396 IT Administration jobs in Malaysia

Perodua Kampong Keramat Dalam, Selangor, Malaysia

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Perodua Kampong Keramat Dalam, Selangor, Malaysia

Join to apply for the Administration Assistant role at Perodua

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter
  
  

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter
  
  

• Diploma in Marketing/Business Admin/Mass Communication or other related field
• Pleasant personality with good interpersonal skills
• Tactful, organized and able to multitask
• Self motivated with strong sense of responsibility and confidentiality
• Proactive and assertive
• Able to work overtime or during weekend (if required)
• Good command in English & Bahasa Malaysia (oral & written)

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Motor Vehicle Manufacturing

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Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 4 months ago

Bukit Jalil, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Petaling Jaya, Selangor, Malaysia MYR2,800.00-MYR3,500.00 19 hours ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 day ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 weeks ago

Petaling Jaya, Selangor, Malaysia 1 day ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,000.00 3 days ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 5 months ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Mid Valley City, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 months ago

Puchong, Selangor, Malaysia MYR2,800.00-MYR3,500.00 3 days ago

Petaling Jaya, Selangor, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 week ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 6 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 3 days ago

Petaling Jaya, Selangor, Malaysia MYR2,300.00-MYR2,800.00 2 months ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR2,500.00-MYR2,700.00 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 1 month ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,200.00 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,800.00-MYR2,200.00 2 weeks ago

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia MYR1,700.00-MYR3,000.00 2 weeks ago

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Add expected salary to your profile for insights

Monitor and process stationery, name card and other purchase request from e-Requisition; ensure the consumable items are processed timely and meet the departmental objectives; assess the risk in the process

Process and handling the SAP related matter, eg. Order Requisition, Good Receipt and Goods Issue; coordinate with Purchasing and Account Department on SAP system

Receive, monitor, organize and track the stationery inventory; conduct the periodical stock check

Prepare appropriate reports to include purchase request, stationery and name card; office equipment usage; courier services; financial year achievement and report for Annual Quality Review

Process, record and track invoices; ensure timely payment and follow up in regards to signatures and responses from the related parties

Assist in handling all accounts with Telco companies, such as TM, Maxis, Celcom, etc

Newspaper & Magazines – prepare and update the distribution list to security guards/despatch; handling in subscription and renewal

Assist on monitoring the receptionist routine activities; perform the receptionist task as and when needed

Assist in handling all aspects of the routine office facilities administration, such as security, tea lady, office equipment, phone system, building maintenance, staff ID and attendance system, etc

Maintain good rapport with suppliers and ensure that deliveries are made on time

Assist Management in deployment of administrative and maintenance works schedules.

Support the company’s ESG efforts by implementing eco-friendly practices such as reducing paper usage, tracking utility consumption, promoting recycling etc.

Carry out any other duties delegated by the manager and immediate superior from time to time.

Liaise through telephone/written correspondence with vendors, customers and any other person or group that manager he/she report to is responsible to interact with.

People Management

Assist and guide new staff to ensure that on the job training is adequately provided to perform on the job

Lead and manage small project teams or groups to ensure smooth execution of administrative projects and initiatives

Requirement:

SPM, Certificate or Diploma in Business Administration or related field.

Minimum 1-2 years experience in administrative work.

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? Which of the following Microsoft Office products are you experienced with? How many years' experience do you have as an administrative assistant?

As one of Malaysia’s leading conglomerates, IJM’s footprint presently spans 10 countries in the world with core businesses in Construction, Property Development, Industry and Infrastructure. At IJM, we endeavour to deliver the highest standards of performance in all our ventures. We seek to ensure that the quality of our products and services exceed our customers’ expectations. We respect diversity and differences. And most importantly, we uphold the highest standards of professionalism that distinguishes our people as some of the best across industries. If you believe in your ability to be at the top of your game, we want to hear from you.

As one of Malaysia’s leading conglomerates, IJM’s footprint presently spans 10 countries in the world with core businesses in Construction, Property Development, Industry and Infrastructure. At IJM, we endeavour to deliver the highest standards of performance in all our ventures. We seek to ensure that the quality of our products and services exceed our customers’ expectations. We respect diversity and differences. And most importantly, we uphold the highest standards of professionalism that distinguishes our people as some of the best across industries. If you believe in your ability to be at the top of your game, we want to hear from you.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Administration Officer

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter
  
  

• Diploma in Marketing/Business Admin/Mass Communication or other related field
• Pleasant personality with good interpersonal skills
• Tactful, organized and able to multitask
• Self motivated with strong sense of responsibility and confidentiality
• Proactive and assertive
• Able to work overtime or during weekend (if required)
• Good command in English & Bahasa Malaysia (oral & written)

Add expected salary to your profile for insights

To provide administrative and clerical support to ensure efficient operation of the office or department. The Admin Assistant supports executives, managers, and employees through a variety of tasks related to communication, organization, and documentation.

• Handle daily administrative tasks, including data entry, filing, and document preparation.
• Maintain electronic and physical filing systems.
• Monitor daily communications and respond to queries and office correspondence.
• Manage incoming and outgoing correspondence (emails, letters, documents, etc.).
• Assist in inventory record-keeping and stock monitoring.
• Coordinate general administrative tasks, such as ordering supplies and assisting with event planning.
• Order and monitor office or pantry supplies; liaise with vendors for purchases.
• Facilitate office activities and operations to ensure efficiency and compliance with company policies.
• Greet and assist visitors and clients as needed.
• Assist in maintaining proper documentation for compliance, audits, and internal controls.
• Provide other administrative support and perform tasks as assigned by management.

• Minimum Certificate/Diploma in Business Administration or equivalent.
• At least 1–2 years of administrative experience preferred (fresh graduates may be considered).
• Proficient in Bahasa Malaysia and English; knowledge of additional languages is a plus.
• Excellent organizational and time-management skills to ensure smooth office operations.
• Attention to detail and accuracy.
• Able to handle confidential information appropriately.

Salary match | Number of applicants | Skills match

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following qualifications do you have?
• Which Microsoft Office products are you experienced with?

Please include any relevant details that prompted you to report this job ad as fraudulent, misleading, or discriminatory.

What can I earn as an Administration Officer?

OSREN (Malaysia) Sdn Bhd is hiring a Full time Administration Officer role in Kawasan Perusahaan Kepong, Wilayah Persekutuan Kuala Lumpur. Apply now to be part of our team.

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• 1 year of relevant work experience required for this role
• Expected salary: RM2,500 - RM3,200 per month

The Administrator is responsible for managing and supporting various administrative tasks to ensure the smooth operation of the company. This includes overseeing banking updates, utilities, licenses, internal records, and providing general office support. The role may also include handling procurement, travel coordination, and vehicle or facility-related renewals.

Key Responsibilities

1. Financial & System Administration

• Update and maintain company banking system records and details.

• Monitor utilities accounts (electricity, water, internet, etc.) and ensure timely bill payments.

• Handle road tax, insurance, and installment tracking for company vehicles.

2. Legal & Regulatory Compliance

• Monitor and renew company licenses and permits before expiry.

• Track and manage trademarks and their renewal timelines.

• Manage the renewal of premise licenses and liaise with relevant authorities for compliance.

3. HR & Office Records Support

• Assist in checking staff claims, leave applications, and attendance records.

• Maintain up-to-date staff contact lists and internal documentation.

4. Procurement & Inventory

• Source and purchase office essentials including stationery, toiletries, gadgets, and other supplies.

• Ensure stock levels are adequate and replenished in a timely manner.

5. Travel & Logistics

• Arrange travel bookings for employees (flights, hotels, transportation).

• Manage parking lots renewal.

6. Building & Premise Maintenance

• Coordinate and oversee regular maintenance of office buildings and premises.

• Liaise with contractors, vendors, and service providers for repairs, servicing, or upgrades.

• Ensure the cleanliness, safety, and functionality of all office facilities.

• To assist Executives in daily administrative related duties such as processing customer's order
• To prepare documents, invoice, reports, filing and key in data
• To assist in providing excellent customer service
• To attend telephone inquiries
• Collecting Payment & Invoicing
• Compiling data and summarize report to be submitted to HQ
• Administration and ad hoc matter
  
  

• Diploma in Marketing/Business Admin/Mass Communication or other related field
• Pleasant personality with good interpersonal skills
• Tactful, organized and able to multitask
• Self motivated with strong sense of responsibility and confidentiality
• Proactive and assertive
• Able to work overtime or during weekend (if required)
• Good command in English & Bahasa Malaysia (oral & written)

The Administrative Executive supports the day-to-day sales operations at the ACE EdVenture schools.

Duties and Responsibilities

• Ensuring sales materials are readily available at all times.
• Ensuring incoming leads (CRM/Calls/Emails) are attended to and assigned by Sales Assistant Manager or Sales Manager.
• Assisting Ace Consultants in creating pro-forma invoices.
• Arranging for assessments.
• Arranging with students undertaking the assessment.
• Communicating with teachers in charge of marking the papers.
• Updating teacher marking paper’s list.
• Arranging for trial classes.
• Communicating with admin to determine classes for trial.
• Communicating with teachers to receive feedback on students.
• Ensuring complete documentation and payment from parents before submitting to relevant departments for registration confirmation.
• Communicating with parents to retrieve documents and payments.
• Communicating with Ace consultants and admin to ensure all relevant documents are complete.
• Communicating with the finance department to ensure that payment has been received.
• Ensuring that the workflow and scope within the Sales Department and between other departments are adhered to.
• Ensuring that necessary information is passed on to parents for a smoother schooling process.
• Communicating with admin to ensure relevant information has been passed on to new parents before students’ first day of class.
• Communicating with admin to ensure that the onboarding process is coordinated.
• Anticipating and identifying opportunities to innovate/optimise/automate processes.

Requirements and Skills

• Knowledge of using software like Microsoft Word and Excel.
• Interpersonal and communication skills.
• Accuracy of information and attention to detail.
• Good organisational skills.
• Emotional intelligence and management.
• Ability to collaborate with all levels of people in the organisation.
• Maintaining confidentiality with students’ information.

We are ACE EdVenture, developing the next generation of leaders to have Real-World Value Now! We have one mission that unites both staff and students: setting the standard in keeping with the speed of change in the world. With about 370 members of staff across three campuses, we have a vibrant and innovative community and are always on the lookout for talented individuals who share our values. We are growing and evolving, but we can only do this with the help of our staff and students. We work together to create a culture and education ecosystem that unleashes the students’ greatness. We welcome you to join us as part of the globally recognised International Schools team.

Date Posted

16 Jul 2025

Responsibilities

• Perform the full spectrum of coordination and administrative duties.
• Supervise daily errand of dispatch
• Undertaking the task of incoming calls, take messages and routing correspondence
• Reserving venues for meeting and events
• Scheduling company vehicle service to ensure timely maintenance
• Track and record copier usage and issue bill to subsidiary company
• Manage office supplies and inventory
• Ordering and proofreading of pre-printed document (e.g. name card, letter head)
• Monitor and manage the attendance & schedule for external service provider (e.g. cleaner, waste contractor, etc)
• Assist in company events.

• At least degree holder in Administration, Business Management or other related fields.
• Fresh graduate are encourage to apply.
• Proficiency languages in English, Malay and Mandarin (Mandarin is required to communicate with Chinese customer or supplier).
• Advance Ms Office (Excel, Word) skills
• Strong organization skills with problem-attitude.
• Excellent written and verbal communication skills
• Attention to detail and ability to work independently.
• Ability to drive to attend urgent matter.

Interested applicants are invited to write, fax or email to:

One file only.
30 MB limit.
Allowed types: pdf doc docx.

This job is for an Administration Assistant in a legal team where you keep things running smoothly. You might like this job because you enjoy organizing, supporting professionals, and handling important documents while working in a dynamic environment.

We are seeking a highly organized and proactive Administration Assistant / Secretary / Legal Secretary to join our dynamic legal team. The successful candidate will play a key role in ensuring the smooth day-to-day operations of the office, supporting legal professionals, and maintaining efficient administrative processes.

• Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
• Maintain electronic and hard copy filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for lawyers and senior staff.
• Assist in the preparation of legal documents, correspondence, and reports.
• Handle incoming calls, emails, and other communications professionally and promptly.
• Monitor and maintain office supplies inventory.
• Liaise with external vendors, couriers, and service providers.
• Support billing and invoicing processes, including data entry and document tracking.
• Ensure confidentiality and security of all firm and client documentation.

Requirements

• Minimum SPM or Diploma in Business Administration, Office Management, or related field.
• Prior experience in a legal or professional services environment is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to multitask and prioritize work.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• High level of discretion and professionalism.
• Ability to work independently and as part of a team.

• Familiarity with legal terminology and procedures.
• Experience using legal practice management software.
• Positive attitude and willingness to learn.

• Competitive salary and benefits package.
• Supportive and professional working environment.
• Opportunities for career development and training.
• Exposure to a wide range of legal practice areas.