744 Indexing Specialist jobs in Malaysia

• Maintain and control the company's master list of SOPs, WIs, policies, templates, and records.
• Assign document numbers, track version control, and manage approvals with HODs.
• Upload and publish controlled documents to SharePoint/controlled drives; remove obsolete versions.
• Support audits (internal, ISO, client, or regulatory) with proper documentation.
• Manage document change logs, revision history, and status reports.
• Provide training to users on document change processes and access.
• Coordinate with site-based document controllers and project teams on registers, RFIs, and transmittals.
• Ensure compliance with ISO 9001:2015 Clause 7.5 and other QMS requirements.
• Support digital automation initiatives and workflow improvements.
• Handle other document-related tasks assigned by Compliance or Quality leadership.

• Diploma/Degree in Business Administration, Quality, Engineering, or related field.
• Minimum 2–3 years' experience in document control or ISO system administration.
• Knowledge of ISO 9001, ISO 14001, ISO 45001 standards.
• Proficient in Microsoft Office (Excel, Word) and SharePoint; Power Automate knowledge is an advantage.
• Detail-oriented, well-organized, and able to meet deadlines.
• Strong coordination and communication skills in English and Bahasa Malaysia.
• Experience in construction, engineering, or manufacturing industries preferred.

• Advanced level of knowledge of one or more: ELV field/ on-site services
• Site documentation coordination works
• The preparation of the companies QA manual control and supervision of all amendment revisions.
• Control and the distribution of all the company's quality documentation.
• Monitor all quality related activities on the project
• Perform all project audits on behalf of the project manager
• Verify contractor quality requirements are specified to vendors and contractor documentation submittals
• Attend all site meetings and coordinate all project requirements with the main-con
• Attend client quality management meetings
• The preparation and control of project quality system management documentation prior to project commencement
• Review quality inspection personnel qualifications and training requirements
• Recommend and implement improvements when required.
• Coordinate all quality related correspondence with the customers representatives
• Monitor statistical method reporting
• Action and close all customer complaints
• Control all achieve documentation upon the completion of the project
• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards.
• Sorting and retrieving electronic and hard copy documents.
• Producing document progress reports for senior managers
• Conducting regular reviews and documents audits
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion.

Job Type: Contract

Contract length: 12 months

Pay: RM1, RM2,500.00 per month

Benefits:

• Parental leave

Ability to commute/relocate:

• Kulim: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Expectation salary
• Can you start work on 20th February 2023?

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 2 years (Preferred)
• Quality control: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person

JOB SUMMARY

Generate tracking report and update SharePoint for product environmental declaration provided by supplier

DUTIES AND RESPONSIBILITIES

1. Generate product environmental declaration from supplier into tracker

2. Check the supplier declaration for accuracy of compliance information

3. Upload the individual declaration into SharePoint

4. Update individual part number declaration code into SAP

5. Publish progress report and liase with product team and GSBM for completion

EDUCATION and EXPERIENCE

• Certificate/Diploma/Degree in Engineering/Manufacturing field or equivalent.
• Basic knowledge of Microsoft Office

JOB-RELATED SKILLS

• Great attention to detail with ability to manage tasks on time
• Basic knowledge of local vernacular language is desired.

Disclaimer:

By submitting your application to Venture Corporation Limited and its group of companies, you acknowledge and agree that any personal data you provide will be processed for the purpose of evaluating your application for employment.

If you are not selected for this position, we may retain your personal data to consider you for future employment opportunities unless you inform us otherwise. Should you wish to withdraw your consent or request access to or correction of your personal data, please contact our Personal Data Protection officer by email: For more details, please refer to our privacy policy at Personal Data Protection Policy of Venture Corporation Limited.

Venture Corporation is aware of scams involving fraudulent job offers; where individuals pose as staff representing our company and/or post fake job openings. Kindly note that the company does not make job offers until after a candidate has submitted a job application and participated in a face-to-face interview.

Please be advised that all legitimate job opportunities at Venture Corporation and our subsidiaries are listed exclusively on our official careers page and verified job portals. Any job offer that requires payment, or solicits personal information in the early-stage recruitment process is likely a scam.

We urge all candidates to remain vigilant and exercise caution when approached with suspicious job offers. If you have questions about any open positions at Venture Corporation, please contact us by email:

Job Type: Full-time

Pay: RM1, RM2,700.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave

Ability to commute/relocate:

• Senai: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

Job Responsibilities:

• Collect/ gather completed documents, check/ tally against work order and quotation.
• Upload checked/ completed documents onto Document Management System.
• Handover the consolidated documents to Accounts Department for invoicing.
• Monitor outstanding jobs and follow up with Test Department to close the jobs promptly.
• Work closely with Account Receivable to verify customer payment status before deliver the reports to customers.
• File the hard copy documents in a proper way and dispose hardcopy documents that have exceeded the Company's prevalent Document Retention Period.

Required Skills and Qualifications:

• SPM/ Certificate/ Diploma in Business Administration, Records Management, or related field.
• Minimum 1–2 years of experience in document control, administration, or records management.
• ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.
• Proficient in organizing, filing, and maintaining electronic and physical documents.
• Ability to identify inconsistencies or errors in documentation.
• Strong communication and interpersonal skills.
• Proficiency in MS Office.
• Analytical mindset with attention to details.

About the role

We are seeking a proactive and detail-oriented Document Control Clerk to join our team at MTD Industries Sdn Bhd in Taman Desa Cemerlang Johor. As a full-time document control professional, you will play a crucial role in maintaining and organising our company's records and documents to support our operations.

What you'll be doing

• Cataloguing, indexing and filing both physical and electronic documents according to established procedures
• Retrieving and distributing documents to relevant departments and personnel as requested
• Ensuring document version control and adherence to document retention policies
• Providing administrative support in the review, approval and distribution of controlled documents
• Assisting with the implementation and maintenance of our document management system
• Performing regular audits to verify the accuracy and completeness of our records
• Collaborating with teams across the organisation to address document-related queries and concerns

What we're looking for

• At least 2 years of experience in a document control or records management role, preferably in an administrative or manufacturing environment
• Strong organisational and time management skills with a keen eye for detail
• Proficiency in using document management software and Microsoft Office applications
• Excellent communication and interpersonal skills to liaise effectively with colleagues
• A proactive and problem-solving mindset to continuously improve our document control processes
• Familiarity with document control best practices and applicable regulations

What we offer

At MTD Industries, we are committed to providing our employees with a supportive and fulfilling work environment. In addition to a competitive salary, you will enjoy a comprehensive benefits package including health insurance, retirement contributions, and opportunities for professional development. We also offer flexible work arrangements to help you maintain a healthy work-life balance.

About us

MTD Industries Sdn Bhd is a leading manufacturer of high-quality industrial components serving clients across various sectors. With a strong focus on innovation and operational excellence, we are dedicated to delivering exceptional products and services to our customers. As a growing company, we offer numerous opportunities for career advancement and personal growth.

If you are excited to contribute your skills and expertise to our document control team, we encourage you to apply now.

About the role

We are seeking a diligent and organised Document Control Officer to join our team at TDK-Lambda Malaysia Sdn. Bhd. in Senai, Johor. In this full-time position, you will be responsible for maintaining and coordinating the company's document control system, ensuring the accurate and efficient management of all important records and documentation.

What you'll be doing

• Responsible for maintenance of the computerized Bill of Material to control the total of BOM process.
• Responsible to support Document Control Section, Other Department and Overseas Document Control Section on BOM System.
• Practice and implement in accordance with the requirements of ISO9001, ISO14001 and ISO13485.
• To distribute and update Engineering Documents, including Engineering Change Orders (ECO) and Alternative Material Applications (AMA).
• System enhancement towards smart factory or digital transformation.

What we're looking for

• Possess bachelor's degree in related field or at least 1 year experience in manufacturing document control function.
• Computer literate in Microsoft Word, Excel and Power Point.
• Knowledge of MRP System will be added advantage.
• Knowledge of ISO9001, ISO14001 and ISO 13485.
• Ability to communicate effectively in English and Malay, both in verbally and written.
• Effective communication and collaboration skills to work effectively in cross-functional teams.
• Excellent organisational and time management skills with attention to detail
• Ability to work independently and as part of a team.
• Fresh graduates are welcome to apply for the position.

What we offer

At TDK-Lambda Malaysia Sdn Bhd, we are committed to providing our employees with a supportive and rewarding work environment. We offer competitive remuneration, comprehensive benefits, and opportunities for professional development and growth. Join us and be a part of a dynamic and innovative team that is driving the future of the industry.

About us

TDK-Lambda Malaysia Sdn Bhd is a leading manufacturer of power supply solutions for a wide range of industries, including industrial, medical, and telecommunications. With a strong focus on quality, innovation, and sustainability, we are dedicated to providing our customers with the best-in-class products and services.

Apply now to be part of our exciting journey

About the role

We are seeking a skilled and experienced Document Control Coordinator to join our team at ESH RESOURCE MANAGEMENT SDN BHD' in Batu Maung, Penang. This is a full-time role that will be responsible for managing and maintaining our company's vital documentation and records.

What you'll be doing

• Implementing and maintaining robust document control systems and processes
• Coordinating the creation, distribution, storage and archiving of all company documents
• Ensuring all documentation is up-to-date, accurate and easily accessible
• Providing training and guidance to colleagues on document control best practices
• Liaising with internal stakeholders to understand their document requirements
• Monitoring document control compliance and identifying areas for improvement
• Maintaining detailed records and generating reports on document control activities

What we're looking for

• Minimum 2 years' experience in a document control or records management role
• Strong working knowledge of document control principles, procedures and software
• Excellent attention to detail and organisational skills
• Proficient in using document management systems and Microsoft Office suite
• Effective communication and stakeholder management skills
• Ability to work independently and as part of a team
• A systematic and process-driven approach to work

What we offer

At ESH RESOURCE MANAGEMENT SDN BHD', we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits including health insurance, training and development opportunities, and flexible working arrangements.

About us

ESH RESOURCE MANAGEMENT SDN BHD' is a leading provider of human resource management solutions in Malaysia. Our mission is to help organisations attract, develop and retain the best talent. We pride ourselves on our innovative approach, strong client relationships and commitment to excellence.

If you believe you have the skills and experience required for this role, we encourage you to apply now.

• Minimum SPM
• At least 1 to 2 years of working experience in document control or clerical roles
• Detail oriented
• Proficient in Ms Office

Position Description

We're looking for a multi-talented
Document Control Center (DCC) Admin
who will deliver high levels of service in a multi-faceted role
,
to keeps things in check amidst a whirlwind of fast-moving activities and company growth.

Position Responsibilities

·   Maintain and update QA/QC documentation (SOPs, Work Instructions, Checklists, forms).

·   Ensure proper version control and document approval processes.

·   File and archive QA/QC records for audits and regulatory compliance.

·   Track and update calibration and validation records.

·   Assist the QA/QC HOD in planning and executing quality inspections and audits.

·   Schedule and coordinate internal and external audits.

·   Prepare QA related reports, summaries, and presentations.

·   Liaise between QA/QC, Production, R&D, and regulatory teams

·   Assist in preparing for customer audits and certification body inspections.

·   Follow up on audit findings and corrective actions.

·   Assist QA/QC HOD with HRA in organizing training for all employees.

·   Distribute updated procedures and policies to relevant departments.

·   Maintain training records related to quality procedures

·   Support documentation related with safety and quality.

·   Support QA/QC HOD assignment given from time to time