1,156 Hr Internship jobs in Malaysia

Join to apply for the HR Assistant role at KB Colour Image Sdn Bhd

Support all internal and external HR-related inquiries or requests.

Maintain digital and electronic records of employees up-to-date (Attendance and Leave records).

Serve as a point of contact with employees and management; ensure smooth communication and timely resolution of queries.

Assist with recruitment processes, including posting job vacancies, candidate screening, reference checks, scheduling interviews, and issuing employment contracts.

Conduct orientations and update records of new staff.

Maintain accurate and confidential HR files, records, and documentation.

Oversee completion of compensation and benefits documentation.

Assist with performance management procedures.

Schedule meetings, interviews, and HR events, maintaining agendas.

Prepare and submit HR activity reports.

Handle termination paperwork and conduct exit interviews.

Stay updated with the latest HR trends and best practices.

Process documentation and prepare reports related to staffing, recruitment, training, grievances, and performance evaluations.

Set up, update, and forward email addresses for new and resigned employees.

Ensure Standard Operating Procedures within departments are followed effectively.

• Perform tasks assigned by the Manager.
• Support HR inquiries and requests.
• Update employee records and attendance data.
• Coordinate recruitment and onboarding activities.
• Maintain HR records with confidentiality.
• Assist in performance and compensation management.
• Organize meetings and HR events.
• Generate HR reports.
• Manage employee exit procedures.
• Keep abreast of HR trends.
• Handle personnel documentation and reporting.
• Manage email setup for staff.
• Ensure departmental SOP compliance.

• Diploma in Human Resources or related field.
• Proficiency in English and Bahasa Malaysia; Mandarin and Tamil are a plus.
• Good communication skills in English and Bahasa Malaysia.
• Minimum 1 year of experience as an HR Assistant.
• Knowledge of labor law and employment regulations.
• Effective HR administration and people management skills.
• Valid driving license.

• Bonus/Profit sharing scheme
• Annual Leave
• Medical & Hospitalization Leave
• EPF/SOCSO/EIS Contributions
• Overtime Pay
• Phone Allowance
• Travel Allowance
• Outpatient Treatment Allowance
• Optical Allowance

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industry: Printing Services

• Assist executive in managing staff grievances, misconduct, and disciplinary cases
• Ensure proper filing of all disciplinary documents
• Maintain IR case database and update reports
• Coordinate meeting and schedule inquiries
• Provide administrative support to the HR IR team
  
  

• Diploma in HR/Business/Office Management
• Basic understanding of Malaysian labor laws (e.g. Employment Act, Industrial Relations Act)
• Good communication and interpersonal skills
• Able to handle sensitive issues with confidentiality
• Organized and detail-oriented
• Willing to learn and take initiative
• Proficient in Microsoft Office (Words, Excel, Powepoint, Outlook)

We’re sourcing forHR Assistant (Recruitment) .

Work Location: Kuching, Sarawak

Estimated Duration: 1 + 1 year

REQUIREMENTS:

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Prior experience in recruitment or HR support is an advantage but not required.
• Strong organizational and time management skills.
• Excellent communication (verbal and written) and interpersonal skills.
• Ability to manage multiple tasks and work in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with HR software (e.g., SuccessFactors).
• High attention to detail and confidentiality.

KEY RESPONSIBILITIES:

• Candidate communication: Schedule interviews, communicate with candidates regarding interview logistics, and provide timely updates.
• Interview coordination: Assist in the coordination of interview panels, including booking meeting rooms and ensuring the availability of relevant stakeholders.
• Onboarding assistance: Support the onboarding process by gathering necessary documents and ensuring a smooth transition for new hires.
• Maintain recruitment records: Ensure proper documentation and filing of recruitment processes, keeping records up-to-date in the Applicant Tracking System (ATS).
• Handle recruitment inquiries: Respond to inquiries from candidates and internal stakeholders regarding job openings and recruitment statuses.
• Assist with career fairs and events: Support the organization and participation in career fairs, campus recruitment, and other talent attraction events.
• HR administration: Provide general administrative support to the HR team as needed.

Interested candidates may submit your Updated CV to with the subject of (Application for Position). Feel free to share this post with your network.

Closing: 18 September 2024
Only qualified candidates will be contacted.

About us

Rainforest is Asia’s leading e-commerce brand aggregator that focuses on brands and products for the modern parent. We acquire consumer e-commerce brands, providing entrepreneurs with a healthy exit, and we invest in the acquired brands to grow them globally. Our mission is to fulfil the potential of microbrands, growing brands with great products to delight mums worldwide.

The Role: Assistant Manager, People & Culture

We are seeking an experienced and dynamic Assistant Manager to join our People & Culture team. This role reports directly to the Director, Corporate Development & People.

In this role, you will play a critical role in supporting the execution of our people strategy to attract, retain, and develop top talent across our international operations. This is an exciting opportunity to be part of a high-growth startup that values innovation, collaboration, and a people-centric culture.

Responsibilities:

Headcount Planning & Talent Management

• Collaborate with hiring managers to identify staffing needs and execute recruitment strategies. This will include supporting the recruitment process.
• Implement talent management programs to identify high-potential employees and facilitate career development opportunities.

Compensation and Benefits

• Implement strategic compensation strategies aligned with business goals and market trends.
• Analyse and benchmark compensation and benefits programs for competitiveness and industry alignment.
• Monitor regulatory changes and collaborate with external experts to ensure compliance and best practices in compensation and benefits planning.

Performance Management

• Implement performance management processes, including goal setting using OKRs, feedback mechanisms, and performance evaluations.
• Provide guidance and training to managers and employees on performance management best practices.
• Analyse performance data to identify trends and areas for improvement, making recommendations to enhance productivity and engagement.

Employee Relations & People Policies

• Develop, update, and communicate People policies and procedures in compliance with legal requirements and company values.
• Working together with People Operations, ensure consistent application and enforcement of policies across all departments and locations.
• Serve as a trusted advisor to employees and managers on People-related matters, including conducting investigations and resolving employee relations issues in a fair and timely manner.
• Liaise with external legal counsel and government agencies on industrial relations matters, ensuring compliance with labour laws and regulations.

Employee Engagement Initiatives

• Develop and execute employee engagement initiatives to foster a positive and inclusive work culture especially in a remote environment
• Collaborate with cross-functional teams to design and implement programs that promote employee well-being, recognition, and career development.
• Act as a champion for employee feedback and implement strategies to address concerns and enhance employee satisfaction and retention.

Job requirements:

• Bachelor's degree in Human Resources, Business Administration, or any related field
• 5+ years of proven People & Culture experience in a fast-paced environment, preferably in the ecommerce, tech, or startup industry. International exposure preferred.
• Excellent communication, interpersonal, and influencing skills with the ability to work effectively with stakeholders at all levels.
• Solid understanding of labour laws, compliance requirements, and best practices across multiple countries.
• Self starter and proven ability to work independently and collaboratively in a fast-paced, remote environment while managing multiple priorities and deadlines effectively.
• Experience with HRIS systems, analytics tools, and data-driven decision-making.
• Passionate about creating a positive and inclusive work culture that values diversity, collaboration, and continuous learning.

The key Job Scopes for our Assistant HR Manager / Senior HR Executive role are:

• Develop and lead the full spectrum of Human Resources (HR) operations and strategies including but not limited to recruitment, performance management (360 reviews), employee engagement and rewards.
• Advisor of people-related matters across different departments on various topics such as employment laws, HR policies, hiring practices, performance concerns, career development, etc.
• Contact point for enquiries related to the Company’s HR policies and to ensure all day-to-day HR matters are managed in accordance with Company’s employee handbook, policies and relevant labor laws.
• Implement talent management initiatives (training & development, rewards, succession planning) in order to maintain healthy employee retention levels.
• Drive key people metrics with budgeting, reporting and data analytics as required by the Company.
• Review existing processes and proactively propose new improvement initiatives or suggest new ways of working to improve effectiveness of the HR function.

This is an individual contributor role. Title (Assistance HR Manager / Senior Executive) will be determined based on experience level and demonstrated capabilities. Shortlisted candidates will undergo phone screening, one virtual interview followed by an assessment as the final stage.

• 2 – 4 years of working experiences across the full spectrum of HR. Experience working in MNC’s and/or start-ups will be an added advantage.
• Bachelor’s Degree in Human Resources Management, Psychology, Business Studies / Administration / Management or other relevant discipline.
• Strong communication and interpersonal skills – able to interact with people of different levels within the company.
• Good understanding and knowledge of Malaysia’s Employment Act, labor laws, general human resources policies and procedures.
• Excellent oral and written command of English. Other languages such as Mandarin, Bahasa Malaysia and/or Tamil will be an added advantage.
• Computer literate and internet savvy – especially in utilizing MS Suite software (Excel, Word, PowerPoint, etc).
• Comfortable with start-up mentality, results-oriented and possesses growth mindset.

• Handle end-to-end recruitment processes including job posting, screening, interviewing, and coordination with hiring managers.
• Prepare offer letters and manage the onboarding process for new hires.
• Maintain candidate database and recruitment reports.
  
  

• Maintain and update accurate employee records, personnel files, and HR database.
• Prepare HR-related documents such as employment letters, confirmation letters, transfer letters, and warning letters.
• Ensure timely processing of staff movement, resignations, and terminations.
  
  

• Collate and verify attendance, leave, and overtime data for payroll processing.
• Liaise with payroll vendor/finance to ensure timely and accurate salary disbursement.
• Ensure compliance with statutory deductions (EPF, SOCSO, EIS, PCB).
  
  

• Serve as a contact point for employee inquiries and issues.
• Assist in handling disciplinary actions, counseling, and grievance matters.
• Support staff engagement and welfare activities to promote a positive work environment.
  
  

• Identify training needs and assist in planning internal/external training programs.
• Maintain training records and evaluation results.
• Monitor employee performance during probation and coordinate performance reviews.
  
  

• Ensure HR practices comply with Malaysian labour law and company policies.
• Assist in reviewing and updating HR policies, procedures, and employee handbook.
• Support internal and external HR audits when necessary.
  
  

• Bachelorâs Degree/Diploma in Human Resources Management, Business Administration, or related fields.
• Able to speak in English, Bahasa Malaysia and Mandarin
• 1â3 years of HR experience (entry-level acceptable for Assistant role).
• Familiar with Malaysian Labour Law and HR best practices.
• Good interpersonal and communication skills.
• High integrity and ability to handle confidential information.
  
  

• Hands-on learning & career growth opportunities
• Dynamic & collaborative agency environment
• Annual leave & public holidays observed
• EPF / SOCSO / PCB contributions
• Bonus & salary increment opportunities
• Parking allowance
• Medical leave & allowance

This job is for an HR Assistant Manager in Johor at a food manufacturing MNC. You might like this job because you’ll help shape company culture, manage employee relations, and support recruitment, all while ensuring compliance with local laws.

• Report directly to the Human Resource Manager, providing comprehensive assistance in HR operations and initiatives.
• Provide support to APAC branches on HR-related matters, ensuring alignment with organizational policies and regional requirements.
• Assist in the preparation of comprehensive HR reports to support management decisions.
• Support recruitment processes, including job postings, candidate screening, and onboarding activities.
• Handle and manage Trade Union matters, including negotiations, grievance handling, and ensuring compliance with collective agreements.
• Coordinate employee relations, conflict resolution, and disciplinary actions in alignment with company policies and legal requirements.
• Manage payroll processing, ensuring accuracy, timeliness, and compliance with statutory requirements.
• Assist in the administration of compensation, benefits, and performance management programs.
• Support the development and delivery of employee training and development programs.
• Ensure compliance with local HR policies, employment laws, and regulations.
• Provide administrative and operational support for HR projects and initiatives.

Qualifications and Skills:

• Bachelor’s degree in Human Resources, or a related field.
• Minimum of 5 years of professional HR experience.
• Strong knowledge and experience in managing Trade Union matters, including collective bargaining and labor relations.
• Excellent command of the English language, with strong written and verbal communication skills.
• In-depth understanding of HR practices, employment laws, and regulations in Malaysia.
• Exceptional organizational, interpersonal, and problem-solving skills.
• Detail-oriented, with the ability to manage multiple tasks and deadlines effectively.
• Proficiency in HR software and Microsoft Office Suite.