225 Indexing Specialist jobs in Malaysia

Overview

Position: Document Control & Management Lead

Location: Kuala Lumpur, Malaysia

Company: ELSA ENERGY

Responsibilities

• Lead, manage, and oversee all document control and records management functions for projects and corporate operations.
• Develop, implement, and maintain document control systems, procedures, and guidelines to ensure compliance with contractual, regulatory, and client requirements.
• Supervise and guide the document control team to ensure accuracy, consistency, and timely processing of documentation.
• Establish document numbering systems, metadata, and workflows for document submission, review, approval, and distribution.
• Coordinate with project managers, engineers, contractors, and stakeholders to ensure proper document handling and version control.
• Monitor document transmittals, audit trails, and ensure compliance with project document control requirements.
• Conduct regular audits and reporting on document status, outstanding actions, and compliance gaps.
• Provide training, mentoring, and support to document control staff and other users of the document management system (DMS).
• Ensure records retention and archiving are aligned with company policies and industry standards.

Minimum Requirements

• Bachelors Degree in Business Administration, Information Management, Engineering, or related field.
• Minimum 8-10 years of experience in document control/records management, with at least 35 years in a leadership/supervisory role, preferably within the oil & gas industry.
• Strong knowledge of document management systems (e.g., Aconex, SharePoint, EDMS, etc.) and document control best practices.

Industry

• Oil & Gas

Employment type

• Full-time

Seniority level

• Not Applicable

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process.

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Overview Position:

Document Control & Management Lead

Location:

Kuala Lumpur, Malaysia

Company:

ELSA ENERGY

Responsibilities

Lead, manage, and oversee all document control and records management functions for projects and corporate operations.

Develop, implement, and maintain document control systems, procedures, and guidelines to ensure compliance with contractual, regulatory, and client requirements.

Supervise and guide the document control team to ensure accuracy, consistency, and timely processing of documentation.

Establish document numbering systems, metadata, and workflows for document submission, review, approval, and distribution.

Coordinate with project managers, engineers, contractors, and stakeholders to ensure proper document handling and version control.

Monitor document transmittals, audit trails, and ensure compliance with project document control requirements.

Conduct regular audits and reporting on document status, outstanding actions, and compliance gaps.

Provide training, mentoring, and support to document control staff and other users of the document management system (DMS).

Ensure records retention and archiving are aligned with company policies and industry standards.

Minimum Requirements

Bachelors Degree in Business Administration, Information Management, Engineering, or related field.

Minimum 8-10 years of experience in document control/records management, with at least 35 years in a leadership/supervisory role, preferably within the oil & gas industry.

Strong knowledge of document management systems (e.g., Aconex, SharePoint, EDMS, etc.) and document control best practices.

Industry

Oil & Gas

Employment type

Full-time

Seniority level

Not Applicable

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process.

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Corporate Secretarial & Document Control Assistant

ib vogt GmbH Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia Join or sign in to find your next job

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ib vogt GmbH Corporate Secretarial & Document Control Assistant

ib vogt GmbH Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia 2 days ago Be among the first 25 applicants Join to apply for the

Corporate Secretarial & Document Control Assistant

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ib vogt GmbH Get AI-powered advice on this job and more exclusive features. Company Description

Company Description

ib vogt

is firmly committed to supporting the decarbonisation of the global electricity sector. The company focuses on the global development of turnkey PV plants and battery storage projects as well as the expansion of its IPP portfolio. In these areas, the company performs all integral services of the value chain from development, financing, and EPC, to O&M and asset management.

Headquartered in Berlin, Germany, ib vogt has established various offices across Europe, Asia Pacific, the Americas, and Africa as part of its presence in over 40 countries. The company works together with numerous partners globally, augmenting its in-house team of over 900 staff. ib vogt has built or has in construction more than 4 GW of PV power plants globally with a project pipeline of more than 60 GWp.

Job Description

Job Summary

We are seeking a proactive and highly organized Corporate Secretarial & Document Control Assistant to join our dynamic Corporate Secretarial team. In this hybrid role, you will take ownership of the full spectrum of corporate secretarial matters for entities across selected APAC jurisdictions. You will also play a key role in supporting the Regional Corporate Secretary and two other team members by delivering reliable document management and administrative support.

This position offers an excellent opportunity to contribute meaningfully to regional governance operations while developing expertise in a fast-paced, multinational environment.

This is a full-time, on-site position, and the candidate will be required to report to the office daily.

Job Description

Corporate Secretarial Support

Provide effective support to the Regional Corporate Secretary and Corporate Secretarial team in managing and overseeing the full spectrum of corporate secretarial matters for APAC entities, including restructuring exercises and timely filings with regulatory bodies. Assist the Regional Corporate Secretary in coordinating and planning Board and Shareholders’ Meeting for Singapore and other jurisdictions, including circulation of notices and meeting materials, and drafting meeting minutes. Assist with the incorporation of new local and foreign entities/dissolutions of local and foreign entities across the APAC region, in collaboration with external corporate secretarial service providers. Ensure compliance with statutory and regulatory requirements, as well as relevant laws and acts in each jurisdiction. Prepare and review statutory and regulatory corporate documents,and coordinate their execution and distribution across all legal entities in APAC.

Document Management And Coordination:

Coordinate with directors, shareholders, and external stakeholders to arrange wet-ink and electronic signatures for corporate documents. Facilitate apostille, notarization, and legalization of documents with notary publics, consular offices, and embassies in Singapore and Malaysia. Ensure all corporate secretarial documents are stored in SharePoint or other document management systems using proper naming conventions and within required timelines.

Compliance And Regulatory Support:

Maintain and update the APAC Monitoring List and other trackers/databases containing corporate entity information. Create and regularly update organizational charts and corporate structure diagrams for APAC entities. Provide administrative and operational support to the Regional Corporate Secretary and the wider corporate secretarial team.

Qualifications

Requirements:

Preferably 3–4 years of relevant experience in corporate secretarial functions; experience advising and working with international stakeholders or clientele is a strong advantage. Holds a Bachelor's degree in Law, Corporate Administration or Business Management, and is either ICSA-qualified or currently pursuing the ICSA qualification (Note: This role involves managing corporate secretarial matters for entities incorporated in overseas jurisdictions.) Highly adaptable to changing circumstances; meticulous, diligent, and presents a polished professional demeanor. Excellent interpersonal skills and a high level of proficiency in both written and verbal English communication; strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio). Willingness to perform any other ad hoc duties as assigned.

Additional Information

What We Can Offer

A competitive and attractive remuneration package. Wide Company Group Medical Insurance Coverage. Dynamic and diverse work environment with colleagues from around the world. A truly international exposure. An open-minded and highly motivated team. Interesting and challenging tasks. Encourage both teamwork and personal responsibility Great opportunities for professional and personal growth.

Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

Job function Administrative Industries Renewable Energy Semiconductor Manufacturing Referrals increase your chances of interviewing at ib vogt GmbH by 2x Get notified about new Corporate Secretary jobs in

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The Company

Dexcom Corporation (NASDAQ: DXCM) is a pioneer and global leader in continuous glucose monitoring (CGM). Founded 25 years ago, Dexcom has pioneered an industry with a vision to change how diabetes is managed by providing personalized, actionable insights to improve health outcomes. Our mission is to continue improving human health on a global scale by developing innovative biosensing technologies and solutions for serious health conditions.

Our team is composed of passionate, ambitious individuals committed to earning customer trust through integrity, service, and dependability. We aim to become a leading consumer health technology company, expanding our solutions beyond diabetes care to broader health challenges.

Essential Duties And Responsibilities

• Manage the change control system (Cloud PLM), including reviewing, routing, assessing training impacts, and releasing change orders.
• Assist in Cloud PLM software training and other related training sessions.
• Ensure project completion is accurate and timely.
• Interact effectively with internal and external customers.
• Support quality assurance during external and internal audits.
• Monitor in-process document changes to ensure timely revisions.
• Assist customers with problem solving by applying knowledge and skills to a wide range of tasks.
• Scan, archive, and retrieve quality documents and records.
• Control and issue controlled and uncontrolled documents.
• Maintain service records across departments.
• Prepare requests for document reproduction.
• Ensure compliance with external standards in line with SOPs.
• Support documentation and configuration control procedures development.
• Assist in testing and improving change control and supporting software.
• Generate Quality Assurance reports as needed.
• Perform other duties as assigned.
• Ability to work in shifts.

Required Qualifications

• Ability to perform all essential duties satisfactorily.
• Minimum of 2+ years of related experience and/or training, or equivalent education and experience.
• Proficiency with Microsoft Office Suite.
• Ability to create reports supporting Quality Assurance systems.
• Strong critical thinking and problem-solving skills.
• Knowledge of electronic documentation systems.
• Understanding of Document Control requirements per ISO 13485 and 21 CFR Part 820.
• Ability to apply GDP and GMP knowledge to daily tasks.

Preferred Qualifications

• Experience with Cloud PLM Document Control system.

Education and Experience

• Postgraduate Diploma or Professional Degree in Business Studies, Administration, Management, or equivalent.

Note for Staffing and Recruiting Agencies: Our Careers Site is for individuals seeking employment at Dexcom. Only authorized agencies may submit profiles or resumes for specific requisitions. We do not accept unsolicited resumes and are not responsible for fees related to such submissions.

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The Company Dexcom Corporation (NASDAQ: DXCM) is a pioneer and global leader in continuous glucose monitoring (CGM). Founded 25 years ago, Dexcom has pioneered an industry with a vision to change how diabetes is managed by providing personalized, actionable insights to improve health outcomes. Our mission is to continue improving human health on a global scale by developing innovative biosensing technologies and solutions for serious health conditions. Our team is composed of passionate, ambitious individuals committed to earning customer trust through integrity, service, and dependability. We aim to become a leading consumer health technology company, expanding our solutions beyond diabetes care to broader health challenges. Essential Duties And Responsibilities Manage the change control system (Cloud PLM), including reviewing, routing, assessing training impacts, and releasing change orders. Assist in Cloud PLM software training and other related training sessions. Ensure project completion is accurate and timely. Interact effectively with internal and external customers. Support quality assurance during external and internal audits. Monitor in-process document changes to ensure timely revisions. Assist customers with problem solving by applying knowledge and skills to a wide range of tasks. Scan, archive, and retrieve quality documents and records. Control and issue controlled and uncontrolled documents. Maintain service records across departments. Prepare requests for document reproduction. Ensure compliance with external standards in line with SOPs. Support documentation and configuration control procedures development. Assist in testing and improving change control and supporting software. Generate Quality Assurance reports as needed. Perform other duties as assigned. Ability to work in shifts. Required Qualifications Ability to perform all essential duties satisfactorily. Minimum of 2+ years of related experience and/or training, or equivalent education and experience. Proficiency with Microsoft Office Suite. Ability to create reports supporting Quality Assurance systems. Strong critical thinking and problem-solving skills. Knowledge of electronic documentation systems. Understanding of Document Control requirements per ISO 13485 and 21 CFR Part 820. Ability to apply GDP and GMP knowledge to daily tasks. Preferred Qualifications Experience with Cloud PLM Document Control system. Education and Experience Postgraduate Diploma or Professional Degree in Business Studies, Administration, Management, or equivalent. Note for Staffing and Recruiting Agencies: Our Careers Site is for individuals seeking employment at Dexcom. Only authorized agencies may submit profiles or resumes for specific requisitions. We do not accept unsolicited resumes and are not responsible for fees related to such submissions.

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Responsibilities

• Accurately inputting customer data, sales figures, and other relevant information into the company database.
• Maintaining and updating existing records in the database to ensure data integrity.
• Verifying data by comparing IT to source documents and correcting any discrepancies.
• Generating reports and summaries from the database as requested by supervisors.
• Performing regular backups of data to ensure data preservation in case of system failures.
• Assisting with other clerical tasks such as filing, photocopying, and mailing as needed.
• Ensuring confidentiality of sensitive information and adhering to data protection policies.

Job Requirements

• Minimum SPM/"O' Level" certification or equivalent.
• Proficient in data entry with a typing speed of at least 40 words per minute and 98% accuracy.
• Strong attention to detail to ensure data integrity and accuracy.
• Familiarity with Microsoft Office suite, particularly Excel and Word.
• Good command of both English and Bahasa Malaysia, both written and spoken.
• Ability to work independently and as part of a team in a fast-paced environment.
• Prior experience in data entry or administrative roles is an advantage but not required; fresh graduates are encouraged to apply.

Job Benefits

• Annual Leave
• EPF
• Medical Leave
• SOCSO

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This part-time role plays a key part in maintaining data integrity across our finance systems and supporting the overall efficiency of the Finance Department's daily operations.

Key Responsibilities

• Accurately input and update financial data into accounting and internal management systems (e.g., invoices, payment records, journal entries)
• Organize and maintain digital and physical financial documents relevant to ongoing transactions, on a part-time support basis
• Support month-end closing activities by preparing documentation or basic reports
• Coordinate with other departments to validate and update financial information as required
• Perform data checks and quality control to ensure completeness and accuracy
• Maintain strict confidentiality of financial and sensitive company data
• Provide general administrative assistance to the Finance team as assigned
  
  

Requirements

• Minimum SPM / Diploma in Accounting, Business Administration, or related field
• 1-2 years of data entry or finance administrative experience preferred
• High attention to detail and accuracy in data entry tasks
• Familiarity with accounting systems (e.g., SQL, SAP, QuickBooks) is an advantage
• Proficient in Microsoft Excel and basic computer skills
• Good time management and ability to handle repetitive tasks efficiently
• Strong sense of integrity, responsibility, and confidentiality

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Add expected salary to your profile for insights.

We’re looking for a Data Entry Assistant to update and maintain information on our company database system. The purpose of this role is to perform data verification, collect information from various sources, and enter it into our company database to keep and maintain up-to-date information.

Our ideal candidate has essential data entry skills, such as fast typing, attention to detail, and familiarity with spreadsheets and online forms. The role also involves verifying and correcting data to ensure accuracy and currency in our systems.

What you’ll need to bring to the party

• Responsibility and reliability; maintain confidentiality; exhibit integrity
• High attention to detail and a commitment to delivering quality data entry accurately and timely
• Willingness to challenge when appropriate and drive activity within business areas

What you’ll be doing

• Enter information from data sources into the database system accurately and promptly
• Provide accurate processing, data entry, and timely reports
• Verify and correct data entry errors by comparing to source documents
• Organize paperwork after data entry and prepare relevant reports
• Achieve KPIs as assigned; work independently and as part of a team

More about you:

• Diploma, Advanced/Higher/Graduate Diploma or equivalent
• Great attention to detail
• Ability to enter data quickly and accurately
• Data entry or related office experience

Unlock job insights

Salary, number of applicants, skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What is your expected monthly basic salary?
• What qualifications do you have?
• Do you have data entry experience?
• How would you rate your English skills?

Company: Experian, a global information services company with 22,000 employees across 32 countries. We empower consumers and clients to manage data confidently, helping individuals access financial services, and enabling businesses to make smarter decisions.

This job posting is active and available.

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Experian unlocks the power of data to create opportunities for consumers, businesses and society. We gather, analyze and process data in ways others can’t. We help individuals take financial control and access financial services, businesses make smarter decision and thrive, lenders lend more responsibly, and organizations prevent identity fraud and crime. For more than 125 years, we’ve helped consumers and clients prosper, and economies and communities flourish – and we’re not done. Our 17,800 people in 45 countries believe the possibilities for you, and our world, are growing. We’re investing in new technologies, talented people and innovation so we can help create a better tomorrow.

Job Description

We’re looking for a Operation Assistant to update and maintain information on our company database system.

The purpose of this role is to collect the information from the audited financial statements and enter it into our company database system for storage and analysis. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. In addition, data entry must verify and correct data as needed to ensure and maintain the data accuracy, up-to-date information in our systems.

What you’ll need to bring to the team:

• To maintain confidentiality of the data entry and exhibit a high integrity level with attention to detail,
• Able to provide a strong commitment in order to deliver quality data entry in a timely and accurately manner

What you’ll be doing

• Analyses audited financial statements
• Enter financial data in database system in a timely and accurately manner
• Verify and correct data entry errors by comparing it to source documents
• Organise paperwork after entering data, prepare relevant reports as needed
• Perform and achieve the KPI as assigned
• Work independently and as part of a team

Qualifications

• Minimum Diploma/ Degree in any field of studies
• Great attention to detail
• Ability to enter data into system quickly and accurately
• Data entry experience or related office experience

Additional Information

Experian Careers - Creating a better tomorrow together

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