Jll jobs in Malaysia

The Facilities Management Executive is responsible for the efficient and effective management of the physical workplace, including maintenance, security, utilities, cleaning, vendor management, and space planning. The role ensures that the facility supports the operational needs of the business while complying with health and safety standards.

Who Are We?

CompAsia is a digital and technology company that provides end-to-end solutions for certified pre-owned devices, focusing on the mobile phone lifecycle value chain. Our focus is on delivering a comprehensive mobile phone lifecycle experience, including Trading, Financing, and Insurance.

What Role Will You Play in Shaping CompAsia's Future?

• Preventive Maintenance & Facility Management
• Develop and implement preventive maintenance schedules to ensure minimal downtime and compliance with safety standards.
• Monitor and update maintenance SOPs, job plans, and records for audits.
• Track maintenance activities, work orders, and spare parts inventory.
• Oversee equipment and system maintenance.
• Ensure compliance with health and safety regulations and company policies.
• Manage utility usage and implement energy-saving initiatives.
• Conduct regular inspections and audits to ensure facilities are well-maintained.
• Support space planning, office moves, and renovations.
• Manage facility-related budgets and expenses.
• Respond promptly to facility-related emergencies and issues.
• Maintain facility records, service agreements, and equipment manuals.
• Track and maintain a renewal calendar for all business licenses and permits required by authorities.
• Liaise with government departments, agencies, and municipal councils for license applications and renewals.
• Prepare and submit necessary documents, forms, and payments.
• Ensure timely renewal of licenses to avoid fines or disruptions.
• Coordinate with internal departments for required inputs and documentation.
• Stay updated on regulations, laws, or requirements related to business licenses.
• Keep organized records of licenses and renewals.
• Assist in audits or inspections by providing required documentation.
• Prepare reports on license status and renewal progress for management.

What Qualifications and Experience Will You Bring to Excel in This Role?

• Diploma or Degree in Facilities Management, Building Services, Engineering, or related field.
• Minimum 2–3 years of relevant experience in facility or property management.
• Knowledge of building systems, fire and safety, electrical plants, energy efficiency, and market trends.
• Leadership, management skills, problem-solving, communication, interpersonal skills, impact, business expertise, and acumen.
• Alignment with organizational core values through expected behaviors.
• High integrity, accountability, and a positive attitude toward teamwork.
• Proactive in improving current processes and adaptable to change.

Job Summary:

We are seeking a proactive and detail-oriented Facility Management Executive to support the day-to-day management of office facilities and workspace operations across East and West Malaysia. This role involves managing space, vendors, compliance, and supporting corporate fit-out projects, with a strong emphasis on EHS, quality, and sustainability compliance. The ideal candidate should have a robust background in IFM or Corporate Real Estate, complemented by relevant technical certifications to support audits, space optimization, and ESG initiatives.

Key Responsibilities:

Office Integrated Facilities Management

• Oversee daily operations of regional site offices, ensuring high standards of administrative and facilities support.
• Lead office leasing and tenancy management, including negotiations, contract handling, and coordination with landlords or building management teams.
• Manage procurement and vendor engagement for office-related services such as cleaning, furniture, equipment, and pantry operations.
• Supervise hard and soft services, including office maintenance, seating allocation, indoor plants, front desk operations, and 5S workplace management.
• Implement and monitor fire safety programs, including monthly inspections, annual awareness campaigns, and fire drills.
• Maintain a comprehensive office expense ledger and prepare cost tracking and analysis reports.

Space & Workplace Management

• Maintain accurate space data including drawings and departmental allocations using systems such as TRIRIGA or similar CAFM platforms.
• Conduct on-site audits for workstations, meeting rooms, lockers, and storage spaces to assess and optimize space utilization.
• Support the Space Manager in developing and executing workspace planning strategies, including new allocations, movement, and recycling plans.
• Compile monthly space utilization reports and provide data-driven recommendations to improve space efficiency.
• Participate in testing and enhancing CAFM system functionalities to align with evolving business needs.

Reporting, Communication & Events

• Generate periodic reports and presentations for internal stakeholders and management teams.
• Assist in planning and coordinating internal corporate events, including logistics, execution, and post-event documentation.
• Communicate and collaborate effectively with cross-functional teams, vendors, and external partners.
• Perform other ad-hoc duties as assigned by the IFM Department and Head of Department.

Key Competencies & Preferred Qualifications:

• Strong problem-solving, critical thinking, and attention to detail.
• Excellent interpersonal, negotiation, and communication skills.
• Proficient in Microsoft Excel, PowerPoint, AutoCAD, and space management platforms like TRIRIGA.
• Organized, self-disciplined, and able to work independently under pressure.
• Team player with a positive attitude and a willingness to adapt to changing priorities.
• Strong initiative, eagerness to learn, and ability to multitask in a dynamic environment.
• Bachelor's Degree in Facilities Management, Real Estate, Business Administration or a related discipline.
• Minimum 3–5 years of experience in Integrated Facilities Management (IFM), Corporate Real Estate, Project Management, or Space Planning.

• Preferred Professional Certifications:

• Facilities Management / Real Estate: CFM, FMP, RICS, CRE, or equivalent

• EHS / Safety: OSH-C, SSS, SHO, NEBOSH, or equivalent (to support safety, health, and audit readiness)
• Quality Management: ISO 45001, ISO 27001, or equivalent experience with ISO audit
• Green Building / ESG: GBI Facilitator, LEED AP, WELL AP, SFP, ESG Practitioner, etc.
• Project/Program Management: PMP, PRINCE2, PgMP, or Quantity Surveying qualification

Roles and Responsibilities:

Support Facilities Operations

• Assist with the coordination of daily facilities operations, including managing office maintenance, security, and workspace logistics.
• Assist in monitoring and manage facility-related systems within office floor (HVAC, lighting, plumbing) to ensure optimal function.
• Perform administrative tasks related to facilities management such as filing, record keeping, and preparing reports when required.
• Participate in planning and execution of internal events and workspace refits.
• Collaborate with vendors and service providers for facilities-related services.
• Provide general support to senior management and team members as required.

Compliance and Safety Monitoring

• Assist in ensuring that facilities comply with AIA Corporate Security Policy including health and safety regulations.
• Support the development and implementation of safety protocols and emergency response procedures.

Requirements:

• Currently pursuing a Diploma or Degree in Building & Property Management, Facilities Management, or related field.
• Strong organizational and time management skills.
• Fluent in English with strong verbal and written communication skills.
• Proficiency in Microsoft Office applications.
• Good interpersonal skills and a collaborative mindset.
• A keen interest in facilities operations and workplace management.
• Ability to work both independently and take initiative.

Learning Opportunities:

• Gain comprehensive insights into corporate facilities management and operational workflows.
• Develop professional skills in project coordination, vendor relations, and compliance practices.
• Work alongside experienced professionals in facilities management, enhancing understanding and building professional network.

Job Description:

• Inspect buildings, kitchen equipment, and utility systems to identify faults, wear, or potential safety hazards.
• Repair faulty kitchen units, damaged building structures, and malfunctioning systems to ensure operational continuity.
• Develop and implement preventive maintenance procedures for kitchen machinery, plumbing, HVAC, and building infrastructure.
• Manage heating, ventilation, and plumbing systems to guarantee consistent functionality and compliance with safety standards.
• Plan and schedule repair works across outlets and factory facilities to minimize downtime and disruption.
• Conduct periodic quality checks on equipment, systems, and building components to ensure they meet operational and regulatory standards.
• Perform general maintenance tasks including landscaping, painting, carpentry, and minor civil works as required.
• Assist in developing and executing the maintenance department's budget, including forecasting for repairs and equipment upgrades.
• Maintain accurate inventory records for tools, spare parts, and consumables; ensure timely replenishment.
• Collaborate with internal teams and external vendors to resolve complex technical issues and support facility improvements.
• Respond promptly to emergency breakdowns and ensure corrective actions are taken efficiently

Requirements:

• High school diploma or equivalent qualification.
• In-depth knowledge of electrical, kitchen equipment and aircond systems.
• Advanced understanding of general maintenance procedures and techniques.
• Physically capable and available to work overtime including weekends and public holiday.
• Effective problem-solving abilities.
• Excellent written and verbal communication skills.
• Must be well-organized and have the ability to prioritize tasks

Job Type: Permanent

Pay: RM1, RM2,500.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Experience:

• Building Maintenance: 1 year (Required)
• Electrical: 1 year (Preferred)

Work Location: In person

This is an exciting opportunity for an experienced Facilities Manager to join the Taylor's Education Group in our Subang Jaya, Selangor location. As a Manager - Facilities Management, you will be responsible for overseeing the day-to-day operations and maintenance of our campus facilities, ensuring they are well-maintained, safe and conducive for our students and staff. This is a full-time position with opportunities for career growth within our dynamic organisation.

What you'll be doing

1. Manage and coordinate the facilities maintenance team to ensure all buildings, grounds and equipment are well-maintained and in optimal condition
2. Develop and implement preventive maintenance programs to prolong the life and efficiency of facilities and equipment
3. Monitor and manage service providers, contractors and suppliers to deliver quality service and value for money
4. Manage facilities-related projects, including renovations, upgrades and new installations
5. Ensure compliance with all relevant health, safety and environmental regulations
6. Prepare and manage the facilities maintenance budget, optimising resources and identifying cost-saving opportunities
7. Collaborate with various departments to understand their needs and implement solutions to enhance the campus experience
8. Lead, coach and develop the facilities management team to build a high-performing, customer-focused department

What we're looking for

1. Minimum 5 years of experience in facilities management, preferably in an educational or commercial setting
2. Degree in Engineering, Facilities Management or a related discipline
3. Strong project management skills with the ability to manage multiple priorities and deadlines
4. Excellent problem-solving, decision-making and analytical skills
5. Proficient in using facilities management software and tools
6. Effective communication and interpersonal skills to liaise with stakeholders at all levels
7. Knowledge of health, safety and environmental regulations relevant to facilities management
8. Customer-centric mindset with a focus on continuously improving the campus experience

If you're ready to take on this exciting challenge and contribute to the success of Taylor's Education Group, apply now.

Job Description:

Facilities Operations & Maintenance

• Oversee the daily operations and maintenance of passenger terminals, cargo terminals, free zone facilities, and aerodrome infrastructure.
• Ensure all systems (civil, mechanical, electrical, and utility) operate reliably, safely, and efficiently.
• Develop and implement preventive and corrective maintenance programs.

Compliance & Safety

• Ensure full compliance with aviation, health, safety, and environmental regulations (e.g., CAAM, ICAO, OSHA, local authority requirements).
• Conduct regular inspections, audits, and risk assessments to maintain operational safety standards.
• Lead emergency response planning and coordinate with relevant agencies during incidents.

Strategic Development & Improvement

• Plan, recommend, and implement facility upgrades, modernization, and digitalization initiatives to improve efficiency and passenger experience.
• Support the airport's master plan and long-term infrastructure development.
• Evaluate and implement sustainability initiatives such as energy efficiency, waste management, and carbon reduction projects.

Budgeting & Resource Management

• Prepare, monitor, and control the annual facilities management budget (OPEX and CAPEX).
• Optimize cost efficiency while ensuring service quality and reliability.
• Oversee vendor management, contracts, and service-level agreements (SLAs).

Team Leadership & Stakeholder Engagement

• Lead, motivate, and develop the Facilities Management team across multiple disciplines (civil, mechanical, electrical, aerodrome, terminal operations, and projects).
• Foster a culture of accountability, safety, and continuous improvement.
• Collaborate with internal departments, regulatory bodies, airlines, ground handlers, and external contractors to ensure seamless facility operations.

Reporting & Performance Monitoring

• Establish KPIs and monitor performance against set targets (e.g., service availability, maintenance turnaround time, cost efficiency).
• Provide regular reports and updates to senior management on facility conditions, risks, and project progress.
• Recommend corrective actions and improvement strategies.

Education / Professional Qualification:

Education:

• Bachelor's Degree in Facilities Management, Engineering (Civil, Mechanical, Electrical), Building Services, or a related field.
• Master's Degree in Facilities Management, Engineering, or Business Administration (MBA) is an added advantage.

Experience:

• Minimum 8–10 years of working experience in facilities management, building services, airport operations, or infrastructure management, with at least 3–5 years in a managerial/supervisory role.
• Strong background in maintenance planning, regulatory compliance, and project management.
• Experience in aviation facilities or large-scale infrastructure operations will be an advantage.

Skills & Competencies:

• Strong leadership, team management, and decision-making skills.
• Knowledge of airport regulatory requirements (e.g., CAAM, ICAO, DOSH, OSHA, BOMBA, local authority guidelines).
• Good understanding of budgeting, cost control, and vendor management.
• Excellent communication and interpersonal skills, with the ability to coordinate with multiple stakeholders.
• Proficiency in Microsoft Office, Computerized Maintenance Management Systems (CMMS), and related software tools.
• Ability to manage multiple projects under tight timelines while ensuring safety and operational excellence.

Requirements:

• Willing to be based at Senai International Airport.
• Self-motivated, committed, energetic, resourceful, and able to work independently with minimal supervision under tight schedules.
• Five (5) working days per week, with flexibility to work extra hours or weekends when required.
• Must be a Malaysian citizen or hold relevant residence status.
• Proficient in both spoken and written Bahasa Malaysia and English, with strong writing skills and grammatical accuracy.
• Preferably holds a valid Driving License (Class D and B) and owns personal transport.

Requirements:

Ability to speak and write in Mandarin and English fluently.

Minimum 1-2 Years of experience in a similar Customer Service, Logistics, or Facilities Management role.

Candidates with any Education Background and Fresh Graduates are welcomed to apply.

Strong Communication and Interpersonal Skills, with the ability to work effectively within a team.

Excellent Organizational and Time Management Skills, with the ability to Prioritize and Multitask.

Proficient in Microsoft Office Suite, with a Keen Eye for Detail.

Proactive Problem-Solving Skills and a Customer-Centric Mindset.

Ability to work Independently and as part of a Team.

Working Date: Monday – Saturday

Work Location: Seremban, Negeri Sembilan.

Responsibility:

Serve as the primary point of contact for customer inquiries and provide exceptional customer service

Provide administrative support to the management team as needed

Collaborate with cross-functional teams to ensure smooth operations

Benefits

• EPF / SOCSO
• Annual Leave
• Medical Leave

Additional Benefits

N/A

Job Type: Full-time

Pay: From RM2,000.00 per month

Work Location: In person

Job Responsibilities

• Equipped with skill to install, troubleshooting, repairing & service different ACMV system (Chiller, AHU, Cooling Tower, Split Unit)
• Ensure monthly Preventive Maintenance for the ventilation and air-conditioning system such as the AHU, FCU, split unit, cooling towers, pumps and control system, including cleaning repair of the system is carried out properly
• Performs building maintenance as required i.e, painting, plumbing repairs, etc.
• Performs scheduled and unscheduled maintenance on facilities equipment, i.e, fire suppression system, HVAC system, electrical, CCTV and access control, etc.
• To monitor works carried out by appointed service providers and/or contractors to ensure all such works are performed in a professional timely manner.
• To attend to all feedback and complaints lodged by occupants of the development under their care and follow up with them closely until the issue is addressed and resolved
• To perform any other job functions that may be assigned by the Superior and/or management to support the overall objectives.

Job Requirement

• Diploma with at least 2–3 years of experience (experience in related fields is an added advantage).
• Minimum 5 years of experience in the ACMV field.
• Technical knowledge and hands-on experience in air-conditioning, chillers, ACMV, or HVAC systems.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Strong teamwork and ability to work under pressure.
• Good communication and problem-solving skills, with the ability to engage effectively with all levels.
• Punctual and reliable.

Be Our Executive, Facilities Management

The Facilities Management Executive is responsible for the efficient and effective management of the physical workplace, including maintenance, security, utilities, cleaning, vendor management, and space planning. The role ensures that the facility supports the operational needs of the business while complying with health and safety standards.

Who Are We?

CompAsia is a digital and technology company that provides end-to-end solutions for certified pre-owned devices focusing on the mobile phone life-cycle value chain. Our focus is on delivering a mobile phone lifecycle experience not limited to Trading, Financing and Insurance

What Role Will You Play in Shaping CompAsia's Future?

• Preventive Maintenance & Facility Management
• Develop and implement preventive maintenance schedules to ensure minimal downtime and food safety compliance.
• Monitor and update maintenance Standard Operating Procedures (SOPs), job plans, and records for audits.
• Track maintenance activities, work orders, and spare parts inventory.
• Service Contract & Vendor Management
• Manage service contracts fire protection,
• Equipment & System Maintenance
• Compliance & Safety Management
• Oversee daily operations of building and facility services (cleaning, maintenance, security, etc.)
• Liaise with external vendors, service providers, and contractors
• Ensure compliance with health and safety regulations and company policies
• Manage utility usage and implement energy-saving initiatives
• Conduct regular inspections and audits to ensure facilities are well-maintained
• Support space planning, office moves, and renovations
• Manage facility-related budgets and expenses
• Respond to facility-related emergencies and resolve issues promptly
• Maintain facility records, service agreements, and equipment manuals
• Track and maintain a renewal calendar for all business licenses and permits required by federal, state, and local authorities.
• Liaise with relevant government departments, agencies, and municipal councils for license application and renewal processes.
• Prepare and compile necessary documents, forms, and payments for submission.
• Ensure all licenses are renewed before expiry to avoid fines or business disruptions.
• Coordinate with internal departments (Finance, Legal, Operations) for required inputs and documents.
• Keep updated with any changes in regulations, laws, or requirements related to business licenses.
• Maintain organized records of all licenses and renewals.
• Assist in audits or inspections by providing required documentation.
• Prepare reports on license status and renewal progress for management review.

What Qualifications and Experience Will You Bring to Excel in This Role?

• Diploma or Degree in Facilities Management, Building Services, Engineering, or related field
• Minimum 2–3 years of relevant experience in facility or property management
• Knowledgeable of building systems, fire and safety, electrical plant, energy efficiency, retail and commercial market trends.
• Leadership, management skills, problem solving, communications, interpersonal skills, impact, business expertise, business acumen, job functional knowledge.
• Demonstrates alignment with the organisation's core values through expected behaviours.
• High level of integrity takes accountability of work and good attitude over teamwork.
• Takes initiative to improve current state of things and adaptable to embrace new changes.